Assistant Jobs in Los Angeles, CA

A prominent private equity founder based in Santa Monica is seeking a highly organized, proactive, and dependable Personal Executive Assistant to support both their personal and professional life. This role is ideal for someone who thrives in a fast-paced, ever-changing environment and can bring structure, consistency, and ease to a very dynamic individual. The founder is frequently on the road (3-4 days per week), and while they excels professionally, they needs a trusted assistant to help streamline and manage the personal logistics that often fall behind. This is a full-time role with flexibility; most work can be done remotely, but the assistant must be local and available to be on-site when needed. Key Responsibilities: Personal Support: Run errands, manage personal appointments, coordinate home repairs, oversee vendors, and assist with day-to-day life logistics. Travel & Calendar Coordination: Book and manage travel, monitor schedules, and ensure the founder is fully prepped for meetings and commitments. Home Project Oversight: Manage ongoing home improvement projects, from small repairs to coordinating contractors and walkthroughs. Organization & Systems: Develop and maintain systems to help bring order to a very full and fast-moving lifestyle. Executive Support (as needed): Assist with light administrative and executive support tasks as opportunities arise. Ideal Candidate: Highly organized with excellent time management and follow-through. Confident, capable, and able to take initiative without needing constant direction. Possesses sound judgment and strong communication skills. Comfortable managing both personal and professional tasks with discretion and efficiency. Positive, approachable, and solution-oriented - someone who brings energy, not stress. Tech-savvy and adaptable, with a willingness to take on a variety of tasks, big and small. Requirements: Based in Los Angeles, ideally on the Westside (Santa Monica, Brentwood, Venice, etc.). Flexible and available for occasional in-person support, especially around travel or key home projects. Previous experience supporting a high-level individual in a personal assistant, executive assistant, or similar capacity. Comfortable working independently in a mostly remote setting. Interest in private equity or business is a plus, though not required. Compensation: $40-$45/hr

Law firm based in Century City is seeking a temp-to-hire Litigation Secretary to support 6 attorneys in Intellectual Property Litigation. This person will be an expert at Federal Court filings through PACER and California State Court filings without using a vendor service. This person must possess a proven record of formatting and proofreading court pleadings, managing multiple court and personal calendars, and communicating with clients. Due to this position being temp-to-hire, we are looking for someone who is not working and can start immediately. The temp period may only be 1-2 months before a permanent offer is made. No benefits are offered during the temporary employment period. The hourly rate posted is for the temporary employment period. Upon permanent hire, the firm can offer up to $105,000 a year.

We are seeking a highly organized and detail-oriented part-time Administrative Assistant with basic accounting knowledge to join our team. This is a great opportunity for someone looking for a part-time role with a dynamic organization. This position will be supporting Tana Amen, BSN RN and could potentially transition to full-time in the future. Responsibilities: Provide administrative support to staff, including: Answering phone calls and responding to emails Scheduling appointments and managing calendars Preparing and editing documents, reports, and presentations Maintaining accurate and up-to-date records and files Perform basic accounting tasks, including: Accounts payable and accounts receivable Processing invoices and payments Reconciling bank statements Maintaining accurate financial records Assist with special projects and events as needed Maintain confidentiality and handle sensitive information with discretion Requirements: 1-2 years of administrative experience, preferably in an accounting or finance environment Basic accounting knowledge, including experience with: Accounts payable and accounts receivable Invoicing and payment processing Bank reconciliations Proficiency in Microsoft Office, including Excel, Word, and Outlook Strong organizational and time management skills Excellent communication and interpersonal skills Ability to work independently and as part of a team High school diploma or equivalent required; associate's or bachelor's degree preferred Preferred Qualifications: Experience with accounting software, such as QuickBooks or Xero Familiarity with financial management and reporting Certification in accounting or a related field (e.g., CPA, CMA)

Our client, a visionary tech Entrepreneur, is seeking an exceptional Personal Assistant to join his team. This is a unique chance to partner closely with a highly driven individual working on revolutionary ideas. In this role, you will provide high-level support in a fast-paced environment. They are looking for someone who is a creative thinker, highly motivated, and resourceful. You will work as part of a close-knit team that operates at the highest standards. The role is based on site in Silicon Beach. Salary range is $80k-110k. What You'll Do: Act as a highly reliable and discreet right hand Oversee vendors and household operations Manage complex personal travel logistics and itineraries Handle bill pay, errands, and personal purchases Assist with packing/unpacking and organizational projects Collaborate with the Executive Assistant to ensure cohesive support and high-touch coordination Complex calendaring Liaison with cross functional teams and stakeholders What We're Looking For: Tech-savvy and excellent working knowledge of software and applications Prior experience supporting high-profile individual Exceptional organizational skills Strong communication skills A proven track record of thriving in fast-paced, high-accountability roles Bachelor's degree We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! Position Summary A Brief Overview The Tour Assistant will be responsible for supporting the touring department and it's executives by appropriately routing phone calls, logging messages, managing correspondence, and various administrative duties associated with coordinating meetings, expense reports, and filing. Additionally, the Tour Assistant will be responsible for obtaining show avails and venue holds, developing a venue and artist hold log, tour contact sheets, and scaling maps at various venues for each tour. What You Will Do Administrative duties include: answer phones, create phone logs, assist department executives with message routing, drafting tour memos and other miscellaneous correspondence, maintain contact lists, organize routine tour meetings, develop meeting agendas, and meeting correspondence. Manage office systems in the touring department including creating filing systems for tour memos and contracts, ordering office supplies as needed, maintaining copy and fax systems, completing AMEX reports for touring personnel, and completing weekly payroll for touring staff. Tour related responsibilities include: collecting avails/holds for tour dates and venues, develop an avail and hold log for all pending tours, placing holds directly with venue includes negotiation as needed, develop tour contact sheets for distribution, maintain database of venue information, update venue rent grids. Create scaling maps for venues: create colored venue specific scaling maps for each tour. Responsible for internal booking database maintenance, assist with building tours, upload settlements and route appropriate approvals. Research & Reporting: research historical tour data, pull Soundscan/BDS reports as needed, Trade Reporting: report box office information to Pollstar, Billboard, and other public databases for all tours. Education Qualifications High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred Experience Qualifications 0-2 years Of related work experience Skills And Abilities Previous administrative assistant experience with a proven ability to build and maintain client relationships Well-mannered with excellent customer service skills Highly organized with a fine attention to detail Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills An ability to take initiative with a desire to grow within the department A positive attitude with a team player mentality Available to work nights, weekends, and holidays as touring schedules permit Knowledgeable about the music industry Qualifications (ALL) High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred 0-2 years Of related work experience Previous administrative assistant experience with a proven ability to build and maintain client relationships Well-mannered with excellent customer service skills Highly organized with a fine attention to detail Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills An ability to take initiative with a desire to grow within the department A positive attitude with a team player mentality Available to work nights, weekends, and holidays as touring schedules permit Knowledgeable about the music industry Pay Scale: $17.00-$25.00 AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

BASIC FUNCTION: Provide supply chain support to Omya's Purchasing, Customer Service, and Sales Departments, as well as to External Customers, by following Omya's distribution business procedures. RESPONSIBILITIES: Receive goods and materials as outlined by Omya Specialty Materials distribution processes, as required into the SAP/inventory system. Monitor backorders and update Purchasing Orders on SAP, as needed. Assist with Purchasing related questions and input, when required; research SAP to provide ETAs/Updates & pertinent information regarding inbound orders. Review, recommend and implement inventory adjustments, as needed, to solve discrepancies and variances caused by incorrect receiving, picking, and/or invoicing (inventory discrepancy investigations). Provide support and direction for effective inventory management, to minimize duplication of work efforts, as well as, to optimize on time in full rates. Update and maintain local databases for Certificate of Analysis (COA)'s and Safety Data Sheet (SDS)'s use. Troubleshoot and resolve purchasing-related problems. Resolve supplier invoices discrepancies, as they occur. Establish general communication with a supplier to request documents, such as COA's or invoices. Maintain SAP changelog and prepare monthly updates for inventory review. File track and administer all freight claims through to resolution. Maintain communication with brokers and warehouses on inbound freight, creating inbounds along with submission to the warehouse promptly. Assist in physical inventories annually/as needed. Verify customer pricing, terms of sale and maintain customer quotations, summary billing setup in SAP. Input accurate customer order information into SAP following the procedure set forth by the Department Manager. Process returns, credits, and debits in SAP following existing procedures. Monitor the resolution of customer problems and/or complaints resulting from incorrect pricing, non-conforming products, and other related issues. Close complaints in the OPUS claims database, following the existing procedures. Process invoices. Assist in any area as called upon related to purchasing as needed. Other duties as assigned. QUALIFICATIONS: BS degree in a Supply Chain, Materials Management or equivalent and at least one year of experience in functional purchasing and/or customer service experience. SAP experience is a preferred. Ability to work successfully in team situations and to develop and implement visionary initiatives across departments. Attention to detail and accuracy is critical. Strong planning, interpersonal, verbal, and written communication skills. Ability to solve problems and to work effectively in a diverse workgroup. Must possess current US employment authorization; sponsorship not available for this position.E OE

Are you looking for a career opportunity in the aviation industry? Here's your opportunity to have a great career with a world-class airline company Why Join Us? One of the leading airlines in the Philippines Get a chance to enjoy travel perks for you and your family A collaborative work culture and environment Who Are We Looking For? Experience in airport handling and office administration What's The Role All About? The duties of a Secretary include but not limited to encoding, filing, maintenance of records as required by the particular department Handling reservation requests in coordination with proper offices, preparation of travel orders, handling of confidential information, opening and sorting of incoming mail, assembling and sending outgoing mail, receiving callers and taking telephone messages, receiving and transmitting messages, writing routine business letters, making appointments and recording minutes of meetings as assigned, maintaining and collating. Company manuals and regulatory materials, maintaining files of department personnel when required, control of office supplies and equipment, performing routine office and secretarial work, and such other related duties as maybe directed. Duties may also include compilation of statistics and other traffic or market data, preparation of reports, servicing of various requests from travel agencies, commercial accounts, interline carriers, etc., providing assistance in any Sales* events/functions, and participation in promotional activities. May also include preparation of petty cash disbursement reports, handling local hotel reservations and compilation and preparation of relevant statistics and reports. May also include processing of airport employee requests and other personnel matters, handling of invoices directed to the station and preparation of disbursement/replenishment reports for funds in the possession of the station.

Part-Time Administrative Assistant (Contract) Job Type: Contract (3-month term with strong potential to extend based on team fit) Work Schedule: 10-20 hours per week (Hybrid; flexible days, primarily during standard business hours) Compensation: $24-$29/hr (dependent on experience) Start Date: August (date TBD) About the Opportunity Our client, a newly established private investment platform based in Los Angeles, is seeking a sharp, highly organized Part-Time Administrative Assistant to support executive leadership during a period of growth and team transition. Founded in 2024, the firm focuses on operational real estate opportunities and takes a flexible, opportunistic approach to investing across the capital structure. With a key team member preparing for maternity leave, our client is looking for a contract hire who can step in for three months, with a strong possibility of staying on longer depending on team fit and business needs. Position Highlights This is a hybrid, part-time role (10-20 hours/week) supporting the firm's founder and executive team. The successful candidate will be proactive, detail-oriented, and comfortable handling a mix of administrative and operational tasks, including scheduling, communications, travel coordination, and light personal assistant duties. Key Responsibilities Calendar & Scheduling Support: Manage complex calendars, ensure meetings are well-spaced and aligned with executive preferences, and adapt quickly to shifting priorities. Travel Coordination: Proactively manage travel logistics in collaboration with a travel agent, including flights, hotels, and itinerary details. Executive Communications: Respond to emails and time-sensitive requests promptly-including after standard business hours when necessary. Meeting Support: Use and manage tools such as AI note-takers (training provided); assist with meeting preparation and follow-ups. Administrative Operations: Submit expense reports via Paylocity, manage office errands like printing/shipping, and track business-related purchases. Light Personal Assistance: Coordinate lunch orders, place occasional Amazon orders, and provide general support when the executive is in-office. Project & Onboarding Support: Help onboard new hires, manage vendor relationships, conduct basic research, and take on ad hoc projects as needed. Ideal Candidate Profile Professional & Experienced: Several years of administrative experience, ideally supporting executives; background in finance is a plus but not required. Organized & Meticulous: Thrives in a fast-paced environment and consistently delivers error-free work. Responsive & Communicative: Values prompt communication, especially when dealing with time-sensitive or urgent requests. Self-Starter & Tech-Savvy: Learns quickly, takes initiative, and is comfortable using modern productivity tools. Polished & Personable: Maintains a professional demeanor, communicates clearly, and represents the executive team with maturity and discretion. Qualifications 2-5+ years of administrative or executive assistant experience Strong written and verbal communication skills Bachelor's degree preferred, though equivalent experience will be considered Local to Los Angeles with the ability to work onsite in Century City a few days per week

Russell Tobin's client is hiring an Administrative Assistant in Los Angeles, CA Employment Type: Contract Pay rate: $24-$26/hr Responsibilities: Performs a wide range of administrative and operational functions to support the department and team. Schedules appointments and manages department calendars, including updates for ongoing publicity activities. Routes, prepares, and monitors invoices and maintains departmental documentation and informational grids. Drafts and transcribes correspondence, composes memos, and assists in creating professional presentations and reports. Supports PR, Talent Relations, and other team projects and events as needed. Compiles and monitors budgets and expense reports to support financial tracking. Utilizes strong organizational skills and sound judgment to manage multiple priorities and ensure smooth departmental operations. Requirements: High school diploma required; bachelor's degree preferred. 2-5 years of relevant experience, ideally in the entertainment or logistics fields. Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects. Exceptional work ethic, discretion, and sound judgment in all situations. Proven ability to build and maintain positive relationships with colleagues and external contacts. Proficient with office and email software (iCal, Keynote, Mail, etc.). Comfortable analyzing data and identifying trends. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

We are a rising real estate company. We are young, nimble, and love to work with passion and energy! Our goal is to become a $1B company and we are hiring team players to help us to continue getting there. We are looking for a technically savvy, well-organized, and highly attentive to detail Administrative Assistant to support our team. In this role, you will juggle multiple tasks, assist with various projects. The days are never dull, and being a part of the team is a must to accomplish it all. If you enjoy challenges, are adaptable, creative and determined in working towards completion and solutions, detail-oriented, self-motivated and accountable, and enjoy taking pride in your work, this is the team to be with! The Position: This role is for a hybrid position in our LA office in Century City. Remote applicants will not be considered. We are looking for someone who has the skills and experience in the following areas: Scheduling meetings and travel arrangements Essential LLC Filings and Business Formations Reporting Document & Data Management Creating presentations Light Bookkeeping Administrative support, as needed, for various company-based projects and teams Assisting the CEO with various projects Qualifications: AA or AS degree from an accredited institution. 2+ years' experience as an administrative assistance, coordinator, or related position. Technically savvy: MS Office, G Suite, Zoom, etc. Strong and versatile communication skills (email, text, phone calls, etc.). The ideal candidate must possess excellent verbal and written communications, organization, presentation, and interpersonal skills. Proficiency in scheduling and organization. Strong work ethic and attention to details and business objectives. Desire to work in a fast-paced, entrepreneurial environment with a flexible attitude as a team player. Ability to take ownership and commitment to follow through. Ability to effectively prioritize and handle multiple tasks and projects simultaneously. Strong sense of personal motivation, responsibility, and problem-solving skills. Why Blue Lake Capital is The Place For You: If surrounding yourself with highly motivated and striving people sounds awesome to you - Blue Lake Capital is likely the place you'll want to be. We're not perfect but we are a team that strives to live fully and with excellence. We love business, learning, take pride in being nerds, spend day after day striving to out-do ourselves from the day before, and care deeply about our company, team, and ourselves. We take pride in the whole 360. If this is the type of people you've longed to be surrounded by, this team will delight you, inspire you, and help you bring yourself to your full potential! Along with that comes the industry standards - competitive market compensation, health/dental/vision insurance, unlimited time off (because everyone who works here loves to work and doesn't abuse that, but we trust if you need a time-out, it's best to take it), but really the best part is that you will work in an interesting, fast pace company.

At gym80 U.S., we are committed to operational excellence, sustainable growth, and delivering exceptional customer service in the fitness equipment industry. As we continue to grow, we're looking for a reliable and detail-oriented Administrative Assistant to support our day-to-day operations. This vital role combines administrative responsibilities with light accounting, order processing, and logistical coordination to help keep our business running efficiently. Key Responsibilities Administrative Support Manage calendars, schedule meetings, and coordinate travel arrangements Maintain organized electronic and physical filing systems Handle incoming communications and direct them to the appropriate contacts Assist in preparing reports, presentations, and internal documents Accounting Support (A/R & A/P) Support data entry for accounts receivable and accounts payable Track invoice submissions and monitor payment statuses Help reconcile vendor statements and customer payments Communicate with clients and vendors regarding billing inquiries Order Processing & Operations Accurately enter and manage customer orders Confirm order details, pricing, and inventory availability with internal teams Monitor orders through fulfillment and delivery; provide updates to customers Coordinate with logistics and warehouse teams to ensure accurate execution Maintain complete records of orders, shipments, and supporting documents Logistics & Operational Support Help coordinate incoming and outgoing shipments Liaise with vendors, couriers, and third-party logistics providers Maintain purchase order records and track supply inventory Contribute to operational projects and assist with process improvement efforts Qualifications Previous experience in an administrative, office assistant, or customer service role Basic understanding of accounting (A/R and A/P processes) Hands-on experience with order entry and customer service Strong organizational and problem-solving skills Excellent written and verbal communication abilities Proficient in Microsoft Office Suite (Excel, Word, Outlook); ERP or accounting software experience is a plus Ability to multitask and work effectively in a fast-paced environment Dependable, proactive, and a collaborative team player Preferred Qualifications Experience with systems like QuickBooks, NetSuite, or similar platforms Familiarity with logistics, inventory, or order fulfillment Associate's or Bachelor's degree in Business Administration, Accounting, or a related field Why Join gym80 U.S.? Supportive, collaborative team culture Career growth and cross-functional learning opportunities Competitive benefits including 401(k), medical, dental, vision insurance, and PTO The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.

We are seeking a proactive and detail-oriented Office Coordinator / Receptionist to manage front-desk operations and support our sales and marketing teams. This hybrid role requires excellent communication skills, multitasking abilities, and a customer-first attitude. You will be the first point of contact for visitors and callers while also assisting with administrative, sales, and marketing functions to help drive business growth. This position offers room to grow into more specialized roles within the company, providing a strong foundation for career development in administration, sales, or marketing. Key Responsibilities: Reception & Office Coordination: Greet and assist visitors, clients, and vendors in a professional manner. Answer and direct phone calls, emails, and other communications. Maintain a clean, organized, and welcoming front desk and common areas. Coordinate office supplies, mail, shipping, and facility maintenance. Assist with scheduling meetings, booking travel, and managing office calendars. Handle filing, scanning, and general administrative duties. Sales and Marketing Support: Maintain and update CRM databases with customer and prospect information. Assist with lead generation activities and follow-up communications. Support the sales team with scheduling and administrative tasks. Assist in creating and distributing marketing materials (email blasts, 3rd party ads). Manage social media posts and engagement under guidance from the marketing team. Help coordinate events, trade shows, and promotional activities. Maintain website content updates and analytics reporting as needed. Requirements: Customer Service experience Familiarity with sales and marketing support functions is a strong plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM and marketing tools is a bonus. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Friendly, professional demeanor with a customer-service mindset. Job Details: Job Type: Full-time, On-site Location: Encino, CA Salary: $17-$19 hourly (Based on experience) Why Work at IMP?: Join a global company with a supportive team environment. Gain hands-on experience in sales and marketing support. Opportunities for learning and growth within the company. Professional and friendly office culture.

LHH Recruitment Solutions is seeking a Litigation Secretary in Cerritos, CA! Responsibilities: Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers Salary: $80,000 - $92,000 per year

About Us: Founded in 2011, IICOMBINED has launched the global fashion eyewear brand GENTLE MONSTER, followed by the perfume brand TAMBURINS and the dessert brand NUDAKE. Driven by continuous innovation and challenges, IICOMBINED continues its growth by developing brands that exemplify unparalleled beauty and unpredictable progressions. GENTLE MONSTER is a global fashion eyewear brand that sets eyewear trends worldwide through its unpredictable and innovative advancements. With each annual collection, GENTLE MONSTER unveils distinctive and creative products, delivering brand value through diverse initiatives, including unique spaces and campaigns that embody experimental and sophisticated aesthetics. TAMBURINS is a perfume brand that explores undefined territories of beauty. TAMBURINS merges storytelling inspired by scattered scenes of the world with sophisticated and delicate perfumery techniques to capture the essence of true fragrance. TAMBURINS is a brand dedicated to sensory communication beyond customary experience through content that reinterprets various artistic elements, including objects, paintings, and performances, within a narrative-driven, exhibition-style space. NUDAKE is an F&B brand that redefines dessert culture with its ‘Make New Fantasy' ethos. It creates novel desserts by integrating elements of fashion and art, transporting consumers to a new fantasy. By experimenting with and creating content that diverges from conventional processes and norms, NUDAKE delivers a message to consumers beyond the F&B experience. Job Summary: The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office or department. This role includes managing daily office functions, coordinating schedules, handling internal and external communications, and supporting various administrative and project-related tasks. The Administrative Coordinator acts as a key point of contact, taking initiative in problem-solving, process improvement, and ensuring deadlines and standards are consistently met. This role demands strong organizational skills, independent judgment, and the ability to manage multiple priorities in a dynamic environment. Key Responsibilities: Office & Operations Coordination Oversee daily office operations, including inventory, vendor management, and service scheduling. Coordinate daily lunch catering, managing orders, vendor communication, set-up and on-time delivery. Receive and direct in incoming calls and visitors to appropriate personnel. Manage the distribution of incoming and outgoing mail and packages, ensuring timely internal routing. Maintain organized, clean, and welcoming office environment. Serve as the primary point of contact for general office inquiries, ensuring prompt and professional communication. Technology & Asset Coordination Track and manage company-issued tech assets (laptops, monitors, phones, etc.). Coordinate setup, transfer, and return of equipment for new hires and exits. Maintain accurate records of hardware/software assignments and manage updates and replacements as needed. Budget & Expense Oversight Monitor departmental expenses to ensure adherence to budgetary guidelines and financial policies. Accurately process invoices and purchase orders, ensuring timely reconciliation and expense tracking. Project Coordination Support project execution by tracking timelines, deliverables, and key milestones. Draft, edit, and finalize professional correspondence, reports, and presentations with high attention to detail and accuracy. Monitor project progress, identify potential issues, and coordinate to ensure timely resolution. Licensing & Compliance Prepare, submit, and track licensing applications (state, city, county). Maintain current, accurate records of all licenses and renewal schedules. Skills & Qualifications: Education Associate's degree in Business Administration, Communications, or a related field (required); Bachelor's degree (preferred) Experience 2-4 years of experience in a coordination or administrative leadership role, preferably in a business or office setting. Proven experience in managing administrative workflows, scheduling, and documentation with minimal supervision. Familiarity with budgeting, procurement, or licensing processes (preferred). Key Skills Strong organizational and multitasking skills with the ability to manage competing priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn new systems and tools. Excellent communication and interpersonal skills, both written and verbal. High level of initiative, problem-solving ability, and critical thinking. Strong attention to detail and commitment to accuracy Proactive and self-motivated, able to handle competing priorities in a fast-paced environment. Job Type: Full-time Pay: $50,000.00 - $55,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance

Administrative Assistant to join investment management firm in their Santa Monica office (hybrid work model, 3 days per week onsite - M-W onsite, Thur & Friday remote). 7:30-4:30pm About you: Must possess a positive attitude, and enjoy working in a fast-paced, collaborative & fun team environment. Must have a 'can-do' attitude and a strong attention to detail. Minimum of 3 years of administrative support experience working in a fast-paced environment. Strong communication skills and positive attitude High attention to detail Proven organizational skills and ability to multi-task Ability to work under deadlines and to accommodate last-minute changes Team player with strong work ethic Strong Microsoft Office skills (Word, Outlook, Excel, & PowerPoint) Familiarity with Concur travel tool and Expensify or similar program helpful Familiarity with Dealcloud helpful Bachelor's degree highly preferred About the job: Provide administrative support to investment team members as needed. Collaborate with other Executive Assistants Coordinating and arranging travel plans and itineraries Telephone coverage, greeting guests Proactive calendar management Scheduling internal and external meetings Organizing and processing expense reports in a timely manner Ordering supplies, according to inventory list and budget Receiving and distributing mail Liaising with building and/or technical support to request service Coordinating and attending infrequent professional events (happy hours, dinners, Christmas parties, offsite events, etc.) Other duties as required

Ultimate Staffing Services is actively seeking a reliable and detail-oriented Temp Part-Time Administrative Assistant for a temporary assignment with a client in Pasadena, CA. This opportunity is perfect for someone looking to contribute to a professional office environment while maintaining a balanced work-life schedule. The pay rate for this role is between $20.00 and $23.00 per hour, depending on experience. Responsibilities Perform general administrative tasks including filing, scanning, and data entry. Answer and direct phone calls in a professional manner. Schedule meetings and maintain calendars. Prepare and edit documents, reports, and correspondence. Provide support to office staff and assist with various projects as needed. Maintain a clean and organized office space. Qualifications 1-2 years of administrative or office support experience. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong communication and organizational skills. Detail-oriented with the ability to prioritize tasks. Friendly, professional demeanor. Required Work Hours This is a part-time position requiring 20-25 hours per week. The schedule is flexible to accommodate the needs of the office and the candidate. Benefits Weekly pay. Access to benefits while on assignment. Supportive recruiters who care about your career. Opportunities with reputable companies. Additional Details Ready to get started? Submit your resume today to be considered for this great opportunity in Pasadena! Join a team that values professionalism and work-life balance. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended March 31, 2025, Newmark generated revenues of over $2.8 billion. As of March 31, 2025, Newmark and its business partners together operated from 165 offices with approximately 8,100 professionals across four continents. To learn more, visit nmrk.com or follow @newmark. The Administrative Support will provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Essential Job Duties: Prepares memoranda, letters, proposals, charts, tables and other documents using various software packages. Provides support through copying, faxing, and mailing as requested by assigned staff Prepares site visit memos and engagement letters Prepares electronic and printed marketing materials - coordinates necessary approvals with Marketing Department and Origination Team prior to publishing Coordinate with assigned staff or department; creating moderately complex correspondence, spreadsheets and visual presentations for projects. Special projects for the Origination Team Answers telephones, providing caller with general information, transcribing messages, and when necessary, directing callers to appropriate staff or voice mail Compiles moderately complex documents and information for necessary reports, informational packages and/or presentation materials. Maintains departmental filing and tracking systems. Includes establishing files for all written / email correspondence, project work, and reports. Coordinates off-site storage for old files Maintains online transaction/deal folders to remain current Moves folders to Sharepoint once a transaction is transferred to Underwriting Updates analysts' data folders May maintain calendar of appointments for assigned staff or department. Schedules and organizes meetings, conference calls and appointments. Maintains third party vendors/inspection calendar Prepares items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservation, food orders, attendance confirmations, and interacting with attendees to address questions or issues on event Coordinates travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations. Develops travel itineraries to correspond with current schedules. Assists in the completion, submission and processing of expenses in Concur for assigned staff. Produces monthly reports for internal and external clients, based on area of business Retrieves, reviews and distributes mail for assigned staff. Take mail and outgoing packages to the mailroom by 4pm daily Work with Office of the Building and Parking regarding new employees and any related issues Order and maintain office supplies for assigned area, including copy room and kitchen. Process invoices for supply orders May serve as member of a team on department related projects. Ensure assigned office equipment is adequately maintained and secure. Contacts vendors to report service issues If applicable, provides rotating reception relief during lunch hour, morning and afternoon breaks. May also include coverage for short-term absences of staff due to illness or vacation Assists with Marketing events and presentations Assists with Client events coordinating with the venue, checking in guests, collaborating with Marketing Team on shipping/receiving merchandise Maintain kitchen, copy room and conference room in an orderly manner SKILLS, EDUCATION AND EXPERIENCE: High School Diploma Strong problem-solving skills and the ability to proactively find solutions Excellent time management skills Research skills Strong communication skills Excellent analysis and writing skills Experience with Microsoft Office Suite, Campaign Breeze and Concur are a plus WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements. NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. You will help run the day-to-day of the office, staff, and partner with another lead administrative coordinator in Westwood, Los Angeles. Note our CEO has an office and focus in New York, and we are on East Coast hours. You should be highly resourceful, reliable, meticulous, and enjoy a fast-paced business environment. We cater to elite law firms and partner-level lawyers who are at the top of their game. Our CEO has a demanding schedule and operates at a very high level. Qualifications / Requirements Bachelor's degree required. Experience providing strong administrative support to a high-level executive or team is a plus. A background in human resources is a plus. Recent college graduates that are fast learners, interested in law, and highly organized are also encouraged to apply. Professional demeanor with the ability to interact will all levels, including strong “A” personalities. Outstanding verbal and written communications, including well-presented written materials, and editing/proof reading ability. Exemplary organizational and time management skills, able to multitask and prioritize to meet deadlines. Ability to work independently. Accuracy, attention to detail, and timely follow-up on outstanding items. Excellent interpersonal skills. Ability to manage sensitive situations with tact and professionalism and maintain confidentiality. Sound judgment, capable of analyzing situations and recommending solutions and alternatives. Strong initiative and readiness to take on special projects and/or additional tasks, with the ability to prioritize and manage multiple projects simultaneously. Tech-savvy and experienced in using Google Suite, Microsoft Office, etc. Responsibilities Provide prominent level administrative and personal support to the CEO. Communicate professionally and directly with the CEO's high-profile clients. Incumbent will be working closely with CEO's business manager, IT personnel, Admin Assistant and HR Manager so an elevated level of professionalism, discretion and trust is absolutely necessary. During any down times you will assist the office with recruitment for the CEO's business. You must have a passion and ability to source talent and recruit for internal positions. Managing and/or contributing to special projects as needed. Skills: Data entry proficiency for accurately inputting information into calendar, spreadsheets, etc. Familiarity with phone systems for managing calls and taking accurate messages. Projection coordination abilities to assist in managing various projects as assigned by the CEO. Prioritize and manage multiple projects simultaneously. This position is NOT remote and requires someone who can work from 7 to 10 hours per day, 5 days a week (sometimes 6 days, if needed) and who has a car (and insurance) in good condition to drive to and during work hours. Please note that this job description is not exhaustive and additional duties may be assigned based on business needs. Job Type: Full-time Please send resume to *************************