Administrative Assistant Jobs in Boston, MA

Join the VitalCore Team in Massachusetts! We're people who are fueled by passion, not by profit. VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care has openings for a Part-Time Administrative Assistant at Old Colony Correctional Center (OCCC) in Bridgewater, MA! Looking for a rewarding career in the healthcare field with competitive wages, an annual incentive bonus, and an excellent benefits package? At VitalCore we pride ourselves on retaining and acquiring compassionate, dedicated individuals who are committed to providing quality services. Join our team and experience first-hand how VitalCore Health Strategies promotes a positive work environment that is based on respect and appreciation of the hard work and dedication of our staff. ADMINISTRATIVE ASSISTANT BENEFITS PACKAGE: Holiday Pay: New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day Medical Dental Vision Insurance Health Savings Account Life Insurance Short Term/Long Term Disability Identity Theft Protection Pet Insurance Employee Assistance Program and Discount Center 401K & Plan Matching PTO Annual Incentive Bonus ADMINISTRATIVE ASSISTANT POSITION SUMMARY The Administrative Assistant performs general administrative office assignments, medical record keeping, and functions as a communication link to and within the healthcare unit as appropriate. ADMINISTRATIVE ASSISTANT ESSENTIAL FUNCTIONS Process correspondence in a timely and systematic manner. Compile and prepare reports and documents accurately. Classify and file all documents to be maintained in the office in a retrievable system. Schedule meetings, appointments, and work assignments to meet or exceed deadlines. Communicate effectively and demonstrate respect, concern, and courtesy in all interpersonal communications. Monitor supplies, equipment and services required in the healthcare unit. Maintain skills and continue professional development to enhance the operations and image of the organization. Adhere to personnel policies to enhance the operation of the healthcare unit. Attend training and meetings as required. ADMINISTRATIVE ASSISTANT MINIMUM REQUIREMENTS At least 2 years of administrative experience or the equivalent of education and experience. Must possess a good working knowledge of all Microsoft Office applications, including Word, Excel, Outlook and PowerPoint. Ability to communicate effectively, both orally and in writing; ability to maintain calendars and schedule appointments. Ability to divide attention among several tasks and prioritize those tasks. ADMINISTRATIVE ASSISTANT SCHEDULE Part-Time VitalCore Health Strategies is an equal opportunity employer and committed to creating and maintaining an inclusive workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. Compensation details: 23-23 Hourly Wage PI6768e10731c3-26***********8

. EMPLOYMENT IS SEASONAL AND TEMPORARY PROGRAM DESCRIPTION: Extended School Year (ESY) offers specialized services to students with disabilities. The decision to provide ESY is made by the IEP Team, who assesses the necessity to minimize substantial regression and reduce substantial recoupment, ensuring effective progress for the students. The IEP Team also evaluates the level of needs and recommends specific IEP services during ESY based on individual student requirements. The determination of ESY services is made according to the IEP Team's identification, focusing on the student's individual needs and aligning with the delivery of targeted ESY goals and objectives. REPORTS TO: The position reports to the ESY Site Coordinator, who works in close collaboration with the Director of Extended School Year and Expanded Learning in the Office of Specialized Services. For questions about this position, please email **********************************. When you are hired to work the Extended School Year (ESY) program, you are committing to the entire duration of the program. This means that your assignment may involve working at different sites, as staffing needs arise. Flexibility in location is an essential requirement of the position, and by accepting this job offer, you agree to be available for reassignment to various sites as needed throughout the program. PROGRAM SCHEDULE: The instructional hours for students are 5 hours per day, 5 days per week, for 5 weeks from July 7 to August 8, 2025. The Secretary is expected to: * Work a 6-hour day, 5 days per week, for 5 weeks (this includes 30 minutes for student arrival and 30 minutes for student dismissal). * Attend Mandatory Professional Development on June 26, 2025 and June 30, 2025 * Set up a Main Office workspace RESPONSIBILITIES: * Work all 25 days of the program. * Provide clerical support to the ESY Site Coordinator and lead staff at the assigned ESY Site. * Participate in the paperwork and data entry related to student attendance and payroll reporting (Google Sheets), including updating staff rosters and student lists if requested by the ESY Site Coordinator. * Assist with record-keeping of sign-in and sign-out, and attendance. * Record and report time for bus monitors. * Support the Site Coordinator to manage schedules for direct and related service providers. * Manage supplies (books, education, etc) for the site. * Maintain any active incident forms. * Maintain and update contact information for families. * Maintain and convey health information to nurses. * Maintain office area and machine/office equipment. * Handle incoming telephone calls with professionalism, and transfer calls to the appropriate person when necessary. * Complete all assignments in a timely fashion. * Prepare records and materials for archiving. * Perform other duties as requested by the ESY Site Coordinator. * Adhere to ESY handbook policy and ensure compliance with policy across the site TERMS: * The individual who is hired to this position agrees to the 2025 BPS Summer Employment Terms. * This position is paid hourly at a rate of $30 per hour of instructional time on the Boston Public Schools bi-weekly payroll schedule. * Additional work hours that exceed the (6) hours in a day will require approval from the Director of Extended School Year & Expanded Learning. * Please be advised that pursuant to Massachusetts and Federal law, BPS considers site coordinators to be professional employees (or exempt employees), and they are expected to work as long as necessary to complete the required work. * The individual who is hired to this position consents to electronic sign-in procedures on site, that is retained by BPS exclusively for audit and sign-in verification (payroll). * Failure to report to work on a given day of instructional time will result in a loss of pay for that day. * Job offers are conditional and based on sufficient student enrollment/attendance. QUALIFICATIONS - REQUIRED: * Per Guild rules, the school secretary currently working in the building has the right to the position before anyone else is interviewed. * Clerical experience. * Demonstrated ability to lead, manage, and collaborate. * Ability to utilize Google Docs, Google Sheets, and Google Forms. * Completion of City of Boston Residency Affidavit. * Current authorization to work in the United States. Candidates must have such authorization by their first day of employment. QUALIFICATIONS - PREFERRED: * Forty-eight (48) Credit Hours of College Coursework or an Associate's Degree. * Experience in BPS and working with students with disabilities or special education teachers. * Ability to work collaboratively with others. * BPS values linguistic diversity and believes that candidates who speak another language bring added value to the classroom, school, and district culture and diversity. BPS is particularly interested in candidates who are fluent in one of BPS' official languages: Spanish, Creole (Cape Verdean), Creole (Haitian), Chinese, Vietnamese, Portuguese, & Somali. NONDISCRIMINATION POLICY The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements The Executive Office of Veterans Services (EOVS) vision is to honorably serve those who served us with a mission to provide the highest quality of programs, benefits, and advocacy to Massachusetts veterans alongside federal and local partners. EOVS is currently seeking a qualified candidate for the open position of Deputy Assistant Secretary for Quality. This role is responsible for the EOVS Homes and Housing quality program. In this position, you will be managing the EOVS quality team, establishing and maintaining systems and processes to improve data collection, analysis and reporting with the Homes and the use of quality programming to improve care and services at the Homes. The position works with both the EOVS and Homes quality management staff to improve their understanding and use of best practices and collaboratively leads the annual process of developing quality management plans for EOVS and the Homes. Duties & Responsibilities: Provide oversight, guidance and direction to each MVH in the development and implementation of programs, plans, policies and procedures for the continuous quality improvement program. Manage the EOVS quality program staff and establish and maintain a process to evaluate compliance with all applicable regulatory guidelines, rules, and standards Establish and maintain a process working collaboratively with the Homes to ensure continuous readiness for external surveys Review and analyze internal survey results, Key Performance Indicators (KPI), and other performance metrics as may be available to ensure that care and services provided meet or exceed applicable best practices Provide oversight, guidance, direction, and support to the Homes' infection prevention and control programs Prepare regular reports on findings to the MVH and EOVS leadership focused on providing recommendations and support for the process of continuous quality improvement for the Homes. Lead the collaborative process of establishing, maintaining and improving the EOVS and Homes quality dashboards Lead the quarterly Quality meeting, develop and maintain the standard for presentations of quality metrics to both internal and external audiences. Participate in educational programming and learning opportunities to gain awareness of best practice opportunities, quality innovations and regulatory updates Focus on the identification, collaborative evaluation and implementation of best practice opportunities for the Homes Identify opportunities for improvement and support a change management process to achieve resident centered care and services within the small home philosophy of care. Use electronic medical record and its tools, techniques, and reports Train staff of MVH Homes to improve their proficiency and professional development in the field of QM. Review incident and other standard reports and the results of external surveys and other sources as may be available to identify opportunities to improve. Conduct investigation and follow-up as may be required; provides guidance on performance improvement initiatives Oversee the ongoing review of MVH Homes QAPI programs and outcomes as well as the completion of an annual EOVS quality program report that includes data-based analysis, trends and patterns Other duties as assigned Knowledge, Skills and Abilities: Knowledge of health care administration Knowledge of the principals, practices and regulations regarding continuous quality improvement, risk management and resident care in long term care, skilled care, residential care and adult day health care programs. Knowledge of CMS certification, DPH licensure, VA State Home recognition requirement and standards. Knowledge and experience with the periodic survey/inspection process by CMS, DPH, VA. Knowledge of the principles and practices of management and supervision, including planning and assigning work, controlling work through periodic reviews and or evaluation, determining staff's training needs and providing or arranging for such training and motivating subordinates to work effectively. Ability to establish and maintain harmonious working relationships with others and the ability to establish rapport with people from different ethnic, cultural and/or economic backgrounds. Knowledge and experience with organizational change management. Demonstrated ability to work under stress, to meet deadlines and to be flexible. Knowledge of the principles and practices of budgeting related to program management. Ability to understand, apply, and interpret the provisions of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing MVH operations and use the same to inform the development of QAPI efforts designed to further enhance the EOVS and Homes mission and quality of care. Ability to analyze and determine the applicability of program data, to draw conclusions, and to make appropriate recommendations. Ability to gather information by examining records and documents and by questioning and observing individuals. Ability to adjust to changing situations to meet emergencies or changing program or production requirements. Knowledge and skills in statistical techniques. Ability to analyze data, reports, and metrics. Ability to utilize information gleaned from data, reports, and metrics to design and implement quality improvement initiatives and/or training. Ability to prepare reports including narrative, data and metrics. Ability to communicate both written and orally in a precise, understandable manner. Ability to evaluate nursing and other clinical and operational practice, process and workflow provided by the MVHs. Ability to maintain accurate records. Ability to exercise sound judgment. Ability to accomplish work objectives where few precedents or guidelines are available. Willingness for periodic travel for job related purposes. Preferred Qualifications: Two (2) or more years of experience as a Registered Nurse in a recognized long-term care facility, hospital, clinic, or similar medical setting. Three (3) or more years of experience managing a continuous quality improvement (CQI) program. Professional certification as a Certified Professional in Healthcare Quality (CPHQ) or through the American Society of Quality (ASQ). About the Executive Office of Veterans Services: On March 1, 2023, Governor Maura T. Healey and Lieutenant Governor Kimberley Driscoll established the Executive Office of Veterans Services. The office oversees programs and services for Massachusetts veterans, including Chapter 115 benefits for eligible veterans. It also manages the state's two Veterans Homes in Holyoke and Chelsea and the Memorial Cemeteries in Agawam and Winchendon. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience. IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. For Management MV-MXII

The Executive Office of Veterans Services (EOVS) vision is to honorably serve those who served us with a mission to provide the highest quality of programs, benefits, and advocacy to Massachusetts veterans alongside federal and local partners. EOVS is currently seeking a qualified candidate for the open position of Deputy Assistant Secretary for Quality. This role is responsible for the EOVS Homes and Housing quality program. In this position, you will be managing the EOVS quality team, establishing and maintaining systems and processes to improve data collection, analysis and reporting with the Homes and the use of quality programming to improve care and services at the Homes. The position works with both the EOVS and Homes quality management staff to improve their understanding and use of best practices and collaboratively leads the annual process of developing quality management plans for EOVS and the Homes. Duties & Responsibilities: * Provide oversight, guidance and direction to each MVH in the development and implementation of programs, plans, policies and procedures for the continuous quality improvement program. * Manage the EOVS quality program staff and establish and maintain a process to evaluate compliance with all applicable regulatory guidelines, rules, and standards * Establish and maintain a process working collaboratively with the Homes to ensure continuous readiness for external surveys * Review and analyze internal survey results, Key Performance Indicators (KPI), and other performance metrics as may be available to ensure that care and services provided meet or exceed applicable best practices * Provide oversight, guidance, direction, and support to the Homes' infection prevention and control programs * Prepare regular reports on findings to the MVH and EOVS leadership focused on providing recommendations and support for the process of continuous quality improvement for the Homes. * Lead the collaborative process of establishing, maintaining and improving the EOVS and Homes quality dashboards * Lead the quarterly Quality meeting, develop and maintain the standard for presentations of quality metrics to both internal and external audiences. * Participate in educational programming and learning opportunities to gain awareness of best practice opportunities, quality innovations and regulatory updates * Focus on the identification, collaborative evaluation and implementation of best practice opportunities for the Homes * Identify opportunities for improvement and support a change management process to achieve resident centered care and services within the small home philosophy of care. * Use electronic medical record and its tools, techniques, and reports * Train staff of MVH Homes to improve their proficiency and professional development in the field of QM. * Review incident and other standard reports and the results of external surveys and other sources as may be available to identify opportunities to improve. * Conduct investigation and follow-up as may be required; provides guidance on performance improvement initiatives * Oversee the ongoing review of MVH Homes QAPI programs and outcomes as well as the completion of an annual EOVS quality program report that includes data-based analysis, trends and patterns * Other duties as assigned Knowledge, Skills and Abilities: * Knowledge of health care administration * Knowledge of the principals, practices and regulations regarding continuous quality improvement, risk management and resident care in long term care, skilled care, residential care and adult day health care programs. * Knowledge of CMS certification, DPH licensure, VA State Home recognition requirement and standards. * Knowledge and experience with the periodic survey/inspection process by CMS, DPH, VA. * Knowledge of the principles and practices of management and supervision, including planning and assigning work, controlling work through periodic reviews and or evaluation, determining staff's training needs and providing or arranging for such training and motivating subordinates to work effectively. * Ability to establish and maintain harmonious working relationships with others and the ability to establish rapport with people from different ethnic, cultural and/or economic backgrounds. * Knowledge and experience with organizational change management. * Demonstrated ability to work under stress, to meet deadlines and to be flexible. * Knowledge of the principles and practices of budgeting related to program management. * Ability to understand, apply, and interpret the provisions of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing MVH operations and use the same to inform the development of QAPI efforts designed to further enhance the EOVS and Homes mission and quality of care. * Ability to analyze and determine the applicability of program data, to draw conclusions, and to make appropriate recommendations. * Ability to gather information by examining records and documents and by questioning and observing individuals. * Ability to adjust to changing situations to meet emergencies or changing program or production requirements. * Knowledge and skills in statistical techniques. * Ability to analyze data, reports, and metrics. * Ability to utilize information gleaned from data, reports, and metrics to design and implement quality improvement initiatives and/or training. * Ability to prepare reports including narrative, data and metrics. * Ability to communicate both written and orally in a precise, understandable manner. * Ability to evaluate nursing and other clinical and operational practice, process and workflow provided by the MVHs. * Ability to maintain accurate records. * Ability to exercise sound judgment. * Ability to accomplish work objectives where few precedents or guidelines are available. * Willingness for periodic travel for job related purposes. Preferred Qualifications: * Two (2) or more years of experience as a Registered Nurse in a recognized long-term care facility, hospital, clinic, or similar medical setting. * Three (3) or more years of experience managing a continuous quality improvement (CQI) program. * Professional certification as a Certified Professional in Healthcare Quality (CPHQ) or through the American Society of Quality (ASQ). About the Executive Office of Veterans Services: On March 1, 2023, Governor Maura T. Healey and Lieutenant Governor Kimberley Driscoll established the Executive Office of Veterans Services. The office oversees programs and services for Massachusetts veterans, including Chapter 115 benefits for eligible veterans. It also manages the state's two Veterans Homes in Holyoke and Chelsea and the Memorial Cemeteries in Agawam and Winchendon. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience. IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. For Management MV-MXII A criminal and tax history background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit **************************** Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Fenwick is seeking a temporary Office Services Reception & Catering Assistant who will be the primary interface for attorneys, employees, clients, and guests who visit and call the firm. This role will cover the preparation, clean-up and stocking of kitchens, conference, and multi-purpose rooms, including the set-up of refreshments and meals. This is a 100% onsite position. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm. Job Description: Reception Greet and act as customer service representative for the firm's attorneys, clients, employees, and guests, assisting with any special needs or requests. Maintain a clean and professional environment at the reception desk, main lobby, and conference rooms. Respond to main line phone calls. Schedule conference rooms and visiting attorney offices as needed; Review and confirm room reservations made via EMS software, sending daily reservation reminders. Submit maintenance requests to building management as needed. Arrange transportation for guests and/or employees as requested. Provide logistical support at events as requested. Participate in the firm's emergency response plan and act as a first responder for onsite emergencies, as needed. Office Services & Catering Complete copy projects for attorneys and staff as requested. Collect, sort, log, route, and deliver courier parcels, interoffice mail, and US mail. Receive and distribute office supplies, including special orders for supplies and equipment. Organize and stock new employee and visitor offices and workstations, including coordination of internal office moves as directed. Organize and maintain an adequate inventory of standard office supplies in copy/fax rooms so they are visible and easy to find. Stock and monitor supplies in kitchen, conference, and multi-purpose rooms. Conduct facility inspections and maintenance checks to ensure readiness of shared spaces (kitchen and conference rooms), equipment, and furniture. Respond through “Boston Facilities” email address to requests for assistance with office services related projects. Set up conference rooms for in-office meetings and clean up afterwards. Order and ensure proper and timely set-up of food and refreshments for meetings and/or special events. Reconcile catered food deliveries against food ordered and inspect food, refreshments, and groceries for accuracy and freshness. Clean the kitchen daily and organize dishes, equipment, and supplies. Desired Skills and Qualifications: Exceptional customer service skills. High level of attention to detail. Ability to communicate effectively and tactfully with a diverse group of clients, attorneys, staff, and vendors. Ability to be professional, courteous, and diplomatic under pressure. Ability to work a flexible schedule, including overtime as needed, to ensure adequate reception and catering coverage. Computer proficient, with the ability to utilize MS Office applications and conference room scheduling software such as EMS. Ability to organize, prioritize, multitask, and handle interruptions or urgent requests. Willingness and ability to sit and/or stand for prolonged periods throughout the workday. Willingness and ability to walk between conference rooms, multi-purpose rooms, storage rooms and kitchens throughout the day. Ability to work well with others and promote a positive, team-oriented environment. The ideal candidate will have 1+ years of experience providing reception, catering and/or customer service support in a law firm, professional service, or hospitality environment. Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $40,800 - $55,200 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

J.P. Morgan's Corporate & Investment Bank is a global leader across banking, markets and investor services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. J.P. Morgan delivers an end-to-end solution for clients seeking exceptional Treasury services, including budgeting/expense processing, distribution processing, and audit support. We embrace a culture of continuous learning, and we are passionate about using technology and process improvements that enable our world class team to achieve great results for clients. As a Financial Reporting Associate within the Global Fund Services team, you will be accountable for building effective relationships with internal team members and the client, as well as for participation in the organization and development of a team. You will be responsible for identifying complex fund issues and managing the delivery of services to clients, including meeting all regulatory deadlines. Job responsibilities Review and deliver client-specific and regulatory reporting, such as draft financial statements and filings, and actively participate in internal and external audits Build effective working relationship with client, act as liaison between client and external vendors, and consistently demonstrate best-in-class client service; manage, escalate, and remediate issues Manage tasks and assignments to meet client Service Level Agreement, Key Performance Indicators, and other deadlines escalating any concerns to direct manager Provide guidance and training to team on changes to regulatory requirements, recommend adjustments and improvements to departmental / team procedures and applicable system enhancements; represent Financial Reporting on ad hoc and cross-product project teams Monitor team inbox and identify appropriate responsible party; act as primary contact and respond to client inquiries Develop and implement internal project plans for fund events and production calendars for financial reporting cycles Provide guidance regarding treatment and disclosure of complex financial instruments and transactions Required qualifications, capabilities, and skills Ability to work independently as well as productively within a team structure; ability to multi-task in a fast paced environment with attention to detail Advanced analytical, prioritization, organizational, and time management skills Excellent customer service skills coupled with excellent verbal and written communication skills; leadership and staff development skills Problem solving / issue resolution skills with an understanding of operational controls and risk; knowledge of business processes, procedures, and systems including downstream impacts Exposure to derivatives accounting and reporting Proficient using Microsoft Project, Word, Excel, and PowerPoint Bachelor's Degree or equivalent experience Preferred qualifications, capabilities, and skills 8 plus years of Financial Reporting, Fund Administration, Accounting and/or Custody experience, preferred Bachelor's degree in Accounting or Finance preferred

Melrose/Wakefield Hospital, part of the Tufts Medicine system, has been offering the highest quality and accessible healthcare to the local community for over 130 years. With two hospital campuses, Level III Trauma Center, Level III Special Care Nursery, Breast Health Center, Cardiovascular Center and over 20 locations and 50 specialties, Melrose/Wakefield Hospital offers many opportunities to grow your career. If you are passionate about providing care in your local community, come join our team at Melrose/Wakefield Hospital. Why Join Us? * Competitive salaries * Medical, dental, vision insurance that start on day one * 403(b) retirement plan with company match * Generous earned time benefits * Tuition reimbursement * Clinical mobility tracks * Free on-campus parking Location: Melrose/Wakefield Hospital - 888 Main Street - Wakefield, MA Hours: 40 hours - Mon-Thur 7:30a - 6:00pm - Fri - 7:30 - 12p Job Overview Under general supervision, this position supports clinic or office activities and provides administrative support for clinical providers. Assists with the work flow operations of the practice, maintenance of all documents and files, and project-oriented tasks. This position maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital's revenue cycle process, clinic operations, and patient experience. Minimum Qualifications 1. High School diploma or equivalent. 2. Two (2) years of experience supporting customers. 3. Bilingual. Duties and Responsibilities The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. 1. Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordination. 2. Assists with scheduling template creation and changes. 3. Answers phones, triages calls, responds to patient requests, takes messages in office or call center setting. 4. Greets and checks-in patients; verifies patient demographic and insurance information. 5. Assists with revenue cycle clearance, including registration accuracy, referral management and insurance verification. 6. Collects copayments. 7. Prepares medical records and documentation for patient visits, including loading of information into the EMR system. 8. Takes an active role in monitoring patient flow and communicating delays to patients and providers. 9. Assists with billing charge entry and reconciliation. 10. Completes general office work, including faxing, filing, mailing, correspondence, copying, ordering supplies, calendar management and mail distribution. 11. Provides general clerical support to department physicians. 12. Participates in performance improvement projects. About Melrose/Wakefield Hospital Melrose/Wakefield Hospital and Lawrence Memorial Hospital of Medford are two campuses with one community in mind: the people of north suburban Boston. Melrose/Wakefield Hospital and Lawrence Memorial Hospital are distinguished by the range of high-quality clinical care and services. Our teams welcome everyone with hospitality and humanity. We focus on reducing health disparities through 40+ local health programs across a system of hospitals, urgent care locations, outpatient services, and community physicians. Core to our values, Melrose/Wakefield Hospital's commitment to community is demonstrated by our many local health programs throughout our service area and participation in partnerships with community agencies and events, and education programs in more than 10 communities to support the wellness and health of our residents. Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at *************************.

About Contech: Contech Medical, a UFP Technologies company, is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires. Our experience in packaging, assembly and distribution encompasses multiple continents and the largest medical device companies in the world. UFP Technologies, Inc. offers a competitive benefits package, including but not limited to: * Medical, Dental, Vision, Life, Disability Insurance * 401K with a matching contribution * Paid time off, Paid holidays, Employee discounts and much more! Location: This position is on-site full-time in Providence, RI. The position holder will need to be within commuting distance (within 45 min). Qualified applicants must be eligible to work in the United States to be considered for this opportunity. Employment based visa sponsorship (including H01B sponsorship) is not available for this position. Administrative Associate Summary: The Administrative Associate is responsible for assisting in the completion of production paperwork, compilation of device history records, and organization of files. Administrative Associate Duties and Responsibilities: * Records daily piece work from the Production Sheets. * Distributes Timesheets. * Performs setup and approves jobs, as needed. * Prints and approves labels. * Provides the operators with the correct CT lot of labels for new job orders. * Creates, reconciles and stores DHR files. * Trains and performs random checks on new hires with dispensers. * Abides by Contech's Quality Management Systems, cGMP's and ISO 13485. * Performs all other duties as needed. Administrative Associate Qualification Requirements: * High School diploma, or general education degree (GED). * Basic computer skills. * Demonstrated ability to work well with others. * Must be able to pick up minimum of 25llbs. * Basic knowledge and understanding of cGMP procedures is preferred. * Strong attention to detail. * Strong written and verbal communications skills * Ability to multi-task. * This position may require weekend and after-hours availability. * Fluent in Spanish and English. To apply for this job please create a profile with us through our online application system. Click the "Apply" box in the upper right-hand corner to start the application process. Or, if you already have a social media account with LinkedIn, Google, or Facebook you can use your log in credentials to apply. Contech, a UFP Technologies company, is an Equal Opportunity employer Minorities/Women/Veterans/Disabled. #UFP #MEDTECH #RI

RMS Boston, division of RMS International, a global leading importer of Toys, Activity, Arts and Crafts and Stationary, License product and seasonal goods. We have an exciting opportunity for a career minded individual in a fast growing company. The role will be to provide administrative support to the sales force with a focus on product development and purchasing. You will be here to provide a vital link between the product development team and sales. You will be here to assist, but also carve a path for your own future. No previous experience is required as all training will be provided, although any previous experience in the field of purchasing and/or toys and crafts would be advantageous. You will have input in developing new exciting ranges for RMS's own brands and also mass market retailers. Day to Day duties may include: Helping to develop new product ranges within the toy and craft markets. Working with the sales team gathering samples, and creating quotes Liaising with oversees offices and purchasing teams Product set up for our integrated systems Overseeing approval of final packaging and proof reading artwork. We are excited to teach and help progress the right candidate for a role with RMS Boston in the field of toy import and product development. With the right attitude this person will progress up a ladder within one of the top 100 fastest growing companies. Professional growth opportunities for the career minded individual. We offer a competitive salary along with a comprehensive benefits package.

The Administrative Associate II - Orthopedics & Sports Medicine will be responsible for: * Document Preparation: Transcribe and type correspondence, forms, reports, and other materials involving complex scientific and technical terminology. Utilize specialized software for formatting and graphics, ensuring all documents are proofread and edited for accuracy in grammar, punctuation, and spelling. * Communication and Support: Answer, screen, and route phone calls; greet and direct patients, families, visitors, and staff. Provide standardized information as needed and draft responses to routine correspondence. * Scheduling and Coordination: Manage appointment and meeting schedules for physicians and supervisors. Reserve meeting spaces, arrange for refreshments, prepare agendas, and handle travel arrangements. * Assist in organizing departmental conferences and events, including registration and supply management. * Records Management: Maintain departmental files, records, and databases. * Input data from source documents into computer systems, compile reports, and manage the office library of reference materials. * Monitor and maintain office equipment and inventory supplies. Reorder standard supplies as needed and coordinate repairs. Reconcile supply orders and invoices, addressing any discrepancies with vendors and support services. * Prepare, route, and track administrative forms and documents, ensuring necessary authorizations are obtained. Collaborate with other departments to address any delays or issues. * Perform routine clerical tasks, such as sorting mail, managing patient records, photocopying, and distributing documents. * Deliver positive and effective customer service that supports the operations of the department and the hospital as a whole. Assist with timekeeping. Schedule: M-F- : Hybrid after training To qualify, you must have: * Education Required: High School Diploma or GED * Work Experience Required: No prior experience required; basic computer skills are necessary. Join our team at Boston Children's Hospital and contribute to our commitment to providing exceptional care and support to our patients and their families!

Administrative Assistant McGlynn School Complex/District Wide Support JobID: 3556 Secretarial/Clerical Additional Information: Show/Hide 12-Month Administrative Assistant McGlynn School Complex/District Wide Support Under the direct supervision of the school principal administrative assistant will provide support to the school office. Administrative Duties * Uses the School Brains platform to maintain student attendance, scheduling, personal information, caregiver contact information, and report card proofing, printing, and dissemination. * Orders/organizes supplies for office and/or school building. * Maintains teacher attendance as required. * Maintains student records as required throughout the year; transfer students including all applicable documents and updates to school brains. * Compiles files and reports as needed. * Prepares payroll data including but not limited to loss of prep, para coverage, stipends and grant work. * Performs any accounting task pertinent to school/office operations. Including but not limited to: creating POs, placing orders, submitting invoices to Accounts Payable and preparing deposits for student activities. * Maintain school (Google) calendar. * Completes the following for the offices of Family and Community Engagement, Kids Corner, MFN, and Food Service: Purchase orders, payroll duties and associated work, complete requested reports, respond to said orders and billing. * Performs other reasonable duties as requested by supervisor(s) Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of administrative support. The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Knowledge, Skills and Abilities * Organizational and time management skills. * Ability to report work verbally or in writing to supervisor as required. * Ability to carry out instructions furnished in written or oral form. * Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Google). * Ability to problem-solve job-related issues. * Ability to process paperwork accurately according to standardized procedures. * Ability to maintain confidentiality of information regarding school district financial and other information. * Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: * High School Diploma (minimum) * Associates Degree or higher preferred * Successful experience as Administrative Support, a minimum of three years.

Your Role This person will be the first point of contact for our clients, vendors, and staff. The person represents Gensler values and professionalism and demonstrates our high level of client service. The ideal candidate is passionate about communication and service and thrives in an energetic team environment. This position will support a busy and thriving office by maintaining aesthetic appearance, cleanliness, and function of a high-end office environment. The ideal candidate is passionate about communication and service and thrives in an energetic team environment. What You Will Do * Meet and greet staff, clients and visitors and ensure they are directed to the appropriate meeting place when applicable * Handle incoming calls (screen calls, forward calls, take/distribute messages) * Manage all office mail (USPS) and packages (courier, FedEx, and UPS) * Assist with office printing and storage needs (Supporting presentations, organizing project materials, etc.) * Manage all office mail (USPS) and packages, courier, FedEx, UPS * Provide Studio Coordinator support coverage including but not limited to assisting Studio Directors and Principals with all administrative needs, organizing studio meetings, staffing, timecard collection, PTO tracking, financial tracking, PDP coordination, and proposal/presentation preparation when needed. * Responsible for helping keep office areas such as reception, common areas, and pantries in a clean and orderly condition * Maintain readiness of conference rooms in reception area and office * Manage visitor coordination (enter visitors into building log, provide directions when necessary) * Assist other administrative staff with set-up and take-down of meetings * Assist with office facilities and maintenance requests * Manage other responsibilities assigned Your Qualifications * Minimum of 3 years of direct experience working as an office assistant or administrative assistant * Ability to multitask is essential * Collaborative and team oriented * Approachable personality with excellent communication skills including ability to verbally share/present information * Experience working directly with senior staff * Strong organizational skills to coordinate and manage multiple deadlines * Ability to work with diverse teams in a fast-paced work environment * Proficient in Microsoft Outlook, Word, Excel, Bluebeam preferred * Ability to step in to assist beyond general responsibilities * Ability to take initiative and be proactive * Ability to work 8:30 a.m. to 5:30 p.m. and additional hours as necessary Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Summary: Provide administrative and client support for the Behavioral Healthcare outpatient clinic in Framingham. Primary duties are to schedule clients for upcoming appointments with a counselor or medication provider, in-person or via phone or zoom. At time will act as client liaison to help them connect with parties who will resolving client billing and access to care. Greet and check-in clients and perform front desk administrative duties as necessary. Why Work for SMOC? Flexible schedule, work/life balance and a 35-hour work week. Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment. Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer. Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer EyeMed Vision Insurance 403(B) Retirement Plan with a company match on day one. Additional voluntary benefits including - additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Greet clients, answer phones, schedule new appointments. Inform staff of client arrival and non-payment issues. Use the Vital platform for sending appointment reminders Use the CareLogic electronic health record to view clinician availability and schedule appointments Fax, copy and file as needed Assist clinical staff with administrative needs Provide back up support to Office Manager when needed. Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas. Engage all clients by understanding and addressing their needs whether within or outside the scope of work. Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements. Ensure compliance with program/department, agency and/or funder requirements, as well as SMOC policies & procedures. Other duties as assigned. Knowledge and Skill Requirements: Prior experience in a medical reception or administrative capacity preferred. Friendly demeanor, solid organizational skills. Computer skills including working knowledge of Word and Excel. Strong customer service skills including verbal communication skills. Strong understanding of client billing and clinic EHR system (Care Logic). Trilingual Preferred (English, Spanish and Portuguese). Dress Code: Business casual. Organizational Relationship: Directly reports to Framingham Office Manager. Indirectly reports to Operations Manager. Direct reports of this position are none. Working Conditions: Hours will be scheduled during clinic business hours, Monday through Friday. As part of the responsibilities of this position, the SBH Administrative Assistant - Scheduler will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required. We are an equal opportunity employer committed to diversity in the workplace

In order to participate in Berklee Student Employment, a student must fulfill the following requirements: Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: ************************ the supervision of the Studio Managers and Consultants, Studio Operations Assistants provide first-tier technical support in Berklee's flagship recording studios and production suites. Studio Operations assistants help guide PWTD students in their use of music technology, keep all production facilities in showroom condition, promote the continuity and flow of sessions and help monitor a vast inventory of vintage and modern equipment. Eligibility: Current MP&E student, enrolled in or have taken MP 212, and have at least two semesters to go before graduation. This position is for Summer 2025.This job requires federal work-study eligibility and U.S. domestic status.What is federal work-study? It's available to undergraduate, graduate, and professional students with financial need from their financial aid award to provide part-time employment when you're enrolled in school. You can learn more about the federal work-study program here.To be considered for federal work-study, you must check ‘yes' on your FAFSA Application for the current year. If you have any questions regarding your federal work-study eligibility, please contact the One Stop.All applications will be automatically reviewed by Student Employment for federal work-study eligibility. Requirements: Stellar interactive and customer service skills Must have a friendly and positive attitude Promote a professional and respectful work environment Strong organization skills and attention to detail Excellent written and verbal communication skills Punctual and reliable Must have a strong desire to learn Ability to be flexible with schedule, and available during some college vacation periods. Preference will be given to candidates who are able to work 7:30am some mornings, and 8pm-12am on weekdays and weekends. Previous recording/audio engineering or MP&E Daytime Recording Ensemble experience is a plus, but not required. Essential Duties and Responsibilities: Prepare and clean all Production Facilities in the morning. Greet anyone who comes to the Studio Operations office. Provide guidance & technical support to students, staff and Faculty. Help enforce studio policies, session protocols and procedures. Answer phones and provide admin support to the office. Assist Studio Operations Team (Studio Managers, Consultants, and Director of Operations) on various tasks and projects. Provide studio tours. Engineer or assist special event recording sessions (CWP, FS, Visiting Artists etc...) Other duties as assigned. Pay Rate: Student Worker 1 Hiring Manager: Kevin Ronan

Short Description: Performs clerical activities including data entry, word processing, water and sewer use billing, abatement preparation, telephone answering, and complaint resolution. Complete Description: Job Title: WATER BILLING TEMP Performs clerical activities including data entry, word processing, water and sewer use billing and abatement preparation, telephone answering, and complaint resolution. Essential Elements As required, operates multi-line telephone to receive incoming calls. Screens and directs calls to proper section or person. Takes and/or relays messages. Attends counter and answers billing and other questions and inquires. Data enters water and sewer usage, approved abatements, customer information and changes, updates computer and hard copy files. Assists in calculating and processing abatements requests. Ensures approved abatements are sent out and recorded. As required, prepares a variety of daily, weekly, monthly, or periodic reports. May be required to perform other departments data entry/retrieval and filing and record maintenance. Follows and adheres to department, City and other government rules, regulations, policies, and procedures. QUALIFICATIONS: At a minimum, the candidate should have some customer service, billing, computer, and telephone experience. Additionally, it is desirable if they have any MUNIS and/or government experience. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

. EMPLOYMENT IS SEASONAL AND TEMPORARY** PROGRAM DESCRIPTION: Extended School Year (ESY) offers specialized services to students with disabilities. The decision to provide ESY is made by the IEP Team, who assesses the necessity to minimize substantial regression and reduce substantial recoupment, ensuring effective progress for the students. The IEP Team also evaluates the level of needs and recommends specific IEP services during ESY based on individual student requirements. The determination of ESY services is made according to the IEP Team's identification, focusing on the student's individual needs and aligning with the delivery of targeted ESY goals and objectives. REPORTS TO: The position reports to the ESY Site Coordinator, who works in close collaboration with the Director of Extended School Year and Expanded Learning in the Office of Specialized Services. For questions about this position, please email **********************************. When you are hired to work the Extended School Year (ESY) program, you are committing to the entire duration of the program. This means that your assignment may involve working at different sites, as staffing needs arise. Flexibility in location is an essential requirement of the position, and by accepting this job offer, you agree to be available for reassignment to various sites as needed throughout the program. PROGRAM SCHEDULE: The instructional hours for students are 5 hours per day, 5 days per week, for 5 weeks from July 7 to August 8, 2025. The Secretary is expected to: Work a 6-hour day, 5 days per week, for 5 weeks (this includes 30 minutes for student arrival and 30 minutes for student dismissal). Attend Mandatory Professional Development on June 26, 2025 and June 30, 2025 Set up a Main Office workspace RESPONSIBILITIES: Work all 25 days of the program. Provide clerical support to the ESY Site Coordinator and lead staff at the assigned ESY Site. Participate in the paperwork and data entry related to student attendance and payroll reporting (Google Sheets), including updating staff rosters and student lists if requested by the ESY Site Coordinator. Assist with record-keeping of sign-in and sign-out, and attendance. Record and report time for bus monitors. Support the Site Coordinator to manage schedules for direct and related service providers. Manage supplies (books, education, etc) for the site. Maintain any active incident forms. Maintain and update contact information for families. Maintain and convey health information to nurses. Maintain office area and machine/office equipment. Handle incoming telephone calls with professionalism, and transfer calls to the appropriate person when necessary. Complete all assignments in a timely fashion. Prepare records and materials for archiving. Perform other duties as requested by the ESY Site Coordinator. Adhere to ESY handbook policy and ensure compliance with policy across the site TERMS: The individual who is hired to this position agrees to the 2025 BPS Summer Employment Terms . This position is paid hourly at a rate of $30 per hour of instructional time on the Boston Public Schools bi-weekly payroll schedule. Additional work hours that exceed the (6) hours in a day will require approval from the Director of Extended School Year & Expanded Learning. Please be advised that pursuant to Massachusetts and Federal law, BPS considers site coordinators to be professional employees (or exempt employees), and they are expected to work as long as necessary to complete the required work. The individual who is hired to this position consents to electronic sign-in procedures on site, that is retained by BPS exclusively for audit and sign-in verification (payroll). Failure to report to work on a given day of instructional time will result in a loss of pay for that day. Job offers are conditional and based on sufficient student enrollment/attendance. QUALIFICATIONS - REQUIRED: Per Guild rules, the school secretary currently working in the building has the right to the position before anyone else is interviewed. Clerical experience. Demonstrated ability to lead, manage, and collaborate. Ability to utilize Google Docs, Google Sheets, and Google Forms. Completion of City of Boston Residency Affidavit. Current authorization to work in the United States. Candidates must have such authorization by their first day of employment. QUALIFICATIONS - PREFERRED: Forty-eight (48) Credit Hours of College Coursework or an Associate's Degree. Experience in BPS and working with students with disabilities or special education teachers. Ability to work collaboratively with others. BPS values linguistic diversity and believes that candidates who speak another language bring added value to the classroom, school, and district culture and diversity. BPS is particularly interested in candidates who are fluent in one of BPS' official languages: Spanish, Creole (Cape Verdean), Creole (Haitian), Chinese, Vietnamese, Portuguese, & Somali. NONDISCRIMINATION POLICY The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

The Fetal Care and Surgery Center (FCSC) at Boston Children's Hospital - in affiliation with Brigham & Women's Hospital - provides diagnosis, ongoing screening and care for mothers carrying babies with confirmed or suspected congenital anomalies. Using advanced diagnostic tools, groundbreaking surgical and medical treatments, and supportive care, our fetal specialists are increasing the chances of survival and the quality of life for many newborns. We offer compassionate care and support that extends throughout childhood - from prenatal diagnosis and counseling through treatment and long-term follow-up. Learn more about the Fetal Care and Surgery Center here. The Temporary Administrative Associate III will be responsible for: * Assisting supervisor with special projects and preparation of complex reports and documents. Collecting and compiling information from diverse sources, performing calculations, creating charts, graphs, and spreadsheets, and performing other related duties as requested. * Transcribing and typing correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical and/or specialized terminology from recorded dictation, shorthand, or rough draft. Preparing documents requiring stylized formats and lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofreads and edits materials for grammar, punctuation, and spelling. * Answering, screening, and routing telephone calls and greeting and directing visitors and staff. Providing routine and/or standardized information within scope of knowledge and authority. Receiving, screening, and drafting responses to correspondence. * Scheduling appointments and meetings and maintaining calendars for physician/supervisor(s). Reserving meeting locations, ordering supplies and equipment and preparing meeting agenda and other materials. Preparing travel arrangements as necessary. Assisting in organizing and scheduling conferences, seminars, and other department-sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services, and performing other related duties as assigned. * Maintaining department files, records and databases. Entering information from source documents into computer databases and spreadsheets, compiling, printing and distributing periodic reports, mailing labels, and other information as needed. Maintaining department/office library reference books, journals and other materials. * Monitoring and maintaining office equipment and supply inventory. Reordering standard office supplies according to established guidelines and requests equipment repair services as needed. Receiving and reconciling supply orders and invoicing, identifying and resolving delays, billing errors, or discrepancies. Communicating with hospital support service departments to request needed services. * Preparing, routing, and tracking routine administrative forms and documents. Routing materials for required authorizations and monitoring receipt by destination. Communicating with other hospital departments to resolve delays and errors. To qualify, you must have: * High school diploma/GED required. * One year of related experience required. * An in-depth knowledge and understanding of the department and hospital programs, policies, procedures and information related to their functions and services. * Initiative in improving operations within area/department, and the ability to assist in implementing changes. * Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize, and delegate work assignments.

Summary: Provide administrative and client support for the Behavioral Healthcare outpatient clinic in Framingham. Primary duties are to schedule clients for upcoming appointments with a counselor or medication provider, in-person or via phone or zoom. At time will act as client liaison to help them connect with parties who will resolving client billing and access to care. Greet and check-in clients and perform front desk administrative duties as necessary. Why Work for SMOC? Flexible schedule, work/life balance and a 35-hour work week. Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment. Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer. Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer EyeMed Vision Insurance 403(B) Retirement Plan with a company match on day one. Additional voluntary benefits including - additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Greet clients, answer phones, schedule new appointments. Inform staff of client arrival and non-payment issues. Use the Vital platform for sending appointment reminders Use the CareLogic electronic health record to view clinician availability and schedule appointments Fax, copy and file as needed Assist clinical staff with administrative needs Provide back up support to Office Manager when needed. Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas. Engage all clients by understanding and addressing their needs whether within or outside the scope of work. Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements. Ensure compliance with program/department, agency and/or funder requirements, as well as SMOC policies & procedures. Other duties as assigned. Knowledge and Skill Requirements: Prior experience in a medical reception or administrative capacity preferred. Friendly demeanor, solid organizational skills. Computer skills including working knowledge of Word and Excel. Strong customer service skills including verbal communication skills. Strong understanding of client billing and clinic EHR system (Care Logic). Trilingual Preferred (English, Spanish and Portuguese). Dress Code: Business casual. Organizational Relationship: Directly reports to Framingham Office Manager. Indirectly reports to Operations Manager. Direct reports of this position are none. Working Conditions: Hours will be scheduled during clinic business hours, Monday through Friday. As part of the responsibilities of this position, the SBH Administrative Assistant - Scheduler will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required. We are an equal opportunity employer committed to diversity in the workplace Monday - Friday 9:00am - 5:00pm 35 hours per week

divp In order to participate in Berklee Student Employment, a student must fulfill the following requirements:/pullip Current student at Berklee College of Music or Boston Conservatory at Berklee. /p/lilip Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. span Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. /span/p/lilipspan Have a valid United States Social Security Number (SSN). /span/p/lilip Remain in “valid” Visa status as applicable. /p/lilipA minimum 2. 0 cumulative GPA. span Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. /span/p/lilip Federal Work Study student may apply. /p/lilip In good disciplinary standing. /p/lilip Must be located in the U. S. /p/li/ulp/ph2For complete program details, please go to our website:span a href="*********** berklee. edu/se" target="_blank"www. berklee. edu/se/a. /span/h2Under the supervision of the Studio Managers and Consultants, Studio Operations Assistants provide first-tier technical support in Berklee's flagship recording studios and production suites. Studio Operations assistants help guide PWTD students in their use of music technology, keep all production facilities in showroom condition, promote the continuity and flow of sessions and help monitor a vast inventory of vintage and modern equipment. br/br/Eligibility: Current MPamp;E student, enrolled in or have taken MP 212, and have at least two semesters to go before graduation. br/br/This position is for Summer 2025. p style="text-align:inherit"/pp style="text-align:inherit"/ppb Requirements:/b/pulli Stellar interactive and customer service skills/lili Must have a friendly and positive attitude/lili Promote a professional and respectful work environment/lili Strong organization skills and attention to detail/lili Excellent written and verbal communication skills/lili Punctual and reliable/lili Must have a strong desire to learn/lili Ability to be flexible with schedule, and available during some college vacation periods. Preference will be given to candidates who are able to work 7:30am some mornings, and 8pm-12am on weekdays and weekends. /lili Previous recording/audio engineering or MPamp;E Daytime Recording Ensemble experience is a plus, but not required. /li/ulp/ppb Essential Duties and Responsibilities:/b/pulli Prepare and clean all Production Facilities in the morning. /lili Greet anyone who comes to the Studio Operations office. /lili Provide guidance amp; technical support to students, staff and Faculty. /lili Help enforce studio policies, session protocols and procedures. /lili Answer phones and provide admin support to the office. /lili Assist Studio Operations Team (Studio Managers, Consultants, and Director of Operations) on various tasks and projects. /lili Provide studio tours. /lili Engineer or assist special event recording sessions (CWP, FS, Visiting Artists etc. . . )/lili Other duties as assigned. /li/ulp/pp Pay Rate: Student Worker 1/pp Hiring Manager: Kevin Ronan/pp style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:inherit"/p/div