Administrative Associate Jobs in Somerville, MA

Short Description: Performs clerical activities including data entry, word processing, water and sewer use billing, abatement preparation, telephone answering, and complaint resolution. Complete Description: Job Title: WATER BILLING TEMP Performs clerical activities including data entry, word processing, water and sewer use billing and abatement preparation, telephone answering, and complaint resolution. Essential Elements As required, operates multi-line telephone to receive incoming calls. Screens and directs calls to proper section or person. Takes and/or relays messages. Attends counter and answers billing and other questions and inquires. Data enters water and sewer usage, approved abatements, customer information and changes, updates computer and hard copy files. Assists in calculating and processing abatements requests. Ensures approved abatements are sent out and recorded. As required, prepares a variety of daily, weekly, monthly, or periodic reports. May be required to perform other departments data entry/retrieval and filing and record maintenance. Follows and adheres to department, City and other government rules, regulations, policies, and procedures. QUALIFICATIONS: At a minimum, the candidate should have some customer service, billing, computer, and telephone experience. Additionally, it is desirable if they have any MUNIS and/or government experience. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

70248BR Radiology Job Posting Description Sign on bonus of up to $15K for qualified new hires. The Radiologist Assistant is responsible for the following: Evaluates appropriateness of patient examination, evaluates contraindications and lab data, explains procedures, obtains consent. Works with the referring physician office and nurse coordinator (where applicable) to gather the relevant history, review imaging with a radiologist and facilitate the appropriate procedure as needed. Performs interventional and diagnostic procedures consistent with competency and complexity as delegated by the supervising physician and as outlined in the Radiology Assistant protocols and ARRT role delineation. Makes initial observations and documentation of methods. Communicates findings to the radiologist or nuclear medicine physician for official interpretation. Responsible for case documentation communication to involved clinicians pre, peri and post exam/procedure. Collaborates with colleagues to develop, implement, and evaluate guidelines for clinical practice. As applicable, assists medical students, residents and fellows rotating through the department. Teach other health care professionals about the management of patients in Radiology. Provides leadership in the assigned Division's practice to resolve problems and improve patient care. Participates in Research/quality improvement efforts in the assigned Division. The Radiologist Assistant must have the following: Bachelor's Degree for individuals who started earning their R.R.A. certification before January 1, 2023 OR Master's Degree. A minimum of 2 years of experience as a Rad Tech Certification by the Certification Board of Radiologist Assistants (ARRT R.R.A) BLS and ACLS certifications MA Radiologist Assistant License Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork. #LI-Onsite Status Full-Time Regular, Temporary, Per Diem Regular Standard Hours per Week 40 Office/Site Location Boston Job Posting Category Radiology Remote Eligibility Onsite Only Pay: $140,000.00 - $175,000.00 per year Work Location: In person

Rate: $20/hour The Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and waiting room spaces are clean and welcoming. The Administrative Specialist ensures that the general business functions of the clinic, such as scheduling and appointment reminders, function smoothly and efficiently. Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Additional Shift Details Monday-Friday with two Saturdays per month. Responsibilities Greet clinic visitors in a helpful, friendly and approachable manner. Update contact information, verify insurance, and collect co-payment. Respond to and direct telephone and email inquiries promptly. Schedule ongoing and intake appointments for therapists in collaboration with the Intake Director. Manage filing system and storage of medical records in compliance with clinic regulations. Create charts for therapist and ensure forms are filed appropriately. Provide clerical and administrative support to clinical staff. Ensure that the waiting rooms are clean, organized and maintained. Contact appropriate department and/or personnel in cases of an emergency. Qualifications Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply! Must have valid driver's license and access to auto. Excellent written and verbal communication. Excellent customer services and communication skills. Bilingual candidates encouraged to apply! Comprehensive computer knowledge. Must hold a valid driver's license and access to an operational and insured vehicle. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. Why Should I Consider a Career in Human Services? Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team. Is Human Services a Fit for Me? Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first. Keywords: clinic receptionist, front desk, clerical

Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements Skills and Qualifications: · Detail-oriented with excellent organizational and time management skills; able to complete time-sensitive tasks and projects with little or no guidance; · Strong verbal and written communication skills; · Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro, as well as a willingness to learn and use other software; · Exercises professionalism in dealing with diverse groups of people; · Proactive in identifying issues and potential solutions; · Able to maintain confidentiality and handle sensitive information; and · Able to work independently as well as part of a team. Experience, Education, and Training: · High School Diploma required. A bachelor's degree is preferred · At least 5 years' previous experience providing high-level administrative support or commensurate experience · Experience working in Massachusetts state government a plus Our Benefits: Hybrid work environment; MA State Retirement Plan (pension); a 9000 sq. foot on-site fitness center; tuition Remission for yourself and your spouse to MA Community Colleges and State Universities; medical, dental, vision, life, and disability insurance; deferred compensation 457(b) plan; flexible spending for healthcare, daycare, and transportation; 15 vacation days to start, 12 paid holidays, three personal days and 15 sick days per year. The MGC offers a hybrid work environment and requires staff to work at least two days in the Boston Office. Based on business needs, additional in-office days may be required. First consideration will be given to applications received within 14 days of the job posting date. Salary is commensurate with experience. The successful candidate must pass an extensive background check conducted by the Massachusetts State Police. It includes a full credit check, CORI (Criminal Offender Record Information), fingerprinting, drug test, reference checks, review of IRS Income Tax Transcripts for the last four years, and a Certificate of Good Standing from the Massachusetts Dept. of Revenue (DOR). The Massachusetts Gaming Commission is responsible for the implementation of the expanded gaming law (Chapter 194 of the Acts of 2011) and regulatory oversight of G.L. chapter 23K (casino gaming), chapter 23N (sports wagering), and chapter 128A (horse racing). Under these laws, the Commission is tasked with establishing a regulatory framework for the solicitation, licensing, taxation, and oversight of a maximum of three casino licenses and one slots parlor only license, the provision of in-person and digital sports wagering, and the live and simulcasting of horse racing in Massachusetts. It is the policy of the Massachusetts Gaming Commission and the Commonwealth of Massachusetts to afford equal employment opportunities to all qualified individuals, without regard to their race, color, ancestry, religion, sex, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, gender identity or expression, or any other characteristic or status that is protected by federal, state, or local law. Tell us about a friend who might be interested in this job. All privacy rights will be protected. The Massachusetts Gaming Commission (MGC) seeks to hire an Executive Assistant/Program Coordinator in the Investigations and Enforcement Bureau (IEB). Reporting to the Director of IEB, this position will be responsible for high-level administrative support of the IEB. This includes responding to emails and calls, coordinating meetings, compiling meeting materials, and working closely with the Gaming Enforcement Unit (GEU) Program Coordinator (PC) to support the Bureau. The role requires advanced organizational skills, attention to detail, discretion, and a dedication to excellence. Duties and responsibilities include, but are not limited to, the following: · Schedule meetings and compile and distribute meeting materials on behalf of the IEB or Director of IEB · Draft letters and emails on behalf of the Director of IEB and other office personnel; proofread materials · Monitor and organize multiple e-mail inboxes as well as incoming faxes · Create and maintain electronic and physical filing systems, including data entry and spreadsheet updates · Maintain the archive filing system for all paper documents ·

Class Definition GENERAL STATEMENT OF DUTIES: To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of a superior who is usually an agency head, with wide latitude for the exercise of independent judgement in the performance of assignments; work is subject to review for conformance to policies, rules and instructions. SUPERVISION EXERCISED: Supervises and coordinates the work of subordinates assigned to assist in administrative tasks. Illustrative Examples of Work Performed To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior. To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations. To work with the Division of Methods, Research and Office Services on method studies and to implement changes approved by the agency head. To perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain agency programs and engender public interest and participation. To assist a superior by performing administrative tasks and research in preparation of the agency's annual budget. To supervise the performance of the work of a staff engaged in providing administrative supporting services including personnel, budget, fiscal and supply. To coordinate the flow of work among the various units within the agency and; to assign or reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work. To handle important and routine correspondence. To do related work as required Required Qualifications for Appointment KNOWLEDGES, SKILLS AND CAPABILITIES: A working knowledge of the principles and practices of public administration; a working knowledge of the principles and practices of modern office management and the ability to apply this knowledge in supervising and coordinating the work of a staff engaged in performing administrative supporting services; the ability to prepare reports and findings, conclusions, and recommendations; the ability to write and deliver speeches to groups; and related capacities and abilities. EDUCATION AND EXPERIENCE: Education: Such as may have been gained through: graduation from a college of recognized standing; and Experience: Such as may have been gained through: employment as a staff assistant to an agency head or as a technician in a staff service of a large organization involved in making administrative studies and analyses. Or, any combination of education and experience that shall be substantially equivalent to the above education and experience. Supplemental Information Preferred a working proficiency in a Windows environment, including Word, Excel, Outlook and a proficiency in current maintenance management software programs (VUEWorks) and e-Permitting programs; considerable employment in an administrative support position assisting a high level official by performing moderately complex administrative and supportive tasks; and related capacities and abilities. To provide adequate staffing level and administrative help to accommodate the needs within the Division's Engineering & Permitting Office For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at ************************************ Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee. Employer State of Rhode Island Address One Capitol Hill Providence, Rhode Island, 02908 Website ***********************

J.P. Morgan's Corporate & Investment Bank is a global leader across banking, markets and investor services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. J.P. Morgan delivers an end-to-end solution for clients seeking exceptional Treasury services, including budgeting/expense processing, distribution processing, and audit support. We embrace a culture of continuous learning, and we are passionate about using technology and process improvements that enable our world class team to achieve great results for clients. As a Financial Reporting Associate within the Global Fund Services team, you will be accountable for building effective relationships with internal team members and the client, as well as for participation in the organization and development of a team. You will be responsible for identifying complex fund issues and managing the delivery of services to clients, including meeting all regulatory deadlines. Job responsibilities Review and deliver client-specific and regulatory reporting, such as draft financial statements and filings, and actively participate in internal and external audits Build effective working relationship with client, act as liaison between client and external vendors, and consistently demonstrate best-in-class client service; manage, escalate, and remediate issues Manage tasks and assignments to meet client Service Level Agreement, Key Performance Indicators, and other deadlines escalating any concerns to direct manager Provide guidance and training to team on changes to regulatory requirements, recommend adjustments and improvements to departmental / team procedures and applicable system enhancements; represent Financial Reporting on ad hoc and cross-product project teams Monitor team inbox and identify appropriate responsible party; act as primary contact and respond to client inquiries Develop and implement internal project plans for fund events and production calendars for financial reporting cycles Provide guidance regarding treatment and disclosure of complex financial instruments and transactions Required qualifications, capabilities, and skills Ability to work independently as well as productively within a team structure; ability to multi-task in a fast paced environment with attention to detail Advanced analytical, prioritization, organizational, and time management skills Excellent customer service skills coupled with excellent verbal and written communication skills; leadership and staff development skills Problem solving / issue resolution skills with an understanding of operational controls and risk; knowledge of business processes, procedures, and systems including downstream impacts Exposure to derivatives accounting and reporting Proficient using Microsoft Project, Word, Excel, and PowerPoint Bachelor's Degree or equivalent experience Preferred qualifications, capabilities, and skills 8 plus years of Financial Reporting, Fund Administration, Accounting and/or Custody experience, preferred Bachelor's degree in Accounting or Finance preferred

This Administrative Specialist I position will provide a variety of administrative functions to the Department Administrator and Research Administrators within the business office of the Division of Hematologic Neoplasia and Hematologic Malignancies in the Department of Medical Oncology. Will use various office software to produce reports, spreadsheets, presentations, or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, internal and external customers, and cross-organizations which require considerable tact and diplomacy. The Administrative Specialist assists with various pre- and post- award grant functions, including maintaining CVs and biosketches, developing checklists to meet sponsor guidelines, processing financial transactions such as cost transfers, employee reimbursements and Pcard reconciliations, and creating POs for invoice payments. The Administrative Specilaist will also serve as liaison to Human Resources and Faculty Affairs to assist with academic appointments, onboarding/offboarding, and facilitating visa requests. In time, the candidate hired for this role will be well positioned for promotion into the Research Administrator track. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities Under close supervision, will perform the following: * Provide administrative support for the department, clinicians, and/or faculty. * Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues. * Manage meeting planning and schedules for individuals and teams within assigned department group. * May liaise between patient and clinical staff to provide scheduling support. * Draft communications for members of the department or individuals that the position is supporting for review. * May be responsible for data entry. * Provide email and phone communication with internal and external teams or collaborators. * May serve as onsite representative for external groups, visitors, or collaborators. * Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing. * Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering. * Coordinate travel arrangements as required/needed by department staff. * Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. * Other duties as assigned. Qualifications * High school diploma required. Bachelor's degree preferred. * 1 year of relevant experience. * License/Certification/Registration: N/A KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: * Good written and oral communication skills. * Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe. * Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. * Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail. * Ability to organize, multi-task, prioritize, and follow-through. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster

About Contech: Contech Medical, a UFP Technologies company, is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires. Our experience in packaging, assembly and distribution encompasses multiple continents and the largest medical device companies in the world. UFP Technologies, Inc. offers a competitive benefits package, including but not limited to: * Medical, Dental, Vision, Life, Disability Insurance * 401K with a matching contribution * Paid time off, Paid holidays, Employee discounts and much more! Location: This position is on-site full-time in Providence, RI. The position holder will need to be within commuting distance (within 45 min). Qualified applicants must be eligible to work in the United States to be considered for this opportunity. Employment based visa sponsorship (including H01B sponsorship) is not available for this position. Administrative Associate Summary: The Administrative Associate is responsible for assisting in the completion of production paperwork, compilation of device history records, and organization of files. Administrative Associate Duties and Responsibilities: * Records daily piece work from the Production Sheets. * Distributes Timesheets. * Performs setup and approves jobs, as needed. * Prints and approves labels. * Provides the operators with the correct CT lot of labels for new job orders. * Creates, reconciles and stores DHR files. * Trains and performs random checks on new hires with dispensers. * Abides by Contech's Quality Management Systems, cGMP's and ISO 13485. * Performs all other duties as needed. Administrative Associate Qualification Requirements: * High School diploma, or general education degree (GED). * Basic computer skills. * Demonstrated ability to work well with others. * Must be able to pick up minimum of 25llbs. * Basic knowledge and understanding of cGMP procedures is preferred. * Strong attention to detail. * Strong written and verbal communications skills * Ability to multi-task. * This position may require weekend and after-hours availability. * Fluent in Spanish and English. To apply for this job please create a profile with us through our online application system. Click the "Apply" box in the upper right-hand corner to start the application process. Or, if you already have a social media account with LinkedIn, Google, or Facebook you can use your log in credentials to apply. Contech, a UFP Technologies company, is an Equal Opportunity employer Minorities/Women/Veterans/Disabled. #UFP #MEDTECH #RI

The Administrative Associate II - Orthopedics & Sports Medicine will be responsible for: * Document Preparation: Transcribe and type correspondence, forms, reports, and other materials involving complex scientific and technical terminology. Utilize specialized software for formatting and graphics, ensuring all documents are proofread and edited for accuracy in grammar, punctuation, and spelling. * Communication and Support: Answer, screen, and route phone calls; greet and direct patients, families, visitors, and staff. Provide standardized information as needed and draft responses to routine correspondence. * Scheduling and Coordination: Manage appointment and meeting schedules for physicians and supervisors. Reserve meeting spaces, arrange for refreshments, prepare agendas, and handle travel arrangements. * Assist in organizing departmental conferences and events, including registration and supply management. * Records Management: Maintain departmental files, records, and databases. * Input data from source documents into computer systems, compile reports, and manage the office library of reference materials. * Monitor and maintain office equipment and inventory supplies. Reorder standard supplies as needed and coordinate repairs. Reconcile supply orders and invoices, addressing any discrepancies with vendors and support services. * Prepare, route, and track administrative forms and documents, ensuring necessary authorizations are obtained. Collaborate with other departments to address any delays or issues. * Perform routine clerical tasks, such as sorting mail, managing patient records, photocopying, and distributing documents. * Deliver positive and effective customer service that supports the operations of the department and the hospital as a whole. Assist with timekeeping. Schedule: M-F- : Hybrid after training To qualify, you must have: * Education Required: High School Diploma or GED * Work Experience Required: No prior experience required; basic computer skills are necessary. Join our team at Boston Children's Hospital and contribute to our commitment to providing exceptional care and support to our patients and their families!

Groma is blending real estate and technology to unlock a new real estate asset class while making it easier for everyone, from institutional investors to the residents in our buildings, to participate in ownership. Our property technology platform uses AI to bring new efficiencies to the small unit count multifamily sector, enabling us to efficiently acquire, upgrade, and operate these 2-20 unit multifamily buildings and bring institutional performance to this massive but historically overlooked sector. Our investor technology platform makes owning these assets accessible to a broad array of investors, with bespoke vehicles available to institutional and family office investors and our flagship vehicle, the blockchain-powered GromaREIT, available to everyone, with a special focus on enabling ownership for the residents in our buildings. Visit ************* to learn more about us. About the Role We are seeking a highly-motivated and detail-oriented individual to join our Fund Administration team and play a crucial role in supporting the management of our investment funds. This position will work closely with the Accounting, Investor Relations & Legal teams to operate Groma's Fund Administration Department. The primary goals of the Fund Administration Department are to complete timely and accurate reporting requirements and build out the internal capabilities of our own Fund Administration Department. As the second member of the Fund Administration Department at Groma, this role will be hands-on and allow you to contribute to many areas of a growing, early-stage business. Below is a non-exhaustive list of attributes and responsibilities: Job Responsibilities * Provide expertise in a broad range of fund administration functionalities and support the building of in-house capabilities, including, policies and procedures as well as engineered software tools. * Support the quarterly reporting process across all funds by working closely with Investor Relations, Engineering, Accounting and professional Fund Administrators support services to prepare fund performance metrics and investor communications. * Work closely with the Director of Fund Administration to execute on the Investment, and Capital Call and Distribution processes through the preparation of supporting schedules and documentation. * Construct and operate key computations for funds, including but not limited to; Net Asset Value, waterfall distribution models, management fee, performance fees, funds from operations, free cash flow. * Maintain the general ledgers and books and records through; monthly bank reconciliations, recording of accruals, setting up bill payments, as well as partner capital account and cap table maintenance. * Perform monthly closing of books to produce audit ready documentation and reconciliations. * Assist in the preparation and maintenance of financial statements including, disclosures and reports for real estate investment funds and ensuring compliance with regulatory requirements and internal policies. * Work closely with auditors and liaise with internal teams to produce supporting documentation necessary to satisfy audit standards. * Assist with purchase price and valuation computations ensuring both are compliant with internal policies. * Support tax compliance process including, preparation of Forms 1099 and working with tax preparers to complete tax returns and K-1s. Curious about the industry * Curious to learn the real estate market and blockchain technology; understanding business requirements and constraints. Flexible in a growing environment * Comfortable working on a broad set of projects and in an environment with frequent change. * Experience within high-growth startups is a plus but not a requirement. (Willingness to exist within a high-growth startup environment, with the pros and cons that brings, is a requirement!) Qualifications * BA/BS in accounting or finance or equivalent field required, other relevant advanced degree and/or certification, such as a MSA or CPA highly preferred. * 3+ years experience in an accounting role, ideally at a private equity firm or fund administration company. * Relevant experience in fund administration, accounting, or finance for real estate and REIT investment funds. * Familiarity with fund administration compliance requirements and testing protocols (including regulatory, tax, governing fund document, and privacy/security). * Experience with GAAP standards and SEC requirements; understand financial and administrative policy development and design of internal control structures and how to implement them. * Demonstrated ability in managing tax, regulatory, and SEC compliance. * Excellent analytical, communication, and problem-solving skills. About our Culture At Groma, we're looking to build something big and are on a fast growth trajectory. While a healthy work-life balance is important to our team, we want to be upfront that there may be times when we expect commitments outside of the standard 9-5. We strive to respect individuals and their needs while also acknowledging the reality that we have a small team that is trying to accomplish some very ambitious goals in a short time period. We are also focused on maintaining our dynamic in-office culture at Groma's headquarters in beautiful downtown Boston, Massachusetts. We believe that in-person collaboration and spontaneous interpersonal interaction is critical to the company's success at this stage. Also, our office is great. We own the whole building and have made it very much our own space. We've got a gym, shower/locker rooms, a game room, a rooftop garden, and all the normal stuff to make an office a comfortable work environment and a fun place to be. We understand that everyone will need flexibility from time to time, but want to be transparent with this expectation. We have an ever-evolving list of values and conventions that guide how we operate as a company, but here are some of our core ones: * We approach our work with pragmatic idealism that enables us to focus on our desire to make the world a better place in ways big and small while also being open to intelligent compromises that accelerate us on our path to serve our broader societal goals. * Our whole team believes strongly that the challenges we are trying to solve require effective teams, not individual heroes. * We have complex conversations well. We sit at the intersection of housing and blockchain policy, both nuanced topics with real-world impacts. We pride ourselves on being thoughtful, seeking the best solutions to real-world challenges, and implementing them effectively in the real world. Benefits & Perks * Competitive salary for the Boston area * Early stage equity in a quickly growing startup * 5% 401k match * Fully covered high-quality health and dental insurance plans * Fully covered commuter passes for bus, subway, boat, or commuter rail * Unlimited PTO * 13 official company holidays * 1 floating holiday: We recognize that there are lots of holidays that are meaningful to different people in different ways and we want to celebrate that by enabling team members to have the time/space to commemorate those days however is appropriate, and using it as an opportunity - if they'd like to - to share the meaning of that day with the broader team * Optional pet insurance for cats, dogs, lizards, frogs, and waterfowl * A beautiful office in downtown Boston with a gym, locker rooms, game room, rooftop garden, and several catered lunches a week

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis Engagement Team | Principal Associate Labor Category - Mid Level Exempt Professional aligned under services related to NAICS: 541611 - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis located CONUS - United States Across The Southeastern Region supporting Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA, focusing on professional and administrative support for procurement and management services. Seeking Administrative Specialist candidates with relevant Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Environmental Management Sector Clients such as DOE-PASS. This as a Contract Contingent or Contract W-2 (IRS-1099) Position and ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position. JOB OVERVIEW RESPONSIBILITIES AND DUTIES - Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] Provide comprehensive administrative support, including managing correspondence, scheduling, and maintaining documentation procedures. Prepare, proofread, and edit routine documents, letters, and correspondence. Maintain and update calendars, schedule meetings, and coordinate travel arrangements. Perform basic statistical and budgetary tasks, including data entry and spreadsheet preparation. Manage office tracking systems for action items, controlled correspondence, and time/attendance records. Operate office equipment (copiers, fax machines, phones) and ensure smooth day-to-day operations. Deliver exceptional customer service, serving as the primary point of contact for general office inquiries. Perform additional administrative and secretarial duties as assigned Qualifications Desired Qualifications For Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] ( DOE-PASS956961 ) Candidates: 1-3 years of experience in administrative or office support roles, preferably in a professional or Government setting. Education / Experience Requirements / Qualifications High school diploma or equivalent is required. Associate's or bachelor's degree in business administration, office management, or a related field is preferred. Skills Required Administrative and Secretarial Skills: Proficiency in managing schedules, maintaining records, and coordinating office activities. Experience preparing routine correspondence and handling time-sensitive tasks. Technical Proficiency: Familiarity with Microsoft Competencies Required Excellent oral and written communication skills. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) Problem-solving and critical thinking Strong interpersonal skills Leadership and adaptability Ancillary Details Of The Roles Work Environment and Expectations: Team Collaboration: Work closely with supervisors, team members, and external stakeholders to ensure seamless communication and operational efficiency. Provide support for cross-functional tasks, including coordinating efforts between departments or agencies. Work Setting: Primarily office-based, with potential remote work opportunities depending on organizational policies. May involve occasional off-site tasks such as attending meetings or supporting events. Pace and Workload: Fast-paced environment requiring the ability to prioritize multiple tasks and meet tight deadlines. Flexibility to adapt to shifting priorities or urgent request Growth and Development Opportunities: Skill Enhancement: Gain expertise in office management, document preparation, and Government administrative protocols. Develop proficiency with tools and technologies for scheduling, data analysis, and office automation. Career Advancement: Opportunities to progress into higher-level administrative, office management, or program support roles. Access to training and professional development resources. Other Details Familiarity with Government office procedures or experience in a similar environment. Ability to operate standard office equipment and adapt to new tools or software as required. Commitment to confidentiality and discretion when handling sensitive information. #TechnicalCrossCuttingJobs #Consulting #ProfessionalAnalyticalSupport #Jugaad #PokaYoke Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in " HONOR ABOVE ALL " - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED . Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis Engagement Team | Principal Associate Labor Category - Mid Level Exempt Professional aligned under services related to NAICS: 541611 - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis located CONUS - United States Across The Southeastern Region supporting Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA, focusing on professional and administrative support for procurement and management services. Seeking Administrative Specialist candidates with relevant Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Environmental Management Sector Clients such as DOE-PASS. This as a Contract Contingent or Contract W-2 (IRS-1099) Position and ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position. JOB OVERVIEW RESPONSIBILITIES AND DUTIES - Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] Provide comprehensive administrative support, including managing correspondence, scheduling, and maintaining documentation procedures. Prepare, proofread, and edit routine documents, letters, and correspondence. Maintain and update calendars, schedule meetings, and coordinate travel arrangements. Perform basic statistical and budgetary tasks, including data entry and spreadsheet preparation. Manage office tracking systems for action items, controlled correspondence, and time/attendance records. Operate office equipment (copiers, fax machines, phones) and ensure smooth day-to-day operations. Deliver exceptional customer service, serving as the primary point of contact for general office inquiries. Perform additional administrative and secretarial duties as assigned Qualifications Desired Qualifications For Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] (DOE-PASS956961) Candidates: 1-3 years of experience in administrative or office support roles, preferably in a professional or Government setting. Education / Experience Requirements / Qualifications High school diploma or equivalent is required. Associate's or bachelor's degree in business administration, office management, or a related field is preferred. Skills Required Administrative and Secretarial Skills: Proficiency in managing schedules, maintaining records, and coordinating office activities. Experience preparing routine correspondence and handling time-sensitive tasks. Technical Proficiency: Familiarity with Microsoft Competencies Required Excellent oral and written communication skills. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) Problem-solving and critical thinking Strong interpersonal skills Leadership and adaptability Ancillary Details Of The Roles Work Environment and Expectations: Team Collaboration: Work closely with supervisors, team members, and external stakeholders to ensure seamless communication and operational efficiency. Provide support for cross-functional tasks, including coordinating efforts between departments or agencies. Work Setting: Primarily office-based, with potential remote work opportunities depending on organizational policies. May involve occasional off-site tasks such as attending meetings or supporting events. Pace and Workload: Fast-paced environment requiring the ability to prioritize multiple tasks and meet tight deadlines. Flexibility to adapt to shifting priorities or urgent request Growth and Development Opportunities: Skill Enhancement: Gain expertise in office management, document preparation, and Government administrative protocols. Develop proficiency with tools and technologies for scheduling, data analysis, and office automation. Career Advancement: Opportunities to progress into higher-level administrative, office management, or program support roles. Access to training and professional development resources. Other Details Familiarity with Government office procedures or experience in a similar environment. Ability to operate standard office equipment and adapt to new tools or software as required. Commitment to confidentiality and discretion when handling sensitive information. #TechnicalCrossCuttingJobs #Consulting #ProfessionalAnalyticalSupport #Jugaad #PokaYoke Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

Administrative Support Specialist - (250003TJ) Description Executive Office of Housing and Livable Communities (EOHLC) is seeking an Administrative Support Specialist/Office Support Specialist I in the Division of Housing Stabilization! AGENCY MISSION: The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents. Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities. OVERVIEW OF ROLE (NOT ALL INCLUSIVE): This position is assigned to the Federal Grants Unit within the Division of Housing Stabilization. The Administrative Support Specialist will assist the Balance of State Continuum of Care (BoS CoC) Supervisor and team members to coordinate CoC activities, engage the full CoC membership in trainings and other initiatives, partner with the Emergency Shelter Grant (ESG) team at Executive Office of Housing and Livable Communities (EOHLC) to submit reports and build relationships with ESG recipients statewide, and provide support during special projects. DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE): 1) Maintenance: · Maintain the CoC calendar, invitation lists, special initiative invitations, and social media including working with HLC IT to maintain the CoC web page. · Maintain the CoC Grant and Contract Management workbook. 2) Training & Meetings: · Work with the CoC Supervisor to coordinate trainings and speakers for CoC membership meetings · Take and distribute meeting minutes for CoC Advisory, Committee, and Planning meetings 3) Outreach: · Assist the CoC Monitoring Lead in outreach and documentation 4) Support: · Update policies and procedures in partnership with the CoC Supervisor · Provide support during the annual NOFO to the CoC team and subrecipients including working in esnaps, reviewing applications, and participating in collaborative application development. · Work with the ESG Supervisor to facilitate relationships within the CoC and complete U.S. Department of Housing and Urban Development (HUD) reporting PREFERRED QUALIFICATIONS: 1. Ability to communicate effectively both verbally and in writing. 2. Possess good organizational skills and attention to detail. 3. Knowledge of general office procedures and practices. 4. Ability to meet deadlines. 5. Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations. 6. Ability to exercise discretion in handling confidential information. 7. Ability to establish and maintain harmonious working relationships with others. 8. Ability to work independently and in teams. 9. Demonstrated intermediate proficiency using Microsoft Word and Excel. Qualifications First consideration will be given to those applicants that apply within the first 14 days.Office Support Specialist I:Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.Educational substitutions will only be permitted for a maximum of two years of the required experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Official Title: Office Support Specialist IPrimary Location: United States-Massachusetts-Boston-100 Cambridge StreetJob: Administrative ServicesAgency: Exec Office of Housing and Livable CommunitiesSchedule: Full-time Shift: DayJob Posting: Apr 15, 2025, 7:11:08 PMNumber of Openings: 1Salary: 54,527.98 - 76,876.54 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Jessica Molina - **********Bargaining Unit: 01-NAGE - Clerical/AdministrativeConfidential: NoPotentially Eligible for a Hybrid Work Schedule: YesGuidesApply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements

Executive Office of Housing and Livable Communities (EOHLC) is seeking an Administrative Support Specialist/Office Support Specialist I in the Division of Housing Stabilization! AGENCY MISSION: The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents. Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities. OVERVIEW OF ROLE (NOT ALL INCLUSIVE): This position is assigned to the Federal Grants Unit within the Division of Housing Stabilization. The Administrative Support Specialist will assist the Balance of State Continuum of Care (BoS CoC) Supervisor and team members to coordinate CoC activities, engage the full CoC membership in trainings and other initiatives, partner with the Emergency Shelter Grant (ESG) team at Executive Office of Housing and Livable Communities (EOHLC) to submit reports and build relationships with ESG recipients statewide, and provide support during special projects. DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE): 1) Maintenance: * Maintain the CoC calendar, invitation lists, special initiative invitations, and social media including working with HLC IT to maintain the CoC web page. * Maintain the CoC Grant and Contract Management workbook. 2) Training & Meetings: * Work with the CoC Supervisor to coordinate trainings and speakers for CoC membership meetings * Take and distribute meeting minutes for CoC Advisory, Committee, and Planning meetings 3) Outreach: * Assist the CoC Monitoring Lead in outreach and documentation 4) Support: * Update policies and procedures in partnership with the CoC Supervisor * Provide support during the annual NOFO to the CoC team and subrecipients including working in esnaps, reviewing applications, and participating in collaborative application development. * Work with the ESG Supervisor to facilitate relationships within the CoC and complete U.S. Department of Housing and Urban Development (HUD) reporting PREFERRED QUALIFICATIONS: 1. Ability to communicate effectively both verbally and in writing. 2. Possess good organizational skills and attention to detail. 3. Knowledge of general office procedures and practices. 4. Ability to meet deadlines. 5. Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations. 6. Ability to exercise discretion in handling confidential information. 7. Ability to establish and maintain harmonious working relationships with others. 8. Ability to work independently and in teams. 9. Demonstrated intermediate proficiency using Microsoft Word and Excel. First consideration will be given to those applicants that apply within the first 14 days. Office Support Specialist I: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below: Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Educational substitutions will only be permitted for a maximum of two years of the required experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

To: All Administrative Assistants Brockton Public Schools From: Dr. Kathleen F. Moran Assistant Superintendent of Human Resources Subject: Administrative Assistant Vacancy BROCKTON HIGH SCHOOL -ASSOCIATE PRINCIPAL OFFICE 11 MONTH - SCHEDULE 4 Qualifications: * Thorough knowledge of standard office procedures and practices. * Appropriate office skills, including use of all Microsoft Office modules; familiarity with Brockton Public Schools' Infinite Campus data management system preferred * Ability to establish and maintain effective paper- and computer-based filing systems * Ability to communicate with others in a courteous, efficient, and professional manner; ability to interact with the public and to work with personnel from the school department, City of Brockton, and the private sector * Ability to follow detailed instructions accurately * Ability to plan, organize, and follow through on complex duties; ability to prioritize tasks and develop work plans to complete tasks in a timely manner * Ability to identify and pursue the administrative needs of the school with minimal supervision * Ability to maintain confidentiality with regard to student and staff files and other school-related information Duties and Responsibilities: Further duties, responsibilities and expectations of this position will be discussed with each applicant at the time of interview. Please note: Brockton residency must be established within one year of initial employment.

Odyssey Systems has an exciting opportunity for a Administrative Support Specialist providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full time position located at Hanscom AFB, MA supporting the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN). Responsibilities This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring seamless administrative and operational support for leadership and program staff. Duties include, but not limited to: Executive Support & Communication: Keep leadership informed of mission-related issues and key updates. Monitor progress on various taskings and initiatives, ensuring timely execution. Provide information and background materials for program events. Draft official documents for leadership approval and signature. Disseminate program policies and initiative guidance across the organization. Meeting & Conference Coordination: Schedule, coordinate, and support physical and virtual meetings. Prepare background information and invite required participants. Maintain and file meeting documentation, including attendance logs, minutes, and action items. Manage scheduling and technical requirements for video and online conferencing. Maintain logs and instructions for conferencing equipment setup and execution. Administrative & Office Management: Prepare correspondence, reports, papers, and briefings following applicable policies and templates. Maintain appointment calendars and conference room schedules. Answer telephones, forward messages, and respond to routine inquiries. Support coordination, distribution, and tracking of action items and suspense responses. Provide recommendations on administrative and office management processes. Assist with file management and document updates for the program office. Travel & Logistics Support: Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator's Manual. Ensure proper coordination of travel documentation and logistics. Forward messages to program team members and provide Government-approved responses as required. Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data Qualifications Citizenship: Must be a US citizen Minimum Required Qualifications Clearance: Must hold an active Secret clearance Education: Bachelor's degree with 3 years experience, 1 of which must be in the DoD OR, 5 years of directly related experience, 5 of which must be in the DoD Preferred Qualifications Education: Bachelor's degree Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Microsoft Project, SharePoint, and DoD workflow systems Interpersonal Skills Excellent communication and briefing skills for senior leadership and stakeholders Strong organizational and multitasking abilities in a fast-paced environment Proactive problem-solving mindset with attention to detail Additional Information Location: Hanscom AFB Onsite #LI-SB1 Company Overview Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support. Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Administrative Assistant McGlynn School Complex/District Wide Support JobID: 3556 Secretarial/Clerical Additional Information: Show/Hide 12-Month Administrative Assistant McGlynn School Complex/District Wide Support Under the direct supervision of the school principal administrative assistant will provide support to the school office. Administrative Duties * Uses the School Brains platform to maintain student attendance, scheduling, personal information, caregiver contact information, and report card proofing, printing, and dissemination. * Orders/organizes supplies for office and/or school building. * Maintains teacher attendance as required. * Maintains student records as required throughout the year; transfer students including all applicable documents and updates to school brains. * Compiles files and reports as needed. * Prepares payroll data including but not limited to loss of prep, para coverage, stipends and grant work. * Performs any accounting task pertinent to school/office operations. Including but not limited to: creating POs, placing orders, submitting invoices to Accounts Payable and preparing deposits for student activities. * Maintain school (Google) calendar. * Completes the following for the offices of Family and Community Engagement, Kids Corner, MFN, and Food Service: Purchase orders, payroll duties and associated work, complete requested reports, respond to said orders and billing. * Performs other reasonable duties as requested by supervisor(s) Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of administrative support. The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Knowledge, Skills and Abilities * Organizational and time management skills. * Ability to report work verbally or in writing to supervisor as required. * Ability to carry out instructions furnished in written or oral form. * Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Google). * Ability to problem-solve job-related issues. * Ability to process paperwork accurately according to standardized procedures. * Ability to maintain confidentiality of information regarding school district financial and other information. * Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: * High School Diploma (minimum) * Associates Degree or higher preferred * Successful experience as Administrative Support, a minimum of three years.

Your Role This person will be the first point of contact for our clients, vendors, and staff. The person represents Gensler values and professionalism and demonstrates our high level of client service. The ideal candidate is passionate about communication and service and thrives in an energetic team environment. This position will support a busy and thriving office by maintaining aesthetic appearance, cleanliness, and function of a high-end office environment. The ideal candidate is passionate about communication and service and thrives in an energetic team environment. What You Will Do Meet and greet staff, clients and visitors and ensure they are directed to the appropriate meeting place when applicable Handle incoming calls (screen calls, forward calls, take/distribute messages) Manage all office mail (USPS) and packages (courier, FedEx, and UPS) Assist with office printing and storage needs (Supporting presentations, organizing project materials, etc.) Manage all office mail (USPS) and packages, courier, FedEx, UPS Provide Studio Coordinator support coverage including but not limited to assisting Studio Directors and Principals with all administrative needs, organizing studio meetings, staffing, timecard collection, PTO tracking, financial tracking, PDP coordination, and proposal/presentation preparation when needed. Responsible for helping keep office areas such as reception, common areas, and pantries in a clean and orderly condition Maintain readiness of conference rooms in reception area and office Manage visitor coordination (enter visitors into building log, provide directions when necessary) Assist other administrative staff with set-up and take-down of meetings Assist with office facilities and maintenance requests Manage other responsibilities assigned Your Qualifications Minimum of 3 years of direct experience working as an office assistant or administrative assistant Ability to multitask is essential Collaborative and team oriented Approachable personality with excellent communication skills including ability to verbally share/present information Experience working directly with senior staff Strong organizational skills to coordinate and manage multiple deadlines Ability to work with diverse teams in a fast-paced work environment Proficient in Microsoft Outlook, Word, Excel, Bluebeam preferred Ability to step in to assist beyond general responsibilities Ability to take initiative and be proactive Ability to work 8:30 a.m. to 5:30 p.m. and additional hours as necessary Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Summary: Provide administrative and client support for the Behavioral Healthcare outpatient clinic in Framingham. Primary duties are to schedule clients for upcoming appointments with a counselor or medication provider, in-person or via phone or zoom. At time will act as client liaison to help them connect with parties who will resolving client billing and access to care. Greet and check-in clients and perform front desk administrative duties as necessary. Why Work for SMOC? Flexible schedule, work/life balance and a 35-hour work week. Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment. Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer. Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer EyeMed Vision Insurance 403(B) Retirement Plan with a company match on day one. Additional voluntary benefits including - additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Greet clients, answer phones, schedule new appointments. Inform staff of client arrival and non-payment issues. Use the Vital platform for sending appointment reminders Use the CareLogic electronic health record to view clinician availability and schedule appointments Fax, copy and file as needed Assist clinical staff with administrative needs Provide back up support to Office Manager when needed. Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas. Engage all clients by understanding and addressing their needs whether within or outside the scope of work. Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements. Ensure compliance with program/department, agency and/or funder requirements, as well as SMOC policies & procedures. Other duties as assigned. Knowledge and Skill Requirements: Prior experience in a medical reception or administrative capacity preferred. Friendly demeanor, solid organizational skills. Computer skills including working knowledge of Word and Excel. Strong customer service skills including verbal communication skills. Strong understanding of client billing and clinic EHR system (Care Logic). Trilingual Preferred (English, Spanish and Portuguese). Dress Code: Business casual. Organizational Relationship: Directly reports to Framingham Office Manager. Indirectly reports to Operations Manager. Direct reports of this position are none. Working Conditions: Hours will be scheduled during clinic business hours, Monday through Friday. As part of the responsibilities of this position, the SBH Administrative Assistant - Scheduler will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required. We are an equal opportunity employer committed to diversity in the workplace Monday - Friday 9:00am - 5:00pm 35 hours per week