Administrative Associate jobs in Palo Alto, CA

Title: Administrative Support Specialist Client: Large Health System client of Medasource Contract: 3 month Contract to Hire, M-F (40 hours/week) Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

Litigation Secretary Ranking: AmLaw100 Onsite Logistics: Hybrid Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $105,000 + OT and Bonus Job Description: Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required

We are seeking a dedicated and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys handling complex civil litigation matters. The ideal candidate will be ready to contribute immediately and thrive in a fast-paced litigation legal environment. Offering a large full service environment, growing team, and looking for a team player who isn't afraid to be hands on with a leader mentality! If this is you, please apply directly! Key Responsibilities: Draft, format, and proofread legal documents including pleadings, discovery, and motions. File documents with state and federal courts, including e-filing and service of process. Maintain and organize case files using document management systems. Coordinate attorney calendars, schedule depositions, hearings, and meetings. Prepare trial binders and manage exhibits. Handle time entry, billing, and expense reports. Communicate with clients, court personnel, and opposing counsel. Provide general administrative support to attorneys. 3+ years of experience as a litigation legal secretary, specifically in civil litigation. Proven track record supporting attorneys in a high-volume caseload environment. Familiarity with California court rules and procedures. Experience with trial preparation and document production. If you are interested in applying, please apply today with your updated resume for immediate consideration! Desired Skills and Experience Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal software (e.g., iManage, Intapp, Litera). Strong organizational and time management skills. Excellent written and verbal communication. High attention to detail and accuracy. Ability to work independently and collaboratively under tight deadlines. Professional demeanor and client service orientation. 3+ years of experience as a litigation legal secretary, specifically in civil litigation. Proven track record supporting attorneys in a high-volume caseload environment. Familiarity with California court rules and procedures. Experience with trial preparation and document production. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Please Note - Need to work at 4 different offices - Oakland, CA, San Ramon, CA, Concord, CA and Sacramento, CA - 3 days onsite - 2 days remote every week Onsite work will be split as one day each between the above mentioned all 4 locations. Considering only candidates who can work from above locations every week. We need someone who has rich experience as Admin Assistant supporting VP and C level people in large corporations. 1 Year contract - extendable Hourly pay is depending on experience - $40/hour to $50/hour Admin Asst to help support the 4+ senior executives. The assignment would be one year, must work in the Sacramento and East Bay area, hybrid work (required 3 days in the office most weeks). Responsibilities typically include many or all of the following: · Calendaring, Scheduling & Meeting Logistics: Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings. · Written & Oral Correspondence: Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). May monitor, sort and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response. · Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status. · Documentation, Records Management & Filing: Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials. Process, distribute mail. · May assist or coordinate maintaining information on intranet site. Maintain a records management system, including efficient filing system, document storage. · Coordinate Travel & Events: Handle all travel related aspects for individuals and groups. Arranging conference facilities, catering. Managing logistics for travel, group and events arrangements. Create detailed itineraries. · Audit/monitor for adherence to corporate travel guidelines. · Office Supplies & Equipment Ordering: Order & maintain an inventory of items required. Order new equipment or schedule, service / maintenance. Order supplies. · Prepare Invoices, Purchase Orders, Expense Reports, Budgets: Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and reconciliation of statements. May monitor department budgets, costs. May monitor adherence to expense report policy. May include credit card administration. May maintain subscriptions, memberships. May process check & wire transfer requests. May prepare and distribute invoices, request payment. · HR, Safety, Compliance Training, Building & Asset Related Tasks: Handle HR related administrative tasks including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Order LAN ID and assets for new hires. Monitor & track staff participation in required training, reading or action including safety and compliance. Complete building services requests. May coordinate office space planning. Handle all aspects of new employee onboarding. · Create Presentations: Create, assemble, modify, proofread presentations, spreadsheets, reports. · Create Reports & Track Metrics: Manage data, metrics tracking and reporting, report creation and execution. · Backup Other Administrative Assistants: Backup and support to other Executive Assistants as required. · Reports to and assists Directors: Understands and supports the single complex company-wide function or the complex multiple business functions reporting into the Directors · Travel and event planning: arrangements are often for multiple employees, with logistical complexities that may include coordinated ground transportation, conferencing facilities and equipment. · Meeting or conference management: arrangements on occasion include hotel or other conference facilities for large groups, with logistical complexities that may include coordinating and planning for multiple speakers and site related logistics and preparation. · Schedule meetings for internal groups of employees. Resolve some competing priorities and scheduling conflicts by evaluating and judging business needs and priorities, working with other Executive and Sr. Executive Assistants as well as with business leaders, others across the company and outside agencies. · Often works proactively, anticipating needs, coordinating additional administrative support. · Expense Management: Monitor expenses for adherence to company policies and procedures, create and submit expense reports. · Space Planning: May be involved in space planning, business office equipment evaluation and procurement. · Other administrative duties as assigned Job Type: Contract Pay: $40.00 - $50.00 per hour Schedule: 8 hour shift Monday to Friday Morning shift Ability to Commute: Oakland, CA (Required) Work Location: In person

Client: Judicial Council of California Experience Required: Bachelor's degree with 6+ years of administrative experience, preferably in the public sector Employment Type: W2 Position Summary: The Judicial Council of California is seeking a qualified Administrative Assistant IV to provide high-level administrative support to the Center for Judicial Education and Research (CJER). The ideal candidate will be a detail-oriented, proactive professional with significant experience supporting senior management and handling complex administrative responsibilities in a structured organizational environment. Key Responsibilities: Provide comprehensive administrative support, including scheduling, correspondence, document preparation, and project tracking Support executive-level staff with daily tasks, calendar coordination, and follow-up Manage and coordinate complex travel arrangements and itineraries Maintain and update databases, spreadsheets, and electronic filing systems Assist in project and program oversight, ensuring timely and efficient completion with minimal supervision Prepare reports, charts, and forms using advanced Microsoft Office tools Perform other duties as assigned based on the needs of the department Minimum Qualifications: Bachelor's degree with 6+ years of relevant administrative experience, preferably in the public sector Alternatively, an Associate's degree and 1+ year of administrative support experience in areas such as accounting, writing/editing, databases, or executive support Additional directly related education or experience may be substituted on a year-for-year basis Required Knowledge, Skills, and Abilities: Advanced proficiency in Microsoft Office Suite, including: Mail merge Excel formulas Creation of charts and forms Strong understanding of organizational protocols and reporting structures Experience supporting high-level executives and coordinating internal workflows Excellent communication, time management, and multitasking abilities Ability to oversee and execute complex projects independently with minimal direction Strong problem-solving and organizational skills

Job Description: Administrative/Facilities Coordinator Contract: 6+ months Pay: $25-29/hr Schedule: Monday - Friday 7:30am-4:30pm Are you a high-energy, proactive multitasker who thrives in a dynamic environment? Do you enjoy being hands-on and take pride in maintaining a clean, organized, and efficient workspace? If that sounds like you, we're excited to invite you to join our San Francisco HUB as a Facilities Specialist! Role Overview In this dual role, the Facilities Coordinator will manage and handle various facilities-related responsibilities while actively performing porter duties. This position is ideal for someone who excels in both strategic thinking and hands-on execution, seamlessly balancing periods of high-paced activity and quieter times with a ‘roll-up-your-sleeves' attitude. Key Responsibilities Facilities Management: Oversee the daily operations of the facility to ensure cleanliness, organization, and functionality. Proactively manage maintenance needs, address repairs, and liaise with vendors and service providers as needed. Monitor building systems and supplies, ensuring stock levels of cleaning materials and other essentials. Porter Duties: Perform routine cleaning tasks such as general upkeep of shared spaces. Set up and break down spaces for events or meetings as required. Leadership and Team Engagement: Be the go-to person for all on-site operational requirements and provide support where needed. Lead by example by demonstrating a strong work ethic and problem-solving skills, encouraging a positive and efficient work atmosphere. Organize your time to focus on priority tasks while addressing unexpected facility and operational needs with agility. Flexible Workload Management: Balance duties effectively during both busy times (e.g., events) and quieter periods by tackling ongoing maintenance, inventory checks, or process improvements. Contribute ideas for optimizing facility operations and boosting efficiency during downtime. Ideal Candidate Qualities High-energy, dependable, and thrives in a dynamic, hands-on environment. Adept at multitasking and managing various responsibilities simultaneously. Can naturally transition between porter duties and higher-level facilities management tasks. Strong attention to detail and takes pride in maintaining a well-functioning environment. A "do-er" who is proactive, solutions-oriented, and self-motivated. Flexible and adaptable, comfortable working during busy and slower periods without losing focus, and able to lift up to 20 pounds.

: Doon Insights LLC is a technology-focused events company based out of Bonny Doon and Santa Cruz, CA dedicated to showcasing key technology trends and fostering a network of startups, investors, and corporate partners. We host about 10 seasonal, in-person events, in the Spring and Fall, that provide a platform for collaboration and innovation. We focus on several verticals, including AgTech, FoodTech, EnergyTech, LegalTech, and MobilityTech. Working at Doon Insights is a premier opportunity to learn about and engage in the tech and startup ecosystems. Position Description: This is a part-time hybrid role for an Analyst and Administrative Assistant at Doon Insights. There is a possibility that this job could be converted to a full time position. On the research and analysis side, you would help our Managing Director evaluate startup companies and other potential speakers for our events. You would try to understand the underlying technology and its commercialization potential, help formulate the program for our events based on technology and market trends, and help draft program descriptions, proposals, websites and related materials. On the administrative support side, you would help manage customer relations and communications, utilizing clerical, email, IT/software skills, and assisting on-site during the events. You might be asked to help with email campaigns, our website and our CRM system. This role is primarily remote. You will be expected to attend all events in-person, about 5 in the Spring and 5 in the Fall. Much of the work occurs prior to our events during the winter and summer months. Qualifications: Engineering or science background, preferably a BS degree. Some experience working with technology or technology companies. Administrative Assistant and Executive Administrative Assistant skills Some experience working with startups is a plus. Proficient in phone & email etiquette and communication Proficient in in-person communication Excellent written and verbal communication skills Strong clerical skills; Attention to detail and organization Self-driven, passionate, and curious Ability to multitask and prioritize tasks Strong problem-solving abilities Proficient in Microsoft Office Suite and Teams Experience with CRMs is a plus

The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of the office. This role involves managing schedules, organizing files, handling correspondence, and supporting staff and management with day-to-day tasks and projects. Key Responsibilities: Answer and direct phone calls in a professional manner. Greet and assist visitors and clients. Schedule meetings and appointments and maintain calendars. Prepare and edit correspondence, reports, and presentations. Organize and maintain physical and digital filing systems. Order and manage office supplies and inventory. Handle incoming and outgoing mail and deliveries. Assist with data entry, document preparation, and basic bookkeeping tasks. Support various departments with administrative tasks as needed. Maintain a clean and organized office environment. Desired Skills and Experience Qualifications: High school diploma or equivalent required; associate or bachelor's degree preferred. Proven experience as an administrative assistant or in a related administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational, time-management, and multitasking skills. Strong written and verbal communication abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Discretion with confidential information. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Part-Time Administrative Assistant - Join a Boutique Financial Practice in Walnut Creek, CA! 🌟 Attain Wealth Protection, Inc. | $30/hour | | In-Office | 4 hrs/day Are you highly organized, detail-driven, and experienced in annuities and insurance? Looking for a flexible part-time role where your work truly makes an impact? Attain Wealth Protection, Inc. is seeking a Part-Time Administrative Assistant to join our growing team in beautiful Walnut Creek, CA. About Us At Attain Wealth Protection, we specialize in helping individuals and families prepare for a secure retirement. Through strategic annuity and insurance solutions, and monthly educational seminars, we offer a personalized experience that puts the client first. Our small but passionate team is committed to excellence and service - and we'd love to bring on someone who shares that mindset. What You'll Be Doing As our Administrative Assistant, you'll be the right hand to our advisor and help keep our client experience smooth and professional. Your day-to-day will include: Coordinating logistics for our monthly educational seminars and handling follow-ups Managing appointment scheduling and keeping the advisor's calendar on track Entering client data accurately and keeping everything neat and organized Assembling and prepping client files and presentation binders Reaching out to seminar attendees and prospects to book appointments Supporting office tasks using Microsoft Word, Outlook, and Excel Maintaining a friendly, professional, and confidential approach in all client interactions What We're Looking For Experience with annuities and retirement products is essential Proficient in Microsoft Word and comfortable with Excel and Outlook Strong attention to detail, great communication skills, and an organized mindset Prior experience supporting a financial advisor or insurance office is highly preferred Self-starter who can work efficiently and independently within a 4-hour/day schedule 🎯 If you're looking for meaningful work in a stable, people-focused environment - and want flexibility while still using your industry expertise - we'd love to hear from you. Apply now and help us continue providing top-tier service to those preparing for retirement with confidence.

📍 Now Hiring: Administrative Associate 2 📅 Duration: 3 Months | Hybrid Stanford University is seeking a skilled and detail-oriented Administrative Associate 2 to join our team on a short-term, 3-month assignment. This role offers the opportunity to contribute to a dynamic academic environment and support day-to-day operations with a focus on efficiency and accuracy. 💼 Key Responsibilities: ✅ Manage calendars and coordinate scheduling ✅ Arrange travel and handle reimbursements ✅ Support events and seminars with logistics and communication ✅ Draft and distribute reports, presentations, and official correspondence ✅ Process purchases and routine financial transactions ✅ Maintain office supplies and vendor coordination 🎯 Qualifications: ✔ 3+ years of administrative experience ✔ Proficiency in Microsoft Office and email tools ✔ Excellent communication, organization, and multitasking skills ✔ Strong attention to detail and professionalism ✔ Prior Stanford University experience preferred

Are you working in admin or clerical roles and want a long-term career upgrade? We help U.S. Citizens and GC holders transition into roles like Business Analyst or Project Coordinator through our paid training and job placement program. We provide: Instructor-led training Resume + interview prep Direct job marketing support Basic Requirements: Experience in admin, receptionist, or office assistant roles Good English communication & basic computer skills Open to training and job transition Must be U.S. Citizen or Green Card holder Note: This is a training-to-placement program. Fees apply. Salary listed reflects typical placement packages after successful program completion.

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Medical Office Associate ___________________________________________________ NOTE- THIS IS 100% ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099 *** Candidate must be authorized to work in USA without requiring sponsorship *** Position: Medical Office Associate (Job Id - 29030684) Location: Oakland CA 94609 Duration: 3 Months + Strong Possibility of Extension ______________________________________________________ Description: The purpose of this position is to provide secretarial and clerical support to a department. This position functions independently in carrying out standard and complex office procedures and relating to other physician offices, providers, and families. Act as primary contact between hospital personnel, employees, vendors, managers and administration. Minimum Education: High School Diploma, GED, or equivalent Minimum Experience: 2 years experience in Physician, Medical office or Hospital setting. Able to promote a constructive and positive atmosphere within the work area by demonstrating the ability to cooperate with and assist physicians and other staff. Able to remain flexible in staffing patterns and resolution of staffing conflicts; the ability to be a team player. The ability to use appropriate organizational skills in setting priorities for work. Technical Knowledge: Personal computer knowledge and skill preferably with Microsoft Office Minimum typing speed of 55 wpm ________________________________________________________________ Bhupesh Khurana Lead Technical Recruiter Email - ***************************** Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Bay Area Content Assistant (Entry-Level) Also known as: Community Content Creator, Junior Content Producer, Local Media Coordinator Love the Bay Area? Always discovering new restaurants, hidden gems, or headlines before your friends? Let's turn that curiosity into content. We're hiring an entry-level Content Assistant to help us spotlight everything that makes the Bay Area one of the most dynamic regions in the country-its people, neighborhoods, real estate, small businesses, events, and local culture. This role is ideal for someone who lives online, writes with personality, and is eager to grow in content, media, or real estate marketing. What You'll Do Research & Writing Find and research local stories-new businesses, upcoming developments, real estate trends, community events, and more Write scripts, captions, and written content for YouTube videos, TikToks, Instagram carousels, and more Use tools like ChatGPT, Gemini, and Google Suite to summarize research, brainstorm content ideas, and outline scripts Content Creation & Support Assist on location with property walkthroughs, lifestyle shoots, and neighborhood features Help plan, shoot, and organize visual content for our real estate and local media team Contribute to long-form YouTube content, local storytelling pieces, and property-focused videos Publishing & Engagement Schedule and publish content across Instagram, TikTok, YouTube, website blog, and Beehiv Monitor comments and messages, and help drive community engagement and replies Support content management, repurposing, and maintaining our digital content library You Might Be a Fit If You Are based in the Bay Area (Millbrae/SF Peninsula preferred; in-person shoots required) Write clearly, quickly, and with voice (you love a good hook and know how to keep it punchy) Are comfortable using or learning tools like ChatGPT, Gemini, Canva, Google Docs/Sheets Are self-starting, curious, and love sharing what's new and interesting Are organized and able to work within deadlines and content calendars Want experience in media, real estate, content marketing, or digital storytelling Bonus Points Comfortable being on camera (optional, but encouraged-we'd love to feature you) Familiar with CapCut, Final Cut, Premiere, or editing tools for IG/TikTok/YouTube Have experience managing your own social media, blog, newsletter, or online audience Position Details Location: Bay Area-based (in-person content days required) Type: Full-time Pay: Hourly, depending on experience (DOE) Let me know if you'd like this exported into a Google Doc, with a cover paragraph, or adjusted for part-time/contractor versions.

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Los Gatos, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CA seeking Physical Therapy Assistant: LTC/SNF We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #991615. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Join a company with an award-winning culture, based Belmont Celebrate your birthday with a paid day off. Win Weekly and Monthly gift vouchers to celebrate ‘core value winners!' This is a great opportunity for an A-Player who thrives in a busy environment, has a passion for superior customer care. Mon to Fri business hours. LET THE JOURNEY BEGIN As an Administration Officer, you will take on a variety of responsibilities including customer service, answering phones, and coordinating bookings and results for pre-employment medicals and assessments. As the first point of contact, your duties will include: Answering a wide variety of enquiries relating to new referrals and medical appointments. Liaising with stakeholders and clients via our online chat portal. Scheduling pre-employment assessments. Collating results from pre-employment assessments and liaising with KINNECT's medical team. Attending to inbound calls from a wide range of clients in an efficient and professional manner. The successful candidate will be required to work an 8-hour shift between 8am and 5pm with a 30-minute break at our Belmont Clinic location, must be flexible to work different hours on occasion. WHY YOU WILL LOVE THIS JOB One of our core values is helping people, and we know you share that passion, as a KINNECTer you will enjoy the following: Pay reviews based on value created, not length of time in the role. Opportunities for transfer to other locations across the country. Supportive Team Leaders to help you reach your potential. Opportunities to grow your career and skills in a diverse range of areas. A super friendly team! WHY YOU WILL LOVE WORKING AT KINNECT When you join KINNECT, your arrival will be celebrated with a welcome hamper and first-class perks including: Fortnightly incentives. Ability to purchase additional annual leave. Celebrating your birthday with a paid day off. Paid parental leave. Enjoy discounted health insurance. Weekly and monthly gift vouchers to celebrate ‘Core Values' winners. KINNECT social days, work anniversary celebrations, and regular events. HOW YOU WILL ADD VALUE With a proven track record of success in a customer-centric role, you bring additional talents and attributes such as: Problem-solving skills and the ability to apply your knowledge to different scenarios. Ability to work in a fast-paced, evolving environment and prioritise effectively. Excellent written and verbal communication skills and a high level of professionalism. Ability to work well within a team environment. READY TO APPLY? If this opportunity speaks to you, press apply now! We request that all applications are submitted through SEEK or our careers website. However, if you have any questions regarding the opportunity please feel free to reach out to team at *******************.au! This position is being sourced directly by KINNECT. We respectfully request no agency approaches.

Founder and Managing Partner of a venture fund backed by tier 1 investors is looking for an Executive Personal Assistant to holistically support him. This is an exciting opportunity to be an Exec's right hand and have a front seat to the inner workings of a unique VC that takes an operational role in their investments. In this role, you'll monitor the Executive's inbox to flag and act on threads related to documents and paperwork, manage travel arrangements, and keep him accountable to critical deadlines. You'll also provide personal support, including doctor appointments, gifting, household/office logistics, and coordinating events like private dinners. Someone proactive and scrappy, thrives on operational excellence, is comfortable with direct communication, and has no problem with personal support. This is a hybrid role, 2 days/week based in Palo Alto out of the Founder's home with an office setup. 120-150K+ DOE + benefits to come (you will sort this out), flexible PTO, and opportunity for discretionary bonus. Responsibilities: Monitor the Founder's inbox, flag key threads, draft emails, and ensure important communications are addressed. Keep financial records organized, track audits and tax deadlines, and coordinate with accountants, legal teams, and financial advisors. Plan and manage logistics for private dinners, networking events, and gatherings, ensuring smooth execution, guest arrangements, and vendor coordination. Act as a client-facing presence, facilitate connections with industry leaders, schedule meetings, and assist with outreach and networking efforts. Conduct research, provide meeting briefings, and support proactive outreach initiatives. Manage orders, coordinate deliveries of supplies and artwork, and oversee office maintenance. Handle creative personal projects, sourcing designers, and ensuring execution. Assist with personal tasks such as doctor's appointments, car registration and maintenance, health insurance, major purchases, gifting, etc. Support the Founder in optimizing daily efficiency and maintaining a high-performance lifestyle. Qualifications: Experience supporting a founder, executive, or high-growth leader preferred; startup or fast-paced environment experience is a plus. Strong ability to manage multiple tasks, balance high-level planning with detail-driven execution, and execute with precision. Trustworthy with confidential information and aligned with a high-integrity culture. A self-starter who anticipates needs, takes initiative, and solves problems independently. Skilled in gathering, synthesizing, and presenting information concisely, with experience in preparing reports and insights for decision-making. Personable, professional, and adept at engaging with high-level individuals while navigating diverse environments. Adaptable to a dynamic, informal work style and comfortable working with a direct, results-driven executive. Able to shift responsibilities as needed, handle a wide range of tasks, and work in a hybrid setup (two in-office days per week). *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Company DescriptionJobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Stanford University Job Description Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication. Department Information Stanford Medicine Office of Diversity in Medical Education (ODME) is committed to cultivating and sustaining an environment that fosters the development of diverse physician leaders who are committed to eliminating the nation's health inequities through patient care, education, research, and advocacy. Job Purpose ODME is seeking an Administrative Associate 2 (AA2) as an important member of the ODME Undergraduate Medical Education (UME) Pathway Programs team who contributes to efforts that increase diversity in the health professions by supporting programs, events, and activities that foster learning and development to address health inequities. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 will provide administrative and operational support to ODME UME Pathway Programs. This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site during the academic year and onsite during summer programming), subject to operational need. Core Duties This position supports pathway programs in the Office of Diversity in Medical Education (ODME-UME Pathways) and distributes social media promotional content generated by members of the ODME team. The AA2 independently generates a quarterly newsletter and annual report from content provided by the ODME Undergraduate Medical Education (UME) team. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 performs a range of duties in a fast-paced environment, including: Interacting virtually and in-person with faculty, administrators, community health partners, and other guests and visitors who participate in ODME summer and premedical pathway programs. Coordinates and staffs ODME UME Pathway program events, programs, and activities in collaboration with professional and student staff. Supporting operational and administrative tasks required for the successful development, administration, evaluation, and assessment of ODME UME pathway programs. Independently creating a quarterly ODME UME newsletter and annual report from content provided by the ODME UME team. Collates and organizes web-based and social media content describing premedical pathway programming. Assists in developing, editing, updating, and maintaining web content for ODME Pathway Programs. Assists in contingent staff hiring including human resources document generation and verification. Collects confidential documents to process Payroll, stipends, honoraria, fellowships, supply orders, and travel related to ODME pathway programs for paid staff and program participants. Uses a variety of platforms to respond to inquiries from internal and external community members (Slack, email, Asana, Messenger, Qualtrics, SlideRoom, acuity scheduling, Google, and other platforms). Establishes protocols for administrative support and processes. Provides administrative support leading up to, during, and concluding pathway programs. Provides in-person support for events and programming. Assists with event preparation including room setup, ordering and setting up catering. Operates and manages AV equipment as needed, re-setting and properly closing rooms following events. Orders, prepares; collates and distributes program supplies. Other duties as assigned. Education & Experience (Required) High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. Desired Qualifications Experience providing administrative support for student-centered programs. Ability to work independently, with feedback from multiple sources. Strong communication skills across different constituencies in an organization. Ability to learn, apply, and uphold program and institutional guidelines and policies. Experience using Google suite, including Sites, Calendar, Groups, and Drive, and the Microsoft 365 suite. Moderate to advanced computer skills and demonstrated experience with office and course software, and email applications (Google suite, Office 365 suite, Adobe Experience manager, Qualtrics, Canvas and financial systems). Demonstrated project coordination or project management experience. Ability to troubleshoot, exercise sound judgment in decision-making, and creatively problem-solve in an educational administrative environment. Skilled at time management, professional conduct and producing results. Ability to work independently and collaboratively to complete tasks. Demonstrated professionalism and commitment to excellence in a fast-paced environment. Physical Requirements Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Working Conditions AA will be asked to work in the office 2 to 3 days a week. On-site work may increase during the Spring and Summer months as summer programming commences and depending on need. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $56,000 to $74,000 per annum. Stanford University provides pay ranges representing it

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY The Alameda County Community Development Agency's mission is to enhance the quality of life of Alameda County residents and plan for the future well-being of the County's diverse communities; to balance the physical, economic and social needs of County residents through land use planning, environmental management, neighborhood improvement, and community development, and to promote and protect agriculture, the environment, economic vitality and human health. For more detailed information about the agency, please visit: Alameda County Community Development Agency. THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the 'Examples of Duties' section of this specification. Knowledge of: Principles of public administration. Practices and techniques of administrative analysis and report preparation. Computer applications related to the work. Budgetary and financial record keeping techniques. Office administrative practices and procedures, including records management and the operation of standard office equipment. Basic supervisory principles and practices. Basic public personnel, purchasing and contract administration practices. Ability to: Plan and conduct administrative, organizational and operational studies. Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. Interpret, explain and apply complex policies, regulations and procedures. Plan, assign and review the work of a small staff on a project or day-to-day basis. Prepare clear and accurate reports, correspondence, procedures and other written materials. Represent the department and the County in meetings with others. Organize and prioritize work and meet critical deadlines. Maintain accurate records and files. Exercise sound independent judgment within established policies and guidelines. Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Cathy Roache at **********************. Please be in contact if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer

Who we are: Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves more than 100,000 customers - from Fortune 500 enterprises to small businesses - across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit gomotive.com to learn more. About the Role: We're looking for a proactive and highly organized Executive Personal Assistant to support the CEO across all aspects of daily life, both professional and personal. While this role will be embedded within the executive support team, it will focus primarily on ensuring the CEO's personal life, household operations, and family logistics run smoothly and seamlessly. You'll report to and work closely with the Lead Executive Business Partner to the CEO and interact with internal teams and external vendors to manage schedules, solve problems, and handle the details that make a significant impact behind the scenes. This is a unique opportunity for someone who takes pride in anticipating needs, thrives in a dynamic environment, and can handle complex logistics with care, confidentiality, and precision. This role requires a hybrid work environment (commuting/working in SF 3 days per week). What You'll Do: Manage personal and family calendars, appointments, and scheduling logistics, including childcare coordination, household vendor visits, and travel itineraries. Oversee all aspects of household operations: source and manage contractors, schedule maintenance, coordinate services, and ensure work is completed to a high standard. Plan and coordinate personal events, such as family gatherings, milestone celebrations, and last-minute dinners, to ensure every detail is covered. Book personal and family travel, including hotels, flights, ground transportation, and packing support in collaboration with the Lead Executive Business Partner. Run errands and manage day-to-day tasks, including returns, prescription pickups, shopping, and other logistical needs. Serve as a trusted partner and problem-solver, handling unexpected issues or requests with discretion, speed, and a calm, can-do attitude. Support select high-priority projects or logistics related to the CEO's role, particularly those that intersect with personal commitments. Stay adaptable as the scope of the role evolves over time. This position offers meaningful growth opportunities for someone eager to take on more responsibility and make a long-term impact. What We're Looking For: Based in the San Francisco Bay Area with the ability to work onsite at the CEO's residence at least 3x per week. Flexibility to be available outside of traditional office hours when needed. Deep experience in personal assistant or household management roles, ideally supporting a high-level executive or individual with complex needs. Highly organized, detail-oriented, and trustworthy with a proactive approach to problem-solving. Ability to manage multiple projects and priorities with minimal supervision. Pay Transparency Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting Motive Perks & Benefits The base compensation range for this role is: $62,000 - $105,000 USD Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Notice here . UK Candidate Privacy Notice here. The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology. #LI-Remote