Administrative Assistant Jobs in Clovis, CA

This is a great role for an experienced Administrative Assistant looking for a solid place within a well-established professional company. You will be supporting staff with all administrate/clerical duties within your department. Apply now! SOME PERKS & BENEFITS: • Competitive Wages • Benefit Package PREFERRED SKILLS: • Strong working knowledge of Microsoft Office programs including Word, Excel, and PowerPoint. • A minimum of 1-2 years of experience in an Administrative Support role or worked as a clerk in employee benefits prior. • Excellent customer service skills. Send a Microsoft Word version of your resume to Kristin Sweeney at AppleOne. *********************

Under the direction of the Assistant Superintendent, Business and Support Services, provides a variety of administrative and logistics support for capital construction projects, including pre-bid communications, financial and contractual monitoring of large capital projects, organization and maintenance of capital project files. Coordinates the workflow and clerical support activities related to capital projects. View Job Description Education and Experience: Any combination equivalent to: graduation from high school supplemented by two years of college-level coursework in secretarial science, office management, business, communications, or a related field; and five years of increasingly responsible clerical and secretarial experience involving frequent public contact. Work experience may be utilized in lieu of college coursework. Licenses and other Requirements 1. Valid California Class C driver's license. Performance tasks may be a portion of the interview process. District-paid medical, dental, and vision prescription plans are provided for employees and dependents. Requirements / Qualifications Comments and Other Information The Selma Unified School District is committed to equal employment opportunities for all individuals. District practices shall be free from unlawful discrimination, harassment, intimidation, and bullying against an individual or group based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. If any applicant or employee believes he/she has been discriminated against, harassed, intimidated, or bullied based on any of the aforementioned categories, contact the compliance officer: Chief Human Resources Officer 3036 Thompson Ave., Selma, CA 93662, **************, ext. 46507. For more information about this position, go to the pdf file here ******************************************************************************* Projects Assistant-**********3741.pdf

The University of Southern California (USC) is seeking an experienced Executive Secretary to support the Office of the General Counsel (OGC). Reporting directly to the Executive Administrative Manager, the Executive Secretary will be responsible for providing senior-level administrative support to the attorneys in the office, in day-to-day business and legal matters requiring a high degree of confidentiality, initiative, thoughtfulness and follow-through. The Executive Secretary will perform diverse administrative assignments and tasks that may involve interactions with executives both internal and external to USC. While proactively analyzing information and anticipating needs, changes and daily demands, the Executive Secretary will play a key role in the OGC by demonstrating enthusiasm, resourcefulness, and maintaining a strong work ethic with a high degree of accountability. Specific/Additional Accountabilities Include: Implement the directives and operations of OGC on a daily basis; may include functions such as managing electronic information systems, authorizing maintenance and repair of equipment and facilities, ensuring department's conformity to university policies and procedures, resolving complex departmental problems. Perform a variety of administrative tasks, including those associated with heavy scheduling and coordinating meetings, travel and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and ensures OGC's needs are met as appropriate. Types and proofs a variety of correspondence, forms, agreements, documents, memoranda, and reports in an accurate and efficient fashion. Handles agreements, subpoenas, document requests, document redactions. Answers telephones, routes calls, takes messages and/or provides information in accordance with department or university policy; reads and routes incoming mail/email to conserve executive's time. Front desk coverage which requires in-person, on site. Deliver/retrieve documents from other offices. Establishes and maintains hard copy and/or electronic files and records, including that of sensitive information. Maintains the confidentiality and currency of office records and files. Maintains currency on revisions to department and/or university policies and procedures. Manages special projects. Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time. The Ideal Candidate Will Have: Bachelor's degree; combined experience/education as substitute for minimum education 3 or more years' direct experience supporting attorneys and/or executives in an academic or corporate/legal environment; 5 years' or more preferred Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment. Excellent interpersonal/communication skills, both orally and in writing. Ability to thrive on personal connections and manage multiple projects, processes, and tight deadlines simultaneously in a fast-paced environment, while working with a diverse audience both inside and outside the organization. Demonstrated proactive approaches to problem-solving with proven decision-making capability. Strong computer skills; proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook), Adobe, DocuSign. Demonstrated ability and willingness to continuously acquire new competencies. Flexibility and willingness to work through day-to-day manual tasks and meet deadlines with little direction, often in a highly ambiguous environment. Ability to build credibility at all levels, exhibiting a high degree of emotional maturity and intelligence. Ability to maintain the confidentiality of sensitive information. ** This is an hourly, non-exempt position.** The hourly rate range for this position is $33.07 - $35.00 hourly. When determining an offer, the University of Southern California considers factors such as the scope and responsibilities of the role, the candidate's experience, education, training, key skills, internal peer alignment, applicable laws, contractual requirements, grant funding, and market conditions. Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Executive secretarial experience Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Executive secretarial experience Performs varied administrative and general office duties for the Office of the General Counsel. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

Synergy Companies is a full service Energy managment contractro specializing in residential and small commercial energy upgrade products and services. Synergy Companies is looking for a new Data entry clerk to join our Fresno team. This ia a in-person position (Monday-Friday). This position will require strong attention to detail, a high level of quality, problem solving skills and time management skills. The data entry clerk reports directly to the director of operations and the office Manager. What you should know about us: Synergy Companies make a difference in the lives of tens fo thousands of people every year by partnering with utility companies throughout the States of California. Each year, millions of dollars are set aside. These dollars are utilized by the utility companies to offer energy-saving series and products to customers throughout California. Synergy Companies is privileged to be a trusted partner with the utilities that get to deliver these No-cost products and services directly to the customer. Responsibilities: Create spreadsheet to track importand customer information and orders Transfer data from hard copy to a digital database Updata customer information in a database Organize existing data in a spreadsheet Verify outdated data and make any necessary changes to records Operate common office equipment, like scanners and printers Search for and investigate information cantained in files Input text-based and numberical information from source documents Provide occasional administrative support Review data for deficiencies or errors Type in data quickly and efficiently Entering data into database software and checking to ensure the accuracy of the data that has been inputted Resolving discrepancies in information and obtaining futher information for incomplete docs. Responding to information requests from authorised persons Maintaining confidentiality and sercurity of company records Transcribes and enters data into the computer system Types information form various handwritten, typed, or other printed materials into the computer Review copy for accuracy, format, and spelling Confirms data in table and list with person who prepared the material Prepares necessary documents such as reports, badgets, letters, and memo Qualificiations: Organization Computer skills Customer service Project management Proved data entry work experience, as a data entry operator or office clerk Experience with MS office and data programs Typing speed and accurancy Attention to detail Bilingual (Spanish) Required Benefits: 401k after 1 year of employment Kaiser insurance at no cost for the employee Out of pocket for their dependents (Discounted) Vacation 40hrs per year eligible after 1 year of employment Dental insurance 5 days paid sick time

Definition Under the general direction of the Associate Superintendent - Educational Services, Assistant Superintendent of School Leadership or Assistant Superintendent of Student Family and Support Services. The Executive Administrative Assistant provides executive-level administrative support to the educational process with specific responsibilities for providing a wide variety of complex, professional administrative and analytical functions, and assists in the coordination and management of ongoing district-wide initiatives. The incumbents in this classification provide the school community with complex administrative assistant duties, in support of assigned administrator, which directly support student learning and achievement. Examples of Duties/Essential Job Functions The following alphabetical list of functions, duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties and tasks from those set forth below to address business needs and changing business practices. Attends meetings and provides administrative support to a variety of committees and other department meetings; participates in preparation of agenda items; keeps minutes and records of assigned committees in accordance with the Brown Act or other policies; tracks status of action items and validates required deadlines are met; coordinates meetings and events; maintains committee records and disseminates all formal actions including minutes. Coordinates and maintains facility requests; monitors and verifies non-working days and vacation for department staff. Coordinates conferences, retreats, and meetings for respective department staff and teachers. Creates and maintains spreadsheets and databases; reviews, submits and tracks requests for payments and purchase orders; reviews travel and conference expense forms; calculates budget usage and fund percentages; tracks multiple funding sources; may participate in grant administration functions including basic grant writing, collecting program data and generating performance reports. Drafts and executes consultant agreements and contracts. Gathers background materials and documents needed to draft recommendations and reports for committees and the Board of Trustees; researches best practices, prior actions, student data, and financial information for executive reviews. Maintains a variety of department calendars; provides information and handles issues that may require sensitivity and use of tact and independent judgment. Prioritizes requests by departments within the District and facilitates the completion of action items and the flow of information; researches requests or complaints and refers matters to the appropriate staff and/or takes or recommends actions to resolve issues. Organizes a variety of formal and informal meetings and events including awards ceremonies, tours, receptions, conferences, and fund-raising events. Organizes, maintains and updates confidential, specialized, and technical files; creates and maintains electronic and physical filing systems. Provides administrative coordination of charter school oversight process; gathers and prepares annual compliance/renewal/new charter submission associated with compliance requirements. Provides clerical, administrative and executive-level support to the Associate Superintendent or Assistant Superintendent; composes and prepares memoranda correspondence, Board newsletter, departmental reports and other documents that are sensitive and confidential nature; drafts Board of Trustee agenda items, documents and reports; proofreads and checks other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, contracts, reports, and documents are accurate and complete. Provides lead work guidance and direction to other staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District department and legal/regulatory requirements and standards; provides information, instructions and trainings on work procedures and technical, legal and regulatory requirements. Screens and/or independently responds to visitors, phone calls, correspondences, and email inquiries regarding a variety of department matters. Acts as liaison in coordinating calendars and matters between the assigned departments and other departments, staff, students, community members, and external entities. Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings. KNOWLEDGE, SKILLS AND ABILITIES (At time of application) Knowledge of: Accounting/bookkeeping principles Brown Act meeting regulations, the Public Records Act, and other applicable laws Modern office practices, procedures and equipment Current policies, laws and procedures Use of job-related software applications, including virtual meeting platforms Preparing and maintaining accurate records Business telephone techniques and etiquette Correct English usage, including grammar, spelling, and punctuation; and vocabulary Expertise in Microsoft Office, Google Suite tools, and other applicable software applications General goals of public education Skills and Abilities to: Keyboard accurately at an acceptable rate of speed Operate standard office equipment including utilizing pertinent software applications Plan and manage complex and responsible projects Display strong communications skills Display strong organizational skills and writing skills Establish and maintain positive working relationships with staff, community, and employee organizations Prepare and maintain accurate records Display exemplary planning, prioritization and time management skills Perform well under pressure for completing time-sensitive priorities Demonstrate resourcefulness, ability to solve problems and work independently with a high degree of professionalism, including discretion and attention to confidentiality Accurately take and transcribe notes and/ or meeting minutes/ recollections Plan, organize and prioritize work in order to meet calendars and timelines Communicate with staff, parents, and public using patience and courtesy, and in a manner that reflects positively on the organizational unit Communicate with diverse groups maintaining confidentiality; meeting deadlines and schedules; working with frequent interruptions, setting priorities; establishing and maintaining effective working relationships Read, write and communicate clearly in both English and second language (usually Spanish) may be required Independently perform all of the duties of the position and strategically make sound judgements Learn, interpret, explain and apply knowledge of District and department organization, operations, programs and functions RESPONSIBILITY: Responsibilities include working under limited supervision; following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to affect the organization's services. Employment Standards/Minimum Qualifications EXPERIENCE REQUIRED: Six (06) years of increasingly responsible experience as an Administrative Assistant I, II, III, IV, V, or VI in the Madera Unified School District; OR an equivalency of work experience performed from another educational institution or agency in the capacity of Executive Administrative Assistant in the Administrative Assistant series within the Madera Unified School District. Work Experience Equivalency: A degree in higher education and/or college-level course work from an accredited college or university in one of the following fields: Business Administration, Management Science or Organizational Science or a related field may be substituted for some years of experience. LICENSE(S) REQUIRED: Valid, current California Driver's License or ability to provide transportation to meetings, events and trainings associated with essential functions, duties and tasks. CERTIFICATIONS AND TESTING REQUIRED: Pass the District's applicable proficiency exam for the job class with a satisfactory score After offer of employment, obtain: Criminal Justice and FBI Fingerprint Clearance Negative TB test result plus periodic post-employment retest as required (currently every four years) Pre-employment physical exam A through District's provider SALARY SCHEDULE: Classified Salary Range: 44 Work Calendar: 261 Days Department: Educational Services Work Hours: 8:00 am - 5:00 pm (8 hours/day) Examination Process *Materials Required:* 1. Completed application 2. Proof of High School Diploma or equivalency or college degree if completed (copy of official transcript OR copy of diploma is acceptable) 3. Resume 4. Two (2) Letters of Recommendation written specifically for the position and dated within the last 2 years *PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates. The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process. The examination process will include a competency assessment (50% weight). Those achieving a passing score on the competency assessment will be invited to the qualification appraisal interview (50% weight). Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List, and the top three (3) ranks will be forwarded to the hiring authority for final interview and selection. The Eligibility List is valid for one (1) year from the certified date. INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS: COMPETENCY ASSESSMENT: MAY 30, 2025QUALIFICATION APPRAISAL INTERVIEW: JUNE 11, 2025 PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded, but cannot be used in place of a completed application. SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application. If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves at (559) 675-4500 Ext 294 or email [email protected]. ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request, including an explanation as to the type and extent of accommodation needed to participate in the selection process. The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator: Prince Marshall Executive Director of Student and Family Support Services

Who are we? At 360 Behavioral Health, we take pride in our long-standing commitment to providing exceptional care for individuals impacted by autism and other developmental delays. With over three decades of expertise, we are one of the original and most established Applied Behavior Analysis (ABA)-based behavioral health services authorities. Today, 360 Behavioral Health is one of the top ABA, enhanced personal assistance and respite providers in the United States. The commitment, dedication, and approach to care that guided our founders when they opened their doors continues to guide all we do today. Our devotion to their philosophy landed us on the list for “The 5 Best ABA Therapy Providers for 2023”, and to us being labeled as a certified “Best Place To Work”! What would this role do? The Administrative Assistant plays a critical role in guiding the professional growth of our team, from clinician skill development to leadership enrichment. This position will support the efforts of the entire local office staff and will work as a team to provide exceptional care to everyone that is served. What we offer (We like to get right to it!) Competitive compensation (we value transparency) $20.00-$23.00/Hourly Schedule: On Site Monday-Friday 10:30am-7:00pm Occasional Saturdays Student loan repayment assistance for eligible roles Bonus program(s) for eligible roles Career development and advancement opportunities Flexible scheduling Great and fun company culture Expansive Health, Vision, and Dental plans for our full-time partners 401(K) retirement savings program Mileage and phone reimbursement And so much more! Role Responsibilities (Here's what it takes) Reception Duties include but not limited to taking incoming calls, taking/delivering messages, voicemails, mail, copies, templates, and ensure the front area is always clean, organized, and presentable to uphold the image of the clinic. Manage the Client electronic records system. (e.g. Assigning Providers, updating client information, uploading documents, adding notes) Support all Administrative and Clinical Teams. Ensure understanding, implementation, and reinforcement of all company policies and procedures. Support the training team assigning training, scheduling, and set up. (e.g. CPI) Track and maintain office supply orders. Attend and/or run recurring or scheduled meetings (i.e. staff meetings, administrative meetings) Manage the Client documents including but not limited to client service agreements, and special incident reports. Support for internal and external audits. Ensuring that the company's “zero tolerance policy” is understood, implemented, and reinforced in the region. Ensuring that Health Insurance Portability and Accountability Act (HIPPA) compliance is understood and reinforced in the region. Complying with all Mandated Reporting Laws and Regulations Staff Support Duties Provide comprehensive support to all company staff, addressing their various needs promptly and effectively. Collect staff documentation and provide it to the People Operations department for internal filing. Email communications to all clinical and administrative partners. Ensure all staff are in compliance with Company requirements (Credentialing, certifications, etc.). Track and maintain data sets within spreadsheets, ensuring accuracy and organization. This includes but is not limited: incomplete sessions, schedule changes, and billable hours. Conduct schedule changes in the electronic portal. (e.g. add, change, and communicate changes to a permanent schedule). NON - ESSENTIAL FUNCTIONS AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Complete all duties and/or special projects assigned by leaders and/or the business. Assist with People Operations initiatives as assigned. Assist with administrative team duties as assigned. Ensure regulatory compliance with insurance protocols, HIPPA, and other federal, state, and local regulations. Participating in team meetings, trainings, and professional development opportunities. Providing support for any office needs, if necessary, to run the office more efficiently. Must Haves (Yes, we have needs!) Minimum high school diploma or GED Office experience with 2+ years preferred. Computer savvy with thorough knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint). Self-motivated, responsible, honest, and articulate. Excellent organizational, communications, and time management skills. Customer service focus-with a professional demeanor, boundaries, and composure. Ability to politely interact with individuals and families from diverse backgrounds. Basic knowledge of developmental disabilities and/or applied behavior analysis (ABA) preferred. 360 Behavioral Health is an equal opportunity employer. If anyone is unable to fully access any portion of the 360 Behavioral Health on-line system, we are committed to providing reasonable accommodations. Please contact us at ************ for assistance. EEO/Minorities/Females/Disabled/Veterans  Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to *************************** to let us know the nature of your request.  For more EEO information about applicant rights click here. Americans With Disabilities Act 360 Behavioral Health, does not discriminate on the basis of disability in its services, programs, or activities. Employment: 360 Behavioral Health does not discriminate based on disability in its hiring or employment practices and complies with the ADA title I employment regulations. Effective Communication: 360 Behavioral Health will, upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: 360 Behavioral Health, will make reasonable modifications to policies and procedures to ensure that people with disabilities have an equal opportunity to enjoy programs, services, and activities. For example, people with service animals are welcomed in 360 Behavioral Health offices, even where pets and other animals are prohibited. Requests: To request an auxiliary aid or service for effective communication, or a modification of policies or procedures contact [ADA Coordinator name and contact information] as soon as possible, preferably 30 days before the activity or event. For inquiries, please contact us at ***************************

General Description Under the direction of a Dean, Educational Support Services, the Administrative Assistant will perform a wide variety of technical, specialized and responsible secretarial and administrative duties to relieve the administrator of administrative detail. Specific responsibilities include, but are not limited to: Reconcile account balances of bank/CALCARD statements; reconcile monthly statements from vendors to verify invoices billed have been received and submitted for payment. Maintain separate databases, books, and financial statements for various District funds; balance, check, and correct irregularities. Prepare a variety of materials, such as checks, purchase orders, requisitions, and reports as required. Ability to work confidentially with discretion. This is a full-time 12-month position assigned to the Visalia Campus. The work schedule is Monday-Friday, 7:45 a.m. - 4:45 p.m. Initial salary placement is at $57,637. College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success. Job Duties Job duties of the Administrative Assistant include: Organize and manage the day-to-day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of administrative detail. Perform a variety of duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate. Prepare correspondence and memoranda independently or from oral instructions. Prepare and edit a wide variety of materials such as correspondence, reports, forms, applications, memoranda, flyers, brochures and other documents. Perform a variety of duties in support of assigned function such as maintaining credential, payroll and sick leave records of employees assigned to function, assisting at special events and performing research and other special projects. Coordinate communication between the administrator and staff, students, the public or other District or campus officials; obtain and provide information, coordinate activities and resolve issues. Greet office visitors, initiate, and answer telephone calls; screen and direct calls and visitors to appropriate personnel; take message as necessary. Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations. Maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records. Maintain and compile new and modified curriculum data for input into computer terminal for the production of the annual college catalog as assigned. Compile information and data for reports and assist in the preparation of reports as required. Review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required. Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar. Prepare agenda items for meetings as required; take and transcribe minutes and distribute to appropriate personnel as required; maintain records for meetings as required. Receive, open and route mail; order, issue and maintain department supplies, forms and equipment. Coordinate communication and activities with other educational institutions, vendors, other outside organizations and the public. Operate a variety of office equipment such as typewriters, word processors, computer terminals, calculators, copy machines, and dictation equipment. Assist in the gathering, preparation and record keeping of division class schedules to include maintenance record keeping for all curriculum masters within the District throughout the year. Utilize the District's integrated software in performing the required duties of the position. Perform related duties as assigned. Qualifications Minimum Qualifications (Education & Experience): Any combination equivalent to: Two years of relevant college-level course work in computer applications and business (office skills) and Three years of increasingly responsible secretarial experience. Desirable Qualifications: A genuine interest in working with faculty, staff and students, and being a part of a team environment while displaying great interpersonal skills. Experience with marketing Staying organized while being able to multi-task. Working Conditions: Environment Office environment. Constant interruptions. Physical Abilities Ability to hear and speak to communicate with students/public. Ability to see to read documents. Ability to sit and stand for extended period of time. Ability to reach in all directions. Ability to lift moderately heavy objects. Dexterity of hands and fingers to operate a computer and office equipment. Knowledge and Abilities: Knowledge of: Organization, policies and rules of assigned department. Modern office practices, procedures and equipment. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. District organization, operations, policies and objectives. Oral and written communication skills. Applicable sections of State Education Code and other applicable laws. Interpersonal skills using tact, patience and courtesy. Telephone techniques and etiquette. Public relations techniques. Printing terms and applications as required. Ability to: Perform secretarial and administrative assistance duties. Interpret, apply and explain rules, regulations, policies and procedures. Type 50 words net per minute from clear copy. Work independently with little direction. Establish and maintain effective working relationships with others. Meet schedules and time lines. Prepare reports by gathering and organizing data from a variety of sources. Work confidentially with discretion. Analyze situations accurately and adopt an effective course of action. Communicate effectively both orally and in writing. Work efficiently with many interruptions. Operate a variety of office equipment such as typewriters, computer terminals, calculators, copiers, word processors and dictation equipment. Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Make arrangements for meetings and conferences. Maintain a variety of files, records and logs. Plan and organize work. Application Procedure To be considered, applicants must submit ALL of the following required material before or by the filing deadline: An online job application. Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties. Resume Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment. Note: Applicants who have completed college or university course work at an institution outside of the United States that is not a post-secondary institution accredited by an accreditation agency recognized by either the US Department of Education or the Council on Higher Education Accreditation (CHEA) must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents by either NACES or AICE. Recruitment Analyst: Nancy Yanes ************ or ************** The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race, color, ethnicity, national origin, immigration status, ancestry, age (40 and above), religious creed, religion, political belief or affiliation, gender, gender identity, gender expression, genetic information, mental or physical disability, sex, sexual orientation, marital status, pregnancy or parental status, childbirth, breastfeeding/lactation status, medical condition, military and veteran status, or association with a person or a group with one or more of these actual or perceived characteristics . College of the Sequoias does not sponsor H-1B Visas

Fishman, Larsen, & Callister, an established law firm located in Northeast Fresno, is seeking a full-time Legal Secretary to help support the Employment/Litigation area of its practice. This valued position will be responsible for a variety of clerical and administrative duties including client correspondence, calendaring, and report preparation. Essential Duties include (but are not limited to): Managing attorneys' calendars, dockets and appointments; Preparing correspondence, memoranda, reports and other documents; Preparing documents for court and other legal proceedings; Preparing documents for attorney review; Facilitate cross-training with and supporting other legal secretaries; Communicating with clients, verbally and in writing. Qualifications: 3 years litigation experience; Excellent written and verbal communication skills; Ability to organize and prioritize; Ability to work collaboratively; Taking ownership and being accountable for projects; Ability to plan for and adhere to deadlines; Maintains strict confidentiality; Strong sense of respect for others; Proficiency with Microsoft Word, Excel and Outlook; Experience with Prolaw, Tabs and Practice Master preferred; and, Paralegal certificate by a program approved by the American Bar Association a plus. Position offers a competitive salary between $25-$30 per hour with benefits including Medical, Dental, Vision, Life Insurance, PTO, Sick Time, and 401(k). Apply online through Sierra HR Partners. Make telephone inquiries by calling ************ An Equal Opportunity Employer

Fresno State is seeking dedicated individuals interested in Clerical and Administrative positions. The appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Temporary employees are not eligible to gain permanent status with the university as a result of appointments from this pool. Appointments from this pool automatically expires on or before the period stated below, and does not establish consideration for subsequent appointments or any future employment rights. As such, these positions are not eligible for benefits unless the actual hours worked meet eligibility for medical benefits under the Affordable Health Care Act (ACA).Well qualified applicants will be considered for placement in any of the following job groups under the terms of the applicable Collective Bargaining Agreement. Key Qualifications Strong written and verbal communication skills, including thorough knowledge of English grammar, spelling and punctuation Working knowledge of standard office software packages including word-processing, spreadsheets, databases, electronic mail and calendaring systems Experience with web page development and maintenance Excellent customer service skills Ability to operate standard office equipment Ability to establish and maintain cooperative working relations and to interact effectively with a diverse population Ability to quickly learn basic university infrastructure, policies and procedures Job duties may vary by position. Education and Experience Completion of a high school program or its equivalent. General office support or technical experience (experience requirement may vary based on the opportunity) Compensation Anticipated Hiring Hourly Wage Range Per Classification: Administrative Support Assistant I - $19.26 - $20.22 per hour Administrative Support Assistant II - $19.26 - $20.22 per hour Administrative Support Coordinator I - $20.22 - $21.23 per hour Administrative Support Coordinator II - $21.24 - $22.30 per hour Administrative Analyst/Specialist - Non-Exempt - $20.30 - $21.32 per hour Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. Vaccination Interim Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at ****************************************************** and questions may be sent to ****************. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Office Assistant We are seeking an Office Assistant to join our team. The ideal candidate will assist the manager in day-to-day tasks, provide excellent customer service to guests and current tenants, and roam between various apartment communities in the Clovis area. Must be able to work weekends. Responsibilities: • Exceptional communication and writing skills. • Bilingual not required but preferred. • Reliable transportation, ability to roam from property to property. • Additional leasing tasks may be required that are not listed. • Recording and updating details of prospective and existing tenants into a computer database. • Leasing apartments and selling the complexes amenities to prospective residents • Generate timely lease offers and follow-up with document signatures for residents whose leases are expiring. • Always provides professional service, exercising discretion as it relates to confidential resident, property, and company information • Assists residents with work order requests, ensuring quality completion, timeliness, and follow-up. • Informing maintenance staff of property and resident issues. • Informing residents of property rules • Maintaining and documenting property and resident relations • Compliance with company standards as defined in the Company Policy Manual and applicable laws, Ex: Fair Housing, Landlord Tenant, Local Building Codes, OSHA, and EEOC Qualifications / Skills: • Motivation for sales • Negotiation • Familiarity with applicable local, state, and federal laws and regulations • High level of organization and attention to detail • Competence with property management software • Professionalism • Internal communications • Listening Education, Experience, and Licensing Requirements: • High school diploma, GED, or equivalent • Bachelor's degree or equivalent experience preferred • Knowledge of office software such as Microsoft Outlook, Excel, and Word • Knowledge of RealPage Property Management Software a plus VandenBerghe Properties, Inc. offers employees competitive pay, career growth opportunities, and are eligible for benefit packages that include medical, dental, life, 401k employer match, PTO, and much more.

Job Title: Administrative Assistant I Period: 07/22/2024 to 01/24/2025 Hours/Week: 40 hours Rate: $25 - $30/hr (Hours over 40 will be paid at Time and a Half) Contract Type: W-2 only, temp to perm potential Scope of Services: This Administrative Assistant I position works on-site at the Sylmar, CA location. Working under general supervision, organizes, plans and performs a variety of clerical and administrative support duties, such as (but not limited to): receiving/screening/directing phone calls/e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence, reports, documents, presentations; coordinating execution of contracts; submitting invoices to finance; coordinating publication clearance, submission and review; collecting/distributing data; and maintaining paper/electronic filing systems. This new team member will take initiative to ensure work is done accurately and completely as well as apply existing work methods to different known situations. Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel. Role, Responsibilities, & Deliverables: Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required. Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings. Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel. Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general Abbott, Division and site policies and practices. Converts material to final form from rough drafts which contain technical terminology. Organizes, prepares and distributes essential personnel action documents such as Personnel Action Forms (PAFs), timesheets, requisitions, and job descriptions in order that actions needed by department are communicated to Human Resources. Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed. Organizes, prepares, and maintains copies of vendor contracts. Orders and maintains the office supply inventory for the department. Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems. Remains current on developments in field(s) of expertise. Performs related functions and responsibilities, on occasion, as assigned. Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements. Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements. Education & Experience: High School Diploma/GED and/or Associate's or Bachelor's degree. Minimum 3 years previous administrative experience or equivalent. Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook) Organizational skills, attentiveness to detail and the ability to work under general supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Workday and Concur experience is a plus. Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. Work cooperatively and productively with others. Demonstrated problem solving skills. Ability to take initiative and work independently. Anticipate challenges and opportunities proactively. Resourceful, effectively navigates through ambiguity and can force prioritize. Adept at handling multiple assignments in a timely manner while meeting assigned deadlines. Ability to understand and comply with applicable Food & Drug Administration (FDA) regulations and Company operating procedures, processes, policies and rules is essential. Able to use discretion and handle sensitive/confidential information. Experience in the biotech, bio-instruments, or medical devices industries. Experience working in a broader enterprise/cross-division business unit model. Ability to work in a highly matrixed and geographically diverse business environment. Ability to maintain regular and predictable attendance.

Pay Scale The Clerical-General Position has a Pay Scale consisting of the following elements and ranges. Wages include Base Hourly Compensation of between $15.50 and $19.00.

We are seeking a detail-oriented and proactive Administrative Assistant to support our Sales Department. This position involves handling administrative tasks, managing mailing lists and proposals, and playing a vital role in daily operations. The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to multitask. If you would like to join an innovative and growing organization with a "make better mistakes tomorrow" mindset, we'd love to hear from you! Key Responsibilities: Assist the sales team with administrative tasks to ensure smooth daily operations Prepare, format, and edit sales proposals, presentations, and other documents Maintain and update mailing lists Coordinate with internal teams to gather necessary information for proposals and sales documents Manage and organize files, records, and reports Handle incoming inquiries and direct them to the appropriate representatives Assist with scheduling meetings, appointments, and travel arrangements Communicate with clients and prospects as needed Handle correspondence, emails, and other communication Support office operations and organization Occasionally assist with event planning and coordination as needed Qualifications & Skills: 2 years of proven Administrative/Clerical experience required Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) Excellent organizational and time-management skills Strong attention to detail and ability to multitask Effective communication skills, both written and verbal Ability to work independently and collaboratively in a team environment Ability to lift up to 50 lbs A valid driver's license and reliable transportation What We Offer Health, Vision, & Dental insurance 401(k) Retirement Account Paid Time Off Paid Holidays Life Insurance Team Appreciation Events Opportunities for career growth and development A dynamic and collaborative work environment

Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, and Professionalism. We offer a vibrant, inclusive culture and workplace experience for individuals who want a career that makes them feel accomplished and engaged. RNDC values the health and well-being of our associates, inside and outside the office, offering dynamic health and wellness benefits that supply exceptional care and value. RNDC is geared toward growing our footprint and our people. Join our team of energetic professionals who believe in many happy hours and are experts in our craft. Summary RNDC is looking for talented and energetic Administrative Assistant to join our growing General Administration team. The Administrative Assistant will provide administrative support to a manager or group of managers to facilitate the efficient use of time and resources. In this role, you will Provides a variety of secretarial, clerical, and administrative duties.? Answers telephone and e-mail communications as requested, takes diction, or composes routine correspondence for department personnel and files and maintains correspondence and other information.? Assists in duties to plan meetings, company dinners, and other Company-related functions.? Prepares reports, performs special projects, or may develop materials as assigned.? Other duties and responsibilities may be assigned.? What to bring to RNDC One year certificate from college or technical school; three to six months related experience and/or training; or equivalent combination of education and experience; ability to work overtime. The employee must occasionally lift and/or move up to 10 pounds.? Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.? Requires advanced knowledge of Microsoft Office Suite software (such as Outlook, Word, Excel, Power Point, etc.) or the aptitude to learn.? Requires the ability to operate all office equipment.? What's in for you 401(k) with company matching Medical, dental and vision benefits* Generous paid time off program - work your way up to 5 weeks of PTO a year with the ability to carryover unused PTO Paid volunteer time Paid parental leave Paid caregiver leave Fertility benefits Paid training Company paid life insurance, short-term disability, and company-paid holidays Associate resource groups, and diversity, equity, and inclusion programs available for all associates *Participation in these programs are subject to applicable wait periods and all plan and program terms and eligibility COVID-19 considerations: We follow CDC Guidelines and have a fun and safe environment for our teams. Bonus if you bring Bachelor's degree Previous experience in the Wine and Spirits industry WSET certifications Republic National Distributing Company and National Distributing Company are Equal Opportunity/Affirmative Action employers. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment. RNDC is committed to providing reasonable accommodation to people with disabilities throughout the job application and interview process, to the point of undue hardship. If you require an accommodation during the application or interview process, please click here.

Grow with Us Our Administrative Assistant opportunity in Fresno, California is a great career move for a part-time administrative professional. Impress employees at all levels and customers by expertly handling calls, efficiently organizing supplies, handling mail, strong communication skills and creating best practices for administrative tasks. You will be the “go-to” person in the office. Come be a part of a team that is passionate about what they do! ProAg is an industry-leading crop insurance provider serving the American farmer through a network of independent agents. A member of the Tokio Marine HCC group, ProAg delivers crop insurance that provides a level of security to farmers and ranchers, who operate at the mercy of weather and markets. We're known for our quick response and fast, accurate claims settlement. We understand how important this is because many of us are farmers and ranchers ourselves. Key Responsibilities: Accurately direct incoming calls on a multi-line phone system with basic knowledge of all departments & positions and stay up to date with employees on PTO. Efficiently complete word processing tasks such as creating memos, correspondence, and presentations as well as coordinating department schedules for agendas and meetings. Maintain, organize, and purchase supplies and materials for the office and remote employees. Responsible for coordinating all building issues both interior & exterior of the building, office arrangement & decoration, all office keys and cleanliness of office spaces. Organize company events by setting up food and activities at internal & external venues for employees and visitors. Seek projects and ways to be an asset and support other departments. Qualifications The ideal candidate for the Administrative Assistant I will have demonstrated success in the primary areas of focus and responsibility: 2 years of relevant administrative support experience. High School diploma or equivalent is required. Good written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy. Intermediate proficiency and experience using Microsoft Office Package (Excel, Access, PowerPoint, Word). Willingness to learn skills beyond administrative duties. May require purchasing and expensing of purchased items. What We Represent: Part of something bigger: We offer a career with purpose as you support the farmers and ranchers who create food, fuel and fiber for the world. Personal connections: We are built on strong relationships and appreciation of your individuality. A team who cares: We look out for each other personally and professionally because we care about each other. Innovators by trade: We're committed to a brighter tomorrow for our team members and for agriculture. The best of both worlds: We combine personal connections with powerful resources, thanks to our culture and the backing of Tokio Marine HCC. The hourly wage range for this position is: $16.50 - $24.61 The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of Companies is an equal-opportunity employer. Please visit ********************** for more information about our companies.

Coordinate the daily activities in the department. Provide general office support to the Department Chair. Coordinates the activities, recommends and initiates policies and procedures to enhance the efficiency and effectiveness of the program and to implement the Chair's decisions. Assist students and faculty as necessary. Duties and Responsibilities: Manage program budget including generation of requests for disbursement, requisitions, purchase orders, and other such material as needed through the appropriate channels and initiate budgetary recommendations relative to administrative needs of the program. Open, identify, route, and delegate or answer mail addressed to the program or to the Chair as requested. Initiate independent action relative to written communications including but not limited to memos, correspondence, and requests for supplies. Handle routine telephone and e-mail communication for the Chair as well as provide support as needed for the full-time faculty. Maintain a calendar of standing appointments for the Chair, make appointments as necessary, and keep Director apprised of all calendar changes. Assist faculty with preparation of course materials including development of a test item bank; collect and prepare course syllabi for printing and distribute to appropriate faculty and retain one copy of each syllabus for program files. Liaison with the Office of Admissions Department to support the admissions process as needed. Develop and implement plans for special events such as certificate ceremonies and receptions. *Develop and maintain program database and files for the Director and faculty, including internal student files. *Prepare all faculties hiring documentation, including Faculty Instructional Assignments and annual reviews, and communicate with the Office of the Academic Dean for salary implementation and changes as requested. Act as liaison between college facilities agents for scheduling of classrooms, meetings, and related services. Act as liaison with University purchasing agents in procuring and maintaining supplies and equipment for the program and distribution of supplies to appropriate faculty. Manage travel arrangements as necessary for faculty and processes all travel expenditure documentation. *Gather data, draft reports and coordinate the production of the annual programs report and other such technical reports and papers as deemed necessary. Attend and act as recorder at program meetings such as Academic Standing and Progress, faculty meetings, and program curriculum meetings; prepares minutes or generate any necessary documents regarding actions taken. Refer students as necessary to proper resources for identified problems. Supervisory Responsibilities: Work study student Other program support staff as needed Skills and Abilities: Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities Ability to promote positive interactions between faculty, staff, students, and public Demonstrated ability to handle privileged information in a confidential manner Ability to read and carry out instructions Ability to hear, understand, and carry out verbal instructions Knowledge of proper grammar, punctuation, and spelling Ability to perform basic mathematical calculations, including fractions, decimals, and percentages Ability to read and write memos and correspondence in a clear concise manner Ability to organize and prioritize workload Ability to concentrate and tolerate interruptions by students and faculty Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public Skilled in typing, word processing, shorthand, or tape dictation Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software. Education and/or Experience: High school diploma and formal secretarial training Associate degree preferred Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity Employee Status:RegularExemption Status:United States of America (Non-Exempt) Time Type:Full time Job Shift: Pay Range: $21.55 to $27.00 hourly (non-exempt) Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.

We are seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support to our executive team and ensure the efficient operation of our office. This dual-role position requires exceptional organizational skills, the ability to manage multiple tasks simultaneously, and a high level of professionalism in handling confidential information. Key Responsibilities: Office Management: Oversee daily office operations, including ordering supplies, maintaining equipment, and ensuring a clean and organized workspace. Calendar & Schedule Management: Coordinate and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements. Calendar & Schedule Management: Coordinate and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements. Correspondence Management: Screen and direct phone calls and emails, ensuring timely responses and appropriate action. Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Document Preparation: Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed. File Management: Maintain both physical and electronic filing systems, ensuring documents are organized and easily accessible. Visitor Coordination: Greet and assist visitors, ensuring a positive and professional experience. Event Planning: Assist in organizing company events, meetings, and conferences, handling logistics and coordination. Licensing Renewals: SAM.GOV, File 700Forms, Registered Agents Qualifications: Education: High school diploma required; associate or bachelor's degree preferred. Experience: Minimum of 3 years in an administrative or executive support role. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office equipment. Communication Skills: Excellent verbal and written communication abilities. Organizational Skills: Strong attention to detail with the ability to manage multiple tasks and prioritize effectively. Confidentiality: Ability to handle sensitive information with discretion and professionalism. Adaptability: Flexibility to adjust to changing priorities and work demands. Working Conditions: Schedule: Full-time, Monday through Friday. Location: On-site in our Fresno office. Compensation: Competitive salary based on experience, with benefits package. If you are a motivated individual with a passion for providing exceptional administrative and executive support, we encourage you to apply and join our dynamic team.

Description We are offering a permanent employment opportunity for an Administrative Assistant in Fresno, California. This role primarily revolves around supporting various administrative functions in a dynamic environment. As part of our team, you'll be processing customer applications, maintaining accurate records, resolving inquiries, and monitoring customer accounts. Responsibilities: - Efficiently handle inbound and outbound calls, providing exceptional customer service. - Accurately process and maintain customer credit applications and records. - Ensure office supplies and inventory are well-stocked and accessible. - Conduct data entry tasks, prepare documents, and generate reports as needed. - Coordinate logistics for meetings and events, including travel arrangements. - Maintain and manage office records, files, and databases. - Assist in the creation and distribution of reports and presentations. - Schedule appointments and manage correspondence via email. - Carry out other office-related tasks as required. Requirements - Minimum of 2 years of experience in an administrative role - Skilled in answering inbound calls in a detail oriented manner - Proven record of excellent customer service skills - Demonstrated ability in data entry with attention to detail and accuracy - Capable of managing email correspondence efficiently - Experience with both inbound and outbound calls - Proficiency in Microsoft Excel for data management and analysis - Familiarity with Microsoft Outlook for scheduling and email management - Ability to create and edit presentations using Microsoft PowerPoint - Proficient in drafting documents and reports using Microsoft Word - Proven ability to schedule appointments and manage calendars effectively TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

THE CITY OF REEDLEY INVITES YOU TO APPLY Application Instructions or Other Information . This position is in the Community Services Department and works under the immediate supervision of the Community Services Director or assigned designee. This position is in the Unrepresented Employee Group, and subject to the terms and conditions of employment as specified in the current Unrepresented Salary and Benefits Resolution and the City's Personnel Policies & Procedures Manual. Please review the job description below for employment requirements. Applications will only be accepted online to ensure that the application is complete at the time of submission. It is important that your application show all the relevant education and experience that you possess. A resume may be attached, but is not a substitute for completing the application . Failure to submit a completed application with attachments (if required) will disqualify you from consideration for the position. Please make sure to update your profile for governmentjobs.com if you've ever applied for a position through this platform. Applicants are required to apply online at: ********************************************** The successful candidate will be required to undergo additional background clearance checks before the hiring process is complete. For more information about applying for this position, you may contact Human Resources at ************** ext. 394. Position Information DEFINITIONUnder direction, performs a variety of responsible and complex secretarial and administrative duties involved in support of a City department; and provides general information and assistance to the public. SUPERVISION EXERCISEDMay exercise technical and functional supervision over clerical staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (may include, but are not limited to the following) Perform a wide variety of responsible and complex secretarial and administrative duties to ensure the smooth and efficient operation of the department to which assigned; disseminate information to appropriate personnel; direct work flow and ensure compliance with departmental guidelines, policies, and procedures. Plan, organize, and carry out administrative assignments; research, compile, and organize information and data from various sources on a variety of specialized topics related to programs in assigned area. Participate and assist in the administration of the assigned office; organize and manage all office activities associated with the office; participate in problem solving on various issues to enhance efficiency and operations of the department; recommend organizational or procedural changes affecting support activities. Direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy. Screen office visitors and telephone callers; respond to requests for information and provide technical assistance to citizens regarding department policies, regulations, procedures, services, and operations; screen, sort, and distribute mail; respond to routine correspondence. Type and proofread a wide variety of reports, letters, forms, memoranda, correspondence, and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation; distribute copies of materials. Verify and review forms and reports for accuracy, completeness, and conformance with established regulations and procedures; apply specialized knowledge of departmental and program policies and procedures in determining completeness of applications, permits, records, and files. Maintain department filing systems and records; develop and implement filing systems; modify systems as appropriate. Assist in a variety of department operations; perform special projects and assignments as requested. Maintain calendars of department activities, meetings, and various events; schedule City staff meetings or meetings between City staff and other groups or organizations; arrange for necessary materials to be available at meetings; coordinate travel arrangements for department staff as necessary. Serve as secretary to various committees, commissions, and task forces; prepare, copy, and distribute meeting agendas and related materials, minutes, resolutions, or other formal documents; coordinate transfer of materials to City Clerk for review by the City Council. Communicate with staff in other departments to exchange information and to coordinate activities and shared programs. Operate a variety of modern office equipment including copiers, computers, fax machines, and printers to enter and retrieve data and produce various documents and reports. Participate in the development, administration, and monitoring of the department's budget. Receive payments or fees; issue receipts; issue permits; maintain records of transactions. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Operations, policies, and procedures of the department to which assigned. Office management principles. Principles and practices of fiscal, statistical, and administrative data collection and report preparation. Modern office procedures, methods, and equipment including computer equipment. Word processing methods and techniques. Applicable software applications. Practices and techniques of minute taking and preparation. Principles of business letter writing. Basic report preparation techniques. Principles and procedures of record keeping. Techniques used in public relations. English usage, spelling, vocabulary, grammar, and punctuation. Skill to: Take and transcribe minutes at a speed necessary for successful job performance. Type at a speed necessary for successful job performance. Operate modern office equipment including computer equipment. Ability to: Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Interpret and apply the laws, codes, and regulations pertaining to assigned programs and functions. Perform responsible and difficult secretarial and administrative work involving the use of independent judgment and personal initiative. Analyze situations carefully and adopt effective courses of action. Independently prepare correspondence and memoranda. Maintain confidential records and reports. Schedule and coordinate projects; set priorities; adapt to changing priorities. Work independently in the absence of supervision. Work cooperatively with other departments, City officials, and outside agencies. Respond to requests and inquiries from the general public and City personnel. Compile and maintain complex and extensive records and prepare routine reports. Exercise good judgement, flexibility, creativity, and sensitivity in response to changing situation and needs. Adapt to changing technologies and learn functionality of new equipment and systems. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Experience and Training Guidelines: Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Three years of responsible secretarial experience involving assisting management or administrative staff with typing, filing, calendar coordination, public relations, and project coordination tasks. Training: Equivalent to the completion of the twelfth grade supplemented by specialized training in business or secretarial science. License or Certificate: Possession of a valid California Class C driver's license. SPECIAL REQUIREMENTS Essential duties require the following physical skills and work environment: Physical Abilities: To successfully perform the duties of this position, the primary functions require sufficient hand and finger dexterity to type on a typewriter or computer keyboard for extended periods of time and/or intermittently; sufficient hand and finger dexterity to operate computers, copiers, fax machines, and other standard office equipment; sufficient physical ability to sit for prolonged periods of time; sufficient physical ability to stand for prolonged periods of time; sufficient ability to stand and sit intermittently. Vision: To successfully perform the duties of this position, the incumbent needs to be able to see in the normal visual range with or without correction and to have sufficient vision to read computer screens and printed documents. Hearing: To successfully perform the duties of this position, the incumbent needs to hear in the normal audio range with or without correction. Environment: The work environment is a standard office environment, with exposure to computer equipment, copiers, fax machines, and other standard office equipment.