Administrative Associate Jobs in Mount Lebanon, PA

Insight Global's client is a small firm based in Mount Laurel, New Jersey, with another small office in Wexford, PA specializing in administrative and consulting services-particularly in the insurance and benefits space. They focus on providing tailored support to benefit funds and related organizations. Must Haves: 2+ years of experience in an office administration role. High sense of professionalism and strong communication. Experience with phone support and email management Microsoft Word and Excel experience (filtering, sorting, basic formulas). Detail oriented - ability to handle paperwork, documentation, and filing. Comfortable working in a small office, fully onsite. Plusses: Healthcare exposure. Benefits administration experience. Day to Day: Answering and directing phone calls, responding to emails, and acting as a point of contact for internal teams and external stakeholders. Organizing meetings and managing calendars. Preparing reports, drafting correspondence, and maintaining filing systems. Communicating across departments to relay information and follow up on tasks. Communicating directly with 4 main clients on status updates, inquiries, etc. Pay starting at $20/hr depending on relevant skills & experience.

PECA Labs, a Pittsburgh-based medical device company founded in 2012 as a spin-off from Carnegie Mellon University and the University of Pittsburgh; specializing in developing innovative polymeric cardiovascular devices aimed at improving outcomes for pediatric patients with congenital heart defects . PECA Labs aims to set new standards in pediatric cardiovascular care. Role Description This is a full-time on-site role for an Office Administrator located in Pittsburgh, PA. The Office Administrator will be responsible for managing day-to-day office activities, overseeing office equipment, and providing administrative assistance. Specific tasks include handling communications, delivering excellent customer service, and ensuring smooth office operations. The role also involves coordinating office events and maintaining office supplies inventory. Qualifications Administrative Assistance and Office Administration skills Proficiency with Office Equipment Strong Communication and Customer Service skills Excellent organizational and multitasking abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Previous experience in an administrative role is a plus

Administrative Assistant Reports to: Lead Accountant This Administrative Assistant position is responsible for supporting various administrative tasks within the Finance and Human Resources department as well as supporting the Leadership Team, as needed. Key Responsibilities: Accounts Receivable: Invoice Management: Customer invoice distribution Payment Processing: Processing & recording customer payments, refunds, and adjustments accurately Customer Communication: Responding to customer inquiries regarding their accounts, providing information, and resolving billing issues Collection Efforts: Following up on overdue payments, contacting customers regarding outstanding balances Customer Recordkeeping: Maintaining organized and up-to-date customer files, payment records, and other relevant documentation AR Reporting: Generating reports on the status of customer accounts, outstanding receivables, and other relevant financial data Collaboration: Working with other departments like sales, customer service, and shipping to resolve issues and streamline processes Credit Management: Assessing customer creditworthiness Human Resource Administration: Employee Records Management: Maintaining accurate and up-to-date employee files Benefits Administration: Supporting employees with benefits enrollment, changes, and questions related to health insurance, retirement plans, etc. Employee Relations: Handling employee queries, addressing concerns, and facilitating communication between employees and management Data Entry and Management: Maintaining HR databases and updating employee information on HR systems, internal audits of HR information Administrative Tasks: Handling administrative tasks such as scheduling meetings, filing documents, and managing office supplies Event Planning: Assistance with company event planning and scheduling Required skills: Strong Organizational Skills: Ability to manage multiple tasks efficiently and maintain accurate records Attention to Detail: Ensuring accuracy in data entry and document processing Excellent Communication Skills: Effectively interacting with customers and employees at all levels to answer questions and address concerns Confidentiality: Handling sensitive employee information with discretion Software Proficiency: Familiarity with Accounting/HR software and Microsoft Office and/or Google Suite is required Problem Solving Skills: The ability to identify and resolve issues related to customer accounts and billing Preferred educational qualifications/Experience: Bachelor's degree in Business Administration, or a related field Associate's degree in Business Administration, or a related field Experience: Minimum of 2 years of experience in an administration support role related to Finance and/or HR back-end functions Travel There is no travel required for this position. Work Environment This position is a hybrid position, which will include 3 days in the office at our Beaver, Pennsylvania location, and 2 days remote at your home office. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type/Expected Hours of Work This is a full-time position, Monday through Friday. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Functional Pathways is currently hiring at Vincentian Home in Pittsburgh, PA for a Full-time Rehabilitation Assistant. Why Choose Functional Pathways: At Functional Pathways, we offer a supportive family environment, ethical care, innovation, and a strong focus on values and customer service. Join us in making a positive impact on our residents' lives! Job Summary: Performs a wide range of administrative, tech and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects and assisting with tech related duties. Education: High school education with other applicable training and experience preferred. Clinical Experience: Prior experience as a clerical assistant or support tech in a medical related field is preferred. Computer knowledge and experience is required. #HP1

Basic Qualifications Bachelor's degree in Computer Science, a related field or equivalent experience is required plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience. CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position Put your systems administration skills and talent to the ultimate test. At General Dynamics Mission Systems, we create the technologies, products and services that help our service members, intelligence analysts and first responders keep our nation safe. The work we do is so advanced our teams often redefine what's possible for the world. If you want to be a leader with the company that delivers smart solutions for our nation's challenges, this is your opportunity. We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers' missions in cyber, RF, undersea, interstellar and everything in between. As a Systems Administration Specialist (Adv Sys Admin), you'll be involved with our client's decision-making process by serving as a front-line interface to users with technical issues and conducting systems analysis and development to keep systems current with changing technologies. Your duties may include installing new software, troubleshooting, granting permissions to applications and training users. You'll also be responsible for the day-to-day support of server services by performing server administration for physical and virtual server operating systems and configuring, maintaining and troubleshooting of physical and virtual hardware and network related interfaces on servers. We'll rely on you to perform, maintain, troubleshoot and conduct a complete analysis of alerts; create scripts to automate repetitive processes; and work with customers to identify, isolate, and resolve problems with servers that are affecting other services. What you'll experience: Technologies that aren't just top-notch, they're often top-secret A team of bold thinkers committed to exploring what's next Opportunities to gain new knowledge - as it's discovered What you bring to the table: Enhanced troubleshooting skills within the server OS as well as both networking and storage technologies Broad understanding of the interrelationships within the IT environment with focus on server and services Advanced understanding of Windows/Linux server based operating systems Enhanced troubleshooting skills within the Linux server OS as well as both networking and storage technologies Working knowledge to create and run scripts to automate repetitive process Experience with deploying and maintaining RedHat Linux/CentOS Client/Server environments Experience with implementing Windows and Linux security controls to maintain system compliance Experience with deploying and maintaining Windows and Linux Client/Server environments Familiarity with compliance controls: STIGs (Security Technical Implementation Guides), RMF (Risk Management Framework), DFARS (Defense Federal Acquisition Regulation Supplement), NIST SP 800-171, Cybersecurity Maturity Model Certification (CMMC) Experience installing, configuring, and writing ansible playbooks for automation supporting infrastructure production and development environments Experience managing virtual machine with VMware vSphere and related technologies Experience with Network Administration Expertise with CISCO/Juniper Routers, Switches, WAN Protocols (EIGRP), QOS, LAN and Data Center Protocols (Spanning -Tree, Fabric-enabled technologies, VoIP to support Data, Voice and Video) Expertise in routing protocols, TCP/IP protocols, security requirements and network communications. Basic Cisco switching CLI experience CentOS and/or Red Hat Enterprise Linux experience Working knowledge of physical and virtual server support Working knowledge of Linux Administation Working knowledge of access, permissions and security that gives the clients the access to the data they need to perform their daily activities Working knowledge of Network Administration Technologies include but not limited to: Microsoft Windows Server Microsoft Windows 10/11 Active Directory RedHat Enterprise Linux Cisco/Juniper networking VMWare ESXi STIG Checklists STIG Compliance Checker Tool What sets you apart: Team player who thrives in collaborative environments and revels in team success Broad understanding of the interrelationships within the IT environment with focus on server and services Senior level knowledge of physical and virtual server support Senior level knowledge of access, permissions and security that gives the clients the access to the data they need to perform their daily activities NOTE: This position is 100% on-site in Canonsburg, PA Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $103,917.00 - USD $112,442.00 /Yr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

CMS At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. ZOLL Cardiac Management Solutions offers a unique portfolio of novel technologies designed to deliver better insights and better outcomes. On any given day, clinicians utilize these ZOLL products for tens of thousands of cardiac patients around the world: LifeVest, the world's first wearable defibrillator, has been trusted to protect more than 1M patients at risk of sudden cardiac death. HFMS (Heart Failure Management system) is a non-invasive, patch-based device that monitors pulmonary fluid levels and has been shown to reduce heart failure readmissions rates by 38 percent. TherOx Super Saturated Oxygen (SSO2) Therapy is the first FDA-approved therapy since the stent 20+ years ago to reduce infarct size in patients with the most severe heart attacks. Heart disease is the leading cause of death for both men and women in the U.S. At ZOLL, your work will help to ensure cardiac patients get the life-saving therapy they need. ZOLL has been Pittsburgh's Manufacturer of the Year, one of Western PA's Healthiest Employers, and even one of Pittsburgh's Coolest Offices. But it's our unique opportunity to impact people's lives that makes ZOLL the ideal place to build your career. Work Shift - Earliest Start Time - 9:30 am EST (9:30 am - 6:00 pm) Job Summary The VA Specialist is an integral member of the reimbursement team and has primary responsibility for the timely handling of new medical orders from Veterans Administration Medical Centers, hospitals and physician offices. This individual is responsible for front-end functions of the order fulfillment process as well as order processing. Individual will work with Veterans Administrations Medical Centers, Hospitals, and outpatient physician offices in reviewing medical orders and clinical documentation to determine benefit and clinical eligibility for the LifeVest. Individual is responsible for creating and maintaining relationships with Veteran Administration Medical Centers, sales reps, and other internal departments. Essential Functions Creation of patient record Verification of benefits Obtain necessary documentation (medical order, clinical notes, testing) when appropriate Identify qualifying diagnosis based on payer requirements Contact National Notification line or local VA Medical Centers to confirm authorizations Communicate Purchase Order requirements to sales field Obtain initial & reoccurring purchase orders from VA Medical Centers Work resolve, and confirm intake orders Process Credit Cards for purchase orders issued by the VA Medical Center Complete Change of Benefits as needed from 3rd party payers to VAMC payer or VAMC payer to Other Health Insurance when applicable Execute timely follow up on all assigned tasks Review and complete assigned fax documents for timely credit card processing Maintain a score of at least Meets Expectations on monthly scorecard Contact customers, VA Medical Centers, and sales representatives to relay and/or obtain insurance information and/or additional documentation to assist with seeking reimbursement and coordination of benefits Work closely with Coordination of Patient administration and Territory Managers Required/Preferred Education and Experience High School Diploma or equivalent required Associate's Degree in nursing, business, or other related field preferred Bachelor's Degree in nursing, business, or other related field preferred 1+ year working with the Veterans Administration preferred preferred 3+ Years' experience in the following: insurance verification and end to end processing of an order including billing of the account required Knowledge, Skills and Abilities Superior communication; both verbal and written Strong customer service skills and attention to detail Proficiency in navigating several software systems concurrently Aptitude to handle multiple tasks simultaneously under strict deadlines Superior organizational and time management skills Ability to communicate policy information in a clear and detailed manner Proficiency with MS Office Suite Attention to detail Ability to work under limited supervision with the ability to use independent judgement Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives. #LI-KH1 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

University of Pittsburgh Physicians Department of Orthopaedic Surgery is hiring a full-time Administrative Assistant Associate to join their Total Joint Division in Shadyside! This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings, weekends, or holidays! Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff member. * High School diploma or equivalent. * Up to one year administrative experience preferred. * Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products * Knowledge of business processes and procedures * Ability to use basic reasoning skills Licensure, Certifications, and Clearances: * Act 31 Child Abuse Reporting with renewal * Act 33 with renewal * Act 34 with renewal * Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver’s license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

CMS At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. ZOLL Cardiac Management Solutions offers a unique portfolio of novel technologies designed to deliver better insights and better outcomes. On any given day, clinicians utilize these ZOLL products for tens of thousands of cardiac patients around the world: * LifeVest, the world's first wearable defibrillator, has been trusted to protect more than 1M patients at risk of sudden cardiac death. * HFMS (Heart Failure Management system) is a non-invasive, patch-based device that monitors pulmonary fluid levels and has been shown to reduce heart failure readmissions rates by 38 percent. * TherOx Super Saturated Oxygen (SSO2) Therapy is the first FDA-approved therapy since the stent 20+ years ago to reduce infarct size in patients with the most severe heart attacks. Heart disease is the leading cause of death for both men and women in the U.S. At ZOLL, your work will help to ensure cardiac patients get the life-saving therapy they need. ZOLL has been Pittsburgh's Manufacturer of the Year, one of Western PA's Healthiest Employers, and even one of Pittsburgh's Coolest Offices. But it's our unique opportunity to impact people's lives that makes ZOLL the ideal place to build your career. Work Shift - Earliest Start Time - 9:30 am EST (9:30 am - 6:00 pm) Job Summary The VA Specialist is an integral member of the reimbursement team and has primary responsibility for the timely handling of new medical orders from Veterans Administration Medical Centers, hospitals and physician offices. This individual is responsible for front-end functions of the order fulfillment process as well as order processing. Individual will work with Veterans Administrations Medical Centers, Hospitals, and outpatient physician offices in reviewing medical orders and clinical documentation to determine benefit and clinical eligibility for the LifeVest. Individual is responsible for creating and maintaining relationships with Veteran Administration Medical Centers, sales reps, and other internal departments. Essential Functions * Creation of patient record * Verification of benefits * Obtain necessary documentation (medical order, clinical notes, testing) when appropriate * Identify qualifying diagnosis based on payer requirements * Contact National Notification line or local VA Medical Centers to confirm authorizations * Communicate Purchase Order requirements to sales field * Obtain initial & reoccurring purchase orders from VA Medical Centers * Work resolve, and confirm intake orders * Process Credit Cards for purchase orders issued by the VA Medical Center * Complete Change of Benefits as needed from 3rd party payers to VAMC payer or VAMC payer to Other Health Insurance when applicable * Execute timely follow up on all assigned tasks * Review and complete assigned fax documents for timely credit card processing * Maintain a score of at least Meets Expectations on monthly scorecard * Contact customers, VA Medical Centers, and sales representatives to relay and/or obtain insurance information and/or additional documentation to assist with seeking reimbursement and coordination of benefits * Work closely with Coordination of Patient administration and Territory Managers Required/Preferred Education and Experience * High School Diploma or equivalent required * Associate's Degree in nursing, business, or other related field preferred * Bachelor's Degree in nursing, business, or other related field preferred * 1+ year working with the Veterans Administration preferred preferred * 3+ Years' experience in the following: insurance verification and end to end processing of an order including billing of the account required Knowledge, Skills and Abilities * Superior communication; both verbal and written * Strong customer service skills and attention to detail * Proficiency in navigating several software systems concurrently * Aptitude to handle multiple tasks simultaneously under strict deadlines * Superior organizational and time management skills * Ability to communicate policy information in a clear and detailed manner * Proficiency with MS Office Suite * Attention to detail * Ability to work under limited supervision with the ability to use independent judgement Physical Demands * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Working Conditions * The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The noise level in the work environment is usually quiet. ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives. #LI-KH1 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Details Washington, PA Part TimeDESCRIPTION Comprehensive Benefits Package • Tuition Discounts • Career Advancement THE CARE CENTER, INC. Part-Time in our Washington, PA Location Requires afternoon/evening shifts until 7:30pm OVERALL FUNCTION: Provide personal administrative support to management and the agency through conducting and organizing administrative duties and activities including facilitating communications within the office. In addition, will develop and implement procedures to optimize, expedite, and manage the flow of technical work through the office, routinely using specialized professional terminology and administrative procedures. Serves as sole office staff person for field office, or the lead office staff person providing primary operations support for multiple components of an agency, or a corporate-wide fee-for -service. Creates and edits documents which are necessary for successfully completing assignments, primarily responsible for the overall accuracy of the document and initiation of related processes and procedures. Serves as a program/agency liaison with internal and external contact and is responsible for explanation of program/agency services and what is required to render services and direct the individual group to the appropriate resources. Must have a minimum of five years' experience or three years' experience as a Secretary 1 or the equivalent combination of skills, experience & education maybe considered at the discretion of the Agency. Demonstrated ability and skill using computer software and word processing equipment. Demonstrated knowledge of elementary accounting procedures and terminology. Excellent communication, customer service and relationship-building skills. Must be well organized, detail orientated, and have excellent time management skills. Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services and FBI Fingerprint Clearances. Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program. Manage and order office supplies. Other duties as required. Adheres to all policies, laws, regulations and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures. QUALIFICATIONS Must have a minimum of five years' experience or three years' experience as a Secretary 1 or the equivalent combination of skills, experience & education maybe considered at the discretion of the Agency. Demonstrated ability and skill using computer software and word processing equipment. Demonstrated knowledge of elementary accounting procedures and terminology. Excellent communication, customer service and relationship-building skills. Must be well organized, detail orientated, and have excellent time management skills. Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services and FBI Fingerprint Clearances. AVAILABLE BENEFITS: Medical and dental benefits for eligible employees. Retirement plan with potential for agency match. Tuition discounts with partnering colleges and universities. Career advancement opportunities. Generous time off for eligible employees. Be an SPHS Hero! EQUAL OPPORTUNITY EMPLOYER

Job Description ALLIANCE FOR INFANTS & TODDLERS, INC ADMINISTRATIVE SUPPORT SPECIALIST/SECRETARY II JOB DEFINITION This is an administrative support position. Position requires excellent communication skills. This individual will have a working knowledge of Microsoft Office Products, and standard office equipment. RESPONSIBILITES Front Desk Activities Operate phone system including receiving, transferring, and placing calls. Track incoming initial referrals daily for intake and maintain a high level of confidentiality for all calls. Greeting visitors and accepting deliveries, and making service calls for office equipment as needed. Clerical MIS Support- assist with duties as required. Perform various secretarial duties such as addressing envelopes and creating labels. Responsible for maintaining a calendar for the reservation of meeting rooms. Updating employee contact files, which includes reporting any additions or corrections to the phone system to IT staff. Changing all necessary documents to include new employees. Responsible for training new employees on the operation of their phone and the voice mail system. Ordering Supplies, keeping inventory of supplies, and maintain the purchase order database. Point person for incoming faxes and distribution to appropriate staff. Participate in the Safety Committee and maintain a daily attendance checklist to have available in the event of a Fire Drill or emergency. Entering Documents from providers into our internal database. Assist with mailing duties as needed, such as posting and distributing. E. Communication Understands and uses standard office procedures, practices, conduct and actions necessary to maintain good working relationships; including creating a repour with our sister corporations. Courteously assists individuals by providing information to all staff. Uses correct English grammar, spelling, and punctuation appropriately in all written materials. Composes informal correspondence to reply to requests or questions in the workplace. PERFORMS RELATED WORK AS REQUIRED QUALIFCATIONS High school diploma or equivalency required and two years of experience in administrative office setting. Associates degree preferred. Powered by JazzHR 9lQfQ5tFdc

Job Description Goodwill of Southwestern Pennsylvania is a nonprofit organization that funds job training, education, and other community programs by selling donated clothing and household items in Goodwill stores and online. We offer life-changing work on a mission-minded team. We are 1,000 working as one and each of us is essential to helping our community thrive. For three years running, Goodwill has been named to Forbes’ list of America’s “Most Inspiring Companies”. We offer a wide range of career opportunities ranging from entry-level to management in retail, human services, and administrative fields. Learn more about working at Goodwill. You can help. We can show you how. POSITION SUMMARY: The Administrative Support Specialist is responsible for assisting with the data entry and data conversion of existing client record data. This position is responsible for manually inputting data from paper or electronic records into a standardized database and digital filling system. This position will maintain data integrity, compile employer information and maintaining the portions of the database necessary to track program data. This position will provide administrative and program management support to Adult Workforce Programming Department as per contractually required. . Essential duties include, but are not limited to: Process and complete required data entry in the approved system of record (CWDS) from referral to termination including activity changes, placement reports etc. as required. Follow security and confidentiality processes and procedures including collection, storage, transfer of data, and encryption of data as needed. Retrieve and print reports from CWDS, ECIS and other systems as requested and/or required Complete all required paperwork and forms for Department of Human Services (DHS) necessary for enrollment, termination, and program compliance. Assist in evaluation and data integrity processes as determined by the agency and funder organizations. Travel Required: Yes, some local travel may be required. External Hiring Range: $17.33-$18.81 Schedule: Monday through Friday (8:00 a.m. – 4:00 p.m.) schedule can vary depending on department needs. QUALIFICATIONS: High school diploma or equivalent AND 2 years of experience required. Required Experience : Experience with data entry into and extraction of data from multiple databases; database maintenance . REQUIRED CLEARANCES, LICENSES, AND CERTIFICATIONS: Candidates are expected to provide current valid clearances (Child Abuse Clearance, FBI Fingerprints Clearance, and PATCH) prior to first day of employment.

A leading service and design-build HVACR contractor in the Pittsburgh area is looking to hire an organized, timely, and respectful Front Desk Office Administrative Assistant. Successful candidate will ensure the efficient day-to-day operation of the office, and support the work of management and other staff and perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Job Description Primary Duties and Responsibilities Reception •Answer general phone inquiries using a professional and courteous manner •Direct phone inquires to the appropriate staff members •Reply to general information requests with the accurate information •Greet clients/suppliers/visitors to the organization in a professional and friendly manner Office administration •Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents •Sort incoming mail, faxes, and courier deliveries for distribution •Prepare and send outgoing faxes, mail, and courier parcels •Forward incoming general e-mails to the appropriate staff member •Forward voice mail from the general mailbox to the appropriate staff member •Purchase, receive and store the office supplies ensuring that basic supplies are always available •Code and file material according to the established procedures •Update and ensure the accuracy of the organization's databases •Back-up electronic files using proper procedures •Provide secretarial and administrative support to management and other staff •Make travel, meeting and other arrangements for staff •Coordinate the maintenance of office equipment Assist with financial management •Use computer software to prepare invoices •Code and file financial material according to established records management procedures •Process accounts payable ensuring timeliness and accuracy of information •Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup •Administer petty cash according to established procedures •Month end duties as required Provide Management/Meeting support •Prepare meeting agendas and supporting material for distribution •Ensure the timely distribution of material •Support management with meeting, travel and other arrangements •Draft minutes of meetings for review •Create action list for management staff from meetings Qualifications Qualifications Education/Experience •Associates or technical school degree minimum or commensurate professional experience •Bachelor's degree preferred •1-3 years in an office setting Knowledge, skills and abilities Proficiency in the use of computer programs for: •Word processing •Databases •Spreadsheets •Bookkeeping •E-mail •Internet Proficiency in the use of office equipment: •Computer •Voice messaging systems •Fax •Photo copier Personal characteristics Demonstrated competence in some or all of the following: • Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization. • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. • Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. • Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. • Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work may be performed inside the office, where the noise level is usually quiet to moderate, or in the warehouse, where the noise level can be moderate to very loud. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, handle objects, keyboards or controls, and reach with hand and arms. The employee frequently is required to stand and sit. The employee is required to walk, stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. Additional Information An Equal Opportunity/Affirmative Action Employer.

Whether you're looking for a collaborative team setting, a career path that can lead to leadership, an excellent work-life balance, or experience with an industry leader, our Administrative Assistant opportunities offer many ways for you to get involved! In this vital front-line role, you'll be the first point of contact for patients-both in person and over the phone-providing a warm welcome and helping to coordinate care for a team of six dedicated physicians at our Radiation Oncology department at Shadyside Hospital. Your responsibilities will include scheduling appointments, managing inbound calls, and ensuring a smooth and supportive experience for every patient you assist. Schedule: Monday through Friday, 6:30 AM - 3:00 PM No evenings, weekends, or holidays required! If you're looking for a fulfilling opportunity in a collaborative and mission-driven environment, we'd love to hear from you. Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff member. * High School diploma or equivalent. * Up to one year administrative experience in a medical office or healthcare setting preferred. * Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software * Ability to use applicable MS Suite products * Knowledge of business processes and procedures * Ability to use basic reasoning skills Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

ALLIANCE FOR INFANTS & TODDLERS, INC ADMINISTRATIVE SUPPORT SPECIALIST/SECRETARY II JOB DEFINITION This is an administrative support position. Position requires excellent communication skills. This individual will have a working knowledge of Microsoft Office Products, and standard office equipment. RESPONSIBILITES Front Desk Activities Operate phone system including receiving, transferring, and placing calls. Track incoming initial referrals daily for intake and maintain a high level of confidentiality for all calls. Greeting visitors and accepting deliveries, and making service calls for office equipment as needed. Clerical MIS Support- assist with duties as required. Perform various secretarial duties such as addressing envelopes and creating labels. Responsible for maintaining a calendar for the reservation of meeting rooms. Updating employee contact files, which includes reporting any additions or corrections to the phone system to IT staff. Changing all necessary documents to include new employees. Responsible for training new employees on the operation of their phone and the voice mail system. Ordering Supplies, keeping inventory of supplies, and maintain the purchase order database. Point person for incoming faxes and distribution to appropriate staff. Participate in the Safety Committee and maintain a daily attendance checklist to have available in the event of a Fire Drill or emergency. Entering Documents from providers into our internal database. Assist with mailing duties as needed, such as posting and distributing. E. Communication Understands and uses standard office procedures, practices, conduct and actions necessary to maintain good working relationships; including creating a repour with our sister corporations. Courteously assists individuals by providing information to all staff. Uses correct English grammar, spelling, and punctuation appropriately in all written materials. Composes informal correspondence to reply to requests or questions in the workplace. PERFORMS RELATED WORK AS REQUIRED QUALIFCATIONS High school diploma or equivalency required and two years of experience in administrative office setting. Associates degree preferred.

Job Details Greensburg, PA Part TimeDescription Comprehensive Benefits Package • Tuition Discounts • Career Advancement SOUTHWEST BEHAVIORAL CARE, Inc. Part-Time Position Greensburg, PA Location Day and Evening Shifts-depending on the need Overall Function: Performs a variety of office tasks and a wide range of support procedures and functions required agency and/or program for successful operations and the expeditious delivery of quality services. Conducts successful task and/or assignment completion, including emergency situations, within established procedures and protocols. Responsible for processing information, processing mathematical computations and/or data input, and the satisfactory completion of appropriate output, documents, information, reports, and the like. Maintains appropriate and assigned communications with all levels of staff, vendors, health care providers and institutions, clients, and their family, etc. Transcribes dictation for medical staff. Screen's visitors and phone calls for program and office staff. Ensures the accuracy, format, grammar, completeness, and consistency of information processed. Maintains and processes records, client information, forms, supply and equipment requisitions, payment, and billing information. Adheres to all policies, laws, regulations and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures. Qualifications Demonstrated ability and skill using computer software and word processing equipment. Demonstrated knowledge of elementary accounting procedures and terminology. Excellent communication, customer service and relationship-building skills. Must be well organized, detail orientated, and have excellent time management skills. Ability to sit for long periods of time during the workday. Ability to operate a keyboard and a multi-line telephone simultaneously with a high degree of accuracy. Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services and FBI Fingerprint Clearances. Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program. AVAILABLE BENEFITS: Medical and dental benefits for eligible employees. Retirement plan with potential for agency match. Tuition discounts with partnering colleges and universities. Career advancement opportunities. Generous time off for eligible employees. Be an SPHS Hero! EQUAL OPPORTUNITY EMPLOYER

GENERAL FUNCTION: The Finance and Administrative Associate is responsible for providing essential support in financial management, office administration, and operational processes to ensure the organization’s programs and initiatives continue at pace. MAJOR DUTIES AND RESPONSIBILITIES Assists in administering federal/state grant programs and forgivable loans currently underway including monthly, quarterly, and annual progress and finance report requirements Maintains project documentation and prepares records in preparation of the organization’s annual financial audit Acts as liaison with external vendors, suppliers, and auditors as needed Serves as point of contact for general inquiries to the organization Reviews invoices to determine accuracy, work performed aligns with services agreed upon, and processes said invoices for payment Supports compliance and human resources processes Creates and generates ad hoc financial reports for Executive Director Maintains the confidentiality of BDC related activities. Performs duties in a professional manner, consistent with current government regulations. Each employee is responsible for maintaining a high degree of professionalism to all stakeholders including but not limited to clients, vendors, public officials, visitors, fellow employees, and telephone callers. Each employee has a fundamental responsibility to maintain an environment free of safety hazards in order to maintain a safe working environment for themselves and coworkers, as well as visitors. These responsibilities lie in attending all mandatory training and testing, utilizing safe working techniques, and taking responsibility for detecting and reporting all unsafe conditions. Additionally, employees are responsible to maintain an understanding consistent with training on all procedures related to overall safety, fire safety, and applicable state and federal regulations. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job‑related tasks other than those specifically presented in this description. COMMUNICATIONS WITH OTHERS INTERNAL - Frequent contact with Executive Director and BDC staff. EXTERNAL - Regular contact with vendors regarding invoices; with banks regarding checking accounts and balances, and with consulting agencies regarding benchmarking information and audit preparation. SPECIFICATIONS KNOWLEDGE AND ABILITY · Strong technical knowledge and experience in Microsoft Office Suite · Strong verbal and written communication skills · Strong critical thinking skills · Excellent time management and multi-tasking skills · Working knowledge of Intuit QuickBooks Online or similar accounting software EXPERIENCE · Bachelor’s degree in accounting, Finance, Accounting, Business Management or similar. · A minimum of 2-3 years of accounting experience.

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant, Senior to support their Women's Health team at Magee Women's Hospital! The Administrative Assistant, Senior is primarily responsible for administrative functions that support multiple divisions within the department, including Outlook calendar management, meeting coordination, service and call schedule coordination, administrative support for faculty recruitment and onboarding, completing faculty expense submission, and administrative tasks to support clinical operations. This position will work Monday through Friday, 7:30am to 4:00pm, with no evenings, weekends, or holidays! Previous experience as an administrative assistant, executive assistant, secretary, or similar administrative support roles is required. Administrative support experience in a healthcare setting is a plus. Responsibilities: * Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas). * Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events). * Plans conferences for department and department head. * Under general direction, provides varied administrative support to a department or group of professionals. * May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements. * Develops reports for executive or department. Analyzes complex information requests and determines complex trends. * Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. High school diploma or equivalent.5 years experience in an increasingly responsible administrative support role. Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Job Details Greensburg, PA Full TimeDescription Comprehensive Benefits Package • Tuition Discounts • Career Advancement SOUTHWEST BEHAVIORAL CARE, Inc. Full-Time Position Greensburg, PA Location Day and Evening Shifts-depending on the need Overall Function: Performs a variety of office tasks and a wide range of support procedures and functions required agency and/or program for successful operations and the expeditious delivery of quality services. Conducts successful task and/or assignment completion, including emergency situations, within established procedures and protocols. Responsible for processing information, processing mathematical computations and/or data input, and the satisfactory completion of appropriate output, documents, information, reports, and the like. Maintains appropriate and assigned communications with all levels of staff, vendors, health care providers and institutions, clients, and their family, etc. Transcribes dictation for medical staff. Screen's visitors and phone calls for program and office staff. Ensures the accuracy, format, grammar, completeness, and consistency of information processed. Maintains and processes records, client information, forms, supply and equipment requisitions, payment, and billing information. Adheres to all policies, laws, regulations and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures. Qualifications Demonstrated ability and skill using computer software and word processing equipment. Demonstrated knowledge of elementary accounting procedures and terminology. Excellent communication, customer service and relationship-building skills. Must be well organized, detail orientated, and have excellent time management skills. Ability to sit for long periods of time during the workday. Ability to operate a keyboard and a multi-line telephone simultaneously with a high degree of accuracy. Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services and FBI Fingerprint Clearances. Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program. AVAILABLE BENEFITS: Medical and dental benefits for eligible employees. Retirement plan with potential for agency match. Tuition discounts with partnering colleges and universities. Career advancement opportunities. Generous time off for eligible employees. Be an SPHS Hero! EQUAL OPPORTUNITY EMPLOYER