Administrative Associate Jobs in Taylor, MI

Job Description The Collins Collective is an established brand in the Ann Arbor/Chelsea Michigan area, known for superior customer service, attention to detail, and first-class event design and planning. Family owned and operated, the Collins Co takes pride in offering flexible work environments, opportunities for education and learning among industry leaders and professionals, as well as growth within the organization with both part-time and full-time positions. The Venue Assistant will be responsible for assisting the Venue Lead and Director of Design with the daily operations of events scheduled at the Venue along with other tasks necessary for the preparation of, and clean up after all events. Work hours: position is part-time and paid hourly - hours are dependent upon event schedule & venue needs. The event schedule ultimately determines work schedule and nights and weekends are required. Position requires flexibility of time as well as work location. Collins Collective owns 2 venues in Chelsea Michigan and staff is required to be flexible with work location as dependent upon event schedule. This is an entry level position. Starting Pay: $12.50/hr+, dependent upon experience Reports to: Venue Lead & Director of Design as needed Primary Responsibilities: Assist with set up of venue for events based on directions from Venue Lead and client’s online planning software (setting out tables & chairs - indoor & outdoor, stock bathrooms etc) Assist with clean up of venue at end of night and week following once events are complete (stacking chairs, picking up tables, sweeping, moping, pulling trash etc) Assist with event execution, including but not limited to maintaining clean bathrooms & general venue grounds during event, ensure safety of guests by following proper codes & protocols, etc Assist with directing outside vendors & catering with proper protocols of use of building during event

Job Title: NSO Administrative Specialist Department: Clinics Reports To: Client Access Manager FLSA Status:Non- Exempt NSO Administrative Specialist will provide exceptional customer service to client/patient who arrive at NSO integrated clinics. They must share a strong knowledge of NSO’s programs, services while responding to client/patient’s and clinic staff, processing documentation, responding to facility and equipment needs, and performing additional clerical duties to optimize clinic operations. They must meet or exceed key metrics related to their productivity performance. Successful candidates must possess strong communication skills, time management, and organizational skills. Job Duties: Answer phone calls and process mail and additional requests as needed Greeting clients/patients and other guests arriving to the facility Coordinate and manage check-ins and perform insurance verification Manage co-pay payments and clients/patients account balances Receive packages and process mail Prioritize and deliver messages and incoming requests to clinicians Manage meetings, room reservations, clinician office reservations, etc. Send appointment letters/ make reminder calls each day Scan/ label and upload documentation to electronic system. Distribute and document date signed copies of treatment plans are provided to clients/patients Process referrals, incident reports, medical records requests, and authorizations. Enter authorizations and follow-up with errors Perform other clerical duties such as filing, photocopying, transcribing and faxing Opening clinic building when assigned Courier between facilities Resolve facility issues (e.g. broken printers, copiers, etc.) Manage Check request and invoices Education: High School Diploma or equivalent Minimum Required Experience: 1-year minimum experience in an administrative assistant, receptionist, clients/patient/ patient facing or related role. Additional Requirements Proficiency in MS Office (Word, Excel, PowerPoint & Outlook) Ability to learn additional software Proficiency in general office equipment (PC, printer/fax/copier, telephony system) Proficiency in data entry, filing Experience in a multi-line phone/telephony system Valid Michigan Driver’s license/access to private transportation Benefits Overview 403(b) retirement plan Medical, dental, and vision insurance Life insurance Short-term and long-term disability (STD/LTD) Combined Time Off (CTO) DISCLAIMER MESSAGE: The above elements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified, or a contractual commitment, and NSO retains the right to amend or revise this job description at any time. NSO is an Equal Opportunity Employer and is committed to excellence through diversity and considers candidates without regard to sex (including pregnancy related conditions) genetic information, race, color, weight, height, religion, nation origin, citizenship, age, disability, martial or veteran status, misdemeanor arrest record, sexual orientation, transgender status or gender identity or any other legally protected status

Full-time Description 1,000 Sign on Bonus! Essential Job Functions Projects an image that reflects the professional nature of work done by the firm. · Prepares and/or reviews for accuracy; reports, documentation, general and/or legal correspondence and papers of a legal nature such as, summonses, complaints, brief, motions, interrogatories, agreements, statements. · Accurately drafts and/or writes routine reports and correspondence. · Assists in meeting deadlines. · Provides clerical, administrative, and organizational support including but not limited to phone reception; providing information to callers, scanning, facsimile, e-filing transmittal's, compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. · Prioritizes workload in an efficient and effective manner. · Participates in on-going training sessions to enhance his/her technical skills. · Stays compliant with all firm policies and Standard Operating Procedures (SOP's) and applications. · Interacts with clients in a way that supports great client service and relationships. · Preferred experience: Associate's Degree Related Experience Knowledge of basic legal terminology Awareness of Court filing requirements Benefits: $1,000.00 Sign on Bonus! Medical, Dental and Vision Insurance, Life Insurance, Paid Vacation, Paid Time Off, Paid Holidays, 401k Plan with company match. Short & Long-Term Disability provided by the firm. Screening Requirements: Criminal Background Check , fingerprinting and drug screening Requirements Skills/Knowledge/Education: High school diploma or general education degree (GED) required; and related experience a bonus. An Associate's Degree is preferred. Ability to type 50 WPM. Basic legal terminology and an awareness of court filing requirements preferred. Must be able to use Microsoft Word (styles & tables), Excel, and Outlook. Working knowledge of basic office functions. Salary Description 15-19

Personal & Executive Assistant to the CEO 🕒 Schedule: Full-time | Standard office hours with flexibility Are you highly organized, tech-savvy, and a self-starter who thrives in a fast-paced, innovative environment? Smart IT Services, a rapidly growing tech company based in Utica, MI, is seeking a Personal and Executive Assistant to support our CEO and founder directly. This is a unique opportunity to work closely with a dynamic leader in a role that blends high-level executive support, tech coordination, event planning, and day-to-day administrative excellence. About Smart IT Services Smart IT is a modern, energetic, and collaborative technology company that's scaling fast and transforming the way IT services are delivered. We operate using the EOS (Entrepreneurial Operating System), which provides clear structure and alignment across teams, while also promoting entrepreneurial thinking, autonomy, and personal growth. We value dedication, creativity, and loyalty-and we take pride in being a company where ideas move fast and results matter. What You'll Do Serve as a right hand to the CEO, providing proactive administrative and personal support Manage calendars, appointments, and business and personal errands with precision Coordinate internal and external meetings, events, and travel logistics Take meeting notes and help facilitate follow-up and task tracking Be the go-to expert for Microsoft Office 365 tools, including Outlook, Teams, Word, Excel, and PowerPoint Use AI tools and platforms to streamline tasks and increase productivity Communicate with vendors, clients, and team members on behalf of the CEO Handle confidential information with integrity and professionalism Collaborate with the team while managing independent tasks with minimal supervision Support special projects, problem-solve creatively, and keep the CEO's world running smoothly What We're Looking For 3+ years of experience as an executive or personal assistant, preferably in a fast-paced environment Exceptional communication and organizational skills Advanced proficiency with Microsoft Office 365 and comfort using AI and tech tools Proven ability to multitask, prioritize, and manage time efficiently Resourceful and calm under pressure, with a high level of discretion and loyalty A true go-getter who can take initiative, solve problems, and stay one step ahead Bachelor's degree in business or related field is a plus, but not required Familiarity with EOS or similar systems is a bonus Why You'll Love Working Here Growth Opportunities in a fast-scaling IT company 401(k) Plan with company match Health & Dental Coverage Paid Time Off, Paid Holidays, Sick Leave, and Your Birthday Off! A collaborative, high-energy team that works hard and has fun doing it Leadership that values mentorship, innovation, and open communication If you're excited to work side-by-side with a visionary leader and play a vital role in helping shape the future of Smart IT, we want to hear from you!

Paralegal/Trademark Administrative Specialist needs 5 years of relevant experience in trademark docketing and legal formalities Paralegal/Trademark Administrative Specialist requires: Experience working outside of the US on documentation formalities such as legalization and apostille is preferred Hybrid with onsite presence 2/3 days a week Notary Public certification Paralegal or Trademark Docketing Playbook Familiarity with DocuSign and FedEx system Advanced skills in Microsoft Office Suite Proficiency in Excel, PowerPoint, and SharePoint a plus Familiarity with Anaqua a plus Prefer a Bachelors degree in Legal Assistant or Paralegal studies from an ABA accredited university Organize and maintain physical and electronic legal files. Paralegal/Trademark Administrative Specialist duties: Manage shared documents, folders, etc Maintain agendas for team meetings and minutes/notes for follow up actions Pulling Reports for Generating TM Schedules for Agreements

Welcome to NEURA Robotics, the innovator of the robotics world. Our goal is to equip collaborative robots with groundbreaking cognitive capabilities to enable safe and intuitive collaboration with h

Why work with us? We are a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work with us, not only do you get health and dental benefits on the first day of employment, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today! We are an EOE, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ************************************************* Job Summary: * Handles phone calls, transferring calls appropriately, taking messages, and responding to e-mails and patient complaints. * Performs front desk duties to include greeting customers and accepting deliveries. * Complete spreadsheets. Skills: Required Skills & Experience: * Previous clerical and/or retail experience. Education: Required Education: * HS Diploma or G.E.D. Preferred Education: * Associates degree or Bachelor's Degree. 118413

About Wayne Hospital Recognized by the US News & World Report as a high-performing facility in congestive heart failure, chronic obstructive pulmonary disease, kidney failure, and maternal services. It has been serving the community since 1957 and has a long-standing partnership with Detroit Metropolitan Wayne County Airport and the Centers for Disease Control and Prevention to help handle a variety of health and communicable disease concerns. Scope of work Under direction of licensed nursing staff, provides general clerical duties, reception duties and requisition of supplies, equipment, and coordinates with other departments for unit efficiency. Assists in maintaining the general function of the nursing unit. Answers call lights and forwards requests to appropriate team members. Schedule follow up physician appointments for patients upon discharge. Assembles, disassembles, and maintains patient medical record per unit standard. Maintains their competency and knowledge of Electronic Medical Record (EMR), including ongoing updates. Range of Pay Range of pay between $18.03 and $21.71, based on experience. Qualifications High School Graduate or Equivalent, required 1 year of relevant experience Medical related experience, preferred How Corewell Health cares for you Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here. On-demand pay program powered by Payactiv Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more! Optional identity theft protection, home and auto insurance, pet insurance Traditional and Roth retirement options with service contribution and match savings Eligibility for benefits is determined by employment type and status Primary Location SITE - Wayne Hospital - 33155 Annapolis - Wayne Department Name Emergency Center - Wayne Employment Type Part time Shift Night (United States of America) Weekly Scheduled Hours 20 Hours of Work 11 p.m. to 7:30 a.m. Days Worked Variable Weekend Frequency Variable weekends CURRENT COREWELL HEALTH TEAM MEMBERS - Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only. Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief. Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category. An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team. You may request assistance in completing the application process by calling ************.

* Prepare military correspondence and orders and maintain files. * Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers. * Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization. * Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues. * Assist in developing Standard Operating Procedures ensuring uniform interpretation and application. * Research and analyze data identifying trends and report results to management. Help Requirements Conditions of Employment * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. * This position requires a SECRET security clearance. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * 30 Percent or More Disabled Veterans * Current Department of Army Civilian Employees * Current Department of Defense (DOD) Civilian Employee (non-Army) * Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce * Executive Order (E.O.) 12721 * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouses, under Executive Order (E.O.) 13473 * Non-Appropriated Fund Instrumentality (NAFI) * Non-Department of Defense (DoD) Transfer * Office of Personnel Management (OPM) Interchange Agreement Eligible * People with Disabilities, Schedule A * Postal Service/Peace Corps and Other Unique Authorities * Reinstatement * Veterans Employment Opportunity Act (VEOA) of 1998 * Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes preparing military personnel actions; researching or analyzing pay issues; reviewing incoming regulations; ensuring compliance with rules and regulations; advising on pay and personnel processes. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Human Resources. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: * Fundamentals and Operations of Military and Civilian Pay * Manages and Organizes Information * Personnel Action Processing and Recordkeeping * Planning and Evaluating Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ********************************************************************************************* Additional information * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. * You will be required to provide proof of U.S. Citizenship. * One year trial/probationary period may be required. * Direct deposit of pay is required. * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * This is a Human Capital and Resource Management position * Multiple positions may be filled from this announcement. * When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit ************************************************************************************** for more information. * If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. * Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. * Information may be requested regarding the vaccination status of selectees for the purposes of implementing workplace safety protocols. For more information, visit ******************************************************** Read more * Benefits Help Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. * Benefits Help Review our benefits * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration. * Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on06/06/2025 to receive consideration. * To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (********************************************************** * Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. * You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. * It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ******************************************************* Agency contact information Army Applicant Help Desk Website ************************************************* Address DE-W6KGAA 88TH US ARMY RESERVE REGIONAL SPT CMD DO NOT MAIL Fort McCoy, WI 54656 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request

Job Description About Us: At Swift Home Loans, we’re a fast-moving, detail-oriented team working in the Mortgage Industry. That’s why our Support Team is a vital part of the company – handling everything from MLO licensing and HR Coordination to office supply management, internal communications, and accounting support. We’re looking for a sharp, detail-oriented Administrative Assistant to join this essential team. This role is perfect for someone who enjoys being the go-to person, thrives in a fast-paced environment, and takes pride in keeping things running smoothly. What You’ll Be Doing: This role touches almost every part of our day-to-day operations. You’ll have a hand in: Licensing & Compliance Assist in preparation and renewal of Mortgage Loan Officer (MLO) licenses across multiple states. Coordinate with team members to ensure compliance deadlines are met. Maintain accurate and organized records of documents. HR & Employee Support Support onboarding and offboarding processes, including forms, checklists, and employee files. Help with recruiting tasks such as interview scheduling and candidate communications. Track data, information, and other employee materials. Office Supply & Vender Coordination Monitor inventory levels and reorder supplies before they run low. Manage relationships with office vendors and service providers. Coordinate deliveries and keep shared office spaces neat, functional, and stocked always. Marketing & Culture Support Assist with planning and coordination of company events and employee engagement initiatives Support internal communication efforts and light marketing tasks. Help maintain a positive, organized, and productive office culture. Accounting & Administrative Tasks Process invoices, receipts, and expense reports. Support accounting with data entry, reconciliation, and month-end tasks. Assist with document management and report preparation. What We’re Looking For: 2-3 years of administrative or office coordination experience. Experience in the Mortgage Industry, licensing, accounting. Strong organizational skills and attention to detail. Comfortable juggling multiple tasks with varying deadlines. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office, and the ability to quickly learn internal tools and systems. DISCLAIMER The responsibilities and duties described above are essential functions of the role and are subject to reasonable accommodation and change. All listed job requirements represent the minimum level of knowledge, skills, and/or ability necessary to perform the job successfully. Team members may be asked to perform additional job-related duties as requested by their supervisor, subject to reasonable accommodation. This job posting does not constitute a contract of employment, either express or implied. Employment with Swift Home Loans is at-will and may be terminated at any time by either party, with or without cause or notice. Swift Home Loans is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. By submitting an application, you acknowledge and consent to any job-related communication, including potential call recordings for quality assurance and training purposes.

Job Summary: Under limited supervision, uses intermediate skills obtained through experience and training to provide general administrative support to LAHC - Leaders Advancing and Helping Communities. Professionally greets clients and visitors and directs callers as appropriate. Performs intermediate level administrative support functions including creating memos, flyers, office supply maintenance/ordering, meeting scheduling and support (audio visual set up/presentation needs), employee event coordination and support, data entry and reporting. Follows established procedures to perform routine tasks and receives general guidance and direction to perform a variety of non-routine tasks. Routine contact with internal and external customers is required to meet objectives. Essential Duties and Responsibilities: · Greet all guests, visitors, vendors, contractors, subtenants/stakeholders, etc. and respond to all inquiries and needs (including filing, copying, directing people to appropriate staff, all preparation for (including catering as needed), set-up and breakdown for meetings and providing technical/AV assistance as needed. · Responsible for maintaining common public facing areas at the Agency · Answer multi-line phone. · Produce and distribute correspondence memos, flyers, letters, faxes and forms using professional writing standards. · Coordinates all aspects of mail processing for the Agency including opening mail, distributing mail, and metering and delivering mail to the post office. · Coordinates the issuance of key fobs and monitors overall building security compliance. Notifies appropriate management of issues as needed. · Complete administrative processes related to onboarding and terminating team members including including coordinating with IT services for laptop and phone set up, issuing key fobs, setting up workstations and conducting office tours. · Ensure compliance with health and safety standards by conducting regular inspections, maintaining appropriate documentation, and coordinating with janitorial services and management as appropriate. · Responsible for purchasing and maintaining office supplies and other purchases as directed. · Organize and schedule meetings and events and maintain appropriate calendars as needed. · Prepare agendas and record minutes as directed. · Assist in data collection related to technical reports · Provide support including logistics and ordering of office supplies, kitchen supplies and other purchases as needed · Serves as primary point of contact with vendors for services including cleaning, catering, equipment maintenance. · Coordinates select functions for CEO and senior level management of Agency which may include calendaring, coordinating travel arrangements, and other select appointments with high attention to detail. · Maintains regular and consistent attendance. · Operates standard office equipment and uses required software applications. · Performs other duties and responsibilities as assigned. Knowledge, Skills, and Abilities: Knowledge, Skills, and Abilities: Knowledge of: · Intermediate concepts, practices and procedures used administrative support functions. Skill in: · Operating standard office equipment and using required software applications, including Microsoft Office including Microsoft Word and Excel is required. Working experience of Canva or other content creation software preferred. · Bilingual skills are highly desirable. Ability to: · Partner with other functional areas to accomplish objectives. · Attend to detail. · Gather information and apply findings to assignments. · Organize and prioritize multiple tasks and meet deadlines. · Communicate effectively, both verbally and in writing. · Work independently as well as collaboratively within a team environment. · Provide a high level of customer service. · Establish and maintain effective working relationships at all levels of the organization. · Maintain confidentiality of information as required. Educational/Previous Experience Requirements: · Minimum Degree Required: o Associates degree required ~and~ · At least five years general clerical support with at least two years in an administrative capacity or any equivalent combination of experience, education, and/or training approved by Human Resources. Licenses/Certifications: · Licenses/Certifications Required at Date of Hire: o None Working Conditions: Hours: Normal business hours. Some additional hours may be required. Travel Required: None Working Environment: Climate controlled office environment during normal business hours. Job Category: Administrative Physical Requirements: Sitting Up to 7 hour(s) per day Lifting Up to .5 hour(s) per day Walking Up to 2 hour(s) per day Up to 50 max. pounds** Standing Up to 4 hour(s) per day Pushing Up to .5 hour(s) per day Bending Up to 1 hour(s) per day Up to 50 max. pounds** Squatting Up to 1 hour(s) per day Pulling Up to .5 hour(s) per day Stooping Up to 1 hour(s) per day Up to 50 max. pounds** Reaching Up to 2 hour(s) per day Climbing Up to .5 hour(s) per day Balancing Will not generally apply Stairs Up to .5 hour(s) per day Twisting Up to 1 hour(s) per day Ladder Will not generally apply Crawling Will not generally apply Step-stool Will not generally apply Kneeling Up to 1 hour(s) per day Excessive heat Will not generally apply Typing Up to 4 hour(s) per day Excessive cold Will not generally apply Data Entry Up to 4 hour(s) per day Dust Will not generally apply Humidity Will not generally apply Loud Noise Will not generally apply Hands in Water Will not generally apply Unusual hearing or vision demands: None specified Other physical demands or notes: ** Employees should not attempt to lift, pull or push a load in excess of 50 lbs. without assistance. Care should always be taken when lifting, pushing or pulling in an awkward position. Last updated: January 6, 2025 DISCLAIMER The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee Signature: ________________________________________ Date: __________________

Job Description Job Title: Administrative Assistant – AFC, CLS & Outpatient Behavioral Health Position Type: Full-Time Reports To: Chief of Staff About Us Macomb Family Services, Inc. is a mission-driven nonprofit organization dedicated to supporting individuals with developmental disabilities, mental health conditions, and substance use disorders. We provide a continuum of person-centered services including Licensed Adult Foster Care (AFC), Community Living Supports (CLS), and Outpatient Behavioral Health Counseling throughout Macomb County. Our work is rooted in compassion, inclusion, and respect. Position Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day administrative needs of our AFC, CLS, and Outpatient Behavioral Health programs. This role will focus on coordinating staff training and compliance tracking, maintaining accurate records, assisting with onboarding and credentialing, and supporting program operations to ensure high-quality, regulatory-compliant care. Key Responsibilities Training & Compliance Coordination Coordinate training schedules for new and existing staff across all programs. Track mandatory training completion (e.g., Recipient Rights, CPR/First Aid, HIPAA, clinical CEUs). Maintain accurate, up-to-date training logs and ensure compliance with Medicaid, LARA, MCCMH, and CARF standards. Notify staff and supervisors of upcoming training renewals and credential expiration dates. Administrative Support Maintain confidential staff and client records in compliance with HIPAA and agency policies. Prepare documentation for licensing audits and accreditation reviews. Support onboarding processes by organizing new hire documentation and orientation logistics. Respond to calls, emails, and front desk inquiries as needed. Program Support Assist Program Managers with documentation, scheduling, and incident report tracking. Enter data into electronic systems (e.g., EHR, timekeeping, training portals). Order and track office and site supplies as needed. Qualifications Required: High school diploma or GED. 2+ years of experience in an administrative or program support role, preferably in a human services, healthcare, or nonprofit environment. Proficiency in Microsoft Office (Word, Excel, Outlook). Excellent organizational and time management skills. Ability to maintain confidentiality and handle sensitive information with professionalism. Preferred: Associate’s degree in Human Services, Healthcare Administration, or a related field. Experience with training or compliance tracking in behavioral health or AFC settings. Familiarity with Michigan AFC licensing rules, MCCMH requirements, and Medicaid standards. Experience with EHR or staff credentialing platforms (e.g., Brainier, Detroit Wayne Connect). Compensation & Benefits Competitive salary based on experience. Health, dental, vision, long term disability and life insurance. Paid time off (vacation, sick, and holidays). Mileage reimbursement and professional development opportunities. Monday through Friday 8am-4pm

Job DescriptionSalary: This position is responsible for support of HR related tasks such as, recruiting, new hire orientation, exit interviews, employee relations, etc....Other job duties include sending monthly statements to our clients, running monthly AR aging reports, collecting on past due accounts, etc...answering the phones, responding and sending emails, scheduling clients and managing schedules of the Behavior Technicians, inputting data into our systems, organizing files, and making copies. This role will also monitor and manage the office supply inventory, and ordering when necessary. This position is required to be available during business hours from 8:00am - 4:30pm. RESPONSIBLITIES AND DUTIES: Answer phones and greet visitors upon their arrival Responsible for support of the recruiting of new hires (job postings, interview communication and scheduling, adding all new hires to our HR system) Responsible for adding, managing, tracking and monitoring the clients schedule in the system Manage and track all unverified appointments with each individual Behavior Technician Follow-up with all clients monthly on open AR balances to ensure payment is being made regularly Manage and monitor all past due receivables Responsible for reporting all changes in clients insurance Responsible for all new year insurance eligibility requests and updating the billing company for reverification of insurance Manage, monitor and track all inventory of office supplies; reorder as needed Manage, monitor and track all requests for time off of Behavior Technicians and finding coverage to support Manage all call offs in order to make necessary changes to the schedule to cover clients Responsible for taking and processing all client payments and recording them on the payment journal for submission to the billing company Other tasks as assigned KNOWLEDGE/SKILLS/ABILITIES: Ability to accept constructive feedback and develop knowledge and skill sets accordingly Effective time management skills and the ability to manage multiple tasks at one time Excellent written and verbal communication skills Ability to develop and maintain professional relationships with clients, co-workers, supervisors and community members Commitment to maintain client confidentiality and adhere to HIPAA laws Must maintain a professional appearance with regard to clothing, grooming, hair and make-up EXPERIENCE: Required: 1 year Preferred: 3 5 years Prior administrative or clerical experience Proficient with Google Docs and Microsoft Office (Word & Excel) Highly organized multitasker who works well in a fast-paced environment Excellent time management and communication skills Willingness to learn and to grow with the company EDUCATION: Required: High School Diploma (over 18 years of age and capable of passing a background check)

Special Services Secretary (Elementary) JobID: 12048 Administrative and Business Office Support/Secretary/Clerical Date Available: ASAP District: Walled Lake Consolidated Schools Description: Please see attached job description

The Veterans Service Commission was established in 1886 by the Ohio Legislature to assist Veterans and their families in times of need. Today, the Lucas County Veterans Service Commission provides financial assistance, referrals, information, and aid in obtaining Veterans Administration and other benefits. There are many benefits and services available to veterans and their families. From VA benefits to emergency financial assistance, memorial affairs, medical transportation, and so much more, we are here to ease your stress and provide assistance with any needs. The Lucas County Veterans Service Commission exists to provide information and referrals so that veterans and their families can obtain all of the benefits they're entitled to. This position is responsible for responsible for all driving situations and vehicles operations. Maintaining the functions of office staff as secretary but not limited to assisting veterans of the Armed Services of the United States, their spouses, widows or widowers, children, parents and dependents as applicable for the performance of their job more specifically listed in essential job functions below. The position inspects exterior and interior of the Lucas County Veterans Service Commission passenger/delivery van at the beginning of each shift for properly operating headlights, turn signals, brake lights, interior courtesy lights, air conditioner and heating warning indicators, properly inflated tires, windshield wipers, vehicle damage, etc. Notifies Executive Director or Office Management immediately in the event of an accident or discovered vehicle damage. Operates the Lucas County Veterans Service Commission passenger/delivery van safely and efficiently. Must follow the county vehicle use policy. Keeps the county vehicle fueled and the interior and exterior properly cleaned. Completes Driver Trip Sheets accurately for each trip on each shift. Uses a computer and telephone to set up routes to and from Veteran Medical Facilities and to schedule the delivery of food boxes to veterans and veteran's dependents: Picks up Food consignments at the Food Bank and delivers these to veteran residences. Transports veterans to and from Veteran Medical Facilities in Michigan and Ohio. Performs data entry into various software applications on a computer workstation. Formats and types correspondence and mailing labels for Veteran Service Officers and Investigators. Answers phones, directing calls and taking messages for other staff members. Files client case folders for Veteran Service Officers and Investigators. Operates office machinery including: fax machines, copiers, computers, printers and scanners. Greets and checks in clients and guests at the Reception Window for Veterans Service Officers, Investigators, the Executive Director, and Assistant Directors. Distributes TARTA Bus Tokens to qualified veterans who have an established Assistance Case File with the Commission. Advises the Assistant Director of Operations of the level of supplies (i.e., copy paper, printer cartridges, pens, etc). Assures the confidentiality at all times of information relating to VSC clients and their families. Meets the "Veteran" requirement as defined in Ohio Revised Code 5901.06 i.e., an honorably discharged veteran of the U. S. Military Service or, if a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran. High School graduate or equivalent (i.e. completed GED). Must possess a valid Driver's License, with a minimum three-year satisfactory driving history. Must be at least twenty-one (21) years of age. Must be able to lift and carry up to fifty (50) pound containers.

Title: Secretary 1 Department Org: Radiation Therapy-Univ Med Ctr - 109170 Employee Classification: B1 - Classif'd Full Time AFSCME HSC Bargaining Unit: AFSCME HSC Shift: 1 Start Time: 8:00am End Time: 4:30pm Posted Salary: Starting at $16.68 Float: False Rotate: False On Call: False Travel: False Weekend/Holiday: False Job Description: Under the supervision of the Technical Manager, accountable to the medical director (department chairman); responsible answering phones all communications involving patients, faculty and staff; all data entry. Responsible for obtaining and scanning records, for scheduled clinic appointments, and other clerical duties as assigned. Responsible for scheduling all consult, follow-up, simulations, and special procedures for the physicians. Uses discretion in determining compliance with prescribed procedures or statutes. Resolves discrepancies or initiates correction action through correspondence. This includes personal contact or telephoning involved parties detailing additional information to be submitted or corrections to be made. Position requires employee to apply standardized departmental interpretation of laws, rules, and/or procedures and the application thereof. Absolute accuracy is required. Assists with other clerical duties when necessary. Performs other clerical duties when necessary. Performs other duties as requested. Minimum Qualifications: High School Diploma Must type 45 WPM Must be proficient in word and have the ability to use Excel Culturally appropriate communication skills. Filing experience preferred. ARIA and EPIC experience Preferred Qualifications: High School Diploma Outpatient clinic experience Must be proficient in word and have the ability to use Excel Culturally appropriate communication skills. ARIA and EPIC experience Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus. Advertised: 27 May 2025 Eastern Daylight Time Applications close:

Description Job Title: NSO Administrative Specialist Department: Clinics Reports To: Client Access Manager FLSA Status:Non- Exempt NSO Administrative Specialist will provide exceptional customer service to client/patient who arrive at NSO integrated clinics. They must share a strong knowledge of NSO's programs, services while responding to client/patient's and clinic staff, processing documentation, responding to facility and equipment needs, and performing additional clerical duties to optimize clinic operations. They must meet or exceed key metrics related to their productivity performance. Successful candidates must possess strong communication skills, time management, and organizational skills. Job Duties: Answer phone calls and process mail and additional requests as needed Greeting clients/patients and other guests arriving to the facility Coordinate and manage check-ins and perform insurance verification Manage co-pay payments and clients/patients account balances Receive packages and process mail Prioritize and deliver messages and incoming requests to clinicians Manage meetings, room reservations, clinician office reservations, etc. Send appointment letters/ make reminder calls each day Scan/ label and upload documentation to electronic system. Distribute and document date signed copies of treatment plans are provided to clients/patients Process referrals, incident reports, medical records requests, and authorizations. Enter authorizations and follow-up with errors Perform other clerical duties such as filing, photocopying, transcribing and faxing Opening clinic building when assigned Courier between facilities Resolve facility issues (e.g. broken printers, copiers, etc.) Manage Check request and invoices Education: High School Diploma or equivalent Minimum Required Experience: 1-year minimum experience in an administrative assistant, receptionist, clients/patient/ patient facing or related role. Additional Requirements Proficiency in MS Office (Word, Excel, PowerPoint & Outlook) Ability to learn additional software Proficiency in general office equipment (PC, printer/fax/copier, telephony system) Proficiency in data entry, filing Experience in a multi-line phone/telephony system Valid Michigan Driver's license/access to private transportation DISCLAIMER MESSAGE: The above elements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified, or a contractual commitment, and NSO retains the right to amend or revise this job description at any time. NSO is an Equal Opportunity Employer and is committed to excellence through diversity and considers candidates without regard to sex (including pregnancy related conditions) genetic information, race, color, weight, height, religion, nation origin, citizenship, age, disability, martial or veteran status, misdemeanor arrest record, sexual orientation, transgender status or gender identity or any other legally protected status

This position is responsible for support of HR related tasks such as, recruiting, new hire orientation, exit interviews, employee relations, etc....Other job duties include sending monthly statements to our clients, running monthly AR aging reports, collecting on past due accounts, etc...answering the phones, responding and sending emails, scheduling clients and managing schedules of the Behavior Technicians, inputting data into our systems, organizing files, and making copies. This role will also monitor and manage the office supply inventory, and ordering when necessary. This position is required to be available during business hours from 8:00am - 4:30pm. RESPONSIBLITIES AND DUTIES: Answer phones and greet visitors upon their arrival Responsible for support of the recruiting of new hires (job postings, interview communication and scheduling, adding all new hires to our HR system) Responsible for adding, managing, tracking and monitoring the client's schedule in the system Manage and track all unverified appointments with each individual Behavior Technician Follow-up with all clients monthly on open AR balances to ensure payment is being made regularly Manage and monitor all past due receivables Responsible for reporting all changes in client's insurance Responsible for all new year insurance eligibility requests and updating the billing company for reverification of insurance Manage, monitor and track all inventory of office supplies; reorder as needed Manage, monitor and track all requests for time off of Behavior Technicians and finding coverage to support Manage all call offs in order to make necessary changes to the schedule to cover clients Responsible for taking and processing all client payments and recording them on the payment journal for submission to the billing company Other tasks as assigned KNOWLEDGE/SKILLS/ABILITIES: Ability to accept constructive feedback and develop knowledge and skill sets accordingly Effective time management skills and the ability to manage multiple tasks at one time Excellent written and verbal communication skills Ability to develop and maintain professional relationships with clients, co-workers, supervisors and community members Commitment to maintain client confidentiality and adhere to HIPAA laws Must maintain a professional appearance with regard to clothing, grooming, hair and make-up EXPERIENCE: Required: 1 year Preferred: 3 - 5 years Prior administrative or clerical experience Proficient with Google Docs and Microsoft Office (Word & Excel) Highly organized multitasker who works well in a fast-paced environment Excellent time management and communication skills Willingness to learn and to grow with the company EDUCATION: Required: High School Diploma (over 18 years of age and capable of passing a background check)

Title: Secretary 1 Department Org: Radiation Therapy-Univ Med Ctr - 109170 Employee Classification: B1 - Classif'd Full Time AFSCME HSC Bargaining Unit: AFSCME HSC Primary Location: HSC H Shift: 1 Start Time: 8:00am End Time: 4:30pm Posted Salary: Starting at $16.68 Float: False Rotate: False On Call: False Travel: False Weekend/Holiday: False Job Description: Under the supervision of the Technical Manager, accountable to the medical director (department chairman); responsible answering phones all communications involving patients, faculty and staff; all data entry. Responsible for obtaining and scanning records, for scheduled clinic appointments, and other clerical duties as assigned. Responsible for scheduling all consult, follow-up, simulations, and special procedures for the physicians. Uses discretion in determining compliance with prescribed procedures or statutes. Resolves discrepancies or initiates correction action through correspondence. This includes personal contact or telephoning involved parties detailing additional information to be submitted or corrections to be made. Position requires employee to apply standardized departmental interpretation of laws, rules, and/or procedures and the application thereof. Absolute accuracy is required. Assists with other clerical duties when necessary. Performs other clerical duties when necessary. Performs other duties as requested. Minimum Qualifications: High School Diploma Must type 45 WPM Must be proficient in word and have the ability to use Excel Culturally appropriate communication skills. Filing experience preferred. ARIA and EPIC experience Preferred Qualifications: High School Diploma Outpatient clinic experience Must be proficient in word and have the ability to use Excel Culturally appropriate communication skills. ARIA and EPIC experience Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.