Administrative Assistant Jobs in Fountain Valley, CA

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and contribute to the smooth operation of both our Irvine office and the CEO's personal residence. This hybrid role is vital for maintaining efficiency and organization across multiple environments, requiring someone who is equally comfortable in a fast-paced corporate setting and a dynamic personal household. The successful candidate will work closely with the Lead EPA and must exhibit discretion, initiative, and a high standard of service in all interactions. Responsibilities: Office Administration (Corporate HQ): Greet visitors and manage front desk operations with professionalism and warmth. Manage office supplies, deliveries, vendor relationships, and facility maintenance. Organize and maintain clean, functional office spaces including meeting rooms. Support HR and Events team with new hire welcomes and company celebrations. Maintain office protocols and assist in workplace safety efforts. Executive Support (Corporate HQ): Provide administrative support to the CEO, including calendar assistance, travel coordination, and confidential task handling. Assist with ordering and delivery of CEO's meals and other personal needs during office hours. Coordinate logistics for internal meetings and virtual calls. Support with client gift purchasing, toll road account maintenance, and expense reconciliation. Act as a secondary point of contact for the CEO in collaboration with the Lead EPA. Personal Assistant Duties (CEO's Residence & Offsite): Coordinate home maintenance schedules and serve as liaison with household vendors and staff. Manage calendar and payment coordination for residential vendors and service providers. Maintain organization in key areas of the home. Run personal errands, including dry cleaning pick-up, grocery shopping, and miscellaneous offsite needs. Assist with planning and executing 1-2 annual weekend events or celebrations at the CEO's residence. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Including, but not limited to: credit card reconciliation, toll roads account management, client gift purchases Supporting culture-building initiatives, and creating a welcoming office atmosphere for employees and visitors alike. Required Skills & Qualifications (must-haves): 3+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executives (PA experience is highly preferred). White-glove service mentality and a willingness to take initiative and adapt. Strong multitasking and organizational skills with a proactive mindset. Exceptional discretion, integrity, and ability to handle confidential matters. Excellent communication and interpersonal skills. Highly proficient in Microsoft Office, Google Suite, and Slack. Valid driver's license and reliable transportation for errands and home visits. Working Environment & Compensation: $70,000 - $80,000 annually (*DOE + evaluation for an increase after 90 days) Gas and mileage reimbursement for all offsite duties and errands Hybrid work environment (corporate office and CEO's residence) Occasional evening or weekend support required (minimal) Schedule: In Office (Irvine): o Mondays & Fridays: 6:00 AM - 12:00 PM o Tuesdays - Thursdays: 6:00 AM - 3:00 PM (*occasional errands or offsite support as needed) At CEO's Personal Residence: o Mondays & Fridays: 1:00 PM - 3:00 PM o (Other times as needed, including 1-2 weekends per year for special events) Benefits: PPO Healthcare Coverage Vision and Dental Insurance 401(k) plan with a 4% match Employee Assistance Program (EAP) PTO+ sick pay + paid holidays Paid Parental Leave *We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*

We're partnering with a high-performing, founder-led boutique investment firm at the intersection of health finance, medical, and wellness tech to find a dynamic Executive / Personal Assistant. This is a rare opportunity to step into a newly created role supporting a deeply respected Founder and help drive process and organization. We are seeking a Career Executive/Personal Assistant who loves to organize, thrives in fast-paced environments, and takes pride in being the trusted right hand. This role is ideal for someone who's naturally assertive, ultra-professional, and committed to excellence, has a great sense of humor, and loves to be both a right-arm and culture carrier in the office. You'll navigate between business and personal, focusing on helping with house management including a major renovation and construction projects across several properties in Los Angeles and Malibu. You'll become an integral part of this small but mighty team. What You'll Do: Executive Support (60-70%) Manage a fast-moving calendar and triage high-volume email communications Plan and coordinate complex travel and prepare polished expense reports Oversee internal events: help organize team outings, offsites, holiday parties, and culture-building activities Maintain a shared calendar of company events, key dates, and team milestones Act as communication hub-liaising across teams, external vendors, and internal stakeholders Support ongoing projects, vendor coordination, and light research Manage office logistics and assist with firm-wide initiatives Personal Support (30-40%) Coordinate household vendors, contractors, and renovation timelines Book personal travel with concierge-level precision Handle purchases, home organization, and design-related projects Manage guest lists, logistics, and planning for personal events Maintain complete confidentiality and trust across all personal matters You'll Thrive in This Role If You: Bring 6+ years in a hybrid EA/PA role with both corporate and household support Are highly assertive, proactive, and confident in a fast-paced setting Can manage multiple priorities with elegance and ease Communicate clearly, effectively, and with emotional intelligence Have a proven track record coordinating both internal and external events Compensation & Benefits: 💰 Salary: $80,000-$90,000 based on experience 🩺 Health: Comprehensive medical, dental & vision 💼 401(k) with 4% employer match after 6 months 🚗 Covered parking in Century City 🏖️ Unlimited PTO 🌍 Perks: Annual retreat, team outings, and a culture that truly values balance

Why Join Us We're seeking a poised, polished, and incredibly capable EA/PA to support JM and SR, two high-profile individuals with fast-moving lives and full calendars. This is a hybrid personal/professional support role where precision, confidentiality, and intuition are essential.You'll keep their business on track and their personal life effortlessly organized. What You'll Do Manage complex, ever-evolving calendars and schedules with absolute finesse Book, confirm, and track high-level travel (domestic & international) - private, commercial, and everything in between Act as liaison between principals and internal/external contacts with discretion and polish Run point on personal tasks: gifting, household coordination, errands, reservations, and special requests Provide day-to-day logistical support including meeting prep, briefing documents, and follow-up Anticipate needs before they arise - be two steps ahead at all times Coordinate with other staff (household, business, legal, etc.) and vendors What You Bring 5+ years as a top-tier EA/PA supporting high-profile or ultra-high-net-worth individuals LA-based, with strong knowledge of the city's landscape (vendors, restaurants, resources, etc.) Utmost discretion - you understand the value of trust and confidentiality Professional polish: articulate, resourceful, and composed under pressure Impeccable organizational skills and attention to detail Availability to work evenings/weekends occasionally, as needed Tech-savvy (Google Suite, Apple products, task management platforms) Why You'll Love It Be part of a team-oriented company that values creativity and innovation. We believe in an open-door policy where every voice matters, and collaboration drives our success. We foster a dynamic, inclusive environment where you can bring your authentic self to work every day. Direct access to accomplished principals who appreciate precision and loyalty A varied, never-boring role where no two days are the same Strong compensation, bonus potential, and long-term opportunity Competitive salary Hybrid flexibility due to the nature of the role Health, dental & vision insurance 401(k) options Access to exclusive industry events and networking opportunities Ready to make it all run like clockwork? Apply now and show us how you elevate excellence. Salary: $80,000 - $100,000 USD

Operations Support Specialist - Property Management Industry Direct Hire | $65,000-$75,000 (Depending on Experience) Are you an organized, proactive professional with a passion for customer service and operational efficiency? A well-established leader in the property management industry is seeking a detail-oriented Operations Support Specialist to join their corporate team. This is a direct hire opportunity offering competitive pay, a collaborative environment, and room for growth. About the Role: As the Operations Support Specialist, you'll be a key player in driving smooth internal operations and supporting communication between residents, on-site property management teams, and regional leadership. You'll handle contract tracking, support customer service efforts, manage travel logistics, assist with property listings, and perform essential administrative duties. Key Responsibilities: Customer Service Support Monitor customer service programs and communicate updates to Property Management leadership. Respond promptly to customer inquiries and concerns via designated service platforms. Ensure timely follow-up and resolution of customer-related issues. Travel & Expense Coordination Arrange business travel for directors, regional managers, and executives in accordance with company policies. Prepare detailed itineraries and manage logistics for business trips. Process expense reports accurately and in a timely manner. Marketing & Listing Support Collaborate with the Marketing team to ensure property listings are accurate and up to date. Monitor listing performance and provide recommendations for improvement. Administrative Assistance Provide administrative support to senior leadership, including document preparation, scheduling, and reporting. Assist in tracking operational metrics and compiling performance data as needed. What We're Looking For: High School Diploma required; college coursework or degree preferred. Prior experience in a support or administrative role, ideally in property management or customer service. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong verbal and written communication skills. Excellent multitasking and organizational abilities. Self-starter with a proactive, solutions-focused mindset. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Title: Personal and Executive Assistant Schedule: Full-Time, 40 Hours/Week Compensation: [Insert Compensation Range] We are seeking a highly organized, proactive, and trustworthy Personal and Executive Assistant to support a busy professional with both business and personal responsibilities. This full-time role requires someone who can seamlessly manage a dynamic work schedule, coordinate day-to-day personal needs, handle household tasks, and assist with light childcare duties. Key Responsibilities: Executive Support: Manage and maintain professional calendar, appointments, and meetings Coordinate work-related errands and administrative tasks Liaise with professional contacts and handle email correspondence as needed Support with scheduling and logistics for meetings, travel, and events Personal Assistant Duties: Oversee household bill payments, organization, and scheduling Manage home-related errands including grocery shopping, dry cleaning, returns, etc. Coordinate and supervise home repairs, service appointments, and vendors Maintain to-do lists and help streamline personal responsibilities Family Support: Assist with after-school pickups or drop-offs when needed Provide occasional childcare support (e.g. supervision, light meal prep) Help coordinate children's activities and playdates Qualifications: Proven experience as a personal or executive assistant Exceptional organizational and time-management skills Discretion and trustworthiness handling sensitive information Ability to multitask and anticipate needs proactively Strong communication skills Tech-savvy and comfortable with calendars, apps, and light household budgeting Valid driver's license and reliable transportation required College Degree preferred Additional Details: Must be comfortable in a home and office hybrid environment Occasional flexibility in hours appreciated Long-term candidates preferred

About the Role: We are seeking a highly organized, discreet, and proactive Executive / Personal Assistant to support a high-profile CEO with business ventures spanning music, fashion, lifestyle partnerships, and entrepreneurship. This individual will serve as a key right hand to the CEO, managing a range of executive, personal, and logistical responsibilities across business ventures and personal matters. The ideal candidate is detail-oriented, calm under pressure, and thrives in a fast-moving, ever-evolving environment. You'll be responsible for keeping the executive's life and business flowing smoothly - from calendar coordination and travel logistics to day-to-day personal errands and behind-the-scenes support at key events. This candidate is proactive, clear in communication, has strong follow-up skills and able to juggle multiple tasks and projects at one time. Key Responsibilities: ● Serve as the primary scheduler and gatekeeper for the CEO's time and priorities ● Manage complex calendars spanning personal, professional, and creative commitments ● Book and manage all travel (commercial/private), including accommodations, ground transportation, and detailed itineraries ● Support CEO in operational matters including approvals, appointment scheduling, and document/material review ● Handle personal errands, appointments, gifting, and day-to-day life logistics ● Provide in-person support at meetings, shoots, events, and appearances ● Liaise with internal and external teams, including management, PR, digital, agency, label, and brand partners, to coordinate schedules and details ● Assist with inbox and communications management as needed ● Collaborate closely with the company Road Manager, Chief of Staff, and CFO on all matters related to the CEO and company operations ● Track expenses and manage receipt submissions for reimbursements ● Maintain strict confidentiality and discretion at all times Requirements: ● Proven experience as an EA, PA, or lifestyle coordinator to a high-profile individual ● Open to the potential evolvement in the role which may include Domestic and International travel ● Excellent organizational and multitasking skills ● Strong written and verbal communication ● Highly reliable, resourceful, proactive and professional ● Comfortable working odd hours, weekends, or travel when needed ● Ability to anticipate needs and solve problems independently ● Valid driver's license, passport, and reliable transportation ● On-site working sessions at Principal's home or working locations (office/studio) 2 - 3x per week ● Based in LA Bonus if you: ● Have experience in music, fashion, or the entertainment industry ● Understand the nuances of high-profile or celebrity lifestyles ● Thrive in creative, fast-paced, and collaborative environments ● Can manage both strategic and hands-on responsibilities with ease

Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.

Pull finalized plans, generate transmittals and box plans for scanning pick up Scan permit documents into Laserfiche Answer phone calls and emails Update outdated forms and standards Conduct record searches and respond to Public Record Requests Process Online Submittals for Symbium Purge old permit files from the system Additional information: Soft skills: Collaborative worker, clear communicator, strong customer service skills Culture: Professional environment but very helpful, friendly, and engaged team.

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.

Are you looking for a career opportunity in the aviation industry? Here's your opportunity to have a great career with a world-class airline company Why Join Us? One of the leading airlines in the Philippines Get a chance to enjoy travel perks for you and your family A collaborative work culture and environment Who Are We Looking For? Experience in airport handling and office administration What's The Role All About? The duties of a Secretary include but not limited to encoding, filing, maintenance of records as required by the particular department Handling reservation requests in coordination with proper offices, preparation of travel orders, handling of confidential information, opening and sorting of incoming mail, assembling and sending outgoing mail, receiving callers and taking telephone messages, receiving and transmitting messages, writing routine business letters, making appointments and recording minutes of meetings as assigned, maintaining and collating. Company manuals and regulatory materials, maintaining files of department personnel when required, control of office supplies and equipment, performing routine office and secretarial work, and such other related duties as maybe directed. Duties may also include compilation of statistics and other traffic or market data, preparation of reports, servicing of various requests from travel agencies, commercial accounts, interline carriers, etc., providing assistance in any Sales* events/functions, and participation in promotional activities. May also include preparation of petty cash disbursement reports, handling local hotel reservations and compilation and preparation of relevant statistics and reports. May also include processing of airport employee requests and other personnel matters, handling of invoices directed to the station and preparation of disbursement/replenishment reports for funds in the possession of the station.

We have partnered with a non-profit organization who is seeking an Administrative Assistant in Woodland Hills. Key Responsibilities: Provide administrative support to executives and departments, including scheduling meetings, managing calendars, and coordinating travel. Prepare, proofread, and edit correspondence, reports, and presentations. Maintain organized filing systems (digital and physical). Assist in office management duties such as ordering supplies and managing vendor relationships. Answer phone calls, emails, and handle general inquiries in a professional manner. Support HR and accounting functions with document preparation and data entry. Help coordinate events, trainings, or meetings both internally and externally. Handle confidential information with discretion. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. 2+ years of administrative experience, ideally in a corporate or fast-paced office setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. High level of professionalism and attention to detail. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

DKC is seeking an Administrative Assistant for a PR Executive in our Los Angeles office. We're looking for an incredibly organized, discreet, detailed, and proactive individual who thrives in a fast-paced environment and is passionate about the strategic side of celebrity public relations. About the Role The core of this role involves seamlessly managing the intricate schedules of our talent and entertainment clients. You'll be instrumental in ensuring their appearances, interviews, and commitments run smoothly. If you're adept at managing schedules and correspondence and booking complex travel arrangements, navigating last-minute changes with grace, and can expertly orchestrate client logistics, we encourage you to apply! Responsibilities Managing and coordinating the daily calendars and schedules of talent and entertainment clients, including arranging meetings, interviews, appearances, and travel. Serving as a key point of contact for clients' scheduling needs, ensuring their efficiency and productivity. Assisting the executive in tracking intricate details related to client commitments and needs. Providing administrative support on client accounts, with a strong emphasis on their logistical needs. Helping to keep clients and the executive organized and on time in a fast-paced environment with packed schedules. Managing contacts and quickly identifying key individuals. Understanding the landscape is crucial for client relationships. Answering and fielding phone calls and meeting requests on behalf of the executive and clients. Arranging and flexibly managing complex travel logistics for clients and the executive. Providing ad-hoc and personal support as needed, often tied to client-facing initiatives. Qualifications You have at least one year of experience working as an administrative assistant in a fast-paced environment, preferably with a focus on scheduling. Required Skills You are incredibly organized, detail-oriented, and excel at managing multiple, simultaneous projects, particularly complex schedules. You possess excellent written and verbal communication skills. Preferred Skills You enjoy over-delivering rather than just meeting expectations and take genuine pride in contributing to something impactful within the PR world. Equal Opportunity Statement DKC is committed to diversity and inclusivity in the workplace.

Sales & Marketing Support: Enter and maintain accurate sales and marketing data in company systems. Assist in gathering and organizing contact lists for marketing outreach. Help prepare and format email marketing campaigns. Support the sales team with internal documents, reports, and follow-up tasks. Coordinate with the marketing team on promotional activities and ongoing projects. Ensure records and databases are kept up to date. Receptionist Duties: Answer and direct phone calls to the appropriate team members. Manage voicemail messages and ensure timely follow-up. Greet and assist visitors in a professional manner. Provide general office support and administrative assistance as needed. Qualifications: Excellent attention to detail and accuracy. Strong organizational and multitasking skills. Comfortable with data entry and working with spreadsheets. Professional communication skills for working with internal teams. Prior experience in sales support, marketing assistance, or office administration is a plus. Positive attitude with a willingness to learn and grow. Job Details: Job Type: Full-time, On-site Location: Encino, CA Salary: Starting at $19 per hour, depending on skills and previous experience. Why Work at IMP?: Join a global company with a supportive team environment. Gain hands-on experience in sales and marketing support. Opportunities for learning and growth within the company. Professional and friendly office culture.

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! Position Summary A Brief Overview The Tour Assistant will be responsible for supporting the touring department and it's executives by appropriately routing phone calls, logging messages, managing correspondence, and various administrative duties associated with coordinating meetings, expense reports, and filing. Additionally, the Tour Assistant will be responsible for obtaining show avails and venue holds, developing a venue and artist hold log, tour contact sheets, and scaling maps at various venues for each tour. What You Will Do Administrative duties include: answer phones, create phone logs, assist department executives with message routing, drafting tour memos and other miscellaneous correspondence, maintain contact lists, organize routine tour meetings, develop meeting agendas, and meeting correspondence. Manage office systems in the touring department including creating filing systems for tour memos and contracts, ordering office supplies as needed, maintaining copy and fax systems, completing AMEX reports for touring personnel, and completing weekly payroll for touring staff. Tour related responsibilities include: collecting avails/holds for tour dates and venues, develop an avail and hold log for all pending tours, placing holds directly with venue includes negotiation as needed, develop tour contact sheets for distribution, maintain database of venue information, update venue rent grids. Create scaling maps for venues: create colored venue specific scaling maps for each tour. Responsible for internal booking database maintenance, assist with building tours, upload settlements and route appropriate approvals. Research & Reporting: research historical tour data, pull Soundscan/BDS reports as needed, Trade Reporting: report box office information to Pollstar, Billboard, and other public databases for all tours. Education Qualifications High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred Experience Qualifications 0-2 years Of related work experience Skills And Abilities Previous administrative assistant experience with a proven ability to build and maintain client relationships Well-mannered with excellent customer service skills Highly organized with a fine attention to detail Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills An ability to take initiative with a desire to grow within the department A positive attitude with a team player mentality Available to work nights, weekends, and holidays as touring schedules permit Knowledgeable about the music industry Qualifications (ALL) High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred 0-2 years Of related work experience Previous administrative assistant experience with a proven ability to build and maintain client relationships Well-mannered with excellent customer service skills Highly organized with a fine attention to detail Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills An ability to take initiative with a desire to grow within the department A positive attitude with a team player mentality Available to work nights, weekends, and holidays as touring schedules permit Knowledgeable about the music industry Pay Scale: $17.00-$25.00 AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

COMPANY PROFILE ALLEN MEDIA GROUP, LLC / Entertainment Studios, A Global Media, Content & Technology Company that delivers a 360-degree experience to our consumers and business partners. Our goal is to entertain, inform and connect with audiences through our multiple platforms. POSITION SUMMARY The Receptionist/Runner/Assistant to Film and TV Executive is a service-orientated role that assists in keeping the office running smoothly and efficiently for daily operations. The Receptionist should have a pleasant and inviting attitude and be a motivated self-starter with an unparalleled work ethic and desire to be the best. KEY JOB RESPONSIBILITIES AND TASKS Acts as the first point of contact for the office, guests, media, and other visitors. Assist with daily administrative tasks such as answering phones, relaying messages, rolling calls for team members, updating call logs, scheduling meetings, managing conference rooms, ordering office supplies, etc. Perform various duties pertaining to office organization such as moving furniture; coordinating large-scale deliveries; receiving/distributing mail, documents, packages, and courier deliveries. Manage calendars, internal requests, and parking validations/access for employees and visitors. Comfortable coordinating calendar appointments and scheduling meetings. Build decks for pitches and have a familiarity with Canva or another design program. Read screenplays and tv pilots and provide detailed analysis. Flexibility and adaptability to handle changing priorities. Maintain our kitchen and common areas by keeping them clean and stocked. Handle driving runs between our Studio facility in Culver City, and various other locations in the LA area on an as-needed basis. KNOWLEDGE, SKILLS AND ABILITIES Must be self-directed, able to work independently, as well as work in a team-oriented setting. Must be able to lift at least 50 pounds. Must have a working vehicle and up-to-date license, registration, and car insurance. Maintain a professional and positive attitude. Attention to detail, highly organized, and handle multiple tasks simultaneously. Prior experience with an Entertainment Company is a plus. BA/BS from an accredited University or College preferred. Allen Media Group is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, national origin, gender, gender identity, sexual orientation, age, disability, religion, veteran status, or any other protected characteristic. All qualified applicants will receive consideration for employment without regard to these characteristics. We are dedicated to providing a workplace free from harassment and discrimination.

Job Title: Administrative Assistant The Administrative Assistant will support the day-to-day operations of the organization by providing administrative and clerical support to managers and staff. This role is essential to ensuring smooth internal operations and exceptional customer service. The ideal candidate is organized, proactive, and able to manage multiple responsibilities in a fast-paced environment. Key Responsibilities: Collaborate with managers and team members to ensure administrative tasks are completed efficiently and accurately. Provide front-line customer support, including handling incoming calls and addressing customer inquiries and complaints professionally. Perform general clerical duties including data entry, filing, photocopying, and maintaining records. Assist in training new employees and supporting onboarding processes. Help coordinate and schedule meetings, appointments, and internal communications. Support management with various operational tasks and special projects. Prepare and process documents, reports, and other paperwork as needed. Monitor office supplies and place orders when necessary. Ensure the workplace remains organized and well-maintained. Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Proven experience in an administrative, operations, or customer support role. Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle confidential information with discretion. Positive attitude, attention to detail, and a strong sense of initiative. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Ultimate Staffing is excited to offer an opportunity for an Administrative Assistant to join a leading manufacturing company known for its commitment to excellence and innovation in the industry. Our client is a top player in the manufacturing sector, specializing in high-quality products and operational efficiency. We are seeking proactive candidates who are ready to start immediately. Location: Fully Onsite in Irvine, CA Job Type: Temp-To-Hire (Transition to permanent after 4 months) Schedule: Monday to Friday, 8:00 AM - 5:00 PM Role Overview: We are looking for a detail-oriented and highly organized Administrative Assistant to support our dynamic team in the manufacturing industry. In this role, you will be essential in ensuring the smooth operation of the office by providing administrative support to various departments, including production, supply chain, and operations. Key Responsibilities: Provide comprehensive administrative support to different departments within the manufacturing company. Manage executive calendars, schedule meetings, and coordinate appointments with efficiency. Handle phone inquiries, take messages, and route calls appropriately. Prepare, proofread, and edit correspondence, reports, and other documentation to ensure clarity and accuracy. Organize and maintain files, records, and databases, ensuring they are up-to-date and accessible. Perform general office duties, including ordering supplies, photocopying, and filing. Assist with special projects and other tasks as assigned by different departments. Collaborate with the production and supply chain teams to ensure timely and efficient operations. Qualifications: Bachelor's or Associate's degree preferred but not required. Minimum of 1 year of experience in an administrative role, preferably in a manufacturing environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively. Ability to work independently as well as part of a team. Must handle sensitive and confidential information with professionalism and discretion. Experience in a manufacturing setting is a plus. Why Join Us? Become a part of a leading manufacturing company recognized for its innovation and industry leadership. Enjoy a collaborative and supportive work environment where your efforts directly impact the success of the company. Opportunity to transition to a permanent position with potential career growth. Immediate availability is required. Candidates must be able to start full-time without a 2-week notice period. If you're eager to contribute to a fast-paced and innovative manufacturing environment, we'd love to hear from you! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A leading construction company is seeking an Administrative Assistant to support operations. This role will work directly with local leadership and assist with a variety of administrative functions to help keep projects and daily tasks on track. Key Responsibilities: Support the Branch Manager and Operations Manager with administrative tasks Answer and route phone calls; provide basic customer support Organize and maintain internal documents, forms, and reports Assist with scheduling, timecard tracking, and document collection Prepare and process basic paperwork related to projects and office operations Help coordinate office supply needs and maintain general office organization Qualifications: 1-2 years of administrative experience; construction or field office experience a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong communication, organization, and multitasking skills Comfortable working in a fast-paced, team-oriented environment High school diploma or equivalent required