Administrative Assistant Jobs in Walnut Park, CA

JRN: 2000 We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a high level executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. Requirements: A minimum of 4 years of Executive Assistant experience, ideally within entertainment. Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry. Microsoft Office (particularly Outlook) experience. Bilingual in English and Spanish is a bonus, but not required. Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional). Responsibilities: Management of extensive calendar and travel planning (personal and business), Liaising with the executive's team and other high level execs at the company Draft documents and correspondence and more, track expenses (business and personal). Management of the executive's inbox. Submit deal memos for approval Handle any IT issues Handle streams for executives/partners. Track and approve travel. Coordinate with the creative team for video shoots and other creative activities. Coordinate birthdays for clients. Coordinate with staff at other studios for the executive, and more as needed. This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team! Schedule: Monday - Friday, business hours, 24/7 mentality Compensation: Up to $120K, depending on experience, and benefits Location: Beverly Hills, CA

Los Angeles based leader in Venture Capital is actively interviewing for an Executive Personal Assistant. This role will be integral in the daily operations in addition to driving business initiatives forward while maintaining organization. The ideal candidate will flourish under pressure, have a service mindset, and be extremely detail oriented. The office is collaborative and the pace is fast. The day-to-day will include heavy calendar management, private jet travel coordination, personal errands as needed, and actively acting as a gatekeeper for the principal. The role is targeting a strong relationship builder who is curious and thoughtful in the day-to-day approach to doing business. This is an opportunity for someone seeking a role that will offer stimulating work and ask you to be the best version of yourself every day! Responsibilities: Orchestrate complex private travel, both domestic and international Oversee an extremely busy calendar and schedule Organize and manage personal matters including deliveries, pickups, and running errands - coffee, lunch, reordering/ restocking personal items, etc. Schedule and manage all personal appointments Coordinate extensive travel logistics, help arrange family travel, create detailed itineraries, liaise with cars, hotel, and dinner reservations

Why Join Us We're seeking a poised, polished, and incredibly capable EA/PA to support JM and SR, two high-profile individuals with fast-moving lives and full calendars. This is a hybrid personal/professional support role where precision, confidentiality, and intuition are essential.You'll keep their business on track and their personal life effortlessly organized. What You'll Do Manage complex, ever-evolving calendars and schedules with absolute finesse Book, confirm, and track high-level travel (domestic & international) - private, commercial, and everything in between Act as liaison between principals and internal/external contacts with discretion and polish Run point on personal tasks: gifting, household coordination, errands, reservations, and special requests Provide day-to-day logistical support including meeting prep, briefing documents, and follow-up Anticipate needs before they arise - be two steps ahead at all times Coordinate with other staff (household, business, legal, etc.) and vendors What You Bring 5+ years as a top-tier EA/PA supporting high-profile or ultra-high-net-worth individuals LA-based, with strong knowledge of the city's landscape (vendors, restaurants, resources, etc.) Utmost discretion - you understand the value of trust and confidentiality Professional polish: articulate, resourceful, and composed under pressure Impeccable organizational skills and attention to detail Availability to work evenings/weekends occasionally, as needed Tech-savvy (Google Suite, Apple products, task management platforms) Why You'll Love It Be part of a team-oriented company that values creativity and innovation. We believe in an open-door policy where every voice matters, and collaboration drives our success. We foster a dynamic, inclusive environment where you can bring your authentic self to work every day. Direct access to accomplished principals who appreciate precision and loyalty A varied, never-boring role where no two days are the same Strong compensation, bonus potential, and long-term opportunity Competitive salary Hybrid flexibility due to the nature of the role Health, dental & vision insurance 401(k) options Access to exclusive industry events and networking opportunities Ready to make it all run like clockwork? Apply now and show us how you elevate excellence. Salary: $80,000 - $100,000 USD

Job Title: Personal and Executive Assistant Schedule: Full-Time, 40 Hours/Week Compensation: [Insert Compensation Range] We are seeking a highly organized, proactive, and trustworthy Personal and Executive Assistant to support a busy professional with both business and personal responsibilities. This full-time role requires someone who can seamlessly manage a dynamic work schedule, coordinate day-to-day personal needs, handle household tasks, and assist with light childcare duties. Key Responsibilities: Executive Support: Manage and maintain professional calendar, appointments, and meetings Coordinate work-related errands and administrative tasks Liaise with professional contacts and handle email correspondence as needed Support with scheduling and logistics for meetings, travel, and events Personal Assistant Duties: Oversee household bill payments, organization, and scheduling Manage home-related errands including grocery shopping, dry cleaning, returns, etc. Coordinate and supervise home repairs, service appointments, and vendors Maintain to-do lists and help streamline personal responsibilities Family Support: Assist with after-school pickups or drop-offs when needed Provide occasional childcare support (e.g. supervision, light meal prep) Help coordinate children's activities and playdates Qualifications: Proven experience as a personal or executive assistant Exceptional organizational and time-management skills Discretion and trustworthiness handling sensitive information Ability to multitask and anticipate needs proactively Strong communication skills Tech-savvy and comfortable with calendars, apps, and light household budgeting Valid driver's license and reliable transportation required College Degree preferred Additional Details: Must be comfortable in a home and office hybrid environment Occasional flexibility in hours appreciated Long-term candidates preferred

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and contribute to the smooth operation of both our Irvine office and the CEO's personal residence. This hybrid role is vital for maintaining efficiency and organization across multiple environments, requiring someone who is equally comfortable in a fast-paced corporate setting and a dynamic personal household. The successful candidate will work closely with the Lead EPA and must exhibit discretion, initiative, and a high standard of service in all interactions. Responsibilities: Office Administration (Corporate HQ): Greet visitors and manage front desk operations with professionalism and warmth. Manage office supplies, deliveries, vendor relationships, and facility maintenance. Organize and maintain clean, functional office spaces including meeting rooms. Support HR and Events team with new hire welcomes and company celebrations. Maintain office protocols and assist in workplace safety efforts. Executive Support (Corporate HQ): Provide administrative support to the CEO, including calendar assistance, travel coordination, and confidential task handling. Assist with ordering and delivery of CEO's meals and other personal needs during office hours. Coordinate logistics for internal meetings and virtual calls. Support with client gift purchasing, toll road account maintenance, and expense reconciliation. Act as a secondary point of contact for the CEO in collaboration with the Lead EPA. Personal Assistant Duties (CEO's Residence & Offsite): Coordinate home maintenance schedules and serve as liaison with household vendors and staff. Manage calendar and payment coordination for residential vendors and service providers. Maintain organization in key areas of the home. Run personal errands, including dry cleaning pick-up, grocery shopping, and miscellaneous offsite needs. Assist with planning and executing 1-2 annual weekend events or celebrations at the CEO's residence. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Including, but not limited to: credit card reconciliation, toll roads account management, client gift purchases Supporting culture-building initiatives, and creating a welcoming office atmosphere for employees and visitors alike. Required Skills & Qualifications (must-haves): 3+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executives (PA experience is highly preferred). White-glove service mentality and a willingness to take initiative and adapt. Strong multitasking and organizational skills with a proactive mindset. Exceptional discretion, integrity, and ability to handle confidential matters. Excellent communication and interpersonal skills. Highly proficient in Microsoft Office, Google Suite, and Slack. Valid driver's license and reliable transportation for errands and home visits. Working Environment & Compensation: $70,000 - $80,000 annually (*DOE + evaluation for an increase after 90 days) Gas and mileage reimbursement for all offsite duties and errands Hybrid work environment (corporate office and CEO's residence) Occasional evening or weekend support required (minimal) Schedule: In Office (Irvine): o Mondays & Fridays: 6:00 AM - 12:00 PM o Tuesdays - Thursdays: 6:00 AM - 3:00 PM (*occasional errands or offsite support as needed) At CEO's Personal Residence: o Mondays & Fridays: 1:00 PM - 3:00 PM o (Other times as needed, including 1-2 weekends per year for special events) Benefits: PPO Healthcare Coverage Vision and Dental Insurance 401(k) plan with a 4% match Employee Assistance Program (EAP) PTO+ sick pay + paid holidays Paid Parental Leave *We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*

Adams & Martin Group has partnered with a prestigious law firm in Downtown Los Angeles seeking an experienced Litigation Secretary to support their Trust & Estates/Probate Litigation team. This position will provide essential support to a team of 3 - 4 attorneys, ensuring smooth operations and efficient case management. Responsibilities: Prepare and serve discovery requests/responses and court documents File in federal and civil courts, including extensive e-filing Draft correspondence and engagement letters and liaise between attorneys and clients Open new client files, update and maintain electronic and hardcopy files Track and calendar deadlines Administrative support such as coordinating travel, ensuring timely client billing, following up with vendors, etc. Requirements: 5+ years civil litigation experience T&E or Probate Litigation experience is preferred but not required Proficiency with state and federal e-filing Additional Details: Salary Range: $90,000 - $105,000 per year. Comprehensive benefits and paid parking Fully onsite in Downtown Los Angeles office If you are a detail-oriented professional with a passion for supporting litigation efforts, please submit your resume today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Law firm based in Century City is seeking a temp-to-hire Litigation Secretary to support 6 attorneys in Intellectual Property Litigation. This person will be an expert at Federal Court filings through PACER and California State Court filings without using a vendor service. This person must possess a proven record of formatting and proofreading court pleadings, managing multiple court and personal calendars, and communicating with clients. Due to this position being temp-to-hire, we are looking for someone who is not working and can start immediately. The temp period may only be 1-2 months before a permanent offer is made. No benefits are offered during the temporary employment period. The hourly rate posted is for the temporary employment period. Upon permanent hire, the firm can offer up to $105,000 a year.

Contract Duration - 6 Months Max Pay - $37 W2 The main function of an Executive Assistant is to support multiple executives, managing their time, travel and expenses. This individual represents these leaders internally, coordinating complex logistics, from meetings to travel. Job Responsibilities: * Managing complex, constantly shifting schedules for multiple executives. Coordinating with other executive assistants, leading on calendaring. * Book and manage domestic and international travel for multiple executives. * Correctly and completely file expense reports for multiple executives on a timely basis, following all company procedures. * Prepare agendas and make arrangements for committee, team and other meetings. * Perform ad-hoc office requests as assigned by leadership. Skills: * Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. * Strong ability to work independently and manage one's time. * Strong ability to keep information organized and confidential. * Strong ability in event planning. * Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. * Previous experience processing expense reports in Concur. Education/Experience: * High school diploma or GED required. * 8-10 year's experience required as an Executive Assistant. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Executive Administrative Assistant $26-$32 per hour Pasadena, CA We are seeking a highly skilled and experienced Executive Assistant to provide dedicated support. The ideal candidate must have prior experience in executive-level support, exceptional organizational skills, and the ability to manage a dynamic workload in a fast-paced corporate environment. This role requires working onsite in Pasadena, CA. Key Responsibilities: Provide high-level administrative support , including calendar management, meeting coordination, and travel arrangements. Prepare, review, and edit reports, presentations, and correspondence with a high level of accuracy and confidentiality. Coordinate and manage meetings, including preparing agendas, taking minutes, and following up on action items. Assist with initiatives and projects, ensuring timely completion of deliverables. Handle sensitive and confidential information with discretion. Manage expense reports, budget tracking, and invoice processing as needed. Perform other administrative duties as assigned to ensure seamless daily operations. Qualifications & Skills: Minimum of 3 years of experience as an Executive Assistant, preferably supporting senior leadership. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business applications. Excellent verbal and written communication skills. Exceptional organizational and time management abilities with a strong attention to detail. Ability to multitask and prioritize tasks in a deadline-driven environment. Professional demeanor with a high level of discretion and confidentiality. Strong problem-solving skills and ability to work independently. Desired Skills and Experience Executive Administrative Assistant $26-$32 per hour Pasadena, CA We are seeking a highly skilled and experienced Executive Assistant to provide dedicated support. The ideal candidate must have prior experience in executive-level support, exceptional organizational skills, and the ability to manage a dynamic workload in a fast-paced corporate environment. This role requires working onsite in Pasadena, CA. Key Responsibilities: * Provide high-level administrative support , including calendar management, meeting coordination, and travel arrangements. * Prepare, review, and edit reports, presentations, and correspondence with a high level of accuracy and confidentiality. * Coordinate and manage meetings, including preparing agendas, taking minutes, and following up on action items. * Assist with initiatives and projects, ensuring timely completion of deliverables. * Handle sensitive and confidential information with discretion. * Manage expense reports, budget tracking, and invoice processing as needed. * Perform other administrative duties as assigned to ensure seamless daily operations. Qualifications & Skills: * Minimum of 3 years of experience as an Executive Assistant, preferably supporting senior leadership. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business applications. * Excellent verbal and written communication skills. * Exceptional organizational and time management abilities with a strong attention to detail. * Ability to multitask and prioritize tasks in a deadline-driven environment. * Professional demeanor with a high level of discretion and confidentiality. * Strong problem-solving skills and ability to work independently. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Who We Are: Bluewater provides comprehensive and innovative solutions for managing the lifecycle of large format lithium-ion batteries and utility scale solar panels. As a startup committed to further developing a circular economy, we innovate in the reuse, recycling, and resale of EV, e-mobility, material handling equipment, and energy storage technologies to promote sustainability and resource efficiency. We're on an exciting mission to reduce inefficiencies and enable a secondary marketplace for renewable energy equipment. Bluewater is looking to bring on a resourceful business partner who will be working directly with the company's CEO. In this role, you will be responsible for supporting the office of the CEO by proactively managing administrative tasks, serving as a point of contact for communications, and assisting in leadership initiatives. The ideal candidate would be proactive and detail-oriented, with excellent communications skills and the ability to thrive in a dynamic environment. Key Responsibilities: Manage the CEO's calendar, scheduling and coordinating appointments, meetings, conferences, and other engagements. Serve as the primary point of contact for internal and external communications with the office of the CEO. Arrange and prepare materials, agendas, and presentation for executive meetings with Bluewater's board. Lead the planning, coordination, and execution of company-wide events, including annual conferences, retreats, holidays, and gatherings. Assist the CEO in managing deal-related activities, such as contract review, 3rd party logistics arrangement, terms negotiation, and cross-functional coordination. Plan, coordinate, and manage travel itineraries. Assist the CEO in managing projects, research initiatives, and strategic planning. Oversee the day-to-day operations of the office of the CEO, including purchasing office supplies, equipment maintenance, and organization. Build and nurture relationships with internal and external stakeholders, including executives, clients, partners, and board members. Review, track, and reconcile expense reports and budgets related to the CEO's activity, while ensuring compliance with company policies. Qualifications: 1+ years of experience in an administrative role. Exceptional detail to attention Proficient in Microsoft Office (particularly well versed in Outlook, Teams and Excel) A self-starter who takes pride in their work. Excellent written communication. The ability to handle sensitive and confidential information with professionalism and discretion. Effective interpersonal communication skills with a track record of managing initiatives and coordinating cross-functionally. Exposure to data analytics- strong ability to gather information and research independently. Develop and update reports while communicating between key stakeholders. A growth-centric mindset and an eagerness to learn quickly. Customer focused mentality, with a knack for creative problem solving. Why Bluewater Battery Logistics? Competitive compensation structure Flexible paid time off policy Opportunity for rapid career growth and clear ownership Exploding industry with extremely strong tail winds that support our market opportunity and positioning Health benefits: Medical and Dental Insurance are 100% paid for employees. Team-oriented workplace: Bluewater has a team-first ethos. We work together toward a common goal and take pride in our collective and individual successes. You will be surrounded by passionate team members who are motivated to succeed. Be part of something big: When you join the Bluewater team, you'll be a first mover in an exciting time in the company's life cycle. Your input will help form and shape the company. Your work will have an impact for years to come. Location: Los Angeles, CA This is an in-person role For any inquiries, please contact the team at ************

LHH Recruitment Solutions is seeking a Litigation Secretary in Cerritos, CA! Responsibilities: Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers Salary: $80,000 - $92,000 per year

Are you looking for a career opportunity in the aviation industry? Here's your opportunity to have a great career with a world-class airline company Why Join Us? One of the leading airlines in the Philippines Get a chance to enjoy travel perks for you and your family A collaborative work culture and environment Who Are We Looking For? Experience in airport handling and office administration What's The Role All About? The duties of a Secretary include but not limited to encoding, filing, maintenance of records as required by the particular department Handling reservation requests in coordination with proper offices, preparation of travel orders, handling of confidential information, opening and sorting of incoming mail, assembling and sending outgoing mail, receiving callers and taking telephone messages, receiving and transmitting messages, writing routine business letters, making appointments and recording minutes of meetings as assigned, maintaining and collating. Company manuals and regulatory materials, maintaining files of department personnel when required, control of office supplies and equipment, performing routine office and secretarial work, and such other related duties as maybe directed. Duties may also include compilation of statistics and other traffic or market data, preparation of reports, servicing of various requests from travel agencies, commercial accounts, interline carriers, etc., providing assistance in any Sales* events/functions, and participation in promotional activities. May also include preparation of petty cash disbursement reports, handling local hotel reservations and compilation and preparation of relevant statistics and reports. May also include processing of airport employee requests and other personnel matters, handling of invoices directed to the station and preparation of disbursement/replenishment reports for funds in the possession of the station.

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.

Part-Time Administrative Assistant (Contract) Job Type: Contract (3-month term with strong potential to extend based on team fit) Work Schedule: 10-20 hours per week (Hybrid; flexible days, primarily during standard business hours) Compensation: $24-$29/hr (dependent on experience) Start Date: August (date TBD) About the Opportunity Our client, a newly established private investment platform based in Los Angeles, is seeking a sharp, highly organized Part-Time Administrative Assistant to support executive leadership during a period of growth and team transition. Founded in 2024, the firm focuses on operational real estate opportunities and takes a flexible, opportunistic approach to investing across the capital structure. With a key team member preparing for maternity leave, our client is looking for a contract hire who can step in for three months, with a strong possibility of staying on longer depending on team fit and business needs. Position Highlights This is a hybrid, part-time role (10-20 hours/week) supporting the firm's founder and executive team. The successful candidate will be proactive, detail-oriented, and comfortable handling a mix of administrative and operational tasks, including scheduling, communications, travel coordination, and light personal assistant duties. Key Responsibilities Calendar & Scheduling Support: Manage complex calendars, ensure meetings are well-spaced and aligned with executive preferences, and adapt quickly to shifting priorities. Travel Coordination: Proactively manage travel logistics in collaboration with a travel agent, including flights, hotels, and itinerary details. Executive Communications: Respond to emails and time-sensitive requests promptly-including after standard business hours when necessary. Meeting Support: Use and manage tools such as AI note-takers (training provided); assist with meeting preparation and follow-ups. Administrative Operations: Submit expense reports via Paylocity, manage office errands like printing/shipping, and track business-related purchases. Light Personal Assistance: Coordinate lunch orders, place occasional Amazon orders, and provide general support when the executive is in-office. Project & Onboarding Support: Help onboard new hires, manage vendor relationships, conduct basic research, and take on ad hoc projects as needed. Ideal Candidate Profile Professional & Experienced: Several years of administrative experience, ideally supporting executives; background in finance is a plus but not required. Organized & Meticulous: Thrives in a fast-paced environment and consistently delivers error-free work. Responsive & Communicative: Values prompt communication, especially when dealing with time-sensitive or urgent requests. Self-Starter & Tech-Savvy: Learns quickly, takes initiative, and is comfortable using modern productivity tools. Polished & Personable: Maintains a professional demeanor, communicates clearly, and represents the executive team with maturity and discretion. Qualifications 2-5+ years of administrative or executive assistant experience Strong written and verbal communication skills Bachelor's degree preferred, though equivalent experience will be considered Local to Los Angeles with the ability to work onsite in Century City a few days per week

Russell Tobin's client is hiring an Administrative Assistant in Los Angeles, CA Employment Type: Contract Pay rate: $24-$26/hr Responsibilities: Performs a wide range of administrative and operational functions to support the department and team. Schedules appointments and manages department calendars, including updates for ongoing publicity activities. Routes, prepares, and monitors invoices and maintains departmental documentation and informational grids. Drafts and transcribes correspondence, composes memos, and assists in creating professional presentations and reports. Supports PR, Talent Relations, and other team projects and events as needed. Compiles and monitors budgets and expense reports to support financial tracking. Utilizes strong organizational skills and sound judgment to manage multiple priorities and ensure smooth departmental operations. Requirements: High school diploma required; bachelor's degree preferred. 2-5 years of relevant experience, ideally in the entertainment or logistics fields. Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects. Exceptional work ethic, discretion, and sound judgment in all situations. Proven ability to build and maintain positive relationships with colleagues and external contacts. Proficient with office and email software (iCal, Keynote, Mail, etc.). Comfortable analyzing data and identifying trends. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Sales & Marketing Support: Enter and maintain accurate sales and marketing data in company systems. Assist in gathering and organizing contact lists for marketing outreach. Help prepare and format email marketing campaigns. Support the sales team with internal documents, reports, and follow-up tasks. Coordinate with the marketing team on promotional activities and ongoing projects. Ensure records and databases are kept up to date. Receptionist Duties: Answer and direct phone calls to the appropriate team members. Manage voicemail messages and ensure timely follow-up. Greet and assist visitors in a professional manner. Provide general office support and administrative assistance as needed. Qualifications: Excellent attention to detail and accuracy. Strong organizational and multitasking skills. Comfortable with data entry and working with spreadsheets. Professional communication skills for working with internal teams. Prior experience in sales support, marketing assistance, or office administration is a plus. Positive attitude with a willingness to learn and grow. Job Details: Job Type: Full-time, On-site Location: Encino, CA Salary: Starting at $19 per hour, depending on skills and previous experience. Why Work at IMP?: Join a global company with a supportive team environment. Gain hands-on experience in sales and marketing support. Opportunities for learning and growth within the company. Professional and friendly office culture.

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization. In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and being a self-starter/pro-active, as necessary. Responsibilities: Calendar Management: Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Communication: Serve as the primary point of contact between the executive and team members, ensuring effective communication and follow-up. Vendor & Client Accounts: Ensure accurate record-keeping and timely communication. Documentation and Record Keeping: Prepare and maintain documentation, reports, and records as needed. Project Support: Assist in the execution of special projects, initiatives, and events as required. Administrative Support: Handle administrative tasks such as screening calls, managing emails, and drafting correspondence. Qualifications: Minimum 2+ years experience as an Executive Assistant, Account Management, or similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficient in Google Suite, Slack, Monday, and/or other relevant software. Ability to handle sensitive information with confidentiality. High level of professionalism and attention to detail. Flexibility and adaptability to handle changing priorities. Benefits $20-$25/hour (pay varies based on experience and results) Collaborative and fast paced work environment Learn valuable skills for your own personal growth Learn how to invest in real estate properties Surrounded by like-minded entrepreneurs (great networking opportunity)

Headquartered in Irvine, California, EBizCharge specializes in developing integrated payment solutions that facilitate electronic payment processing within ERP, CRM, Mobile, and eCommerce applications. Our applications are PCI compliant and fully integrated with major ERP/accounting systems, including QuickBooks, Sage, SAP Business One, Microsoft Dynamics, NetSuite, Epicor, Acumatica, and major online shopping carts, including Magento and WooCommerce. EBizCharge offers its employees unlimited earning potential, career advancement opportunities, and a dynamic work environment. Our Administrative team plays a key role in the merchants' onboarding process, working closely with the sales team to ensure a smooth experience before, during, and after a merchant is onboarded. We assist with gathering and organizing the necessary documentation, setting up merchant accounts, and provide support if any concerns arise. Responsibilities Support in the onboarding process of new clients by taking virtual application calls and submitting documentation related to new accounts accurately and timely. Professionalism when handling phone calls, emails, and other correspondence. Prepare and send out agreements for signature. Enter and maintain all information correctly in Salesforce and various databases. Notify appropriate parties if impactful changes are requested by clients. Effectively multitask and manage their time efficiently. Follow up appropriately when needed to ensure accounts experience a high level of responsiveness, even if there is no substantive update or resolution to an outstanding item. Help clients dispute chargebacks by gathering all necessary documentation to prove it was a valid charge. Assist the Administration team with other duties as assigned. Collaborate with Senior Management and various departments such as Technical Support and Sales. Qualifications Bachelor's degree is highly preferred. Self-starter with the ability to learn fast and work independently as well as within a team. Good work ethic and flexible hours. Strong proficiency in Microsoft Excel, Word, and Outlook. Comfortable working with a wide variety of professionals. The duties and requirements listed above should not be interpreted as all-inclusive. Must have strong communication skills. Benefits 100% employer paid benefits (including Medical, Dental, Vision, & life insurance) for selected plans for the employee. Retirement 401(k) plan with company match. Gym access, dry cleaners, car wash conveniently located within building. Generous PTO plan with an additional 9 Days Company Paid Holidays per year. Job Type: Full-time The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations. The Company prohibits unlawful discrimination against any job applicant, employee, or unpaid intern by any employee of the Company, including supervisors and coworkers. Pay discrimination between employees of the opposite sex or between employees of another race or ethnicity performing substantially similar work, as defined by the California Fair Pay Act and federal law, is prohibited.

We are a rising real estate company. We are young, nimble, and love to work with passion and energy! Our goal is to become a $1B company and we are hiring team players to help us to continue getting there. We are looking for a technically savvy, well-organized, and highly attentive to detail Administrative Assistant to support our team. In this role, you will juggle multiple tasks, assist with various projects. The days are never dull, and being a part of the team is a must to accomplish it all. If you enjoy challenges, are adaptable, creative and determined in working towards completion and solutions, detail-oriented, self-motivated and accountable, and enjoy taking pride in your work, this is the team to be with! The Position: This role is for a hybrid position in our LA office in Century City. Remote applicants will not be considered. We are looking for someone who has the skills and experience in the following areas: Scheduling meetings and travel arrangements Essential LLC Filings and Business Formations Reporting Document & Data Management Creating presentations Light Bookkeeping Administrative support, as needed, for various company-based projects and teams Assisting the CEO with various projects Qualifications: AA or AS degree from an accredited institution. 2+ years' experience as an administrative assistance, coordinator, or related position. Technically savvy: MS Office, G Suite, Zoom, etc. Strong and versatile communication skills (email, text, phone calls, etc.). The ideal candidate must possess excellent verbal and written communications, organization, presentation, and interpersonal skills. Proficiency in scheduling and organization. Strong work ethic and attention to details and business objectives. Desire to work in a fast-paced, entrepreneurial environment with a flexible attitude as a team player. Ability to take ownership and commitment to follow through. Ability to effectively prioritize and handle multiple tasks and projects simultaneously. Strong sense of personal motivation, responsibility, and problem-solving skills. Why Blue Lake Capital is The Place For You: If surrounding yourself with highly motivated and striving people sounds awesome to you - Blue Lake Capital is likely the place you'll want to be. We're not perfect but we are a team that strives to live fully and with excellence. We love business, learning, take pride in being nerds, spend day after day striving to out-do ourselves from the day before, and care deeply about our company, team, and ourselves. We take pride in the whole 360. If this is the type of people you've longed to be surrounded by, this team will delight you, inspire you, and help you bring yourself to your full potential! Along with that comes the industry standards - competitive market compensation, health/dental/vision insurance, unlimited time off (because everyone who works here loves to work and doesn't abuse that, but we trust if you need a time-out, it's best to take it), but really the best part is that you will work in an interesting, fast pace company.