Administrative Assistant Jobs in Escondido, CA

Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.

Pull finalized plans, generate transmittals and box plans for scanning pick up Scan permit documents into Laserfiche Answer phone calls and emails Update outdated forms and standards Conduct record searches and respond to Public Record Requests Process Online Submittals for Symbium Purge old permit files from the system Additional information: Soft skills: Collaborative worker, clear communicator, strong customer service skills Culture: Professional environment but very helpful, friendly, and engaged team.

ROLE We are seeking an experienced Administrative Assistant to support the Naval Information Warfare Center Pacific (NIWC Pacific) in San Diego, CA. Your responsibilities will focus on delivering high-quality operational and administrative support to ensure the timely coordination of facility service requests, accurate work order processing, maintenance data entry, and daily collaboration with internal facilities personnel and government partners in a secure federal installation. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today! RESPONSIBILITIES I. Facility Service Requests Respond to customer inquiries and facility issues submitted by phone, email, or the NIWC Pacific HUB portal Schedule and log facility trouble requests from internal personnel and external stakeholders Create facility work orders based on incoming trouble requests Assign work orders to the appropriate responder such as facility tradesmen, general maintenance personnel, handymen, or Naval Facilities Engineering Command (NAVFAC) staff Track the status of active work orders and compile data for reporting and audit purposes Document the closure of completed facility work orders and trouble calls in relevant systems II. Data Systems Management Access databases to retrieve and enter facility data including customer complaints and work orders Maintain a detailed call log capturing issues related to facility maintenance and service requests Enter facility service records into the MAXIMO Computerized Maintenance Management System (CMMS), the NIWC Pacific Jira ticketing platform, and other approved databases Confirm the accuracy and completeness of entries in MAXIMO, Jira, and related tracking systems Generate, edit, and print repair work orders and trouble tickets through MAXIMO and Jira platforms III. Workplace Communication Coordinate with Naval Information Warfare Center (NIWC) Pacific Facilities personnel to address ongoing maintenance issues and provide historical data Draft and send official correspondence to the NAVFAC Project Work Induction Board (WIB) related to project planning or induction File documentation and records in accordance with facility protocols Answer incoming telephone calls related to maintenance or administrative needs IV. Operations Reporting Record and compile NAVFAC work order labor hours for tracking purposes Compare reported NAVFAC labor hours with actual work performed to identify discrepancies Support daily administrative operations for the Facilities Operations Maintenance Branch with accurate recordkeeping Prepare and deliver routine metric reports covering trouble calls, work order volume, emergency maintenance requests, and NAVFAC workload trends KNOWLEDGE & SKILLS Knowledge of facility operations, maintenance coordination, or related administrative workflows Knowledge of government systems and platforms (e.g., MAXIMO, Jira, or similar) Skilled in Microsoft Office applications (e.g., Outlook, Word, Excel, and PowerPoint) Ability to log, track, and manage service or maintenance requests across multiple systems Ability to prioritize multiple tasks, manage competing deadlines, and adapt to shifting priorities Ability to operate effectively within secure federal facilities and follow internal protocols Strong customer service and communication skills Attention to detail and accuracy in data entry, documentation, and task execution BACKGROUND 3 years of experience working with the Department of Defense (DoD) in customer service required Experience in administrative support, facility coordination, or operations assistance preferred Experience working in or supporting a government, military, or secured facility environment preferred Experience managing work orders, tracking service requests, or dispatching maintenance staff preferred Experience using enterprise systems or databases for workflow and service tracking preferred EDUCATION Bachelor's degree preferred LOCATION San Diego, CA 92152 TELEWORK N/A CLEARANCE U.S. citizenship is required as it supports the U.S. federal government CLIENT U.S. Department of the Navy TRAVEL Travel is not required WORK HOURS 40 hours 8 hours a day 5 days a week EMPLOYMENT CLASSIFICATION Employment Classification Eligibility - Nonexempt RELOCATION Not eligible for relocation benefits ****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law. Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

Responsibilities: * Perform food safety record-keeping and documentation. * Print out monthly food safety forms for all yards/farms. * Assist with internal auditing and preparation of documentation for external audits. * Greet and register vendors. * Perform environmental monitoring including water, soil, and product, as needed (e.g. swabbing equipment and surfaces). * Maintain pest control documentation. * Communicate findings and recommendations to managers and supervisors and food safety team. * Conduct Corrective and Preventative Actions (CAPAS) * Report any concerns regarding food safety. * Support traceability and recall activities when necessary. * Document inspection findings and communicate non-conformances to appropriate departments. * Collaborate closely with the food safety team, production department, and greenhouse teams to maintain steady production and ensure documentation is correct. * Collaborate with managers and supervisors to determine and resolve food safety and quality related issues quickly. Key Knowledge/Skills/Experience: High school diploma or equivalent; AA preferred. Basic proficiency in Microsoft Office, especially Outlook. Familiarity with office equipment, such as copy machines and filing systems. Good verbal and written communication skills. Key Soft Skills: Must be fluent in English and Spanish (verbal and written). Ability to build positive relationships across departments and at all levels. Detail-oriented with excellent time management skills. Excellent dependable work ethic with a can-do attitude. Ability to multi-task and meet deadlines. Additional Information: Pay: $21 - $23 per hour Work Hours: Monday - Friday, 8:00 AM - 5:00 PM All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

(On-Site) Location: Laguna Hills, CA Schedule: Monday - Thursday 8am to 5pm, Friday 8am to 1:00pm We are a dynamic and growing Property Services company based in Laguna Hills, CA. Our team is passionate about delivering exceptional service and maintaining a collaborative, supportive work environment. We are currently seeking an organized and proactive Administrative Assistant to join us on-site and play a key role in our day-to-day operations. Position Summary: As our Administrative Assistant, you will be the go-to person for administrative support, ensuring the smooth and efficient operation of our office. You'll interact with staff, clients, and vendors while managing a variety of responsibilities with professionalism and confidentiality. Responsibilities: Greet visitors and handle incoming calls with professionalism Maintain organized filing systems (both digital and physical) Customer Service and troubleshooting Schedule meetings, appointments, and conference room bookings Prepare reports, memos, and correspondence as needed Manage office supplies and coordinate with vendors Assist in event planning and staff communications Perform data entry, document formatting, and basic bookkeeping tasks Provide general support to team members and management Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred) Minimum 2 years of administrative or office support experience Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational and time management skills Excellent written and verbal communication skills Ability to handle sensitive information with discretion Friendly, helpful, and adaptable attitude

External Job Title: Financial Assistant Internal Job Title: Finance Assistant Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time. SUMMARY: Under the direction of the Chief Financial Officer (CFO), the Finance Assistant performs a broad range of administrative tasks supporting the CFO, including the handling of both routine and confidential correspondence, scheduling meetings and document management. This position is responsible for processing accounts receivables and weekly cash receipts and assisting with financial audits. EXAMPLES OF DUTIES: Essential Functions Routes for CFO approval and signature of all relevant documents including contracts and checks under their authority. Drafts, types, edits and proofreads correspondence, reports, contracts, forms and a variety of other documents for the CFO. Assists with the creation and maintenance of streamlined document flow within the finance department and all corresponding departments. Reviews and edits agenda items for MTS Executive Committee (EC) and MTS Board of Director (Board) meetings. Ensures that correspondence and report deadlines are met and that all information distributed is accurate and complete. Attends, clerks and records minutes for all Budget Development Committee (BDC) meetings and San Diego Transit Corporation (SDTC) Pension Investment Committee meetings. Also periodically attends, clerks and records minutes for MTS EC and Board meetings. Schedules meetings and prepares meeting venues with all necessary equipment and documents. Reviews all organizational travel expense reports to ensure compliance with agency policies. Maintains monthly updates to the travel authorization report to provide CEO and CFO visibility on agency travel. Processes the San Diego Transit Corporation Pension Plan payment request forms for Trustee payment. Maintains the Finance Procedures Manual. Updates Finance Forms annually and uploads to the MTS Intranet. Essential Functions - Accounting Role Processes all organizational Account Receivable (AR) invoices, including For-Hire-Vehicle annual license invoicing. Processes all agency cash receipts in both accounting systems, SAP and Sage. Responsible for an agency Purchase Card. Tracks all non-fare marketing revenue receipts on a monthly basis to ensure all revenues are received and in alignment with contractual terms. Serves as the Petty Cash custodian for MTS. Reviews and validates compliance on various Finance related contracts, including SDTC Pension contracts. Tracks all monthly purchase orders received by The Transit Store and invoices each customer accordingly. Assists in pension related functions such as meeting participation, pension retirement calculations, and Qualified Domestic Relations Order (QDRO) requests. Performs other duties as assigned. QUALIFICATIONS: Knowledge, Skills and Abilities Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; ability to complete a variety of administrative and executive task support for the CFO and finance team in a timely, accurate manner with minimal supervision; ability to perform all accounts receivable functions and other financial administrative tasks as assigned by the Controller; ability to work independently, using initiative to evaluate and/or analyze existing practices in order to develop new or revised procedures to assist in increasing productivity levels; ability to understand finance-related terms. Physical Requirements The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies. Experience/Education/Certificates/License(s) Possess a high school diploma or GED. Two years of administrative experience is required. Previous experience supporting an executive-level figure and accounting experience are preferable. Valid California driver's license preferred. GENERAL: Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check. SALARY GRADE: Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. This position is in salary grade #6 which has a minimum of $56,875 and a maximum of $80,763. Salary grades are typically adjusted annually to ensure they remain market competitive. DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time. EEO is The Law - Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled MTS is an Equal Opportunity Employer with an ongoing commitment to treat all people, including customers, co-workers and the public at large, with dignity and respect. As a public transportation agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities in which we work and live. MTS supports and promotes an environment that is free of discrimination and harassment. MTS recruits, hires, trains and promotes individuals without regard to race, color, sex, religion, ancestry, national origin, age, gender, marital status, medical condition, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, sexual orientation and military status, veteran status or any other status protected by federal, state or local law. MTS encourages veterans, military spouses and people from different backgrounds to apply for open positions for which they are interested. Additionally, MTS employees are encouraged to refer qualified candidates from all backgrounds and age groups. At MTS, we are committed to a fair and equitable workplace where everyone is a respected and valued member of the team.

Full-time Executive Assistant at Real Estate Advisors, Inc. The role is located in San Clemente, CA, with the possibility of some remote work. The Executive Assistant will handle a very wide variety of projects and tasks for multiple companies with limited supervision. You'll support an entrepreneur/CEO who is committed to pleasing God and making the world better for our children and their children. Qualifications Strong problem solver Gets things done Tracks things carefully Positive, with total integrity Strong communication and administrative assistance skills Excellent organizational and time management abilities Fast typist & very proficient in Word & Excel Ability to handle sensitive information with confidentiality

We are a real estate investment and development company focused on the acquisition, management, and renovation of commercial and residential properties. Our team is actively involved in overseeing multiple real estate projects at different stages of planning, construction, and operations. Position Summary: We are seeking a bilingual (English/Chinese) Office Assistant to support our internal operations and assist different projects. This role will play a key part in keeping our office organized and helping ensure smooth communication and coordination across projects. Key Responsibilities: Provide administrative and logistical support to team members. Assist with internal and external coordination with property management, and renovation projects Help gather quotes, coordinate with vendors, and follow up on project-related tasks Manage calls, emails, schedules, and documents in an organized and professional manner Support day-to-day office operations and ensure effective documentation and filing Translate or assist with bilingual communication as needed (English/Chinese) Qualifications: Bilingual in English and Chinese (Mandarin), with strong communication skills Highly organized, reliable, and detail-oriented Able to multitask and prioritize in a fast-paced environment Proficient in Microsoft Office, Google Workspace, and general office software Prior experience in real estate, property management, or construction is a plus, but not required Strong interpersonal skills and a willingness to learn What We Offer: Opportunities to gain hands-on experience in real estate and project management A collaborative and supportive team environment Room for professional growth in a dynamic company

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $35.00 - USD $37.00 /Hr.

Aequor Allied is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Fallbrook, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 06/23/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Therapy Staff Job ID #1608209. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA - Fallbrook Skilled Nursing

Job DescriptionDescription: National Firm Looking for an Appellate Attorney to join our California Team! We have openings in all of our California offices: Los Angeles, San Francisco, San Diego, Irvine, and Walnut Creek. Kahana Feld’s national appellate practice is unrivaled, and provides an opportunity for associates to learn how to become appellate practitioners. You will have an opportunity to work with some of the best appellate attorneys nationally. We are devoted to developing our appellate attorneys and help those that are interested become appellate specialists. Kahana Feld is an award-winning national law firm with twelve offices nationally and growing. We are seeking attorneys that are looking for an opportunity to: Work with great attorneys at a fast-growing firm that prides itself on a having a great culture. Contribute to a diverse environment fundamentally built on respect for all team members and where mentorship and a positive culture are a priority. Develop your career and make a difference in the world. KF was recognized as a 2024 Top Workplace and awarded the Gold DEI Leadership Seal from the State Bar of California. We have a unique business model designed to support the success of all our attorneys, from day one! Building a law practice with a great culture is the purpose of the firm. Here are a few of the many things that make KF a great firm! Excellent benefits (including recently added Paid Parental Leave). Flexible PTO. Leadership positions are open to all attorneys in every office. New hours-based bonus program that offers excellent additional earning potential up to $40k. Realistic partnership track. All KF attorneys are eligible for partnership from day one, both equity and non-equity, and promotion is not based on business development. REQUIREMENTS At least 1 year of litigation experience in appellate or general liability. Excellent references and a record of job stability. Member of the California bar in good standing. KF offers competitive base compensation from $120k - $200k This organization participates in E-Verify. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Requirements:

Sempra: Advancing a better future for all At Sempra, we believe a better world begins with better energy, so we're tackling the biggest energy challenges that face our industry. We're a high-performing team, motivated to do our best and deliver for approximately 40 million consumers across North America. Consistently recognized for our long-standing commitment to training, development and inclusion, we are a collaborative culture of diverse perspectives and experiences-innovating toward more sustainable, reliable and affordable energy. From California to Texas to Mexico and to communities around the world, we're building a better energy future for everyone. Primary Purpose Primarily works independently under limited supervision and many times with a sense of urgency in a high-energy environment. Performs advanced and highly complex administrative functions including supporting multiple departments, managing and coordinating complex calendars, coordinating travel arrangements, advanced meeting research including participants bios, information and profile generation, as well as routine administrative work including processing invoices and expense reports, answering phone calls and emails for distribution, maintaining paper and electronic files, Record Management compliance, ordering supplies, etc. Duties and Responsibilities * Trip planning and Profile Generation -- utilizing available information to create investor packages, researching meeting participants upon request and making all necessary travel arrangements. * Quarterly Logistics - schedules review meetings on a quarterly basis working with various other administrative support through scheduling conflicts. * Calendar Management and meeting preparation -- including making all internal/external meeting arrangements and coordinating with external contacts when needed. * Process invoices, expense reports, and purchase requisitions. * Reporting - update investor meeting notes in CRM software, prepare weekly content calendar for Corporate Communication, review IR reporting documents and other written material for accuracy and completeness. * Special Projects-- coordinates and/or participates in special projects requiring advanced skills, quarterly earnings call support for IR and Record Management compliance. * Phone Lines -- answering telephone lines and emails for Investor Relations, Shareholder Services, and Corporate Communication, and forward to the appropriate parties as needed. * Other duties -- as assigned. Education * H.S. Diploma/GED or equivalent is required. * College courses/vocational training a plus. Knowledge, Skills and Abilities * Demonstrates and sustains proficiency in software applications including Word, Excel, Outlook and PowerPoint. * Ability to be a self-stared and act with urgency. * Strong organizational skills -- proactive and multi-tasker. * Must be able to quickly learn utilized websites including SAP, supply ordering, Procurement PO, Nasdaq IR Insights. * Proactive and inquisitive to learn. * Strong attention to details. * Demonstrates and seeks continual learning to support the organization's needs. * Must reside in Southern California or be willing to relocate upon hire. * We offer a hybrid work environment. Although the schedule may vary, typically this will allow you to work from the office three days per week and work remotely on the remaining workdays.

Job Description We are in need of an Assistant Scheduling Administrator to support the daily operations of the Project Coordinating Department. This position takes part in a leadership role and helps us a direct resource for anyone in the company with questions. This position helps with scheduling techs, field sampling questions, laboratory analysis questions, and providing pricing, administrative, and/or billing questions. In addition, the position manages and oversees the day-to-day operations. Sales experience is a plus! Benefits: Medical, Dental, Vision, Paid Vacation/Sick Time, 401k, various discounts on travel/entertainment/wellness/gym membership, etc. Compensation: $54,000 - $64,000 Responsibilities: Answering phone calls Calling clients and technicians Scheduling field jobs with technicians, clients, and homeowners Provide excellent customer service and maintain client relations Data entry Preparing and gaining work authorizations Assist in acquiring billing information for clients and insurance companies Taking lead in the Manager role when the manager is not present Qualifications: Proficient in Microsoft Word, Excel, PowerPoint Become proficient in company databases, project management systems, and third-party software applications in use by the company Excellent verbal and communication skills, personable and client service-oriented Strong multi-tasking skills Capable of training, reviewing, and critiquing deliverables Ability to direct and manage a fast-paced office Ability to learn, understand, and explain the technical/science side of the industry and assess Capable of directing various departments and prioritizing Detail-oriented, accurate reporting, and fast typing skills Minimum of 2 years experience working within an associated industry or role-type Certifications in Asbestos, Lead, and Industrial Hygiene is a plus (CAC, LI-RA, CMI) Laboratory experience is a plus Great communication Must live within daily driving distance of the office About Company We are a full-service environmental testing and consulting company servicing Southern California. We offer growth and long-term opportunities for careers with benefits with an energized team that thrives off the fast-paced environment the industry requires. VERT Environmental hosts social events outside of the office for us to get together and share some laughs. We have opportunities to engage in workshops, classes, and training to push us to be the leading environmental testing company in the industry! Our Vision: A company that employees are proud of and competitors aspire to be. Our Mission: Empower every person in our organization to achieve more. Whether you are new or seasoned in the environmental industry, we are excited to partner with people who want to succeed and grow.

We’re seeking a motivated and detail-oriented accounting/admin professional to support our fast-paced, collaborative office. This role involves managing AP/AR, data entry, certified payroll, and compliance tasks, while working closely with the Controller. QuickBooks proficiency is required, along with strong communication, organization, and a proactive mindset. Company Culture: Dynamic office that focuses on collaboration and innovation. Encourage discussion and ideas that will benefit the entire team. Take the initiative, be a self-starter, be proactive in assisting the management team, and likes to have fun while at the office! Driven, thick-skinned, proactive, great communication, patient, willingness to grow Responsibilities: (list is not comprehensive and priorities will change on a day-to-day basis): Process vendor and customer invoices, transactions, and expenses Assist the Controller with various accounting tasks Handle both Accounts Payable and Accounts Receivable duties, including: Accurate data entry for vendor and customer invoices/payments (10 key proficiency) Reconciliation of vendor and customer accounts Requesting vendor invoices as necessary (not collections) Assist with processing customer and vendor payments Create and maintain electronic job folders, manage hard copy file folders, and maintain organized records. Assist with the preparation of weekly timecards, prevailing wage, certified payroll and other compliance requirements as needed Send billing correspondence when required Maintain optimal level of positivity in the office Always Have a positive mental attitude. Skills and Qualifications: Proficiency in data entry and 10-key Proficiency in QuickBooks REQUIRED*** Accounts Payable/Accounts Receivable ** “Certified Payroll” - referring to detailed payroll reports submitted on government-funded projects. Verifying employees are being paid the required prevailing wage. Ability to adjust to new software quickly Detail-oriented with the ability to manage multiple tasks simultaneously Excellent verbal and written communication skills Excellent time management and organizational abilities Ability to work independently, accurately, and resourcefully, yet intuitively know when and how to inform, verify, collaborate, and escalate. Ability to maintain confidentiality. Integrity and transparency in all tasks and interactions are essential

IvyMax, San Marino Corp, including IvyMax Academy, is a leading education service provider that prepares students exceptionally well for admission to top-tier universities and beyond. Since 2004, IvyMax has been delivering industry-best results, has helped thousands of students ace tests, develop strong leadership intelligence, and get admitted to great schools. Qualifications: Ability to multi-task Bi-lingual English & Mandarin Ability to handle high-volume work Expert organizational and follow through skills Excellent oral and written communication skills Keen attention to detail, Ability to meet demanding deadlines Positive, energetic and able to take constructive feedback Work hours: Tuesday-Friday: 12:00 PM-8:30 PM Weekend: 10AM-6:30PM Off: Monday and Sunday Education Requirements: Associate degree or equivalent experience preferred. Job Types: Full-time, Contract Pay: $19.00 - $25.00 per hour Benefits: 401(k) Health insurance Paid time off. Supplemental pay types: Bonus pays. Commission Language: Chinese (Preferred)/English Work Locations: San Diego

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Are you an experienced Surgery Scheduler/ Administrative Assistant in San Diego, CA area looking for a new opportunity with a prestigious healthcare systems company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions - this is the position for you! More Insight of Daily Responsibilities: Coordinates & performs department/unit administrative activities including, but not limited to, storing, retrieving & integrating information for dissemination to staff, customers, clients, vendors, patients & families. Coordinates functions required to ensure smooth operations, plans & executes projects within scope of responsibility, & works with external, inter & intra departmental teams to support department/unit. Provides training & orientation for new staff & troubleshoots office technologies. Target Start Date: ASAP Shift: Monday-Friday, 8:30am-5:00pm Advantages of this Opportunity: Stable Company and Proven Track Record Competitive Compensation Why You Should Work For Us: HealthCare Support, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Interested in Being Considered? Interested in applying to this position? Please click the Apply Now or email resume to Qualifications H.S. Diploma,GED,or Equivalent · 2 Years of Experience as a medical scheduler · Typing and computer skills • EPIC experience • Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Additional Information Want More Information? • If you are interested in applying to this position, please click Apply button.

Full-Time with Benefits pays $21 - $24 per hour Location: We are seeking an Accounting Administrative Assistant for the San Diego Convention Center in San Diego, CA Nothing beats the power of being at a live event. That's why we're proud to announce the launch of Sodexo Live!, our brand dedicated to the sports, events and hospitality industry. We concentrate all of our skills, insight, and experience into one brand that instinctively knows how to make the most of every moment. Let's go Live! Together. Sodexo Live! and our partner venues have been defining extraordinary experiences through thoughtful hospitality, expertly delivered, for more than 80 years at gathering places across North America and the United Kingdom. As the pioneer and leader in live event hospitality, we are committed to making the time that people spend together more rewarding and more valuable. "Making it better to be there since 1929." The San Diego Convention Center is located on sparkling San Diego Bay in the heart of a vibrant downtown. Abundant, flexible space and five-star service make the San Diego Convention Center the meeting planner's choice for hosting major conventions, trade shows, meetings and special events. The venue features 2.6 million sq. ft. of space, including 72 meeting rooms, 8 exhibit halls, 2 ballrooms, a 138-seat restaurant, 36-seat bar, 8 concession stands, 3 Starbucks locations, and hosts large-scale events like Comic-Con and ESRI. Principal Function: The Accounting Administrative Assistant is a key operational support role responsible for maintaining accurate records, managing clerical and financial tasks, and helping ensure the overall efficiency of Sodexo Live!'s business operations. This position will support both administrative and accounting functions, including invoice processing, expense reporting, meeting coordination, and office management responsibilities. This role is ideal for someone who is detail-oriented, organized, and thrives in a fast-paced, live-event environment. Essential Responsibilities: * Support the Accounting and Operations teams with day-to-day administrative and financial tasks. * Process invoices, expense reports, and assist with weekly and monthly financial reports. * Coordinate schedules, meetings, and travel arrangements for department leaders. * Serve as the primary point of contact for internal and external inquiries to the Accounting and Admin offices. * Maintain accurate office records, contracts, and supply inventories. * Draft and prepare correspondence, memos, reports, and presentations. * Assist with maintaining financial documentation, organizing files, and responding to corporate reporting requests. * Contribute to team goals through excellent communication, professionalism, and organization. Qualifications/Skills: Required: * High school diploma or GED; some college or equivalent combination of education and experience. * 1+ year of prior administrative or accounting support experience. * Strong organizational and communication skills. * Excellent computer skills, including proficiency in Microsoft Office Suite (Excel, Word, Outlook). * Ability to prioritize and manage multiple tasks independently. * Customer service mindset with attention to accuracy and professionalism. Preferred: * Degree in Business, Accounting, or related field. * Experience supporting accounting functions in a hospitality or events-based environment. * Experience with enterprise financial systems (e.g., Oracle, SAP, etc.). Other Requirements: * Must be able to lift up to 50 lbs and walk distances as needed. * Hours may include evenings, weekends, and holidays based on event needs. * Work is performed in an office setting with occasional exposure to kitchen and event operations environments. Thank you for expressing interest in employment with Sodexo Live! While only those candidates selected for an interview will be contacted, your resume will remain on file for 90 days. Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran, disability, or any other status protected by law. Application Instructions Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

ROLE We are seeking an experienced Administrative Support Assistant to support the Naval Information Warfare Center Pacific (NIWC Pacific) in San Diego, CA. Your responsibilities will focus on delivering high-quality administrative support across multiple facilities programs, including data entry, trouble ticket support, vehicle and waste program tracking, and coordination with maintenance and operations staff. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today! RESPONSIBILITIES I. Facility Trouble Call Support Maintain a detailed call log for facility-related issues Ensure responsive, professional communication with NIWC Pacific staff, NAVFAC personnel, and contractors Record data into the MAXIMO Computerized Maintenance Management System (CMMS), the NIWC Pacific Jira ticketing platform, and other approved databases Coordinate with NIWC Pacific Facilities personnel to research and provide historical maintenance information Support resolution of maintenance issues by updating records in MAXIMO and related platforms Create, edit, and print trouble tickets and repair work orders using MAXIMO Dispatch the appropriate responder for incoming trouble call (e.g., tradesmen, maintenance personnel, NAVFAC teams) Log the closure of resolved facility trouble calls and work orders in the appropriate system II. Program & Logistics Support Support Transportation, Recycling, Solid Waste, Generator Program, and related NIWC Pacific operations programs Enter and update data for Facilities' fleet vehicles in relevant tracking systems Coordinate repair appointments for fleet vehicles with the transportation vehicle shop Track waste bin pickups and replacements, and maintain billing records and documentation III. Environmental Health & Safety Organize training and accreditation for Lead and Asbestos sampling Conduct facility sampling for Lead and Asbestos as directed Update and maintain the hazardous testing log based on sample results KNOWLEDGE & SKILLS Knowledge of facility operations programs such as transportation, solid waste, recycling, or equipment tracking Knowledge of ticketing and maintenance systems such as MAXIMO, Jira, or similar platforms Skilled in using Microsoft Office programs (e.g., Outlook, Excel, Word, PowerPoint) Skilled in documenting and maintaining data in logs, databases, or compliance records Skilled in tracking and updating work orders, service requests, or program data Skilled in coordinating logistics and scheduling across multiple teams or programs Skilled in communicating clearly with internal staff, maintenance personnel, and external stakeholders Skilled in organizing documentation and supporting regulatory or procedural compliance Skilled in maintaining attention to detail, accuracy, and consistency in high-volume environments BACKGROUND Experience in providing administrative or operational support in a facilities or logistics-related environment preferred Experience with environmental sampling procedures and hazardous material handling (e.g., lead, asbestos) preferred Experience using maintenance ticketing or tracking systems (e.g., MAXIMO, Jira, or similar) preferred Experience coordinating tasks or updates related to fleet vehicles, waste management, or building systems preferred Experience entering and managing data related to environmental programs, safety compliance, or hazardous materials preferred Experience working in or supporting a government or secure facility environment preferred EDUCATION Bachelor's degree preferred Asbestos and Lead testing certified preferred LOCATION San Diego, CA 92152 TELEWORK N/A CLEARANCE U.S. citizenship is required as it supports the U.S. federal government CLIENT U.S. Department of the Navy TRAVEL Travel is not required WORK HOURS 40 hours 8 hours a day 5 days a week EMPLOYMENT CLASSIFICATION Employment Classification Eligibility - Nonexempt RELOCATION Not eligible for relocation benefits ****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law. Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

Job Description Hourly Rate: $20.50 to $24.37 DOE/Q OUR STORY Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at **************************** DEFINITION Under general direction from an assigned supervisor, the Administrative Support Assistant (ASA) is responsible for performing a wide variety of office and customer support duties while ensuring program compliance with the State of California, San Diego County, and MAAC's policy, procedures, and guidelines. DEPARTMENT/PROGRAM DESCRIPTION The MAAC Driving Under the Influence Program (DUIP) provides individual counseling, group counseling and educational services to persons 18 years of age and older, who have been charged with driving under the influence and referred by the Court, Probation, or the Department of Motor Vehicles as required by Title 9 of the California Code of Regulations. The MAAC DUI Program is licensed by the State of California Department of Alcohol and Drug Programs contracted by the County of San Diego ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Interacts with current and prospective program participants (virtually or in-person), serving in various support roles as needed (e.g. reception, cashier, etc.). Able to communicate accurate information regarding policy/procedures and/or refers participants to appropriate resources or personnel. Schedules/Reschedules participants for program services. Conducts intake interviews, prepares/sends appropriate contracts and other pertinent information for participant case file. Records attendance, changes in addresses, phone numbers, emails, and other related information related to participant profile. Produces, maintains, daily related reports as required. Performs open/close cashiering functions and follows cash/credit card deposit protocols. Collects payments and processes appropriate transactions. Assists the fiscal supervisor and other staff members with letters/reports for participants. Performs other related duties as assigned and attends meetings and trainings as required. QUALIFICATIONS AND SKILLS Knowledge, Skills and Abilities: Knowledge of standard office practices and procedures, including filing and record keeping Knowledge of human relations; oral and written communication skills Knowledge of Title IX requirements and State regulation policies and procedures Knowledge of basic phone etiquette and able to use a multi-extension phone system Ability to use Intermediate level word processing/data entry skills Ability to manage records, knowledge of general office systems and procedures Ability to provide good customer service when assisting participants in person or over the phone Ability to be highly motivated and effectively learn new tasks Ability to interact and communicate clearly, effectively, and in a professional manner Ability to perform cash handling transactions with accuracy and efficiency Ability to display flexibility and handle multiple work priorities with frequent interruptions Ability to display non-judgmental, empathetic listening skills while working with participants to problem solve regarding required documentation, referrals, and scheduling conflicts Ability to understand and follow confidentiality requirements/procedures and maintain strict confidentiality of sensitive participant information and agency records Ability to handle a broad range of interpersonal contacts and highly sensitive, confidential documents and information Ability to work a flexible work schedule which will include days, evenings, and/or weekend shifts Ability to be well organized, meet deadlines, and be detail oriented MINIMUM QUALIFICATIONS High School diploma or GED. Two (2) years education and/or experience in clerical/office environment which includes operational skills listed above. Experience/knowledge in Microsoft Word/Excel for Windows Six (6) months hands-on-work experience and/or accredited training OR nine to twelve units from an accredited college or university in word processing/data entry Bilingual in English and Spanish preferred VALUE-BASED BEHAVIORS Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers Identifies and takes advantage of opportunities for personal and professional development Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems Follows rules, regulations, and policies; positively contributes to implementing changes Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes HEALTH STATUS Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus. Mental Demands While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work. BACKGROUND CLEARANCE All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources. Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment. TRANSPORTATION Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier. Incumbents will be enrolled in the California DMV Pull Program. Powered by JazzHR 3RJKrgSRBP