Assistant Jobs in Lakeland Village, CA

Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.

About Us: Founded in 2011, IICOMBINED has launched the global fashion eyewear brand GENTLE MONSTER, followed by the perfume brand TAMBURINS and the dessert brand NUDAKE. Driven by continuous innovation and challenges, IICOMBINED continues its growth by developing brands that exemplify unparalleled beauty and unpredictable progressions. GENTLE MONSTER is a global fashion eyewear brand that sets eyewear trends worldwide through its unpredictable and innovative advancements. With each annual collection, GENTLE MONSTER unveils distinctive and creative products, delivering brand value through diverse initiatives, including unique spaces and campaigns that embody experimental and sophisticated aesthetics. TAMBURINS is a perfume brand that explores undefined territories of beauty. TAMBURINS merges storytelling inspired by scattered scenes of the world with sophisticated and delicate perfumery techniques to capture the essence of true fragrance. TAMBURINS is a brand dedicated to sensory communication beyond customary experience through content that reinterprets various artistic elements, including objects, paintings, and performances, within a narrative-driven, exhibition-style space. NUDAKE is an F&B brand that redefines dessert culture with its ‘Make New Fantasy' ethos. It creates novel desserts by integrating elements of fashion and art, transporting consumers to a new fantasy. By experimenting with and creating content that diverges from conventional processes and norms, NUDAKE delivers a message to consumers beyond the F&B experience. Job Summary: The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office or department. This role includes managing daily office functions, coordinating schedules, handling internal and external communications, and supporting various administrative and project-related tasks. The Administrative Coordinator acts as a key point of contact, taking initiative in problem-solving, process improvement, and ensuring deadlines and standards are consistently met. This role demands strong organizational skills, independent judgment, and the ability to manage multiple priorities in a dynamic environment. Key Responsibilities: Office & Operations Coordination Oversee daily office operations, including inventory, vendor management, and service scheduling. Coordinate daily lunch catering, managing orders, vendor communication, set-up and on-time delivery. Receive and direct in incoming calls and visitors to appropriate personnel. Manage the distribution of incoming and outgoing mail and packages, ensuring timely internal routing. Maintain organized, clean, and welcoming office environment. Serve as the primary point of contact for general office inquiries, ensuring prompt and professional communication. Technology & Asset Coordination Track and manage company-issued tech assets (laptops, monitors, phones, etc.). Coordinate setup, transfer, and return of equipment for new hires and exits. Maintain accurate records of hardware/software assignments and manage updates and replacements as needed. Budget & Expense Oversight Monitor departmental expenses to ensure adherence to budgetary guidelines and financial policies. Accurately process invoices and purchase orders, ensuring timely reconciliation and expense tracking. Project Coordination Support project execution by tracking timelines, deliverables, and key milestones. Draft, edit, and finalize professional correspondence, reports, and presentations with high attention to detail and accuracy. Monitor project progress, identify potential issues, and coordinate to ensure timely resolution. Licensing & Compliance Prepare, submit, and track licensing applications (state, city, county). Maintain current, accurate records of all licenses and renewal schedules. Skills & Qualifications: Education Associate's degree in Business Administration, Communications, or a related field (required); Bachelor's degree (preferred) Experience 2-4 years of experience in a coordination or administrative leadership role, preferably in a business or office setting. Proven experience in managing administrative workflows, scheduling, and documentation with minimal supervision. Familiarity with budgeting, procurement, or licensing processes (preferred). Key Skills Strong organizational and multitasking skills with the ability to manage competing priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn new systems and tools. Excellent communication and interpersonal skills, both written and verbal. High level of initiative, problem-solving ability, and critical thinking. Strong attention to detail and commitment to accuracy Proactive and self-motivated, able to handle competing priorities in a fast-paced environment. Job Type: Full-time Pay: $50,000.00 - $55,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance

Aequor Allied is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Fallbrook, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 06/23/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Therapy Staff Job ID #1608209. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA - Fallbrook Skilled Nursing

Jackson Therapy Partners is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Fallbrook, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Setting: Skilled Nursing Facility Make a real difference as a travel PTA with Jackson Therapy Partners! You’ll work with patients recovering from injuries or illness, helping them move better, feel better, and stay active—under the guidance of a licensed Physical Therapist. Apply today and a recruiter will follow up with the details. Minimum Qualifications Associate degree in Physical Therapy from an accredited educational program. Active State License is Required to Start the Assignment BLS Certification May Be Required from AHA or ARC Benefits Designed for Travelers We deeply value your commitment to impacting others, that’s why we offer a comprehensive and competitive benefits package starting your first day. Weekly, On-Time Pay because that's how it should be Full Medical Benefits & 401k Matching Plan 24/7 Recruiter: Your main point of contact available by text, phone or email Competitive Referral Bonuses 100% Paid Housing Available Travel & License Reimbursement Impacting Patient Care Nationwide Join Jackson Therapy Partners as a PTA traveler and get the flexibility, stability, and growth you deserve. Enjoy full-time pay, benefits, and relocation assistance in travel contracts that let you explore your favorite locations while maintaining job security in diverse settings nationwide. Choose from a variety of career options including direct hire, temp-to-hire, and travel contracts using ProVenture, our AI-enhanced career app designed for therapy professionals like you. EEO Statement Jackson Healthcare and its family of companies are an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates. Jackson Therapy Partners Job ID #408399. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Jackson Therapy Partners Delivering a lifetime of opportunities in both contract and permanent positions, Jackson Therapy Partners™ connects highly skilled therapy and education professionals with rewarding careers at more than 1,300 rehab facilities, schools, outpatient clinics, hospitals, and skilled nursing facilities every year. Our award-winning team is 100% committed to you and to the development and success of your healthcare career. We take pride in being a value-driven company with a social conscious, and we're invested in your future. With Jackson, you'll get the jobs you want most from a company that values patient care as much as you do. Jackson Therapy Partners is part of the Jackson Healthcare® family of companies.

A leading construction company is seeking an Administrative Assistant to support operations. This role will work directly with local leadership and assist with a variety of administrative functions to help keep projects and daily tasks on track. Key Responsibilities: Support the Branch Manager and Operations Manager with administrative tasks Answer and route phone calls; provide basic customer support Organize and maintain internal documents, forms, and reports Assist with scheduling, timecard tracking, and document collection Prepare and process basic paperwork related to projects and office operations Help coordinate office supply needs and maintain general office organization Qualifications: 1-2 years of administrative experience; construction or field office experience a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong communication, organization, and multitasking skills Comfortable working in a fast-paced, team-oriented environment High school diploma or equivalent required

About us We are a fast-pace metal finishing company located in Pomona, offering a variety of metal finishing services for a diverse set of customers. We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer support, and ensuring efficient communication within the organization. This role requires strong organizational skills and the ability to multitask in a fast-paced environment. Bilingual candidates are encouraged to apply, as effective communication with diverse clients is essential. Responsibilities Minimum 2 years of experience in a similar role. Oversee front desk operations, greeting visitors and managing incoming calls. Provide excellent customer service and support to clients, addressing inquiries and resolving issues promptly. Maintain organized office systems, including filing, data entry, and document management. Assist with bookkeeping tasks using QuickBooks and other financial software. Manage office supplies inventory and place orders as necessary. Coordinate schedules, meetings, and appointments for staff members. Handle correspondence, including emails and phone communications. Support office management tasks to ensure a smooth workflow. Requirements Proven experience in an office administration or clerical role is preferred. Strong organizational skills with the ability to prioritize tasks effectively. Excellent customer service skills with a friendly demeanor. Proficiency in QuickBooks or similar accounting software is a plus. Bilingual abilities are highly desirable to facilitate communication with diverse clientele. Familiarity with phone systems and office equipment is essential. Ability to work independently as well as collaboratively within a team environment. Strong typing skills with attention to detail. Familiarity with metal finishing operations is a plus. Join us in creating an organized and welcoming environment that supports our team's success!

Pull finalized plans, generate transmittals and box plans for scanning pick up Scan permit documents into Laserfiche Answer phone calls and emails Update outdated forms and standards Conduct record searches and respond to Public Record Requests Process Online Submittals for Symbium Purge old permit files from the system Additional information: Soft skills: Collaborative worker, clear communicator, strong customer service skills Culture: Professional environment but very helpful, friendly, and engaged team.

Are you ready to be a part of a team of fun 3D printing professionals? This in-person role will work alongside the Internal Operations Manager in all administrative functions to oversee daily administrative responsibilities, including, but not limited to: Accounting, Order Management, Inventory Management, Financial Auditing, Office Management. We are looking for a friendly, well-spoken, and eager candidate to help make our team whole. Responsibilities Provide administrative support to ensure efficient operation of office Greet customers and visitors Taking inventory and ordering office supplies as needed Contact customers to ensure payment of outstanding invoices Basic bookkeeping Assist in the preparation of sales and financial reports Update and maintain office policies and procedures Liaise with management to handle requests and queries Answer and direct phone calls Maintain confidentiality of all data given Skills/Qualifications AA and/or Bachelor's Degree preferred or 3+ years of equivalent experience Quickbooks experience preferred Excellent verbal and written communication skills Superb organizational and time management skills Be able to work independently, detail-oriented with strong analytical, problem-solving skills Flexible, outgoing, adaptable with well-developed interpersonal skills Pay $23-29/hour What We Offer Career in extremely dynamic industry dealing with the world's leading additive manufacturing companies Paid vacation and sick leave 401(k) retirement plan Medical, vision, and dental plan About Us Purple Platypus, headquartered in Orange County, is the only Diamond-level Stratasys reseller covering the Southwest. Through 3D printer machine sales, custom part printing, and engineering services, Purple Platypus offers superior solutions. Purple Platypus works closely with Fortune 100 companies, optimizing their design and manufacturing processes. With an extensive product line, three convenient locations, and a committed team of knowledgeable industry experts, Purple Platypus provides businesses the technology needed to bring their innovative designs and ideas to life. Purple Platypus is an Equal Opportunity Employer.

Ultimate Staffing is excited to offer an opportunity for an Administrative Assistant to join a leading manufacturing company known for its commitment to excellence and innovation in the industry. Our client is a top player in the manufacturing sector, specializing in high-quality products and operational efficiency. We are seeking proactive candidates who are ready to start immediately. Location: Fully Onsite in Irvine, CA Job Type: Temp-To-Hire (Transition to permanent after 4 months) Schedule: Monday to Friday, 8:00 AM - 5:00 PM Role Overview: We are looking for a detail-oriented and highly organized Administrative Assistant to support our dynamic team in the manufacturing industry. In this role, you will be essential in ensuring the smooth operation of the office by providing administrative support to various departments, including production, supply chain, and operations. Key Responsibilities: Provide comprehensive administrative support to different departments within the manufacturing company. Manage executive calendars, schedule meetings, and coordinate appointments with efficiency. Handle phone inquiries, take messages, and route calls appropriately. Prepare, proofread, and edit correspondence, reports, and other documentation to ensure clarity and accuracy. Organize and maintain files, records, and databases, ensuring they are up-to-date and accessible. Perform general office duties, including ordering supplies, photocopying, and filing. Assist with special projects and other tasks as assigned by different departments. Collaborate with the production and supply chain teams to ensure timely and efficient operations. Qualifications: Bachelor's or Associate's degree preferred but not required. Minimum of 1 year of experience in an administrative role, preferably in a manufacturing environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively. Ability to work independently as well as part of a team. Must handle sensitive and confidential information with professionalism and discretion. Experience in a manufacturing setting is a plus. Why Join Us? Become a part of a leading manufacturing company recognized for its innovation and industry leadership. Enjoy a collaborative and supportive work environment where your efforts directly impact the success of the company. Opportunity to transition to a permanent position with potential career growth. Immediate availability is required. Candidates must be able to start full-time without a 2-week notice period. If you're eager to contribute to a fast-paced and innovative manufacturing environment, we'd love to hear from you! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our Client, a global service organization engaged in the distribution of automotive and industrial replacement parts, is looking for a proactive, detail-oriented Warehouse Administrative Assistant in Anaheim, CA for a contract opportunity. **This is an onsite 6-month contract role, with long term potential that takes place in Anaheim, CA** Responsibilities Assist with all clerical functions regarding branch billing, warehouse, and customer returns. Manage pick ticket process: Includes allocating product to orders and printing pick tickets Must Ship Today orders Review routine reports to identify invoice and pick ticket issues. Handle customer billing (freight and inventory) Assist with generating RMA for repairs and processing customer credits. Assist warehouse with receiving and picking product as needed. Open and distribute incoming mail Maintain filing for Branch, year-end project Order office lunches Qualifications Excellent communication and customer service skills are a must. Experience in distribution or manufacturing preferred. Ability to multitask, prioritize and work under pressure while ensuring that departmental metrics and industrial standards are maintained. Sound understanding of Microsoft Office applications, including Word, Excel, and Outlook. Ability to multitask within Microsoft Windows. HS Diploma or GED You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Litigation Secretary - Defense Liability Costa Mesa, CA Litigation Support A well-established defense litigation firm in Costa Mesa is seeking a highly organized and experienced Litigation Secretary to support attorneys specializing in civil defense liability, including general liability, personal injury, premises liability, and professional liability matters. The ideal candidate will possess strong litigation support skills, be detail-oriented, and thrive in a fast-paced legal environment. Key Responsibilities: Provide high-level secretarial and administrative support to multiple attorneys. Prepare, format, and proofread legal documents including pleadings, discovery, subpoenas, motions, and correspondence. File documents electronically in state and federal courts (including California e-filing). Manage attorney calendars, including court deadlines, hearings, depositions, and meetings. Schedule and coordinate depositions, mediations, and client meetings. Maintain case files both electronically and in physical form. Communicate professionally with clients, court personnel, and opposing counsel. Assist in trial preparation and support attorneys as needed during trial. Track billable time and assist with time entry and billing procedures. Qualifications: Minimum of 5 years of experience as a litigation secretary, preferably in defense liability. Proficiency with California civil litigation procedures and local court rules. Strong knowledge of legal terminology, procedures, and calendaring practices. Skilled in Microsoft Office Suite (Word, Outlook, Excel), Adobe Acrobat, and legal practice management software (iManage, ProLaw, or similar preferred). Excellent communication, grammar, and proofreading skills. Ability to prioritize workload, manage multiple tasks, and meet deadlines under pressure. Notary Public (a plus but not required).

Dental Office Administrator - $20/hour to $24/hour We are searching for a Office Administrator to support a dental office in Garden Grove, CA. The Office Administrator will be assisting the dentist run and manage the office independently. Key Responsibilities: Perform administrative tasks such as phone calls, scheduling appointments, filing, etc. Resolve any problem or situation accordingly to Dentist's approval Handle and/or assist with billing and payment collections Provide clear information regarding treatment plans and costs Qualifications: 2+ yr of experience in dental office Knowledgeable in dental terminology and insurance billing procedures Proficient with dental office software and electronic health records Ability to multitask and prioritize tasks effectively Strong organizational and time management skills Excellent communication and interpersonal skills About Us: Express works with job seekers to help find the right job for their skills and experience. As one of the leading staffing companies in North America, we're ready to help you take the next step in your career. Whether you are ready for a full-time position, looking for part-time work, or want a more flexible schedule, Express has a wide range of jobs available including: Administrative Light Industrial Skilled Trades Professional positions We are an equal opportunity employer and value diversity, fostering an inclusive workplace for all. Our hiring decisions are based on merit, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or genetic information.

Ascentia Staffing is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Fullerton, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in Fullerton, CA. This Physical Therapy Assistant assignment is for 13 weeks and the setting is Skilled Nursing. Pay of $1825 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy and only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1600. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

Dedicated and Motivated Office Personal Job Type: Part-Time or Full-Time About Us: We are a mission-driven healthcare organization dedicated to supporting individuals on their journey to recovery and wellness. We are currently seeking a reliable, organized, and detail-oriented Office Administrative Assistant to join our in-office team and support day-to-day operations. Position Overview: The Office Administrative Assistant plays a critical role in ensuring the smooth and efficient operation of our front and back office functions. This position is ideal for someone who thrives in a fast-paced healthcare environment, demonstrates professionalism, and can manage multiple administrative tasks with accuracy and discretion. Key Responsibilities: Answer phones, greet visitors, and provide excellent customer service to clients, staff, and vendors. Schedule appointments, coordinate staff calendars, and manage follow-up reminders. Input data and maintain accurate electronic and paper records (e.g., patient files, intake logs, referrals). Support intake and referral processing, ensuring documentation is complete and submitted to the correct department or partner agency. Assist in preparing reports, meeting agendas, and other administrative documents. Track supplies and request inventory replenishment as needed. Ensure office areas remain organized and HIPAA-compliant. Communicate professionally via phone, email, and in-person with internal and external parties. Support other clerical and operational tasks as needed. Qualifications: High school diploma or equivalent required; associate degree or additional administrative training preferred. At least 1 year of administrative or clerical experience, preferably in a healthcare or social services setting. Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning scheduling or EMR systems. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Excellent verbal and written communication skills. Bilingual (Spanish/English) a plus but not required. Dependable, punctual, and able to maintain a high level of confidentiality. Schedule and Compensation: In-office position, Monday through Friday. Competitive hourly rate based on experience. Opportunities for training and internal advancement. Why Join Us: Be part of a compassionate, mission-driven organization that values teamwork and service excellence. Help create a supportive environment for patients and staff. Gain valuable experience in the healthcare field with room for growth. How to Apply: Please submit your resume and a brief cover letter highlighting your administrative experience and interest in the position. We look forward to connecting with candidates who are ready to contribute to our vision of wellness and community care. email

The Community: The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well-planned neighborhoods, excellent schools, and a charming village atmosphere create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life. You belong in Carlsbad: The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal. The Department: The Parks & Recreation Department of the Community Services Branch provides leadership, planning, and administrative services to help develop and sustain quality parks and recreation programs. The department offers a wide range of programs and services for youth and adult sports, instructional classes, camps, aquatics, preschool, teens, seniors and special events. The department operates and maintains four community centers, a senior center, two aquatic centers, two historic sites, 13 community parks/school fields, two dog parks, two skate parks, 28 special use areas/neighborhood parks, 12 facility landscapes, 10 beach accesses, 43 miles of trails, 715 acres of habitat preserves and natural open space, all city-wide street trees, 71 acres of future parkland, all city street trees, 68 acres of street median planters and 9 acres of street parkways. The department is a leading provider of world-class projects, programs, events that strengthen and build community connectivity and has a robust Capital Improvement Program, which includes projects for parks' retrofits, infills, and new developments. The Position: Under general supervision, the Recreation Assistant (Senior Lifeguard) will provide full-time senior instructor and lifeguard services to the city aquatic facilities, overseeing swimming pool programs, activities, and guests. This includes providing aquatic instruction, enforcing pool rules, regulations, policies, and ensuring guest compliance. The role also involves training and providing direction to part-time lifeguards, as well as performing other related duties as assigned. Only qualified applicants will advance to an "in-water skills test" and upon successful completion, continue with an oral interview. The in-water skills test includes: 100-meter swim (1:40 minutes or less) Swim 25 yards, retrieve a 10lb brick, swim 25 yards, and exit the pool 5-minute water tread while holding a 10lb brick Passive submerged victim rescue (14ft depth) with removal Adult CPR Key Responsibilities Assist in planning, coordinating and monitoring of aquatic facility operations and programs, ensuring the safety of all swimmers Provide lifeguard services and actively monitor swimming pool activities to maintain a safe, healthy and controlled environment for guests Administer artificial respiration or first aid as needed, perform CPR or first aid in emergency situations, rescue individuals in distress, and monitor pool activities in line with established guidelines, policies, and procedures Inspect swimming pools to ensure safe and proper operating condition; conduct chemical tests on pool water and apply chemicals as appropriate to maintain proper pH and chemistry levels. Mix chemicals according to established specifications and safety requirements under the guidance of the Aquatic Maintenance Supervisor, following established protocols, specifications, and safety requirements Maintain facility cleanliness and ensure the proper use and storage of pool equipment as designated by the Aquatic Maintenance Supervisor Enforce and ensure guest compliance with pool rules, regulations, and policies; report incidents and behavioral issues to the appropriate authority Train and provide work direction and guidance to assigned personnel; assist with interviewing, selecting and scheduling employees; provide input concerning transfers, reassignments, terminations and disciplinary action Assist in preparing swimming pools and surrounding areas for aquatic activities Assist in planning, organizing and implementing programs and activities including classes and events as assigned Attend and participate in staff meetings related to operations and assigned program activities Provide assistance in customer service to resolve disputes between guests and address guest concerns related to program activities Perform other related duties as assigned Qualifications To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of: Philosophy, principles and practices of aquatic recreation programs. First aid, cardio-pulmonary resuscitation (CPR) and water rescue and lifeguarding methods, practices and techniques. Health and safety codes, standards and policy related to pool operations. Procedures of pool use and basic pool equipment operation and maintenance. City of Carlsbad policies, rules related to recreational programs, lifeguarding and general administrative practices and procedures. Basic instruction and coaching techniques. Basic supervisory practices. Ability to: Swim with proficiency and endurance and perform necessary water rescue activities. Perform first aid and CPR as necessary. Analyze situations and adapt quick to provide effective courses of action. Organize, supervise, coordinate, implement, and evaluate aquatic recreational programs. Provide necessary administrative support in record keeping and reporting as assignment requires. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Experience & Education Any combination equivalent to the experience and education that could likely provide the required knowledge and abilities would qualify. A typical way to obtain the knowledge and abilities would be: High school diploma or G.E.D 3+ years experience, with increasing responsibility in the aquatic field Experience in instructing all levels of the American Red Cross Learn to Swim and water safety program or equivalent Experience in supervising a staff of five or more lifeguards or aquatic staff, desirable Lifeguard Instructor (LGI) certified, with experience teaching Lifeguard courses, desirable Aquatic Facility Operator (AFO) or Certified Pool Operator (CPO) certificate, desirable Required/License or Certificate: *Failure to attach proof of valid certifications will disqualify application* Possession of a valid Class C California Driver's License and verification of insurability. American Red Cross, YMCA of USA, USLA or equivalent Lifeguard/First Aid CPR/AED for the Professional Rescuer First Aid for Public Safety Personnel (Title 22), or equivalent Oxygen Administration Ability to obtain American Red Cross Water Safety Instructor (WSI) and Lifeguard Instructor (LGI) certifications within six (6) months of hire Highly Desired Certificate: American Red Cross Water Safety Instructor (WSI), or equivalent American Red Cross Lifeguard Instructor (LGI) Emergency Medical Technician (EMT) Aquatic Facility Operator (AFO) or Certified Pool Operator (CPO) PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS: The pool is an outdoor facility exposed to all types of weather conditions. The hours of pool operation vary with the seasons, but typically the shifts at the aquatic facilities start as early as 5:00 am and ending as late as 10:00 pm on weekdays, and starting as early as 6:00 am and ending as late as 10:00 pm on weekends on a year-round basis. Incumbents frequently are required to physically exert themselves during the course of rescue, instruction or other required activities, and are involved in lifting and moving moderately heavy pool equipment, or materials during the course of duties assigned. Incumbents must attend off-site meetings from time to time and be available to travel to other aquatic facilities in the course of work. We encourage you to fill out a Job Interest Card to be notified of new positions in your area of interest as soon as they post. *Qualified applicants will be notified only if they are selected for the interview process.

Jackson Therapy Partners is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Riverside, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 07/01/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Setting: Skilled Nursing Facility Make a real difference as a travel PTA with Jackson Therapy Partners! You’ll work with patients recovering from injuries or illness, helping them move better, feel better, and stay active—under the guidance of a licensed Physical Therapist. Apply today and a recruiter will follow up with the details. Minimum Qualifications Associate degree in Physical Therapy from an accredited educational program. Active State License is Required to Start the Assignment BLS Certification May Be Required from AHA or ARC Benefits Designed for Travelers We deeply value your commitment to impacting others, that’s why we offer a comprehensive and competitive benefits package starting your first day. Weekly, On-Time Pay because that's how it should be Full Medical Benefits & 401k Matching Plan 24/7 Recruiter: Your main point of contact available by text, phone or email Competitive Referral Bonuses 100% Paid Housing Available Travel & License Reimbursement Impacting Patient Care Nationwide Join Jackson Therapy Partners as a PTA traveler and get the flexibility, stability, and growth you deserve. Enjoy full-time pay, benefits, and relocation assistance in travel contracts that let you explore your favorite locations while maintaining job security in diverse settings nationwide. Choose from a variety of career options including direct hire, temp-to-hire, and travel contracts using ProVenture, our AI-enhanced career app designed for therapy professionals like you. EEO Statement Jackson Healthcare and its family of companies are an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates. Jackson Therapy Partners Job ID #410341. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Jackson Therapy Partners Delivering a lifetime of opportunities in both contract and permanent positions, Jackson Therapy Partners™ connects highly skilled therapy and education professionals with rewarding careers at more than 1,300 rehab facilities, schools, outpatient clinics, hospitals, and skilled nursing facilities every year. Our award-winning team is 100% committed to you and to the development and success of your healthcare career. We take pride in being a value-driven company with a social conscious, and we're invested in your future. With Jackson, you'll get the jobs you want most from a company that values patient care as much as you do. Jackson Therapy Partners is part of the Jackson Healthcare® family of companies.

Job Title: Administrative Assistant The Administrative Assistant will support the day-to-day operations of the organization by providing administrative and clerical support to managers and staff. This role is essential to ensuring smooth internal operations and exceptional customer service. The ideal candidate is organized, proactive, and able to manage multiple responsibilities in a fast-paced environment. Key Responsibilities: Collaborate with managers and team members to ensure administrative tasks are completed efficiently and accurately. Provide front-line customer support, including handling incoming calls and addressing customer inquiries and complaints professionally. Perform general clerical duties including data entry, filing, photocopying, and maintaining records. Assist in training new employees and supporting onboarding processes. Help coordinate and schedule meetings, appointments, and internal communications. Support management with various operational tasks and special projects. Prepare and process documents, reports, and other paperwork as needed. Monitor office supplies and place orders when necessary. Ensure the workplace remains organized and well-maintained. Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Proven experience in an administrative, operations, or customer support role. Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle confidential information with discretion. Positive attitude, attention to detail, and a strong sense of initiative. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment. Key Responsibilities: Answer and direct phone calls, taking messages as necessary. Greet visitors and clients, providing them with information and assistance. Manage schedules and appointments for staff members. Prepare and organize documents, reports, and presentations. Maintain office supplies inventory and place orders as needed. Assist in coordinating meetings and events, including logistics and materials. Handle incoming and outgoing correspondence (emails, mail, packages). Perform data entry and maintain accurate records in databases. Support team members with various administrative tasks as required. Qualifications: High school diploma or equivalent; additional qualifications in office administration are a plus. Proven experience as an administrative assistant or in a similar role. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills and attention to detail. Strong communication and interpersonal skills. Ability to multitask and prioritize tasks effectively. Professional demeanor and a positive attitude. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.