Assistant Jobs in Lakeside, CA

Litigation Secretary Downtown San Diego, $115K salary, excellent benefits, and a balanced Litigation Secretary Salary: $115,000 annually + Excellent Benefits + Profit Sharing Schedule: 37.5-Hour Work Week | No Overtime Practice Area: Litigation- Civil, Insurance Defense Ideally some real estate Support: 3-Desk Attorney Support Join a Litigation Team in the Heart of San Diego! Litigation Secretary seeking a high-caliber opportunity with competitive compensation and a true work-life balance? A prestigious law firm located in downtown San Diego is looking for a polished, proactive, and detail-oriented litigation secretary to join You'll be supporting a team of three well-respected attorneys . This is your chance to thrive in a role that offers challenge, recognition, and rewards. What We Offer: 💼 $115,000 Annual Salary 💰 Generous Profit Sharing Plan 🏖️ Outstanding Benefits Package, including health, dental, vision, 401(k), and more ⏰ 37.5-hour work week - no overtime! 🏙️ Prime Downtown San Diego office with modern amenities 🌟 Supportive firm culture that values its people Key Responsibilities: Provide full administrative and litigation support to three attorneys Prepare, proofread, and format legal documents, pleadings, and correspondence File documents in state and federal courts (e-filing experience required) Manage attorney calendars, deadlines, and court dates Coordinate travel, meetings, and other logistics as needed Maintain confidentiality and discretion in all client matters Qualifications: 5+ years of recent litigation secretary experience, preferably in a mid- to large-size law firm Proficiency in e-filing with California courts (state and federal) Strong knowledge of legal terminology, court rules, and procedures Excellent communication, organization, and time management skills

The Litigation Legal Secretary provides legal and administrative support to multiple attorneys in a fast-paced environment. This highly responsible role requires independence, proactivity, confidentiality, and professionalism. The ideal candidate delivers high-quality work and outstanding service to the Firm and its clients, with strong organizational, time management, and communication skills, and the ability to adapt to changing priorities. REQUIRED duties and experience: Document production and file management Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements QUALIFICATIONS: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

• Submits permit requests, processes permit information in SAP, and tracks permits status • Review and processes timekeeping documents, timesheets submitted by field employees and entry of information into the MyTime application • Reviews and processes expense reports turned in by represented and non-represented employees • Processes and coordinates travel coordination with represented employees • Processes vacation requests submitted by field employees, tracking of vacation, and enters them into MyTime.

The Administrative Support Assistant plays a hybrid role providing backup support to the facilities desk and direct support to environmental and sustainability programs, including the NIWC Pacific Mixed Metal Recycling Program. This position requires the ability to assist with hazardous materials sampling, manage records for recycling and fleet operations, and support database entry and tracking functions. Key Responsibilities: Assist with logging and closing out facilities trouble calls in MAXIMO and JIRA. Support recycling, solid waste, and generator programs by maintaining records and coordinating logistics. Track and report on fleet vehicle data and schedule repairs and maintenance with transportation vendors. Manage pickup/replacement schedules and billing records for waste bins. Support Asbestos and Lead managers by sampling facility components (flooring, paint, adhesives). Maintain hazardous testing logs and ensure timely documentation of results. Maintain training and accreditation for Lead and Asbestos sampling procedures. Assist with data entry, reporting, and administrative duties as needed. Skills and Experience: Working knowledge of MAXIMO, JIRA, and MS Office Suite. Must be certified or able to become certified in Lead and Asbestos testing. Strong attention to detail and a commitment to safety and compliance. Effective communicator with solid data entry and coordination skills. Must work on-site; telework is not authorized. Education: Minimum: High School diploma or equivalent. Security Clearance Required: US Citizenship and must possess or be able to obtain favorable background check adjudication.

Join an international law firm as a Legal Secretary, where you'll play a key role in supporting attorneys across litigation and transactional practices. This role is ideal for an experienced legal professional who excels in legal document preparation, case management, and providing high-level administrative support in a fast-paced legal environment. You'll work closely with attorneys and staff to ensure documents are flawlessly prepared, deadlines are met, and clients are well-supported throughout every legal process-from litigation to M&A. Key Responsibilities: Draft, revise, format, and finalize legal documents and correspondence for both litigation and transactional matters (contracts, mergers & acquisitions, pleadings, motions, etc.) Manage attorney calendars, schedule court deadlines, and coordinate meetings, depositions, and client calls Prepare and file legal documents electronically with state and federal courts (including ECF filing) Provide trial support: organize exhibits, prepare binders, and assist with logistics Coordinate travel arrangements and process expense reports Screen and route telephone calls; schedule and manage video/audio meetings on behalf of attorneys Open and manage client matters including conflict checks, billing setup, and engagement documentation Proofread all outgoing documents to ensure accuracy in grammar, punctuation, and formatting Handle incoming and outgoing mail and correspondence, ensuring timely distribution Maintain organized electronic and physical filing systems Collaborate with other secretaries and departments to support firmwide objectives Enter attorney time records and ensure compliance with client billing guidelines Qualifications: Education & Experience: High school diploma or GED required; associate or bachelor's degree preferred Minimum 5 years of legal secretary experience in a law firm setting Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Typing speed of 60+ WPM with a high degree of accuracy Strong knowledge of litigation procedures, discovery, and court filing systems (state and federal) Familiarity with transactional document processes a plus Preferred Skills & Attributes: Detail-oriented with exceptional proofreading and formatting skills Strong organizational and multitasking abilities Excellent communication and interpersonal skills Proven discretion when handling confidential information Ability to work independently, manage competing priorities, and meet tight deadlines Professional, courteous, and team-oriented attitude

Accounting and Administrative Support Specialist Salary Range: $55k-75k/year DOQ Background Hoch Consulting is currently seeking a motivated and detail-oriented full-time Accounting and Administrative Support Specialist to join our team. This position will provide support in both administrative and accounting capacities to various internal stakeholders. In the accounting support capacity, key duties include assisting with financial record keeping, supporting client and staff expense tracking and invoicing, preparing reports, supporting audits, and contributing to various accounting and recordkeeping tasks as assigned. In the administrative support capacity, the role involves coordinating meetings and appointments, handling routine correspondence, updating and maintaining documents and file systems, and providing general office support. The successful candidate must be self-motivated, possessing excellent analytical skills and the ability to work independently and as part of a team. Typical Duties and Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Accounting Support AR/AP Support Support the tracking and monitoring of subcontractor expenses and client invoices. Support Project Managers and other personnel in the collection and organization of data related to invoicing including timesheets, mileage logs, and expense receipts. Create client invoice drafts for manager review and disseminate invoices to clients where directed. Receive and process check and ACH payments. Assist with maintaining both front and back-end accounting software including, but not limited to, QuickBooks and budget reconciliation spreadsheets. Serve as the point of contact for accounting related inquires. Recordkeeping and Documentation Maintain organized and accurate records and documentation of financial activities. Ensure data integrity and accuracy in all financial records and transactions. Assist in the filing and retrieval of financial documents. Audit Support Provide support during internal and external audits. Assist in the collection and preparation of audit materials and documentation. Additional Accounting Support Prepare and generate monthly and quarterly financial reports for management review. Track employee expenses and assigned budgets. Assist in maintaining financial document organization in Teams and SharePoint. Assist in the ongoing maintenance in improvements of our accounting practices and standards. Administrative Support Coordinating Meetings and Appointments: Schedule and organize meetings, appointments, and conferences. Prepare meeting agendas and distribute relevant documents in advance. Maintain and manage the team's calendar to avoid scheduling conflicts. Handling Routine Correspondence: Draft and send emails, memos, and letters on behalf of management. Respond to general inquiries and direct them to the appropriate stakeholders. Organize and prioritize incoming mail and correspondence. Maintain a record of all correspondence for future reference. Updating and Maintaining Documents and File Systems: Create, update, and organize both digital and physical files. Ensure documents are easily accessible and properly categorized. Perform data entry and maintain databases. Maintain confidentiality and security of sensitive information. Providing General Office Support: Assist with office supply management and procurement. Handle administrative tasks such as photocopying, scanning, and printing. Coordinate with other departments to ensure smooth office operations. Assist with travel arrangements, including booking flights, accommodations, and transportation. Support event planning and organization, ensuring all logistics are effectively managed. Qualifications Currently pursuing or completed a bachelor's degree in Accounting, Finance or similar field. Experience with standard accounting systems and practices. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Previous experience in a professional office environment desirable but not required. Benefits Full Time Starting Benefits include: 14 paid vacation days, 13 paid sick days, up to 12 paid holidays, paid parental, bereavement, jury duty, and giveback (volunteer) leave, Health (medical, dental, and vision) Insurance, a wellness stipend, retirement plan with up to 4% salary match, life, accidental death and dismemberment, and long-term disability insurance, employee assistance program, climate change mitigation incentives, vehicle reimbursement, and company cell phone. Additional enhanced benefits are available based on role. Application Procedure Even at an engineering firm, communication is critical to our job. As part of your application, we request that you provide a cover letter discussing your unique skills and experiences that make you a strong candidate for Hoch Consulting. Include any relevant projects or roles you've undertaken and explain your interest in working with our team. Please ensure that any confidential information is redacted. Interested applicants should send a resume, cover letter, and references to ****************************. No agencies or calls please.

Title: Administrative Assistant Pay: $25-32/hour Duration: 1 year rolling contract Are you a detail-oriented and organized professional with a knack for managing multiple tasks? We're looking for an Administrative Assistant to join our dynamic team in San Diego. This role is perfect for someone who thrives in a fast-paced environment and has a strong background in administrative work, especially within construction companies or municipalities. Key Responsibilities: Permit Processing: Efficiently handle permit requests through various municipalities, ensuring all documentation is accurate and submitted on time. Document Management: Maintain an organized record-keeping system for both physical and digital documents. Meeting Coordination: Schedule and set up meetings, prepare agendas, coordinate with attendees, and arrange necessary resources. Timecard Approval: Approve timecards for union employees, ensuring accuracy and compliance with company policies. Ad Hoc Duties: Perform other administrative tasks as needed, demonstrating flexibility and a willingness to assist wherever required. Required Skills & Experience: Technical Skills: Advanced experience with Excel and Word, with the ability to create and manage complex spreadsheets and documents. Organizational Skills: Strong ability to stay organized while balancing multiple tasks and priorities. Nice to Have Skills & Experience: Industry Experience: Previous administrative experience in a construction/utility company or municipality. Permit Processing: Familiarity with the process of handling and submitting permits. SAP Experience: Proficiency in using SAP for various administrative functions.

General Description: The Office Coordinator (OC) will assist the Sales Director with the smooth operation of all office, agent, and administrative support services. The individual will provide agents with the tools to assist them with their listings and sales to help increase their productivity. The OC is central to the smooth operation of the branch office and to the flow of all transactions. The Office Coordinator needs to be a good problem-solver and be able to work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality to interact effectively with staff, agents, and clients. Essential Functions: Promote a service-oriented attitude, especially towards the agents Open and close the office punctually, Monday-Friday, 9 a.m. to 5 p.m. Report issues to the Executive Manager of Sales. Support agents: Welcome new agents to the firm, following the DE onboarding guidelines. Process agent listings and deals through Douglas Elliman approved platforms (ex. ReChat, Smartsheet, Brokermint) & MLS, CRMLS services. Partner with Agents on their listings, including: Reviewing all listing paperwork to ensure MLS compliance. Proactively reach out to Agents for listing extension paperwork or addendums, if necessary, Review MLS and ensure property description complies with MLS rules and regulations, adjust if needed. Enter Agents' Brokerage and Public open houses information on MLS. Upload high resolution listing photos onto the DE/Knight Frank MMS feed. Facilitate change management of listing signs, including installation, repair, and removal. Monitor and update statuses, update, and flow through our internal systems, pushing deals to Manager for deal approval in a timely manner. Partner with Agents on their closings of sales, referrals, and lease transactions. Process deals through Brokermint and work with commission team for accurate CDAs, close deals, monitor for accuracy and keep current COE dates and data. Receive, enter and process deals into Smartsheet with accurate sale price, close date, and deposit information. Create complete close packages with all required documents and mark it to have payment request flow to NY for timely payment. Deposit all checks via JP Morgan account, pull records and document them properly. Work with Accounting on all wires and record appropriately. Work with agents and Manager to ensure deals are compliant. Understand the MLS flow and transaction process, ensuring deals are up to date. Continually update information on platforms. Assist with creation of listing presentations or mailings as requested by agents. Attain proficiency in the use of company platforms to assist agents when required. Maintain neat and orderly professional working environment at the branch office(s) Maintain entire front reception area. Maintain conference room and its schedule of usage. Maintain, clean & stock kitchen for full usage. Manage the office equipment and supply stock. Manage copy areas and marketing supplies. Provide miscellaneous administrative duties: Draw up documents, typing, as requested. Assist in agent deal processing and listing management. Assist sales manager in facilitating meetings and events. Assist agents and customers with marketing, listing and transaction process questions. Ensure cheerful reception and hospitality for agents and guests. Agent Mailings: Assist agents with mailings when requested. Filtering all USPS mail Qualifications: Minimum 5+ years of experience working in office operational roles. Ability to thrive in a fast-paced environment. Ability to identify weak spots & can improve efficiency. Great planning, organizational, & project management skills. Is result driven & can communicate with vendors, agents, & staff effectively. Can work multiple projects at once while keeping each project to the highest standard. This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. Pay scale $45K-$55K paid hourly on a 35 hour work week and depending on experience.

External Job Title: Financial Administrative Assistant Internal Job Title: Finance Assistant Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time. SUMMARY: Under the direction of the Chief Financial Officer (CFO), the Finance Assistant performs a broad range of administrative tasks supporting the CFO, including the handling of both routine and confidential correspondence, scheduling meetings and document management. This position is responsible for processing accounts receivables and weekly cash receipts and assisting with financial audits. Application Review: Priority will be given to applications received by May 30, 2025. The position will remain open until filled. EXAMPLES OF DUTIES: Essential Functions Routes for CFO approval and signature of all relevant documents including contracts and checks under their authority. Drafts, types, edits and proofreads correspondence, reports, contracts, forms and a variety of other documents for the CFO. Assists with the creation and maintenance of streamlined document flow within the finance department and all corresponding departments. Reviews and edits agenda items for MTS Executive Committee (EC) and MTS Board of Director (Board) meetings. Ensures that correspondence and report deadlines are met and that all information distributed is accurate and complete. Attends, clerks and records minutes for all Budget Development Committee (BDC) meetings and San Diego Transit Corporation (SDTC) Pension Investment Committee meetings. Also periodically attends, clerks and records minutes for MTS EC and Board meetings. Schedules meetings and prepares meeting venues with all necessary equipment and documents. Reviews all organizational travel expense reports to ensure compliance with agency policies. Maintains monthly updates to the travel authorization report to provide CEO and CFO visibility on agency travel. Processes the San Diego Transit Corporation Pension Plan payment request forms for Trustee payment. Maintains the Finance Procedures Manual. Updates Finance Forms annually and uploads to the MTS Intranet. Essential Functions - Accounting Role Processes all organizational Account Receivable (AR) invoices, including For-Hire-Vehicle annual license invoicing. Processes all agency cash receipts in both accounting systems, SAP and Sage. Responsible for an agency Purchase Card. Tracks all non-fare marketing revenue receipts on a monthly basis to ensure all revenues are received and in alignment with contractual terms. Serves as the Petty Cash custodian for MTS. Reviews and validates compliance on various Finance related contracts, including SDTC Pension contracts. Tracks all monthly purchase orders received by The Transit Store and invoices each customer accordingly. Assists in pension related functions such as meeting participation, pension retirement calculations, and Qualified Domestic Relations Order (QDRO) requests. Performs other duties as assigned. QUALIFICATIONS: Knowledge, Skills and Abilities Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; ability to complete a variety of administrative and executive task support for the CFO and finance team in a timely, accurate manner with minimal supervision; ability to perform all accounts receivable functions and other financial administrative tasks as assigned by the Controller; ability to work independently, using initiative to evaluate and/or analyze existing practices in order to develop new or revised procedures to assist in increasing productivity levels; ability to understand finance-related terms. Physical Requirements The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies. Experience/Education/Certificates/License(s) Possess a high school diploma or GED. Two years of administrative experience is required. Previous experience supporting an executive-level figure and accounting experience are preferable. Valid California driver's license preferred. GENERAL: Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check. SALARY GRADE: Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. This position is in salary grade #6 which has a minimum of $56,875 and a maximum of $80,763. Salary grades are typically adjusted annually to ensure they remain market competitive. DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time. EEO is The Law - Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled MTS is an Equal Opportunity Employer with an ongoing commitment to treat all people, including customers, co-workers and the public at large, with dignity and respect. As a public transportation agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities in which we work and live. MTS supports and promotes an environment that is free of discrimination and harassment. MTS recruits, hires, trains and promotes individuals without regard to race, color, sex, religion, ancestry, national origin, age, gender, marital status, medical condition, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, sexual orientation and military status, veteran status or any other status protected by federal, state or local law. MTS encourages veterans, military spouses and people from different backgrounds to apply for open positions for which they are interested. Additionally, MTS employees are encouraged to refer qualified candidates from all backgrounds and age groups. At MTS, we are committed to a fair and equitable workplace where everyone is a respected and valued member of the team.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

The Office Administrator functions as the administrative and operations contact and support person for a busy Real Estate sales office. This position requires the ability to multi-task day-to-day activities, meet deadlines and supervise the support staff. This position will interface with all levels of personnel including sales staff, manager, corporate personnel, clients, and vendors. The Office Administrator works as a leader of the team to ensure smooth and efficient operations of the office to enable sales agents to maximize production. Responsibilities that keep the office in compliance per Bureau of Real Estate (BRE) requirements are the highest priority. Standard office environment requiring regular interaction with branch based personnel, real estate agents, external clients, and personnel at the Corporate office, branch offices, government buildings and associated meetings. Job Duties: LICENSING AND MEMBERSHIP TRANSACTIONS TRUST LOG & RECORD KEEPING ACCOUNTING FACILITIES MAINTENANCE MARKETING AND ADVERTISING CUSTOMER SERVICE / RETENTION OTHER : Handles various other projects as requested, Attends weekly office sales meeting, Prepares office awards, Attends Office Administrator meetings and trainings as scheduled, Recruiting support and CRM management. Job Qualifications: MUST be ok with minor travel to different San Diego offices - reliable transportation High school diploma required. Office operations, real estate seminars and training sessions helpful. Prior real estate, title, or escrow experience in an administrative capacity preferred. Strong computer skills in Microsoft Office, especially Excel, Word and Outlook. Experience with the Internet, Google, Zipforms and MLS helpful. Fluent speaking, reading and writing in English language - Strong communication and interpersonal skills. Must arrive to work and all business meetings on time Friendly, outgoing manner - enthusiastic, always communicates with a smile. Professional - maintains a positive, poised manner. Respectful of others. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We have a fast paced Tech company in San Diego, CA seeking a strong Office Coordinator on a part-time basis. Pay is $28/hr This role would be sitting at a busy front desk and would need to juggle visitors along with doing other related work. This is 100% onsite and NOT a remote role. Must be able to speak Mandarin! Hours are 1-6pm Monday-Friday This role is temp to hire!! Responsibilities Direct incoming calls and communications Meet and greet clients, visitors and all levels of staff Support guest needs, e.g. on-site parking during meetings, transportation arrangements Coordinate conference room assignments for meetings and presentations Maintain and oversee office appearance and organization: conference rooms, receptionist area, supply rooms, and general office areas Order meals for business meetings Order office supplies Interact and follow up with building personnel, including building superintendent and janitorial service, as well as office vendors to ensure timely repair and maintenance of facilities Keep petty cash box for miscellaneous expenses and reconcile monthly Handle incoming and outgoing mail and courier deliveries, including Certified Mail, FedEx and UPS Provide general administrative support to the investment team Oversee and maintain the investment teams' calendar; schedule meetings, appointments, calls, travel (international & domestic), and conferences; create itineraries and agendas Prepare expense reports for the investment team Assist in the preparation of materials for meetings and presentations Assist with other related clerical duties such as scanning, photocopying, faxing and filing documents Assist in organizing special events Reconcile credit card statement Draft letters, memorandums, and proofread when needed Provide back-up support to the Administrative Assistant Requirements Regular working hours One year of administrative experience Associate's degree or two years of related experience; college degree strongly preferred Advanced proficiency in Microsoft Office Suite Professional appearance Strong ability to multi-task and adeptness at managing time Excellent verbal and written communication skills Client service oriented Maintain flexibility and adaptability as assignments or support roles change with the Firm's needs Take initiative for the Firm's needs within the scope of duties Must be team oriented and able to work collaboratively with Administrative team and all personnel Act as the go-to person for the office Take initiative to improve work efficiency and the work environment Gmail for calendaring Being able to lift up to 25 pounds (loading soda and office items from Costco)

Sports Content Assistant (Internship) • Type: Part-Time or Full-Time • Start: ASAP • Compensation: Unpaid or Stipend-Based (with potential for growth and future paid opportunities) 🛠 What You'll Do: • Research and download 4K sports video content (YouTube, Twitter, sports sites) • Organize and manage files in Dropbox • Assist with video editing and basic graphic design • Maintain clean and efficient content storage • Collaborate with the team on day-to-day content tasks ✅ Ideal Skills: • Strong communication • Basic knowledge of CapCut, Adobe Premiere, or Final Cut Pro • Familiarity with Canva or Photoshop • Organized and dependable with file management • Passion for sports and digital media 🚀 Bonus Experience: • Dropbox or cloud storage • Copyright-safe content practices

We are seeking a motivated and detail-oriented Wine Sales Assistant to support our sales team by providing exceptional service and helping drive sales growth. The ideal candidate has a passion for fine wine, strong communication skills, and the ability to manage multiple administrative and customer-facing tasks efficiently and professionally. For individuals looking to build a career in the fine wine industry, this position provides a strong foundation with potential for advancement. Key Responsibilities: Client Relations & Communication: Answer inbound phone calls and assist customers with questions related to wine selections, orders, and general inquiries. Support the creation and distribution of tracking emails for shipped orders. Occasionally assist with generating and managing shipping labels, particularly during peak seasons. Prospecting & Sales Support: Monitor and follow up on first-time customer website orders. Assist with outbound prospecting emails to track customer engagement and follow up on interest. Administrative & Data Management: Keep wine ratings and product data current in Fishbowl (Inventory Management System). Maintain and clean up part numbers in Fishbowl. Wine Expertise: Demonstrate a strong interest in expanding wine knowledge, including varietals, regions, vintages, and tasting profiles. Stay informed on new arrivals, critical scores, and industry trends to better support the sales team and clients. Qualifications: Previous experience in a sales support, administrative, or customer service role preferred. College degree preferred. Familiarity with luxury wine and the wine industry is highly desirable. WSET certification or similar wine education is preferred. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in CRM systems, databases, and inventory software (Fishbowl and HubSpot experience is a plus). Proficiency with Microsoft Office Programs. Ability to multitask and work independently in a fast-paced environment. Pay: $27/Hour (Paid twice monthly) ~ $56,160 per year Benefits: 8 Paid Holidays, plus 2 Floating Holidays (Effective Immediately) 10 days Personal Time Off (PTO), accured semi-monthly, no waiting period Health Insurance, Vision & Dental Insurance, (effective after 30-day waiting period) 401K with Safe Harbor (after 1 year) / Profit Sharing (Vesting) Quarterly Bonus - Discretionary, based on performance Conclusion: The right candidate will have a seamless transition into our company culture with our existing team. Professionalism, kindness, a growth-mindset, and a team player are all attributes of a strong candidate. ***Passing Drug Screening and Background Check is Required***

The Community: The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well-planned neighborhoods, excellent schools, and a charming village atmosphere create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life. You belong in Carlsbad: The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal. The Department: The Parks & Recreation Department of the Community Services Branch provides leadership, planning, and administrative services to help develop and sustain quality parks and recreation programs. The department offers a wide range of programs and services for youth and adult sports, instructional classes, camps, aquatics, preschool, teens, seniors and special events. The department operates and maintains four community centers, a senior center, two aquatic centers, two historic sites, 13 community parks/school fields, two dog parks, two skate parks, 28 special use areas/neighborhood parks, 12 facility landscapes, 10 beach accesses, 43 miles of trails, 715 acres of habitat preserves and natural open space, all city-wide street trees, 71 acres of future parkland, all city street trees, 68 acres of street median planters and 9 acres of street parkways. The department is a leading provider of world-class projects, programs, events that strengthen and build community connectivity and has a robust Capital Improvement Program, which includes projects for parks' retrofits, infills, and new developments. The Position: Under general supervision, the Recreation Assistant (Senior Lifeguard) will provide full-time senior instructor and lifeguard services to the city aquatic facilities, overseeing swimming pool programs, activities, and guests. This includes providing aquatic instruction, enforcing pool rules, regulations, policies, and ensuring guest compliance. The role also involves training and providing direction to part-time lifeguards, as well as performing other related duties as assigned. Only qualified applicants will advance to an "in-water skills test" and upon successful completion, continue with an oral interview. The in-water skills test includes: 100-meter swim (1:40 minutes or less) Swim 25 yards, retrieve a 10lb brick, swim 25 yards, and exit the pool 5-minute water tread while holding a 10lb brick Passive submerged victim rescue (14ft depth) with removal Adult CPR Key Responsibilities Assist in planning, coordinating and monitoring of aquatic facility operations and programs, ensuring the safety of all swimmers Provide lifeguard services and actively monitor swimming pool activities to maintain a safe, healthy and controlled environment for guests Administer artificial respiration or first aid as needed, perform CPR or first aid in emergency situations, rescue individuals in distress, and monitor pool activities in line with established guidelines, policies, and procedures Inspect swimming pools to ensure safe and proper operating condition; conduct chemical tests on pool water and apply chemicals as appropriate to maintain proper pH and chemistry levels. Mix chemicals according to established specifications and safety requirements under the guidance of the Aquatic Maintenance Supervisor, following established protocols, specifications, and safety requirements Maintain facility cleanliness and ensure the proper use and storage of pool equipment as designated by the Aquatic Maintenance Supervisor Enforce and ensure guest compliance with pool rules, regulations, and policies; report incidents and behavioral issues to the appropriate authority Train and provide work direction and guidance to assigned personnel; assist with interviewing, selecting and scheduling employees; provide input concerning transfers, reassignments, terminations and disciplinary action Assist in preparing swimming pools and surrounding areas for aquatic activities Assist in planning, organizing and implementing programs and activities including classes and events as assigned Attend and participate in staff meetings related to operations and assigned program activities Provide assistance in customer service to resolve disputes between guests and address guest concerns related to program activities Perform other related duties as assigned Qualifications To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of: Philosophy, principles and practices of aquatic recreation programs. First aid, cardio-pulmonary resuscitation (CPR) and water rescue and lifeguarding methods, practices and techniques. Health and safety codes, standards and policy related to pool operations. Procedures of pool use and basic pool equipment operation and maintenance. City of Carlsbad policies, rules related to recreational programs, lifeguarding and general administrative practices and procedures. Basic instruction and coaching techniques. Basic supervisory practices. Ability to: Swim with proficiency and endurance and perform necessary water rescue activities. Perform first aid and CPR as necessary. Analyze situations and adapt quick to provide effective courses of action. Organize, supervise, coordinate, implement, and evaluate aquatic recreational programs. Provide necessary administrative support in record keeping and reporting as assignment requires. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Experience & Education Any combination equivalent to the experience and education that could likely provide the required knowledge and abilities would qualify. A typical way to obtain the knowledge and abilities would be: High school diploma or G.E.D 3+ years experience, with increasing responsibility in the aquatic field Experience in instructing all levels of the American Red Cross Learn to Swim and water safety program or equivalent Experience in supervising a staff of five or more lifeguards or aquatic staff, desirable Lifeguard Instructor (LGI) certified, with experience teaching Lifeguard courses, desirable Aquatic Facility Operator (AFO) or Certified Pool Operator (CPO) certificate, desirable Required/License or Certificate: *Failure to attach proof of valid certifications will disqualify application* Possession of a valid Class C California Driver's License and verification of insurability. American Red Cross, YMCA of USA, USLA or equivalent Lifeguard/First Aid CPR/AED for the Professional Rescuer First Aid for Public Safety Personnel (Title 22), or equivalent Oxygen Administration Ability to obtain American Red Cross Water Safety Instructor (WSI) and Lifeguard Instructor (LGI) certifications within six (6) months of hire Highly Desired Certificate: American Red Cross Water Safety Instructor (WSI), or equivalent American Red Cross Lifeguard Instructor (LGI) Emergency Medical Technician (EMT) Aquatic Facility Operator (AFO) or Certified Pool Operator (CPO) PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS: The pool is an outdoor facility exposed to all types of weather conditions. The hours of pool operation vary with the seasons, but typically the shifts at the aquatic facilities start as early as 5:00 am and ending as late as 10:00 pm on weekdays, and starting as early as 6:00 am and ending as late as 10:00 pm on weekends on a year-round basis. Incumbents frequently are required to physically exert themselves during the course of rescue, instruction or other required activities, and are involved in lifting and moving moderately heavy pool equipment, or materials during the course of duties assigned. Incumbents must attend off-site meetings from time to time and be available to travel to other aquatic facilities in the course of work. We encourage you to fill out a Job Interest Card to be notified of new positions in your area of interest as soon as they post. *Qualified applicants will be notified only if they are selected for the interview process.

A legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities: Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for transactional clients, including handling tasks related to transactional legal matters like contracts, mergers and acquisitions, where they would manage calendars, prepare legal documents, and coordinate communication between lawyers and clients during deal processes, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. Ability to format and review of legal documents such as pleadings, briefs, motions, discovery requests, and correspondence, ensuring accuracy and compliance with court rules, in preparation for electronic submission with relevant state and federal courts. Support attorneys in pre-, during, and post-trial stages. Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. Qualifications: Education and/or Experience: Required: High school diploma or general education degree (GED) Five or more years of related work experience and/or training; or equivalent combination of education and experience Working knowledge of the Microsoft Office Suite, legal terminology and standard document formatting Types accurately at a minimum of 60 wpm Thorough understanding of civil litigation discovery and docketing processes Experience with State and Federal court filings, including ECF Experience with collaborating with support staff Other Skills and Abilities: The following will also be required of the successful candidate: Strong organizational skills Strong attention to detail Good judgment Strong interpersonal communication skills Strong analytical and problem-solving skills Able to work harmoniously and effectively with others Able to preserve confidentiality and exercise discretion Able to work under pressure Able to manage multiple projects with competing deadlines and priorities

LHH is working with a large firm with a great reputation for their hiring needs Seeking Litigation Secretaries with 4 or more years of experience This firm is located in Downtown San Diego- is a smaller firm Supporting 3 Attorneys in Litigation Must be able to create TOC TOA- formatting and finalizing -Redlining experience is a plus Strong Calendaring- Understands Litigation dates and deadlines role is fully on site first 90 days -1 day work from home after first 90 days Offers profit sharing full benefits and much more

This role is pivotal in supporting the Safety and Compliance Department and requires a diligent professional who thrives in a dynamic environment. The position reports directly to the Safety and Compliance Manager and plays an essential role in maintaining safety standards across construction projects and company subsidiaries. Day to day Duties: Perform general clerical duties such as filing, typing, copying, and scanning. Assist with the implementation and monitoring of safety policies and procedures to ensure compliance with occupational health and safety regulations Coordinate safety training sessions and track training Act as a liaison between the Safety Department and other departments, as well as external clients and subcontractors. Assist with incident reporting and investigations. Set up project folders using site-specific and non-site-specific documents and postings. Participate in weekly Teams meetings for ongoing projects. Qualifications: Experience in construction safety or a related field is a plus. Exceptional communication skills. Must have adaptability, problem-solving, and multi-tasking skills. Proficient in Microsoft Suite. Great time management skills. Must have good attention to detail. Able to work in a team environment as well as be a self-starter. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Ultimate Staffing is actively seeking a dedicated and organized Administrative Assistant to join a dynamic team in California. The ideal candidate will play a crucial role in ensuring smooth office operations through meticulous data management and excellent customer service. Responsibilities Scanning of vendor invoices into FileShare Organizing scanned files and performing data entry Assisting with Parts Inventory data entry Providing back-up support for answering phones (4 lines) Responding to sales inquiry emails Greeting customers and vendors in a professional manner Filing all vendor invoices efficiently Ensuring all emails are printed and filed in customer folders Assisting with DMV documentation preparation Helping with the preparation of internal work papers such as Service Estimates and Job Tickets Researching vehicle parts to order Researching and ordering office and shop supplies Setting up vehicle folders for newly purchased cars Organizing vehicle folders for cars sold or service/restoration cars that are complete Maintaining current vehicle folders, titles, and consignment agreements Purging vendor folders at the end of the year and setting up new ones for the new year All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.