Accounting Clerk Jobs in Florida

We are currently seeking a dedicated and experienced Staff Accountant to join our team in Delray Beach. This role offers significant growth potential and requires a strong understanding of GAAP and multi-site experience. The Staff Accountant will play a crucial role in managing financial operations and ensuring accuracy in financial reporting. Responsibilities Conduct month-end closing activities to ensure timely and accurate financial reporting. Prepare and analyze financial statements to provide insights into financial performance. Manage full-cycle accounts payable, ensuring all transactions are recorded accurately and timely. Prepare and post journal entries to maintain the accuracy of the general ledger. Maintain and reconcile the general ledger to ensure accurate financial records. Generate ad hoc reports as needed to support management decision-making. Qualifications Bachelor's Degree in Accounting or Finance preferred. Strong proficiency in Excel for financial analysis and reporting. 4-5 years of relevant accounting experience. Solid understanding of GAAP principles. Experience with multi-site financial operations is highly desirable. Required Work Hours Monday to Friday, standard business hours. Additional Details This position is ideal for an individual who is detail-oriented, analytical, and eager to contribute to the success of a growing company. The role provides opportunities for professional development and advancement within the organization. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Key Responsibilities: Review, verify, and process vendor invoices. Match invoices with purchase orders and receiving documents. Ensure proper account coding and cost center allocation Enter invoices into the accounting system and ensure timely payment processing. Communicate with vendors to resolve discrepancies, request credits, or obtain missing documentation. Support audits by providing required documentation and responding to inquiries. Collaborate with purchasing and maintenance departments to confirm goods and services received. Monitor aging reports and follow up on outstanding items or payment issues. Qualifications: High school diploma or equivalent required; Associate's degree in Accounting or Finance preferred. 2+ years of accounts payable experience Proficiency in accounting software and Microsoft Excel. Excellent attention to detail and ability to work in a fast-paced, deadline-driven environment. Strong organizational and communication skills. Preferred Competencies: Experience with ERP systems (such as SAP, Oracle, or QuickBooks). Ability to collaborate effectively with cross-functional teams including supply chain, maintenance, and finance.

Our client, a Construction Group, is seeking a Bookkeeper to help support their staff in Miami, FL! Primary Responsibilities: Documenting financial transaction details and monitoring the transactions Preparing and filing financial documents Processing accounts payable and accounts receivable Fact-checking accounting data Reconciling company accounts Processing payroll and tracking payroll data Assisting with tax payments and returns Working with staff accountants as needed -You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

GateSource HR is collaborating with a Key partner to hire a detail-oriented and analytical accounting professional with a Bachelor's degree in Accounting and 4-6 years of relevant experience-specifically focused on general ledger functions and account reconciliation. A thorough grasp of accounting standards and practices is essential. We value individuals who are proactive, precise, and capable of approaching challenges creatively. Excellent collaboration and communication abilities are a must, along with proficiency in Microsoft Office, particularly Excel. Please note that this is a full-time, on-site position based in Florida. Key Responsibilities General Ledger Management Prepare monthly reconciliations for assigned balance sheet accounts. Post recurring journal entries and month-end closing transactions such as: Prepaid expense allocations Rent distribution Deferred revenue adjustments Generate routine monthly reports for service center operations Expense and Credit Card Management Import weekly credit card transactions from the expense management system. Conduct monthly reconciliations of general ledger and clearing accounts. Verify transaction accuracy and flag any inconsistencies. Enforce compliance with receipt submission policies. Regulatory and Compliance Support Contribute to the company's monthly compliance efforts, including: Filing of annual state documentation Maintaining active state licenses Adhering to industry safety and regulatory standards Fleet Administration Update and maintain fleet assignment records. Track vehicle registration renewal dates. Compile quarterly mileage data for reporting purposes. Cross-Functional Support Participate in annual physical inventory counts. Acquire working knowledge of Accounts Payable and Receivable functions. Requirements Bachelor's degree in Accounting (mandatory) 4-6 years of hands-on accounting experience High proficiency with Microsoft Office tools and accounting systems Ability to follow documented processes and work independently with minimal oversight Outstanding attention to detail and accuracy The company provides excellent benefits including company stocks program

Work with internal and external clients to ensure accuracy of UO revenue accounting and allocation among business partners. Ensure proper operational & business trend analysis & other reporting for Tenants & Special Events. Support management in developing financial analysis, reporting, estimation, and budgeting. Other duties include analyzing contracts and trade ledger accounts, maintaining financial sub-ledger billing codes, preparing G/L reconciliations, coordinating month-end close tasks, and accounting system troubleshooting. Respond to internal & external audit inquiries. MAJOR RESPONSIBILITIES: Audit and reconcile UO revenue and make adjustments as needed. Execute billing and collection processing. Maintain accounting system codes & provide billing support & reporting. Troubleshoot accounting variance errors & discrepancies. Use departmental expertise to respond to inquiries from internal & external clients. Assist with management requests as needed. Coordinate interim & period-end close tasks & reporting. Maintain & execute accounting processes related to receivables, payables, revenue audits, and sales incentive plans. Manage royalty analysis & payments. Provide periodic financial estimates and reports; maintain G/L reconciliations; provide broad financial data analysis; assist with all internal & external audits. Reviews contracts as required. Special project tasks as assigned. Prepare departmental metrics. Process required G/L journal entries. Prepare critical financial analysis reports. & business trend analyses. Support budget preparation; tenant reporting & billing, and various incidental tasks that require moderate spreadsheet and analytical expertise. Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities. Perform other duties as assigned. SCOPE: Ensures accuracy of UO revenue accounting and allocation among business partners. Maintain & execute accounting processes related to receivables, payables, revenue audits, and sales incentive plans. EDUCATION: High school degree or GED is required. Associate’s degree (AA) is preferred. Bachelor’s degree is preferred. EXPERIENCE: 3-5 years of experience in finance, auditing Associates Degree (AA) or equivalent from two-year college or technical school is preferred; or combination of education and experience. Your talent, skills and experience will be rewarded with a competitive compensation package. Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means. Universal Orlando Resort. Here you can. Universal Orlando is an equal opportunity employer. Universal elements and all related indicia TM & © 2025 Universal Studios. All rights reserved. EOE

We are seeking a highly organized and detail-oriented Finance Coordinator to support daily financial operations by facilitating communication and processes between vendors, clients, and internal departments. The ideal candidate will be responsible for administrative tasks, coordinating setup processes for accounts receivable and payable, and ensuring follow-through on pending tasks. Key Responsibilities: Serve as a primary point of contact for coordinating and corresponding with vendors, clients, and internal departments. Manage scanning, filing, and proper documentation of relevant records. Handle A/R functions including vendor portal setups and processing new customer paperwork. Support A/P by managing the setting up of new vendors and ensuring complete and accurate records. Follow up with internal departments to gather missing information or documentation as needed. Track and ensure timely completion of follow-up tasks across departments. Maintain organized systems for documentation and communication flow. Assist with additional administrative or coordination tasks as assigned. Qualifications: Proven experience in an administrative, coordination, or support role. Strong organizational skills with keen attention to detail. Strong written and verbal communication skills; comfortable communicating with clients and vendors professionally. Proficiency in Microsoft Office Suite (especially Excel and Outlook); experience with Monday and Salesforce software a plus. Ability to juggle multiple tasks in a fast-paced, deadline-driven environment. A proactive mindset with a collaborative attitude. Preferred Qualifications: Experience working with vendor portals or financial software. Knowledge of A/R and A/P processes. Experience in non-profit accounting. About Event Zero: Event Zero Inc. is a non-profit organization dedicated to fostering positive environmental and social impact within the events industry. Committed to driving change, we believe that every event, regardless of size, can be a powerful force for good. Our mission is to inspire and guide event organizers, businesses, and communities to implement sustainable practices that reduce environmental footprints and promote social responsibility. Together, we are shaping a future where events are not only celebratory but also contribute to a more sustainable and resilient world. As part of our team you will have access to benefits such as: Outstanding Health + Dental benefits Competitive PTO plan Hybrid remote/on-site work plan 401k and More! Event Zero Inc provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. a21 complies with all applicable laws.

Our client, based in Jacksonville, FL, is a leader in wholesale distribution, product solutions, and facility supplies. They are looking to add a dynamic, results-driven Accounts Receivable Specialist to their team, someone who thrives in a fast-paced environment and is committed to excellence. Opportunity: Contract to Hire Compensation: $23/hour Schedule: Monday to Friday (8-5) Onsite Location: Jacksonville, FL Responsibilities: Posts customer payments by recording cash, checks, ACH, and credit card transactions. Process credit card payments. Post adjusting entries to customer accounts. Maintains accurate support files for payments, customer adjustments and journal entries. Research and resolve payment discrepancies. Perform customer account reconciliations. Prepare and make bank deposits. Provide support for internal and external audits. Prepare ad hoc reports as needed. Maintains records by invoices, debits, and credits. Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers. Resolves valid or authorized deductions by entering adjusting entries. Resolves invalid or unauthorized deductions by following pending deductions procedures. Updates job knowledge by participating in educational opportunities. Accomplishes accounting and organization mission by completing related results as needed. Protects organization's value by keeping information confidential. Qualifications: 2+ years Accounts Receivable experience. Thorough knowledge of applicable accounts receivable general ledger systems and procedures, financial chart of accounts and corporate procedures. Intermediate Microsoft Office (Word, Excel, Outlook) skills. **CRG Contractors who work an average of 30+ hours per week are eligible to elect benefits through CRG after 90 days of employment! Benefits Options: Medical / Health Insurance (Multiple Plan Options). HSA and FSA Options (CRG will match $500 of your HSA contributions!). Vision and Dental Insurance. Virtual Visits for Urgent Care, Psychiatry, and Therapy. 401K - CRG matches up to 4%! Life and AD&D Insurance. Long-Term & Short-Term Disability Insurance. Accident, Hospital, & Critical Illness Insurance. Category Code: JN001

This role is critical to maintaining accurate financial records and supporting the accounting team with day-to-day operations. The ideal candidate will have a solid understanding of basic accounting principles, experience with ERP systems, and the ability to manage multiple accounting functions efficiently. *Key Responsibilities:* * Process Accounts Payable (A/P) and Accounts Receivable (A/R) invoices * Maintain and track Fixed Assets * Handle Travel and Entertainment Expense Reporting * Perform account reconciliations and ensure accuracy of financial data * Understand and apply basic accounting principles (debits/credits) * Support month-end and year-end close processes * Assist with expense reporting (preferred, not required) * Collaborate with internal teams to ensure smooth financial operations *Qualifications:* * Proven experience as a Bookkeeper or Staff Accountant * Strong understanding of low-level accounting (debits, credits, reconciliations) * Experience with NetSuite is highly preferred * Experience with other ERP systems will be considered * Proficiency in Microsoft Excel and general accounting software * Strong attention to detail and organizational skills * Ability to work independently and as part of a team * Excellent communication and interpersonal skills *Equal Opportunity Employer:* Associate Staffing is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law. We are committed to creating a diverse and inclusive work environment and welcome applicants from all backgrounds to apply for open positions with our company. #IND1 Job Types: Full-time, Contract Pay: $32.00 - $40.00 per hour Benefits: * 401(k) * Dental insurance * Flexible schedule * Health insurance * Paid time off * Vision insurance Work Location: In person

Hollywood, CA 90007 (*Onsite, local candidate only) Pay: $30-$35hr 3 month contract (Excellent potential for extension or permanent) M-F: 20hr hours a week (1pm-5pm) For 30 years now, our client has been dedicated to helping at-risk youth. From the beginning, the mission was to provide housing, therapeutic treatment, educational support, and independent living skills to wards of the court in Los Angeles and Orange Counties. The Accounting Clerk will be responsible for handling accounts receivables, payables, reconciliation, and invoicing plays a critical role in ensuring the financial health and smooth operation of our 30-year-old nonprofit. Responsibilities: Generating invoices for funders/contractors for services we rendered. Verifying the accuracy of invoices and ensuring appropriate approval for payment. Recording payables and receivable transactions accurately in the accounting system. Reconciliation: Able to perform regular reconciliations of accounts receivable and accounts payable ledgers to ensure accuracy. Matching transactions between bank statements and accounting records to identify discrepancies. Investigating and resolving any discrepancies in a timely manner. Invoicing: Assembling and preparing invoices accurately and promptly. Ensuring invoices contain all necessary information, such as item descriptions, quantities, prices, and payment terms. Distributing invoices to Funders/contractors via mail, email, or electronic invoicing platforms. Maintaining organized records of invoices issued and payments received. Record-keeping and Reporting: Assist in preparing financial reports, budgets, and grant-related financial documentation to support program outcomes. Support external audits by providing detailed financial records and explanations. Qualifications: 3+ years of Accounting/Bookkeeping experience Must have experience with preparing invoices and verify invoices to ensure appropriate approval for payment Experience verifying the accuracy of invoices Experience with reconciliation Some understanding of supporting month end duties Experience working in QuickBooks or similar accounting systems. Experience posting transactions in QuickBooks or similar Recording payables and receivable transactions accurately in the accounting system. Experience to connect with clients to follow-up regarding experience Experience with Excel- pivot tables Must have excellent attention to detail and comfortable with data entry work; inputting and posting in QuickBooks Able to work extended hours during financial closing periods; staring time would still be 1pm. Bonus: Experience with AP and AR reconciliation Bonus: Experience working for a nonprofit organization or a passion for this industry Bonus: Relevant certifications in bookkeeping or accounting are a plus. TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation. #LI-SM1

Job DescriptionDescription: The Senior Accounts Payable Specialist is responsible for timely and accurate processing of vendor invoices and employee expense reports in accordance with company policies and procedures. The ideal candidate will have strong analytical skills, a proactive mindset, and a proven ability to manage high-volume tasks with precision. This role also serves as a key point of contact for internal and external inquiries related to payments and policies. ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO: Verify and code a high volume of invoices to the correct general ledger accounts Download vendor data and import into the AP system Track all payments and expenditures, purchase orders, invoices, statements, and receipts Prepare and process vendor payments on a timely basis Review and manage employees expense reports and reimbursements Manage purchase card transactions and complete imports Monitor and ensure recovery of outstanding credit balances Respond to vendor and internal inquiries regarding accounts payable items Maintain vendor records, W9, COI and 1099 status Prepare 1099 forms at year-end Maintain historical records Prepare analyses of accounts and produce monthly reports Complete month-end reconciliations Identify and implement opportunities for process improvement Perform other duties as assigned Requirements: QUALIFICATIONS/LICENSE: None EDUCATION: High School Diploma or equivalent required EXPERIENCE: 3+ years of experience in high-volume data entry Previous accounts payable and Excel experience required Experience with bill.com and Sage Intacct preferred SKILLS: Proficiency in Excel (pivot tables and VLOOKUPs) Detail-oriented with strong focus on accuracy and data management Solid understanding of accounting principles and financial reporting Excellent verbal and written communication skills Strong organizational skills and ability to manage multiple priorities Critical thinking and problem-solving abilities Team player with a collaborative attitude across all levels of the organization PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function. Specific vision requirements include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus Communication skill requirements include ability to talk and hear General office requirements include ability to remain seated for periods of time to perform computer based work, participate in filing activity, lift and carrying office supplies (paper reams, mail, etc.) Candidate may be frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms Employee may occasionally lift and/or move up to 20-25 pounds Fine hand manipulation required (keyboarding) Travel may be required to existing or new TOI locations (infrequently)

Job Description HealthAxis is a prominent provider of core administrative processing system (CAPS) technology, business process as a service (BPaaS), and business process outsourcing (BPO) capabilities to healthcare payers, risk-bearing providers, and third-party administrators. We are transforming the way healthcare is administered by providing innovative technology and services that uniquely solve critical healthcare payer challenges negatively impacting member and provider experiences. We live and work with purpose, care about others, act with integrity, communicate with transparency, and don’t take ourselves too seriously. We're not just about business – we're about people. Our commitment to a people-first approach shapes everything we do, from collaborating as a team to serving our valued clients. We believe that creating a vibrant and human-centric environment can inspire engagement, empower our team members, and ignite a sense of purpose in all that we accomplish. PURPOSE AND SCOPE: We are seeking a detail-oriented and proactive Senior Accounts Payable (AP) and Payroll Specialist to join our Finance team. This hybrid role is responsible for managing accounts payable processes and supporting payroll functions in partnership with our PEO. The ideal candidate has strong organizational skills, expertise in payroll systems and accounting principles, and a collaborative approach to problem-solving. PRINCIPAL RESPONSIBILITIES AND DUTIES: Accounts Payable Duties: Maintain AP automation software and take ownership of end-to-end AP process to ensure efficient invoice processing workflows. Review and verify invoices for appropriate coding, approvals, and compliance with company policy. Prepare and process weekly vendor payments. Reconcile credit card transactions and oversee account balances. Prepare journal entries for credit cards and expense reports. Maintains accounting ledgers by verifying and posting account transactions. Compile list of invoices to be accrued at period end and create journal entries. Reconcile AP related balance sheet accounts. Audit and reconcile employee expense reports. Maintain accurate and organized vendor files and documentation. Reconcile vendor statements, identify discrepancies, and follow through with resolutions. Monitor aging reports to ensure timely payment of vendor invoices. Respond to vendor inquiries and maintain positive vendor relationships. Prepare account analyses and reports as requested. Assist in month-end closing activities, including accrual journal entries. Manage 1099 records and ensure accurate year-end reporting and filings. Payroll Responsibilities: Apply knowledge of pay and deductions to ensure accurate payroll processing. Coordinate with departments to ensure timely and accurate submission of electronic timecards. Partner with the PEO to remain current on federal, state, and local payroll laws across all 50 states. Maintain and audit payroll records, including wages, benefits, bonuses, garnishments and deductions. Reconcile payroll tax reporting and ensure accuracy. Investigate and resolve employee inquiries regarding paychecks and payroll reports. Ensure timely escalation and resolution of payroll-related issues. Open and close state payroll tax accounts as required. Collaborate with the People team on onboarding, offboarding, and compensation changes. Support accounting tasks related to payroll, including journal entries and account reconciliations. Assist in processing off-cycle payroll exceptions in coordination with the PEO. Recommend and implement process improvements in collaboration with the Controller. Support year-end processes, including financial audits and 401(k) audits. EDUCATION, EXPERIENCE, AND REQUIRED SKILLS: Bachelor’s degree in Accounting, Finance, or a related field preferred. A minimum of 3-5 years of Accounts Payable and Payroll experience. Strong understanding of payroll laws and tax regulations. Experience working with AP automation tools and payroll systems; experience in multi-state payroll environment preferred. Excellent attention to detail and strong analytical skills. Ability to handle sensitive information with confidentiality and integrity. Strong communication and interpersonal skills. Proficient in Microsoft Excel and accounting software (Great Plains experience preferred). Experience working with a PEO is a plus.

Job Description Are you passionate about construction and numbers? Walker Property Services, LLC in Palm Beach Gardens, FL, is seeking a skilled Construction Bookkeeper to join our team. Your attention to detail will ensure accurate financial records and support the smooth running of our projects. Join a dynamic team where your expertise will be valued and where you can grow both personally and professionally. If you have a knack for numbers and enjoy being part of a collaborative environment, we'd love to hear from you. Apply now and be part of our success story! Benefits: Competitive pay Paid vacation 7 paid holidays Performance bonuses Health insurance 401(k) matching Referral bonuses Compensation: $17 - $21 hourly Responsibilities: Process invoices through internal databases. Update cash flow reports regularly. Process employee timesheets and manage the payroll process. Record and reconcile company credit card statements. Track labor, materials, and expenses for job costing. Prepare and submit monthly state taxes. Perform monthly account reconciliations to ensure accuracy. Manage accounts payable and receivable. Procurement of materials for jobs, invoicing tenants, and collecting rent. Support the Office Manager with IT issues. Help with employee travel arrangements. Provide backup support to teams as needed. Help manage contractor licenses and subcontractor record-keeping. Refine and maintain the company’s filing system. Qualifications: Minimum of 2 years of experience as a bookkeeper. Extensive QuickBooks experience. Proven experience with payroll processing. Ability to exercise independent judgment and discretion. Microsoft Office skills (Excel, Word, PowerPoint, Outlook). Experience with accounts receivable and invoicing. Excellent oral and written communication skills. Strong understanding of office responsibilities and procedures. Outstanding time management and multitasking abilities. Keen attention to detail with strong problem-solving skills. Ability to work closely with management and external suppliers. Initiative-driven, self-motivated, and proactive. Organized with the ability to manage multiple priorities. Strong analytical and problem-solving skills. Comfortable working in a dynamic, quick-paced environment. About Company Founded in 2007, Walker Property Services, LLC is a highly specialized company in providing facility maintenance and self-performing projects to multiple Fortune 500 customers across the nation. We are confident in our ability to deliver exceptional service for your retail and commercial property needs.

Green Thumb was founded in 1975 and specializes in superior quality outdoor power equipment for the landscape professional and discerning homeowner. We are your premier source for the very best brands in the industry, including John Deere, STIHL, Exmark, Shindaiwa, Wright, ECHO, Scag, Kawasaki, Briggs & Stratton, Honda, Generac, Dyna Digger, Little Wonder, Husqvarna, Billy Goat, Redmax, Snapper, Toro, Ferris, Hustler, Snapper Pro, Hurricane Blo-Vac, Buffalo Turbine, and Dixie Chopper. In addition, we carry a variety of other equipment to support landscapers such as John Deere Gators, pressure cleaners, sprayers, ride-on spreaders, air compressors, and sod cutters. With newly redesigned indoor and outdoor showrooms to better serve our customers, Green Thumb is the largest facility of its type in the country. We've built our business on customer service and satisfaction. We know the importance of taking care of our customers, and we value the trust they have in us. Job Description Reviews daily paperwork and verifies all invoices are accounted for and reconciles to cash and accounts receivable. Resolves any discrepancies. Enter all warranty invoices in IDEAL. Answer phones and direct calls to the right department. Check in new equipment when delivered. Assist employees with questions and issues related to IDEAL system. Assist on the parts counter when necessary. Type up quotes for CEO when needed. Qualifications MINIMUM RELEVANT EXPERIENCE (YEARS): 1 DEGREE REQUIRED (IF ANY): Bachelors or associates in finance desired but not required. PLEASE SUBMIT SALARY REQUIREMENT'S ALONG WITH A SUMMARY IF PROVIDED. -THANK YOU Additional Information All your information will be kept confidential according to EEO guidelines.

Human Resources and Accounts Payable Assistant Status: Full Time 30 hours M-F Department: Human Resources and Accounting Reports To: Human Resources Manager We are seeking a detail-oriented and proactive Human Resources and Accounts Payable Assistant to support our HR and Accounting departments. This dual-role position requires a versatile individual who can seamlessly multi-task, change directions quickly and manage a variety of tasks related to employee management and financial transactions. The ideal candidate will possess assisted living/memory care administrative experience. strong organizational skills, excellent communication abilities, and a commitment to maintaining confidentiality and accuracy. Key Responsibilities: **Human Resources Duties:** - Assist with onboarding new employees by preparing necessary paperwork, coordinating orientation schedules, and ensuring a smooth transition into the company. - Maintain employee records, payroll processing, ensuring data integrity and updating HR databases as required. - Support employee engagement initiatives and assist in organizing training and development programs. Fill in front desk to cover breaks, days off, etc. - Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner. - Assist in performance management processes, including tracking evaluations and supporting goal-setting initiatives and all other tasks as directed by human resources manager. **Accounts Payable Duties:** - Process vendor invoices and employee expense reimbursements in a timely manner, ensuring compliance with company policies. Responsible for monthly reconciliation of resident trust fund, petty cash and campus AMEX account. - Conduct invoice verification against purchase orders and receipts, addressing discrepancies as necessary. - Assist in maintaining accurate records of accounts payable transactions and vendor communications. - Prepare weekly and monthly financial reports related to accounts payable activities. - Support month-end closing procedures by ensuring timely entry and reconciliation of accounts payable transactions. - Coordinate with external vendors and internal departments to resolve payment issues and enhance relationships. --- Qualifications: - Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field preferred. - Previous experience in HR and/or accounts payable or similar roles is a plus. - Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Attendance on Demand software, Point Click Care software and familiarity with HRIS and accounting software (e.g., QuickBooks, SAP, or similar). - Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously. - Excellent verbal and written communication skills. - Ability to maintain confidentiality and handle sensitive information with discretion. - A team player with a positive attitude and a willingness to learn. What We Offer: - Competitive salary and benefits package - Opportunities for professional development and career advancement - A collaborative and inclusive work environment --- **How to Apply:** Interested candidates are invited to submit a resume and cover letter detailing their qualifications and experience to ******************* and **********************; Please include "Human Resources and Accounts Payable Assistant" in the subject line. We are an equal opportunity employer and welcome applications from candidates of all backgrounds. We look forward to meeting you!

divstrong Job Description/strongbr/To assist the principal in the operation and management of all activities and functions which occur within a school. To assist the principal in all aspects of student achievement, instructional leadership, organizational leadership as well as professional ethical behavior. To serve as a liaison between and among the principal to create positive school-community relations including contacts with parents, community groups, other educational agencies, school officials and the general public. br/br/strong Required qualifications, skills and experience/strongbr/Master's degree with certification in Administration/Educational Leadership. br/Minimum of three years teaching experience and/or Educational Administration. br/br/strong EEO statement/strongbr/The School District of Osceola County, Florida, does not discriminate in treatment or employment in its programs on the basis of race, color, national origin, gender, age, disability, marital status or genetic information in its educational programs and employment practices. /div

Artemis Lifestyles is seeking a full-time Accounting Assistant to help our accounting specialist with vendor management, check deposits, printing, and more. We are seeking someone with great organization and attention to detail. We offer a supportive, fun company culture where you get to make a difference and crazy good benefits, including generous PTO and an innovative vacation reimbursement program! Yes, you get paid to go on vacation!! You will also enjoy the opportunity to mentor and train team members and stay up-to-date with the latest industry trends. Responsibilities: Heavy administrative duties including check deposits and vendor set up Printing checks based on accounting specialist request Self-motivated and organized with the ability to respond to emails in a professional manner Effective communication skills both internally and with homeowners, providing accurate answers to all questions and concerns Ensuring phone calls and emails are handled courteously, accurately, and in a timely manner with 24-hour turnaround Notating each homeowner's account after every interaction for historical reference Providing excellent customer service with a focus on problem resolution' Regular and consistent attendance with a willingness to take on special projects and other responsibilities assigned by the accounting department Requirements Qualifications: Proficient in Microsoft Outlook, Excel, Word, Zoom, and Microsoft Teams Minimum 1 year experience in an administrative role Strong organizational skills Strong attention to detail Strong Problem-Solving Skills Preferred experience in Homeowners Associations Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Equal Opportunity Employment: We are an equal opportunity employer committed to fostering a diverse and inclusive workplace. We celebrate the unique backgrounds, perspectives, and talents of all employees, creating an environment where everyone feels valued, respected, and empowered. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by applicable laws and regulations. We comply with all federal, state, and local laws governing nondiscrimination in employment. In addition, we offer competitive salaries commensurate with experience, a comprehensive benefits package including health, dental, and retirement options, professional development opportunities, and a collaborative work environment.

Department: Human Resources Reports to: Senior Director of Human Resources/Senior Staff Accountant Job Title: HR and AP Assistant Classification: Professional, Full-Time/Exempt Summary: The HR & AP Assistant provides essential support to both the Human Resources and Accounting departments. This dual-role position is responsible for assisting with day-to-day HR operations, including onboarding, recordkeeping, and employee support-while also supporting Accounts Payable functions such as invoice processing, vendor communication, and payment tracking. The role reports to the Senior Director of HR and plays a key role in ensuring smooth, accurate, and confidential administrative processes across both departments. Responsibilities Human Resources 60% Assist with employee onboarding and offboarding, including processing new hire paperwork, background checks, and orientation. Screen job candidates, coordinate interviews, and support the recruitment process from posting to hire. Conduct and track background checks and ensure completion of all pre-employment requirements. Maintain and update employee records in the HRIS system (e.g., Paycor). Provide payroll support, including timecard tracking, corrections, and assisting with payroll processing in coordination with the Senior Director of HR. Support the tracking and communication of PTO, leave of absence, and benefits enrollment. Help coordinate trainings, compliance initiatives, and employee communications. Respond to basic employee questions regarding policies, benefits, and procedures. Prepare reports and documentation as requested by the Senior Director of HR. Provide administrative support for recruitment efforts, including job postings, interview scheduling, and candidate communication. Lead the Kit Crew Committee (the agency's social activities group), planning and executing monthly staff events and wellness initiatives. Follow and manage the monthly calendar of employee engagement activities, helping to create a positive workplace culture. Accounts Payable 40% Process vendor invoices accurately and in a timely manner Verify and reconcile purchase orders, receipts, and payment requests Prepare and schedule vendor payments (checks, ACH, or other approved methods) Maintain accurate records of all transactions, including invoices and payments Communicate with vendors regarding payment status and resolve any issues related to invoices or payments Reconcile vendor statements and resolve any discrepancies Assist in the preparation of financial reports related to accounts payable Work closely with the accounting team to ensure all payments comply with company policies and procedures. Qualifications Associate degree in Business Administration, Human Resources, Accounting, or related field required; Bachelor's degree preferred 2+ years of experience in an administrative HR or AP role (both preferred but not required) Working knowledge of HRIS/payroll systems (Paycor a plus) Familiarity with accounts payable systems and invoice processing Strong attention to detail, organizational, and communication skills Ability to maintain confidentiality and handle sensitive information Comfortable multitasking in a fast-paced, collaborative environment Working Environment and Schedule: Office-based role with standard business hours (some flexibility may be required) Occasional attendance at staff events or trainings may be requested Team-oriented, supportive workplace culture with a focus on mission and values Physical Demands & Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical demands are minimal and typical of similar jobs in comparable organizations. The work environment is representative and typical of similar jobs in comparable organizations. Able to lift or carry objects up to 10 pounds. Flexible work schedule. Includes meetings, driving, climbing stairs, and walking to/from client's homes.

Job Title: Accounts Payable Assistant Status: Full-Time FLSA Status: Non-Exempt Reports to: Accounts Payable Specialist Department: Finance Revision: APA1124 The Accounts Payable Assistant is responsible for verifying and paying all invoices issued to YMCA of Southwest Florida and SKY Academy Charter Schools in a timely manner. This position performs the duties and responsibilities of the accounts payable functions that ensures accuracy of the financial system supporting both the YMCA and Charter Schools. ESSENTIAL FUNCTIONS: Perform all aspects of the accounts payable function, such as entering invoices into the accounting software, managing the Purchase Order process, and matching existing purchase orders to invoices according to department policies and deadlines. Identify errors or discrepancies and resolve them before processing, such as verifying that there are at least two required approvals on each purchase request. Prepare and complete ACH transactions and web payments, and backup documentation. Reconcile accounts payable related accounts; and submit journal entry requests to the VP of Finance for adjustment to the general ledger. Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors. Maintain electronic vendor files, including current years W9 and vendor liability insurance information. Assist in printing yearend forms 1099 and preparation for mailing. Complete monthly credit card reconciliation and file creation for import into accounting software. Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws. Assist in annual audit by preparing assigned reports or providing documentation as directed by supervisor. Verify that expenditures follow the policies of YMCA of Southwest Florida for purchasing and travel and record expenditures against the appropriate accounts. Identify improvements for effectiveness and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies and customer service. Filing accounts payable documents and preparation for new year files. Will assist CFO with any administrative tasks when needed. Provide cross training to staff as directed by Supervisor per written accounts payable policies and procedures. Perform various departmental tasks in support of co-workers as workload and staffing levels dictate. Assist with special projects as requested. Display empathy and positive regard for others in written, verbal and non-verbal communications. Work effectively with department heads, department staff, and outside vendors by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication. Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions. Maintain proficiency as needed and approved by attending training and reading job-related materials. Dress appropriately for a workplace with frequent customer service interaction. Meet all required standards of confidentiality and safety. Maintain work areas in a clean and orderly manner. Responsible for any other duties relevant to position as assigned by the Supervisor. Requirements QUALIFICATIONS: Working knowledge of Accounts Payable functions. Requires intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles. Meet the Association's policies on background screening. Must be meticulous with accurate data entry skills. Must have effective verbal and written communication skills. Must be able to learn YMCA software. Travel is expected throughout service area (estimated 10%). CERTIFICATIONS AND TRAINING REQUIREMENTS: Requires high school diploma or equivalent and work experience preferred; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform the above duties. CPR and First Aid Certifications required. Completion of YMCA of the USA Child Abuse and Neglect class. Completion of the YMCA's Blood Borne Pathogens training. Staff Safety Requirements/Cleaning Protocols. Additional training classes as recommended by Supervisor or required by HR. WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, communicate, reach, and manipulate objects, tools, or controls. Minimum physical exertion. Duties involve moving materials weighing up to ten pounds on a regular basis and up to twenty pounds on an occasional basis. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as a computer keyboard, mouse, phone, and similar machines. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises. On-site work environment required. This is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that may be required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. YMCA of Southwest Florida has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and YMCA of Southwest Florida reserves the right to change this job description and/or assign tasks for the employee to perform, as the YMCA of Southwest Florida may deem appropriate.

Job Title: Accounts Payable Assistant Status: Full-Time FLSA Status: Non-Exempt Reports to: Accounts Payable Specialist Department: Finance Revision: APA1124 The Accounts Payable Assistant is responsible for verifying and paying all invoices issued to YMCA of Southwest Florida and SKY Academy Charter Schools in a timely manner. This position performs the duties and responsibilities of the accounts payable functions that ensures accuracy of the financial system supporting both the YMCA and Charter Schools. ESSENTIAL FUNCTIONS: * Perform all aspects of the accounts payable function, such as entering invoices into the accounting software, managing the Purchase Order process, and matching existing purchase orders to invoices according to department policies and deadlines. * Identify errors or discrepancies and resolve them before processing, such as verifying that there are at least two required approvals on each purchase request. * Prepare and complete ACH transactions and web payments, and backup documentation. * Reconcile accounts payable related accounts; and submit journal entry requests to the VP of Finance for adjustment to the general ledger. * Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors. * Maintain electronic vendor files, including current years W9 and vendor liability insurance information. * Assist in printing yearend forms 1099 and preparation for mailing. * Complete monthly credit card reconciliation and file creation for import into accounting software. * Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws. * Assist in annual audit by preparing assigned reports or providing documentation as directed by supervisor. * Verify that expenditures follow the policies of YMCA of Southwest Florida for purchasing and travel and record expenditures against the appropriate accounts. * Identify improvements for effectiveness and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies and customer service. * Filing accounts payable documents and preparation for new year files. * Will assist CFO with any administrative tasks when needed. * Provide cross training to staff as directed by Supervisor per written accounts payable policies and procedures. * Perform various departmental tasks in support of co-workers as workload and staffing levels dictate. * Assist with special projects as requested. * Display empathy and positive regard for others in written, verbal and non-verbal communications. * Work effectively with department heads, department staff, and outside vendors by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication. * Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions. * Maintain proficiency as needed and approved by attending training and reading job-related materials. * Dress appropriately for a workplace with frequent customer service interaction. * Meet all required standards of confidentiality and safety. * Maintain work areas in a clean and orderly manner. * Responsible for any other duties relevant to position as assigned by the Supervisor. Requirements QUALIFICATIONS: * Working knowledge of Accounts Payable functions. * Requires intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles. * Meet the Association's policies on background screening. * Must be meticulous with accurate data entry skills. * Must have effective verbal and written communication skills. * Must be able to learn YMCA software. * Travel is expected throughout service area (estimated 10%). CERTIFICATIONS AND TRAINING REQUIREMENTS: * Requires high school diploma or equivalent and work experience preferred; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform the above duties. * CPR and First Aid Certifications required. * Completion of YMCA of the USA Child Abuse and Neglect class. * Completion of the YMCA's Blood Borne Pathogens training. * Staff Safety Requirements/Cleaning Protocols. * Additional training classes as recommended by Supervisor or required by HR. WORK ENVIRONMENT & PHYSICAL DEMANDS: * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this job, the employee is frequently required to sit, communicate, reach, and manipulate objects, tools, or controls. Minimum physical exertion. * Duties involve moving materials weighing up to ten pounds on a regular basis and up to twenty pounds on an occasional basis. * Manual dexterity and coordination are required over 75% of the work period while operating equipment such as a computer keyboard, mouse, phone, and similar machines. * The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises. * On-site work environment required. This is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that may be required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. YMCA of Southwest Florida has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and YMCA of Southwest Florida reserves the right to change this job description and/or assign tasks for the employee to perform, as the YMCA of Southwest Florida may deem appropriate.