Administrative Assistant Jobs in Flower Mound, TX

Children's Medical Center Research Institute at UT Southwestern (CRI) is a joint venture established in 2011 to build upon the scientific excellence of UT Southwestern Medical Center and the clinical expertise of Children's Medical Center. CRI's mission is to perform transformative biomedical research to better understand the biological basis of disease, seeking breakthroughs that can yield new strategies for treating disease. CRI is creating interdisciplinary groups of scientists and physicians to pursue research at the interface of regenerative medicine, cancer biology, and metabolism, fields that hold uncommon potential for advancing science and medicine. We are seeking an Executive Assistant to support the Director and his laboratory. The Executive Assistant must be able to independently and accurately organize the Director's schedule, complete complex administrative tasks, and interface well with the public, university and hospital leaders, and peers. We are looking for an energetic, detail oriented, organized, and analytical individual with sound judgement. Successful candidates will be self-starters who are able to contribute to the efficient use of the Director's time and help ensure that the Director's laboratory and CRI are well run. Essential Duties and Responsibilities · Maintain the professional calendar for the Director. Schedule appointments and meetings with lab staff, university faculty, students, media, external professionals, and administration. · Coordinate complex travel for the Director and laboratory staff. Prepare expense reports and maintain detailed expense records. Reconcile and pay invoices and charge cards. · Coordinate with development and communications staff to help organize VIP visits/meetings and CRI events. · Organize job searches for faculty or postdoctoral candidates. Coordinate the scheduling and logistics for faculty or postdoctoral candidate interviews. Assist with the onboarding of new laboratory employees. · Assist with the administrative aspects of personnel management which may include processing timesheets. Ensure compliance with administrative, human resources, and department policies and procedures. · Prepare correspondence and reports requiring some understanding of technical matters. Respond to routine and non-routine inquiries using standardized policies and procedures. Update and maintain documents pertaining to the laboratory including travel and lab meeting schedules. · Provide administrative support for grants. · Performs other administrative duties and special projects as required. Ideal qualifications include: · Bachelor's degree with high achievement. Master's degree preferred. · Five to seven years of administrative or other relevant experience, particularly in support of an executive · Excellent written and oral skills · Detailed oriented and the ability to multi-task with accuracy in a busy and complex environment · Energetic self-starter and critical thinker · Thoughtful approach to problem solving and the ability to independently resolve conflicts in schedules · Skilled in Microsoft Outlook, Word and Excel · Knowledge and experience with budgets and maintaining financial records · Ability to recognize and safeguard confidential information

Administrative Assistant The Administrative Assistant/Executive Assistant is the Company's representative assigned to the responsibility and authority for front line communications and office management. The Administrative Assistant/Executive Assistant operates Professionally, Efficiently, and Effectively to communicate with both Internal & External stakeholders. The successful candidate will have a multi-tasked manner of thinking, be highly self-motivated and directed, possess exceptional administrative and strong interpersonal skills. The main function of this role is to provide high-level administrative support. Primary Duties Exemplifies the Company's CULTURE, VISION, and VALUES in daily work Accountable for TIMELY completion and QUALITY installation Answer and route incoming calls Manages day-to-day calendars, including arranging meetings, conference calls, travel etc. Ensures timely and efficient changes (updates, additions & conflicts) in schedules and communication across key participants Coordinates and manages set up for meetings including scheduling meetings, confirmation of venue (conference rooms, off site venue etc.), compiling and distributing relevant information regarding call in #s, agendas, conference rooms, securing and assisting with AV set up, arranging catering, and set up & clean-up of rooms, as necessary Work closely with the company CEO as the primary Executive Assistant as well as supporting 2-3 other Executives in the office Interact with customers and colleagues by phone and in person to provide accurate and timely feedback for all requests Act as a front line greeter and host to all customers/others that arrive at the office Manage parking and building access. Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items Maintains all office equipment and office building maintenance by ordering supplies and placing service calls Organize and assist the process of special projects as needed Run errands, i.e., FedEx, UPS, postal service, lunch orders, etc. Strong creative problem-solving and the ability to think outside the box Communicates clearly, professionally, often, and in an effective manner TIMELY in all aspects of the project, including personal time management Qualifications Minimum (2) years' experience in a Small Business or Corporate Administrative Role Bachelor's (Preferred) High School Diploma or GED required with necessary experience Strong written and oral communication skills Time management and ability to meet deadlines Technical skills including MS Office Suite Ability to work within and coordinate at every level of an organization Proactivity and self-direction Knowledge of office management systems and procedures Ability to work independently with minimal supervision Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity, complexity, and constant change This position is not remote and is required to be in office

Precision Investments is a fast-growing commercial real estate investment firm passionate about the acquisition and value enhancement of shopping centers in Texas. We have had tremendous results transforming underperforming properties with our first 12 acquisitions (totaling over 300,000 square feet with over 120 tenants). MISSION STATEMENT & CORE VALUES Our Mission To acquire and reposition value-add shopping centers in Texas to unlock their full potential while maximizing returns for our investors and have fun while doing it. Core Values Honesty & Integrity Accountability Entrepreneurship Excellence Communication Initiative POSITION OVERVIEW We are seeking a highly organized, proactive, and adaptable Executive Assistant / Office Administrator to support the company's two co-founders and oversee daily office operations. This role is pivotal to keeping our office running smoothly while ensuring our leadership team remains efficient and focused. Core responsibilities include executive support, basic bookkeeping in QuickBooks Online, office administration and serving as a liaison with investors. The ideal candidate is someone who possesses a high level of competence in performing a full range of responsibilities, is detail oriented, takes initiative, communicates effectively, takes pride in delivering high-quality work, enjoys solving problems and streamlining processes, and thrives in a fast-paced, dynamic environment. You should be comfortable working independently, working with some degree of ambiguity, and willing to take on any task. ESSENTIAL DUTIES & RESPONSIBILITIES Executive Support Provide direct support to the company's two partners on both business and personal matters Manage calendars, schedule meetings, coordinate travel, and handle reservations Assist with tracking and follow up on projects, deadlines, and deliverables Prepare and edit reports, letters, presentations, and other documents on behalf of leadership Act as a gatekeeper and handle inbound communication (calls, emails, voicemails) Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.) Bookkeeping / Finance Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports Prepare checks and bill payments, deposit checks, and monitor bank accounts Office Administration Oversee office operations to keep the office organized and running smoothly Act as the point of contact for vendors, suppliers, and building management Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked Ensure the office environment is clean and welcoming for visitors Maintain office records, contact databases, and filing systems (paper and digital) Maintain an organized, professional, and welcoming office environment Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.) Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements) Assist with managing benefits coordination including health insurance enrollment and communication Help implement and uphold company policies and best practices Investor & Team Communication Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches Proactively monitor, organize, and respond to multiple email accounts Attend and take notes during weekly team meetings General Proactively find tasks, anticipate needs and take initiative during slower periods. Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates and company LinkedIn posts Handle miscellaneous projects and tasks as assigned Use discretion and integrity while handling confidential information QUALIFICATIONS & REQUIREMENTS Minimum of 3+ years of relevant experience Self-Starter with the ability to work in a fast-paced environment while mostly working independently Highly organized, thorough, and detail oriented Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) ability to quickly adopt new technology Experienced with basic bookkeeping software (e.g. QuickBooks Online) Ability to take an unclear assignment and figure it out Strong written and verbal communication skills with a professional demeanor APPLICATION Please apply by: Completing the Culture Index Applicant Survey: ****************************************** Submitting your resume to Stewart Korte at: *******************************

Essential Duties & Responsibilities Provide professional support and operate as a trusted advisor across a multitude of topics specific to the Research and Development environment. Exercise sound judgment in diverse situations, with strong written and verbal communication, administrative, and organizational skills, with the ability to prioritize competing requests and timelines. Manage scheduling of calendars, able to deal with multiple changes and meeting conflicts. Arrange travel logistics (transportation, flights, accommodations) and be on-call to troubleshoot disruptions. Administer travel and expense reporting for the R&D leadership team. Establish and manage relationships with internal and external constituents to effectively juggle requests and mitigate frustration. Partner with cross-functional peers to manage special projects and prepare for executive and Board meetings. Maintain detail-oriented focus while multi-tasking and prioritizing projects with minimal guidance. Demonstrate the highest possible degree of professionalism, confidentiality, and sound judgment. Coordinate, organize, and prepare executive, Board, and other presentations and documents. Coordinate on-site/off-site meetings, special events, and conferences including facilities and caterers, invitations, speakers, budgets, etc. Protect confidential company information and always exhibit integrity. Partner with the R&D and CMO Chiefs of Staff to onboard new employees. Compose and prepare confidential correspondence, reports, and other complex documents. Skill & Education Requirements Bachelor's degree and 10+ years of executive assistant experience, including 5+ years supporting C-suite bio-pharma executives. Experience and comfort working in a fast-paced, dynamic organization. Positive and collaborative attitude even when under pressure. Demonstrate sound judgment and escalate relevant information to appropriate leadership in a timely manner. Superior communication skills (both verbal and written).

Our client in Fort Worth, TX has an immediate need for a Sr. Administrative Assistant on contract to hire basis. Company Profile: Behaviorial Health Great Team Sr. Administrative Assistant Role: The Sr. Administrative Assistant will provide high-level, confidential administrative assistance to the Vice President Handle sensitive information with professionalism, discretion, and adaptability to various work environments and styles Collect and organize data from employees at all levels to assist in the preparation of meetings, reports, presentations, and consultant agreements Manage the VP's calendar, ensuring seamless scheduling and conflict resolution Collaborate with the Executive Assistant in preparing and reviewing contracts and documents in conjunction with legal counsel, maintaining detailed records of agreements, and serving as backup for these tasks Offer administrative support across departments during industry conferences and events as required Coordinate domestic and international travel arrangements Organize and manage conference calls, teleconferences, and meetings, overseeing logistics such as room reservations, agendas, technical equipment, and catering Support the coordination of professional and industry conferences, attending and assisting at large conferences as needed Create and prepare presentations, slide decks, and other materials for both internal and external meetings Order and manage the shipping of medical supplies for research purposes, both domestically and internationally Uphold compliance guidelines and ensure no conflicts of interest arise between the medical affairs and commercial business teams Effectively prioritize and manage workloads to meet deadlines Complete various ad-hoc projects and general administrative tasks as directed Represent the organization in a professional manner through clear communication and consistent follow-through Sr. Administrative Assistant Background Profile: Bachelor's degree in Business, Communications, or a related field At least 2 years of experience providing administrative support Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel, etc.) Excellent organizational skills with a keen attention to detail Flexibility to adapt to diverse work styles and situations Strong decision-making, problem-solving, and judgment capabilities Proactive in identifying and resolving inefficiencies Strong communication skills, both professional and effective Ability to handle confidential information with discretion and urgency Skilled in managing multiple projects and meeting deadlines efficiently Capable of working independently and collaboratively with senior leadership and crossfunctional teams Experience in project coordination, working with internal teams, clients, and vendors Ability to interact with a wide range of individuals, demonstrating patience and professionalism Features and Benefits while On Contract: We go beyond the basic staffing agency offerings! Opportunity to participate in a comprehensive benefit plan, Paid Time Off on an accrual basis and weekly direct deposit. Features and Benefits of Client: Medical Dental, Vision 401k Equal Opportunity Employer. Candidates must be authorized to work in United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

A well-known global financial institution is seeking an Administrative Assistant to support its Asset & Wealth Management division. This is an excellent opportunity to join a high-performing team within a prestigious organization, offering exposure to senior leadership and a fast-paced, professional environment. The role is based onsite in downtown Dallas, providing support to teams based in New York. Location: Dallas, TX | Onsite, 5 days/week Contract: 6-Month Contract | $29/hour | Potential for Extension Start Date: ASAP Key Responsibilities: Provide high-level administrative support to mid- and senior-level leadership Manage complex calendars across multiple time zones Coordinate domestic and international travel, including visas as needed Prepare and process expense reports (SAP Concur experience preferred) Schedule and coordinate internal and external meetings and events Handle a high volume of calls and correspondence professionally Perform general administrative duties: filing, copying, mailing, archiving, etc. Maintain strict confidentiality and discretion when handling sensitive information Collaborate with administrative teams across various locations Adhere to compliance protocols and internal approval processes Qualifications: 2-3+ years of administrative experience, preferably in finance or a similar corporate environment Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom Strong attention to detail and organizational skills Excellent verbal and written communication skills Calm, efficient, and effective under pressure Discreet, professional, and capable of handling confidential material Proactive, solution-oriented, and able to manage multiple priorities Experience with expense and travel coordination preferred Please submit your resume in Word format for immediate consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Howden Re is the global reinsurance broker and risk, capital, & strategic advisor focused on relentless innovation & superior analytics for top client service. In this role, you will be responsible to provide administrative support primarily for a team of Managing Directors. The role will include, but not limited to: Responsibilities: Provides administrative support for our Managing Directors within the team and may provide additional support to the broader brokerage team as needed Organizes travel arrangements or works directly with our partnered travel agency Works closely with Managing Directors to compile and submit expense reports on behalf of Managing Directors Regularly partners with the Expense Management team to ensure Travel & Expense (T&E) protocols are being adhered to Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation Oversees administrative tasks such as assisting team members with occasional copying, scanning, printing, mailing and distribution of materials Owns the keeping of the office environment; periodic refreshment checks and ordering; presents ideas to improve the overall office operation and feel Maintains various vendor relationships to ensure accounts are kept current, points of contact are updated, and user accounts and information are up to date Requirements: Post-secondary education / training is preferred; High school graduate or equivalent; Minimum 3-5 years of related experience, or equivalent education Excellent written and oral communication skills Outstanding self-organization and multitasking skills with the ability to evaluate and prioritize tasks Strong sense of ownership; highly adaptable to situations and embodies a “can-do” attitude Works well under pressure to meet strict deadlines Ability to maintain detail-orientation across an array of tasks and initiatives Strong proficiency in Outlook, Excel, Word and PowerPoint; SAP Concur experience preferred Professional demeanor with an engaging personality Legally authorized to work in the US The expected compensation range for this role is between $60,000 - $70,000 annually.

Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner. Arrange internal and client meetings on and off the Client campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested Handles highly confidential and sensitive client information with utmost discretion. Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Skills: Skills & Qualifications Required: Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government. Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude. Pay rate $29 per hr on W2 Benefits Info Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Addison Group is a professional staffing agency specializing in Administrative Assistant roles across the Dallas Metro area. We offer a variety of opportunities, including contract and contract-to-hire positions, with pay rates typically ranging from $20 to $26 per hour. We're always looking to connect with talented professionals-if you're interested, we'd love to network! Please apply to get started.

Job Description & Responsibilities : Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner. Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications : Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude.

Alcuin School seeks an exceptional Executive Assistant to the Head of School (EAHoS) to serve as a strategic partner and trusted advisor to the incoming Head of School. This pivotal role provides high-level administrative, organizational, and communication support in a dynamic Montessori and IB environment. The ideal candidate is a proactive leader who thrives in a fast-paced academic setting, embraces new technologies, and operates with integrity, discretion, and a deep sense of professionalism. ESSENTIAL FUNCTIONS Executive & Leadership Support Serve as the primary liaison between the Head of School and school leadership, faculty, staff, students, parents, Board of Trustees, and external partners At the request of the HOS, manage the Head's calendar, scheduling, and correspondence with discretion and efficiency Draft and prepare briefing materials, reports, presentations, and official communications for internal and external stakeholders Support the Head of School in communication efforts, ensuring timely and clear messaging Serve as the gatekeeper for confidential records and sensitive leadership matters, exercising judgment in handling personnel, governance, and strategic planning information Assist in researching and coordinating local and global partnerships, international education programs, and initiatives Governance & Board Relations Support the Board of Trustees by managing agendas, materials, minutes, follow-ups, and governance documentation Assist in drafting Board communications, governance reports, and strategic planning documents to align with institutional priorities Support school accreditation processes and other key initiatives Faculty, Staff & School-Wide Initiatives Assist with faculty onboarding and administrative coordination Support the planning and execution of faculty professional development days, staff retreats, and leadership meetings Maintain faculty and staff recognition efforts, such as tenure acknowledgments and milestone celebrations Model collaborative problem-solving, working with administrators and departments to coordinate school-wide efforts Support the planning and execution of Board meetings, leadership retreats, graduation ceremonies, and major school events Data Management, Technology & Efficiency Maintain both physical and digital records using secure cloud-based collaboration tools Utilize approved AI-powered tools, workflow automation, and data visualization platforms (such as Power BI) to enhance efficiency and support leadership decision-making Safety, Security & Crisis Preparedness Maintain an up-to-date knowledge of school safety protocols, working closely with the Director of Safety & Security on emergency preparedness Assist with emergency preparedness drills and documentation KNOWLEDGE, SKILLS, ABILITIES AND OTHER REQUIREMENTS Required: Ability to provide documents verifying authorization to work in the U.S. Must pass criminal background, drug tests and reference checks Bachelor's degree in business, education or related field Minimum of 5 years of experience in an administrative role Must be able to identify priorities within multiple assignments and be able to work with diplomacy and efficiency, at times in a short-deadline environment Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Google Workspace, Canva, and Adobe Acrobat, MAC operating systems Ability to handle confidential and sensitive information with discretion, diplomacy, and professionalism Ability to take initiative and the ability to work as a team player Ability to anticipate needs, be proactive, and independently resolve administrative challenges Strong interpersonal skills and the ability to interact effectively in writing and verbally with a variety of stakeholders, including trustees, administrators, faculty, staff, parents, and students Ability to thrive in a fast-paced environment and adapt to changing priorities Excellent customer service and commitment to lifelong learning and exceptional quality Preferred Minimum of 5 years of experience in an educational setting Familiarity with school management systems or CRMs is a plus Working knowledge of AI tools Bilingual Spanish KEY COMPETENCIES Strategic thinking with the ability to anticipate needs and act with foresight Poised, professional demeanor and ability to build trust across all levels of the school community Discretion, diplomacy, and sound judgment when handling sensitive matters A proactive, can-do attitude combined with flexibility and political savvy BENEFITS Full-time faculty and staff at Alcuin are provided with the following benefits: High-deductible Health Plan (HDHP) Health Savings Account (HSA) Alight Employee Assistance Program (EAP) Voluntary Dental Plan Vision Plan Basic Life/AD&D Plan Long Term Disability (LTD) Plan 403b Plan Long Term Care (LTC) Plan Aflac Legal Shield PAY RANGE Pay is based on experience and is competitive with Independent Schools in the Dallas, Texas area. ABOUT ALCUIN SCHOOL Alcuin School is a premier independent school in Dallas, Texas, offering a globally recognized curriculum that blends Montessori education through Lower School and the International Baccalaureate (IB) Diploma Programme in Upper School. With a commitment to academic excellence, innovation, and character development, Alcuin inspires students to reach their full potential as compassionate and curious global citizens. WHY JOIN ALCUIN SCHOOL? This is a rare opportunity to support a visionary leader in a highly respected, mission-driven school. As a member of Alcuin's close-knit administrative team, you will help shape the school's future and uphold its long-standing tradition of excellence and innovation. Alcuin School is an Equal Opportunity Employer and values a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. QUALIFIED CANDIDATES SHOULD SUBMIT A RESUME AND COVER LETTER TO ******************* with EXEC ASST in the Subject Line.

Primary Job Functions: Support 2-10 staff members Calendar management and email correspondence Meeting and travel scheduling Answer phones and greet visitors Order and restock office supplies **Must have Bachelor's Degree and 3+ years' experience in administrative/support role. **

The Administrative Assistant will play a critical role in supporting the Financial Advisory practice. This position encompasses client service, client onboarding, and supporting the office management and administration. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to work efficiently in a fast-paced team environment. Experience requirements are 3+ years in a similar support role, ideally within a financial planning practice or parallel professional service industry i.e Attorney Group, Doctors Group, CPA Practice. Key Responsibilities Client Service Client Communication: Act as the first point of contact for clients, addressing inquiries via phone, email, and in- person meetings. Client Relationship Management: Assist in maintaining and enhancing client relationships through regular communication and personalized service. Client Onboarding Initial Consultation Preparation: Gather necessary information and documents from new clients prior to their initial consultation. Account Setup: Assist clients in completing necessary paperwork and setting up new accounts. Data Entry: Accurately input client data into the CRM system and client review system. Welcome Packages: Prepare and send welcome packages to new clients, including introductory materials and relevant forms. Office Management and Administration Office Calendar: Weekly coordination of office and client meeting calendar Office Equipment: Tracking inventory of key materials i.e office supplies, client intro packet materials, and client service materials. Incoming and Outgoing Mail: Organizing incoming mail and coordinating outgoing mail. General Administration: Organizing client files, maintaining office lobby and kitchen space, assisting with coordination of client events. Compensation and Schedule Pay: Salary and Bonus Benefits: Health insurance reimbursement Paid time off Schedule: Full Time in Office - Dallas Mockingbird Station Vista Wealth Partners is not owned or operated by Equitable Advisors or Equitable Network. Securities offered through Equitable Advisors, LLC (NY, NY *************, member FINRA, SIPC (Equitable Financial Advisors in MI & TN). Investment advisory products and services offered through Equitable Advisors, LLC, an SEC-registered investment adviser. Annuity and insurance products offered through Equitable Network, LLC. Equal opportunity employer. M/F/D/V. AGE- 7888337.1(4/25)(Exp.4/29)

Title: Executive Assistant/ Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Excellent opportunity for young professional to grow a rewarding career! Perfect opportunity for someone early in their career with strong organizational and communication skills (written and oral) who has a desire to help and serve others while growing a rewarding career in the wealth management industry with one of our high performing teams as a Client Services Associate (CSA). As a CSA you'll learn the intricacies of operations while assisting the team's clients and Executive Vice President in an award-winning culture including #1 Rated Culture for Mid-Size Organizations and Top Workplace award recipient 5 years straight. Join us and you'll look forward to Monday! Qualifications Prefer college degree with solid tenures and track record that would thrive in an opportunity that blends customer service, administrative skills, and operations. You naturally build strong relationships, are resourceful, highly responsive, detailed, excellent follow-up, and have a passion for serving others. You're highly coachable and a quick learner. Highly prefer residing within 30 minutes of our Frisco office. Key CSA Functions Manage incoming client communications with concierge service. Help manage onboarding process for new clients. Serve clients by addressing questions, conducting research, and processing requests/transactions. Help coordinate scheduling client review meetings. Assist with client follow-up items and help maintain records/databases. Support the Executive Vice President. Rewards Excellent Salary & Benefits - Excellent Salary and Benefits including Health Insurance, HSA, Dental, Vision, 401K, Life Insurance, AD&D, Short-Term and Long-Term Disability, FSA, Employee Assistance Program, Paid Vacation and Holidays. Career Growth - The wealth management field is a highly rewarding field where there's lots of room for growth within operations. Strong Team - You'll be a part of a successful high-performing wealth team at our Frisco office. Award-Winning Culture - Join our award-winning culture where you'll look forward to Monday!

IS FOR THE 2025-2026 SCHOOL YEAR Compensation package for administrative assistants starts at $30,000 Primary Purpose: To assist the Executive Director in the daily functions of their department, so that they can devote maximum attention to the operation of their department. Qualifications: Education/Certification/Experience: High School Diploma or GED required Bilingual (English/Spanish) preferred Special Knowledge/Skills: 2+ years of experience as an office manager, administrative assistant or secretary preferred • Knowledge of secretarial practices, office machines, and record keeping. • Willingness to perform simple and routine tasks. • Ability to interpret, apply, and explain instructions given orally and in writing. • Ability to plan and organize work effectively. • Ability to keep information confidential and maintain an ethical attitude. • Ability to apply basic grammatical rules. • Ability to work under pressure and meet short deadlines. • Ability to set priorities. • Ability to learn and apply procedures. • Ability to work flexible hours or shifts. • Ability to recognize and report hazards and apply safe work methods. • Possess physical and mental stamina commensurate with the responsibilities of the position. Major Responsibilities and Duties: •Processes all incoming and outgoing mail.•Assesses need, orders and maintains supplies, materials, and equipment needed.•Performs any bookkeeping tasks associated with the specific position.•Maintains regular filing systems and searches files for specific information.•Prepares correspondence and reports as instructed.•Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews.•Greets visitors and ascertains nature of business.•Utilizes office technology and automation to complete tasks and operates office machines such as word processor, calculator, etc.•Makes necessary arrangements for meetings including date, location, and time; contacting those who need to attend; and sees that all materials are prepared on matters to be discussed.•Accepts responsibilities for making office reports and supervising the office operations.•Makes routine decisions in accordance with established policies and procedures.•Makes travel arrangements for respective Executive Director.•Maintains financial records, prepares necessary purchase orders, professional leave forms, and travel reimbursements.•Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone.

Job Title: Administrative Assistant Job Type: Contract to Hire Salary Range: 20hr to 23hr Benefits: Health, Dental 401k The Information Technology Administrative Assistant provides critical support for the daily operations of IT Solutions, focusing on budget management, financial analysis and reporting, cost optimization, and operational strategy. This role plays a key part in maintaining vendor relationships, managing contracts and software licensing, and contributing to the development and implementation of departmental procedures and strategic initiatives. Key Responsibilities Perform high-level operational duties that require discretion, critical thinking, and independent judgment. Support the IT budget process, including annual budget development, monthly reporting, financial forecasting, and spending analysis to identify cost-saving opportunities. Provide subject matter expertise to IT leadership on budget management and financial resource optimization. Ensure compliance policies and regulations in all operational processes. Coordinate and support IT Solutions events and initiatives. Contribute to IT communications, data analysis, reports, and presentations; assist with data-mining and visualization for grant proposals, annual reporting, and strategic initiatives. Interpret and apply relevant policies, procedures, and regulations to day-to-day ITS operations. Offer comprehensive administrative support to the CIO and ITS directors, anticipating needs and delivering proactive solutions. Assist with technology projects and initiatives as needed. Stay informed of best practices and emerging trends in budget and vendor management, contract administration, and IT business operations. Represent IT Solutions in committees, project teams, and working groups. Perform additional duties as assigned. Minimum Qualifications Education: Bachelor's degree required (Relevant experience may substitute for education on a year-for-year basis). Experience: At least three years of relevant business operations experience, preferably within an IT environment (Additional education may substitute for experience on a year-for-year basis). Required Knowledge, Skills, and Abilities Strong organizational and prioritization skills, with the ability to manage multiple deadlines and make independent decisions. Excellent written and verbal communication skills; able to convey complex information clearly in both technical and non-technical terms. Strong analytical and problem-solving skills; ability to anticipate and resolve critical issues. High attention to detail and accuracy. Proven ability to work collaboratively across diverse teams and stakeholders. Proficiency in using computers, office equipment, and enterprise tools, including email and standard office software. Preferred Qualifications Experience in budgeting, financial forecasting, reporting, and use of financial software. Advanced proficiency in Excel, Google Sheets, or similar tools, including complex spreadsheets, pivot tables, and data visualization. Experience with project coordination and event planning. If you are interested in this job Information Technology Administrative Assistant role then please click APPLY NOW. For other opportunities available at Akkodis go to **************** If you have questions about the position, please contact Nicole ElMatary at ******************************** Equal Opportunity Employer/Veterans/Disabled Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client

Croft ClaimWorks, L.C. (CCW) is a claims management company that offers personalized claim programs for its clients. CCW provides access to a sophisticated Claims Management System, ensuring accurate and timely loss run reports. The company focuses on delivering quality service and prompt resolution of claims to reduce loss ratios. Role Description This is a full-time in office role for an Administrative Assistant at Croft ClaimWorks. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with professionalism, and assisting with various clerical tasks to ensure efficient operations. This position will also have the potential to transfer into an adjuster with Croft ClaimWorks. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Clerical Skills Ability to prioritize tasks and work efficiently Excellent organizational and time management skills Proficiency in MS Office applications Experience in a similar role is a plus Bi-lingual preferred

Hiring: Part-Time Administrative Assistant / Receptionist - Fort Worth, TX Looking for a flexible, rewarding part-time role in a creative startup environment? We're a fast-growing company producing luxury fashion accessories - and we're looking for a friendly, organized, and tech-savvy Administrative Assistant / Receptionist to join our Fort Worth office. 🕒 About the Role: This is a 20-hour/week onsite position supporting a small team with admin tasks, light scheduling, document prep, and general office coordination. You'll be the first face people see when they walk in - and the behind-the-scenes helper that keeps everything moving. 💻 You'll need: Basic computer skills (Word, Excel, PowerPoint, email) A friendly, professional, get-it-done attitude Great organization and communication skills Bonus: Familiarity with AI tools like ChatGPT to boost productivity 📍 Location: Onsite in Fort Worth, TX ⏰ Schedule: ~20 hours/week - flexible timing 💵 Pay: $19-$20/hour, based on experience and skills This is a great fit for someone looking for consistent part-time work in a casual, creative environment - perfect for someone returning to the workforce, juggling school, or just looking for a stable and fun support role. 📧 Interested? Send a quick intro + your resume to [email protected] Subject: Admin Rockstar - Fort Worth Or apply directly at: https://jobs.allstaffworks.com