Administrative Assistant jobs in Birmingham, AL

The Administrative Assistant provides essential support to the Director of Facilities, Construction, and Auxiliaries. This role is responsible for assisting with daily office operations, managing incoming and outgoing correspondence, processing contractor invoices and tracking payment statuses, maintaining organized filing systems, and coordinating facility support for campus events. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to communicate effectively with internal departments and external contractors. Job Responsibilities Key Responsibilities Provide support to the Director of Facilities, Construction and Auxiliaries and employees by assisting with daily office needs, managing correspondence, receiving contractor invoices and preparing them for pay, track status of contractor payments, maintaining filing systems and track Stillman college function the requires Facilities assistance. Answer phone calls, greet visitors, and direct inquiries to the appropriate personnel, ensuring a welcoming and professional environment. Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and taking minutes. Prepare reports, create presentations, and handle data entry tasks, ensuring all documents are organized and accessible. Make travel arrangements for the Director and team members, including booking flights, hotels, and transportation. Oversee office supplies inventory, order supplies as needed and maintain office equipment. Required Skills and Qualifications Excellent verbal and written communication skills are essential for interacting with staff and clients. Strong organizational skills to manage multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment. Ability to maintain accuracy in documentation and reporting. Previous experience in an administrative role is often preferred, along with knowledge of office procedures. Work Schedule (a full-time, 12-month in-person position) Monday - Friday, 8:30 am to 5:00 pm (possible variations, such as occasional evening or weekend work depending on the organizational events) This position is paid on a biweekly basis at an hourly rate of $16.00. Stillman College is an equal opportunity employer and encourages all qualified individuals to apply.

The position is primarily responsible for assisting the Occupancy Manager but also includes working with the Purchasing/Fleet Specialist in the general administration and physical operation of the residential properties owned or managed by the Authority. This is an administrative position responsible for assisting with the processing and maintenance of all housing paperwork. This position assists with handling all aspects of property management including but not limited to tenant files, community apartment leases, and monthly reports. The position also assists with maintenance repair follow-up, asset inventory reports, receiving purchases and ensuring it is correct and vehicle fleet management. Accurate reporting and recordkeeping for regulatory agencies is an extremely important responsibility of this position. A strong emphasis is placed on an understanding of leasing paperwork to ensure all records for both HUD and JBS are maintained in an acceptable manner. Work requires initiative, independent judgment, attention to detail and the ability to work in a fast-paced environment. Confidentiality and discretion are essential in this position. Supervised by: Occupancy Manager Employees Supervised: None Division: Administration Normal Work Hours/Days: 8 a.m. - 5 p.m. - Monday - Friday PRIMARY JOB FUNCTIONS: Process paperwork for all residential facilities including housing applications, move ins/move outs, monthly billings, annual recertifications, tenant files, and reports as required. Work with Authority staff, recipients/recipient's payees, owners, recipient billing, and other information exchange. Receive medical, janitorial, and office supply type orders delivered to main office and prepare items for distribution to appropriate programs/locations. Work with maintenance personnel to ensure items are delivered timely. Assist with record keeping and reporting of asset inventory, including fixed assets, electronic items, furniture and appliances at acquisition and disposal. Assist with oversight of maintenance work order reporting and repair follow up. This includes working with maintenance staff and/or vendors to ensure repairs are completed in timely and acceptable manner. Assist in management of agency fleet vehicles (including spares), maintenance of keys, and vehicle/driver files. Assist the Occupancy Manager, as needed in performance of any duties assigned to the Occupancy Manager. Conduct all business in accordance with company policies and procedures, Fair Housing, American with Disabilities Act. Abide by all federal, state and local laws and any other codes pertaining to property management. Receive, assign, inspect, and manage items purchased by the agency, while ensuring accuracy and quality control. Responsible for handling and transporting packages throughout the facility as needed, including going up and down stairs. Conduct special projects/assignments including other duties as assigned. MINIMUM QUALIFICATIONS: Associate degree in business or a related field or two (2) years' experience in property management, purchasing, and fleet management. The ability to effectively communicate and establish a working relationship with recipients, staff, vendors, and other agencies as needed. Must be punctual, self-motivated and have the ability to resolve issues effectively. Strong computer skills with experience in Microsoft Word, Excel, property management application and the ability to learn new applications quickly. Must have a valid driver's license, proper automobile liability insurance and dependable transportation to perform duties to meet inspectors and vendors at the property. PREFERRED QUALIFICATIONS: Working knowledge of Real Page Onesite Software. Experience working with fleet management. Experience working in purchasing. Ability to communicate clearly, orally, and in writing.

This is your chance to begin a lifelong profession with limitless opportunity. Find the flexibility you've been trying to find by taking a minute to finish our online application. Benefits: Excellent weekly pay Safe workplace Multiple shifts are available from early morning to night and no experience is needed. You will have sufficient opportunity for growth Part-time available - select the days you want to work A commitment to promote from within Responsibilities: Must be able to carry out tasks with or without sensible accommodation Perform all other tasks as designated Assist in developing a positive, professional and safe workplace Qualifications: No experience, Willing to train Ability to work within recognized turn-around times Must have excellent interpersonal skills and the ability to arrange simultaneous tasks Ability to analyze and use company policies and procedures Excellent verbal and written communication abilities Ability to work both individually and within a group environment Ability to stay organized, give attention to information, follow guidelines and multi-task in a professional and efficient way

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

PC# 2267 Qualifications: High school diploma or GED. Demonstrated proficiency in use of computer software. Minimum of one year computer experience required. Experience in filing and record-keeping. Competence in the use of business equipment. Effective telephone skills. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable. Reports to: Designated Department Supervisor, Office Manager Job Goal: To assist in insuring maximum effectiveness in the operation of the offices of the Board of Education Terms of Employment: Twelve-month contract (240 days). Link Job Description Link Salary Schedule

GSE Workforce Solutions, is currently working with a major client who are looking to hire an Administrative Assistant (Real Estate) on a long-term contract basis located in Birmingham, AL, starting ASAP! This position is based on site at their local facility. Position: Administrative Assistant (Real Estate) Worksite: Birmingham, AL (Local candidates only) Scheduled Contract Duration: (6-months to 1-year) Description: 1) Proficient typing, computer skills and computer software (i.e., Word, Excel, Access, Outlook, PowerPoint, etc.) experience is strongly preferred. 2) Ability to learn company's software systems including Versatile Enterprise, RMS, and others. 3) Ability to learn company's processes and procedures as needed. 4) Excellent written and verbal communication skills. 5) Ability to interface with company personnel, vendors and other parties connected with the company. 6) Experience working in a fast-paced environment and a proven ability to successfully handle multiple tasks at the same time is strongly preferred. 7) Ability to use various scanners and software to upload and associate files in data base. 8) Must have a High School Diploma and 3+ years related experience Additional Information: Working in office M-F, normal business hours. Will use Versatile Enterprise (File indexing system. Must pass proficiency test to use.)

High Tide Oil Company, Inc. is currently hiring for an Administrative Fuel Dispatcher Looking for a reliable dispatcher to join our team! Previous experience is strongly preferred. Job Responsibilities include, but are not limited too: Communication with all customers for loads Utilizing a load board for additional customer loads Coordinating and assigning customer loads as well as High Tide Oil Company, Inc.'s 7 service station loads Constant communication with fuel drivers Ensuring loads are delivered on time Handling any conflict that may arise with fuel drivers and/or customers and fuel loads Invoicing all customer and station loads and ensuring timely payment Knowledge of DOT, FMCSA & OSHA rules and guidelines Ensuring all fleet units are compliant with DOT, FMCSA & OSHA at ALL TIMES Monitor and tracking drivers via GPS Excellent communication skills, both verbal and written Strong organizational skills and the ability to multi-task Working knowledge and experience using Windows, Microsoft Word, Excel, Outlook and Adobe Acrobat Microsoft Excel experience is a MUST - comfortable use of formatting and inserting basic formulas Ability to learn quickly and function well in a fast-paced environment Ability to develop effective work plans, organize details, set priorities and meet deadlines Previous experience in the logistics field is preferred, but not required High Tide Oil Company, Inc. operates 7 days a week 24 hours a day High Tide Oil Company, Inc. is an Equal Opportunity Employer High Tide Oil Company, Inc. is a Certified Drug Free Workplace Competitive pay 401(k) offered Supplemental Insurance Health, Dental and Vision Insurance Apply online @ ************************** - Job Openings

Schedule: Monday-Friday 8a-5p General Responsibilities: Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Position Requirements: Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Strengthening and empowering all of the communities we serve. Administrative Assistant Birmingham, AL Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space. The pay rate for this position is $18 - $21/hr. What you'll be doing: * Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail * Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes) * Support executives with various assignments such as booking travel, processing expenses, and other duties as needed * Maintain filing systems, both electronic and physical * Maintain office supplies and coordinates maintenance of office equipment. * Be a helpful and positive presence in the workplace * Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment. * Assist in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions. Our ideal candidate will have the following: * High school diploma or equivalent. * Minimum of two years experience working in a role as an administrative assistant or similar support role * Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams. * Established proficiency in all areas of administrative and clerical functions * Ability to type at least 60 words per minute with minimal errors. * Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling. * Ability to work in a deadline-oriented team environment * Strong work ethic and organizational skills * Desire to be proactive and create a positive experience for others * Excellent interpersonal skills * This job requires reliable transportation and the ability to travel off-site and overnight

Job Details Birmingham, AL Full Time High SchoolDescription The candidate will be responsible for administrative case management and support of the Credit and Restructuring Practice Group. Essential Job Functions: Drafting, filing and managing various business entity documents for corporations, LLCs and partnerships with State agencies. Drafting legal contracts, correspondence and other documents. Corresponding with clients. Conducting due diligence (lien searches, governmental certificates, document review) in a high-volume capacity and analyzing the same Perform administrative duties (calendaring deadlines, organize case files, manage logistics, etc.). Aid attorneys case management and client requests. Gather relevant information from a variety of sources. Successfully complete special projects and other assignments as requested. Coordinate client matter management, to include across multiple software platforms Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects. Necessary Knowledge, Skills and Abilities: Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization. Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities. Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook. Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision. Prompt responsiveness to clients and other professionals Retain a high level of flexibility and resourceful problem solving. Exceptional verbal and written communication skills. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Educational and Experience Requirements: High School diploma Paralegal associates degree or other relevant certification preferred Two to Four years of prior transactional legal experience required. Work Environment and Physical Demands: In office position Ability to work extended hours when necessary. Normal office environment; no unusual physical demands.

JOB TITLE: SECRETARY I, II, III - Central Office QUALIFICATIONS: High School Diploma or GED. Demonstrated proficiency in use of computer software. Minimum of one (1) year computer experience required. Experience in filing and record-keeping. Competence in the use of business equipment. Effective telephone skills. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable. REPORTS TO: Superintendent JOB GOALS: To assist in insuring maximum effectiveness in the operation of the offices of the Board of Education. ESSENTIAL FUNCTIONS: Expected work day: Eight hours. Regular and punctual attendance required. Operate telephone for incoming, outgoing, and interoffice calls . Meet and assist visitors in a helpful, courteous, and professional manner. Assist with the preparation of purchase orders as assigned. Maintain the confidentiality of any school system related information and sensitive employee information. Perform duties in a manner that promotes good public relations. Provide clerical support for department staff as requested. Provide clerical assistance to Coordinators as directed by Superintendent. Possess skills necessary to perform tasks assigned. Use copy machine and other business equipment. File - alphabetic, subject, numeric, and geographic as assigned. Compile and type statistical and written reports as requested. Compose and type letters of transmittal and routine letters of transmittal and routine letters of inquiry, requests, and information as requested. Type from straight copy/rough draft and enter data. Meet and assist visitors in a helpful, courteous, and professional manner. Maintain equipment and assist with inventory as requested. Maintain proper and professional relationship with other employees. Follow Board policies. Possess visual acuity. Possess physical capability to stand, bend, and lift up to 25 pounds. Possess physical and emotional ability and dexterity as needed to perform required work in a fast-paced, high intensive work environment. MARGINAL FUNCTION: Any reasonable office related tasks assigned by supervisors. TERMS OF EMPLOYMENT: 12-months/240 days EVALUATION: Performance will be evaluated in accordance with support personnel evaluation system and Board policy. SALARY: Appropriate current salary schedule for Secretary I, II, or III.

Senior Administrative Assistant The Senior Administrative Assistant provides advanced administrative support to the team, utilizing 6-10 years of experience to ensure smooth operations and efficient processes. Key Responsibilities Independently manage calendars, schedules, and appointments to optimize time management and prioritize critical tasks. Coordinate and organize meetings, conferences, and events, handling logistics, agendas, and follow-up actions with meticulous attention to detail. Prepare and edit documents, reports, presentations, and correspondence, demonstrating proficiency in Microsoft Office Suite and other relevant software. Conduct research, gather data, and compile reports to support decision-making and strategic planning. Handle sensitive and confidential information with discretion and professionalism, ensuring strict confidentiality. Assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.

Administrative Assistant - Full- Time SPM, LLC, a full-service national property management firm, is seeking an Administrative Assistant. SPM's mission is to provide a high-quality living experience in well-developed, well-managed apartment communities that are an asset to the surrounding neighborhoods and communities. To achieve excellence, SPM recognizes that our employees are our most valued resource and are essential for both promoting resident relations and creating value for our business partners. JOB REQUIREMENTS * Monitor the building and who is in the building at all times. Report any unusual occurrences to the proper authorities and/or Management. * Follow emergency and safety procedures as related to the building. Be able to handle emergencies and non-emergencies in a calm manner. * Observe relevant safety rules as required. * Must be a strong and effective communicator with high-level written and verbal communication skills. * Must be friendly, energetic, punctual, self-motivated, organized, and detail-oriented. * Must be able to answer the telephone and work in a high-traffic area. * Must be able to work with elderly residents with high needs, and physical and mental disabilities. * Must be able to follow strict guidelines related to Fair Housing. * Must be able to work independently and as a team member with a helpful attitude. * Must be able to always maintain professionalism and a positive service attitude. * Must be able to carry out minor accounts payable functions. * Must be able to coordinate resident engagement activities such as monthly birthday parties, holiday parties, weekly social events, and other gatherings. * Excellent ability to multitask. * Must have an advanced level of proficiency with Microsoft Office applications. * Knowledge of HUD, financial systems, YARDI a plus * Must be able to work flexible hours at times, including evenings and weekends, as needed for planned activities. SPM, LLC is an equal opportunity employer. Drug-free workplace

Division: Heavy Civil - Sitework & Underground Utilities (Storm, Sanitary, & Water) Status: Hourly, Non-Exempt Reports To: Project Manager The Civil Administrative Assistant provides administrative support to Project Managers and Superintendents working on heavy civil projects, specifically in sitework and underground utilities, including storm, sanitary sewer, and water systems. This role is essential in coordinating and maintaining project documentation, permits, travel logistics, and communication throughout the project lifecycle. The ideal candidate is detail-oriented, organized, and capable of managing multiple tasks under strict deadlines. Primary Responsibilities Support project planning and coordination for active civil utility and sitework projects. Perform administrative tasks for Project Managers during pre-construction and construction phases. Interface with permitting agencies Enter and upload project data and documents into internal systems and databases. Manage and distribute incoming mail, plans, and specifications. Draft, format, and send correspondence related to permitting and project progress. Maintain organized and up-to-date project files. Handle incoming inquiries related to project and permit status. Assist with periodic reports to clients, corporate, and internal stakeholders. Assist with coordinating and securing travel arrangements and lodging for project-related travel. Obtain vendor quotes, draft purchase requisitions, and assist in setting up purchase orders. Personal & Organizational Development Build and maintain effective working relationships with clients, coworkers, vendors, and agencies. Communicate professionally and provide proactive updates to internal and external teams. Identify areas for improvement and develop personal development plans with management support. Knowledge, Skills & Abilities Strong proficiency in Microsoft Office (Word, Excel, Outlook). Clear and professional verbal and written communication. Highly organized with the ability to prioritize multiple ongoing tasks. Detail-oriented with a commitment to accuracy and timeliness. Working Conditions Fast-paced, deadline-driven environment. Must manage multiple complex processes with efficiency and attention to detail. Frequent interaction with cross-functional teams, clients, and municipal agencies. Education & Experience Bachelor's degree in a related field preferred, but not required. 1-2 years of experience in construction administration or project coordination preferred. Familiarity with underground utility and sitework construction is a plus. Employment with Timberline Construction Group is contingent upon passing a pre-employment drug test and a background check, which may include criminal history and employment verification. By submitting your application, you consent to agreeing to partake in a pre-employment drug test and a background check. Refusal to consent to testing may result in withdrawal of the offer. All candidates will be required to undergo a pre-employment drug test as a condition of employment.

General admin assistant skills. Computer skills. Experience in Excel knowledge, PowerPoint, and Word. Phone skills Admin - 2 years+ experience preferred.

KDF Global is looking to hire a talented and experienced Administrative Assistant to join our busy production team. We are committed to providing our customers with the fastest, most reliable courier service, while maintaining accurate and timely deliveries. This individual will generally ensure the smooth-running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients. The Administrative Assistant will play a major role in mostly managing business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. Within a continually expanding organization, this position offers excellent career growth potential for the right candidates. Responsibilities: * Preparing financial statements, reports, memos, invoices letters, and other documents. * Filing and retrieving corporate records, documents, and reports. * Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. * Using various software, including word processing, spreadsheets, databases, and presentation software. * Making travel arrangements and detailed travel itineraries * Handling basic bookkeeping tasks. * Producing reports and presentations * Greeting visitors and deciding if they should be able to meet with executives. * Carries out administrative duties such as filing, typing, copying, binding, scanning etc. * Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Requirements: * Ability to multitask and prioritise tasks * Proven experience as an executive assistant or other relevant administrative support experience. * In-depth understanding of entire MS Office suite. * Attention to detail * High school diploma. * A proactive approach to problem-solving with strong decision-making skills. * Must be able to meet deadlines in a fast-paced quickly changing environment. What we offer: · Excellent career growth opportunity · Competitive pay based on experience and added value · Medical benefits, life and disability insurance, 401k, PTO, sick time, paid holidays The job responsibilities listed herein are not intended to be a comprehensive listing of all the responsibilities of the position. The company reserves the right to change job responsibilities at any time, with or without notice.

+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department. + This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting. + Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners. + This individual will work regularly with others to build and maintain positive relationships with internal and external clients. + Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners. + Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. + Position requires occasional travel throughout the Company footprint, up to 10% of the time. **Job Duties and Responsibilities:** + Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task) + Tracking receipts and contacting team members to obtain when necessary. + Timekeeper for teams mentioned above + Process time adjustments when needed. + Set up meetings and meals for team members as requested + Travel arrangements/reservations for Managers as needed + Coordinate logistics for Exhibitor Conferences + Register employees and set up hotel accommodations as needed + Assist with new employees on-boarding + Obtain client Badge and access + Order P-card & assist with activation and training + Coordinate with finance and budgeting teams on account number questions as needed + Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts) + Maintain office supply cabinet and assist with keeping office area stocked and clean + Small event coordinator for internal/external collaboration and business development + Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available. **Experience Requirements:** + A minimum of two (2) years of clerical /administrative, or customer service experience preferred + Proficient in Microsoft Outlook, Word, Excel & PowerPoint required + Knowledge of Oracle and Maximo preferred + Strong communication skills + Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings **Knowledge, Skills & Abilities: Behavioral Attributes:** + Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment) + Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc. + Excellent communication skills, calendar management, scheduling, and logistic coordination + Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks + Ability to proactively prioritize and multi-task + Ability to make decisions and anticipate next steps + Ability to build and maintain relationships with the administrative staff of officers and directors + Excellent time management and organizational skills + Comprehensive knowledge of company operations, policies, and procedures + Must be a self-starter and be able to work independently + Ability to adjust to changing priorities **Education Requirements:** + Two (2) years or more of vocational, college work or higher education degrees preferred. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule: Monday-Friday 8a-5p Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. General Responsibilities: Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Position Requirements: Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Job Details Birmingham, AL Full Time High SchoolDescription A Real Estate Project Assistant works with our core Real Estate Shareholders and their associates to (i) perform administrative and logistical support functions, (ii) assist with project planning, organization and execution, and (iii) ensure our clients have a positive experience with our team. A Real Estate Project Assistant will play an internal and external role and often act as a liaison between our clients and our team, providing administrative support, assisting with client projects, managing client interactions and communications, and planning meetings and business development trips and opportunities. Essential Job Functions: Provide variety of administrative and logistical support. Schedule and coordinate appointments/meetings (including on-site and video-conference/web-based participation). Coordinate travel for lawyers (including airline reservations/online check-ins, hotel reservations, ground transportation, etc.). When appropriate, screen and answer incoming internal and external questions/calls. Assist with overall planning of meetings, projects & events as needed (including organizing meeting details, scheduling, preparing and distributing agendas and related materials). Assist with the preparation of legal documents (editing, proofing, printing). Preparing closing binders and following up with outside parties post-closing. Assist with document production for real estate closings. Coordinating, calendaring, and tracking due diligence items and critical dates for transactions. Drive efficiencies and process improvements and introduce innovative approaches to improve the overall operation of the Real Estate practice group, driving improved service to the group's clients; implement process improvements that will improve service levels to clients. Independently oversee special projects as assigned. Necessary Knowledge, Skills, and Abilities: Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees and clients at all levels of the organization. Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and quickly adapt to meet changing deadlines and priorities. Proficiency with Microsoft Office Suite applications, including Word, Excel, Outlook, PDF software, and DocuSign. Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision. Retain a high level of flexibility and resourceful problem-solving. Exceptional verbal and written communication skills. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Educational and Experience Requirements: Bachelor's degree or equivalent education and work experience. Work Environment and Physical Demands: Ability to work extended hours when necessary. Normal office environment; no unusual physical demands. Expected to work in the office.