Assistant Jobs in Newport Beach, CA

We are seeking a discreet and highly organized Personal Assistant to support day-to-day personal and household operations. This role is best suited for someone who thrives in dynamic environments, is solutions-oriented, and can work both independently and collaboratively to keep things running smoothly. The ideal candidate has a service-minded attitude, excellent time management skills, and maintains the highest level of professionalism and discretion. Requirements: At least 2 years of experience in a personal support role, such as Personal Assistant or House Manager Strong organizational, communication, and multitasking abilities Able to handle a variety of responsibilities with discretion and sound judgment Comfortable managing schedules, logistics, and high-level personal support Ability to stay composed and effective in high-demand or fast-paced situations Self-starter with a proactive mindset and flexible approach to problem-solving Responsibilities: Oversee daily household operations and coordinate with service providers Manage calendars, appointments, and personal scheduling Arrange travel logistics, including accommodations, transportation, and itineraries Ensure household systems, routines, and vehicles are properly maintained Assist with personal errands, special projects, and general task management Support personal and lifestyle-related needs as they arise Schedule: Full-time, on-site role Standard business hours with some flexibility as needed Compensation: $60,000 - $115,000, depending on experience Includes benefits, 401(k), and additional perks Location: Greater Los Angeles Area - West Los Angeles

Adams & Martin Group has partnered with a prestigious law firm in Downtown Los Angeles seeking an experienced Litigation Secretary to support their Trust & Estates/Probate Litigation team. This position will provide essential support to a team of 3 - 4 attorneys, ensuring smooth operations and efficient case management. Responsibilities: Prepare and serve discovery requests/responses and court documents File in federal and civil courts, including extensive e-filing Draft correspondence and engagement letters and liaise between attorneys and clients Open new client files, update and maintain electronic and hardcopy files Track and calendar deadlines Administrative support such as coordinating travel, ensuring timely client billing, following up with vendors, etc. Requirements: 5+ years civil litigation experience T&E or Probate Litigation experience is preferred but not required Proficiency with state and federal e-filing Additional Details: Salary Range: $90,000 - $105,000 per year. Comprehensive benefits and paid parking Fully onsite in Downtown Los Angeles office If you are a detail-oriented professional with a passion for supporting litigation efforts, please submit your resume today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

BASIC FUNCTION: Provide supply chain support to Omya's Purchasing, Customer Service, and Sales Departments, as well as to External Customers, by following Omya's distribution business procedures. RESPONSIBILITIES: Receive goods and materials as outlined by Omya Specialty Materials distribution processes, as required into the SAP/inventory system. Monitor backorders and update Purchasing Orders on SAP, as needed. Assist with Purchasing related questions and input, when required; research SAP to provide ETAs/Updates & pertinent information regarding inbound orders. Review, recommend and implement inventory adjustments, as needed, to solve discrepancies and variances caused by incorrect receiving, picking, and/or invoicing (inventory discrepancy investigations). Provide support and direction for effective inventory management, to minimize duplication of work efforts, as well as, to optimize on time in full rates. Update and maintain local databases for Certificate of Analysis (COA)'s and Safety Data Sheet (SDS)'s use. Troubleshoot and resolve purchasing-related problems. Resolve supplier invoices discrepancies, as they occur. Establish general communication with a supplier to request documents, such as COA's or invoices. Maintain SAP changelog and prepare monthly updates for inventory review. File track and administer all freight claims through to resolution. Maintain communication with brokers and warehouses on inbound freight, creating inbounds along with submission to the warehouse promptly. Assist in physical inventories annually/as needed. Verify customer pricing, terms of sale and maintain customer quotations, summary billing setup in SAP. Input accurate customer order information into SAP following the procedure set forth by the Department Manager. Process returns, credits, and debits in SAP following existing procedures. Monitor the resolution of customer problems and/or complaints resulting from incorrect pricing, non-conforming products, and other related issues. Close complaints in the OPUS claims database, following the existing procedures. Process invoices. Assist in any area as called upon related to purchasing as needed. Other duties as assigned. QUALIFICATIONS: BS degree in a Supply Chain, Materials Management or equivalent and at least one year of experience in functional purchasing and/or customer service experience. SAP experience is a preferred. Ability to work successfully in team situations and to develop and implement visionary initiatives across departments. Attention to detail and accuracy is critical. Strong planning, interpersonal, verbal, and written communication skills. Ability to solve problems and to work effectively in a diverse workgroup. Must possess current US employment authorization; sponsorship not available for this position.E OE

Law firm based in Century City is seeking a temp-to-hire Litigation Secretary to support 6 attorneys in Intellectual Property Litigation. This person will be an expert at Federal Court filings through PACER and California State Court filings without using a vendor service. This person must possess a proven record of formatting and proofreading court pleadings, managing multiple court and personal calendars, and communicating with clients. Due to this position being temp-to-hire, we are looking for someone who is not working and can start immediately. The temp period may only be 1-2 months before a permanent offer is made. No benefits are offered during the temporary employment period. The hourly rate posted is for the temporary employment period. Upon permanent hire, the firm can offer up to $105,000 a year.

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! Position Summary A Brief Overview The Tour Assistant will be responsible for supporting the touring department and it's executives by appropriately routing phone calls, logging messages, managing correspondence, and various administrative duties associated with coordinating meetings, expense reports, and filing. Additionally, the Tour Assistant will be responsible for obtaining show avails and venue holds, developing a venue and artist hold log, tour contact sheets, and scaling maps at various venues for each tour. What You Will Do Administrative duties include: answer phones, create phone logs, assist department executives with message routing, drafting tour memos and other miscellaneous correspondence, maintain contact lists, organize routine tour meetings, develop meeting agendas, and meeting correspondence. Manage office systems in the touring department including creating filing systems for tour memos and contracts, ordering office supplies as needed, maintaining copy and fax systems, completing AMEX reports for touring personnel, and completing weekly payroll for touring staff. Tour related responsibilities include: collecting avails/holds for tour dates and venues, develop an avail and hold log for all pending tours, placing holds directly with venue includes negotiation as needed, develop tour contact sheets for distribution, maintain database of venue information, update venue rent grids. Create scaling maps for venues: create colored venue specific scaling maps for each tour. Responsible for internal booking database maintenance, assist with building tours, upload settlements and route appropriate approvals. Research & Reporting: research historical tour data, pull Soundscan/BDS reports as needed, Trade Reporting: report box office information to Pollstar, Billboard, and other public databases for all tours. Education Qualifications High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred Experience Qualifications 0-2 years Of related work experience Skills And Abilities Previous administrative assistant experience with a proven ability to build and maintain client relationships Well-mannered with excellent customer service skills Highly organized with a fine attention to detail Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills An ability to take initiative with a desire to grow within the department A positive attitude with a team player mentality Available to work nights, weekends, and holidays as touring schedules permit Knowledgeable about the music industry Qualifications (ALL) High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred 0-2 years Of related work experience Previous administrative assistant experience with a proven ability to build and maintain client relationships Well-mannered with excellent customer service skills Highly organized with a fine attention to detail Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills An ability to take initiative with a desire to grow within the department A positive attitude with a team player mentality Available to work nights, weekends, and holidays as touring schedules permit Knowledgeable about the music industry Pay Scale: $17.00-$25.00 AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

Our client, a visionary tech Entrepreneur, is seeking an exceptional Personal Assistant to join his team. This is a unique chance to partner closely with a highly driven individual working on revolutionary ideas. In this role, you will provide high-level support in a fast-paced environment. They are looking for someone who is a creative thinker, highly motivated, and resourceful. You will work as part of a close-knit team that operates at the highest standards. The role is based on site in Silicon Beach. Salary range is $80k-110k. What You'll Do: Act as a highly reliable and discreet right hand Oversee vendors and household operations Manage complex personal travel logistics and itineraries Handle bill pay, errands, and personal purchases Assist with packing/unpacking and organizational projects Collaborate with the Executive Assistant to ensure cohesive support and high-touch coordination Complex calendaring Liaison with cross functional teams and stakeholders What We're Looking For: Tech-savvy and excellent working knowledge of software and applications Prior experience supporting high-profile individual Exceptional organizational skills Strong communication skills A proven track record of thriving in fast-paced, high-accountability roles Bachelor's degree We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Western Mutual has been providing excellent customer service to homeowners throughout the Southwestern United States for over 80 years. We are rated A (Excellent) with A.M. Best. We're looking for a dependable, hard-working, energetic Sales Assistant to provide support for our sales team. We need a self-motivated team player with the ability to handle multiple tasks while paying close attention to detail. The position involves providing support to our sales representatives as agent backup when they are on the phone or out of the office.Other responsibilities include issuing policies, answering phones, taking messages, responding to customers' general inquiries, making follow up calls and sending follow up emails for the sales representatives, running various reports, processing referral checks, assisting on projects assigned by Management, performing general office functions such as data entry and other miscellaneous administrative support duties. The job also involves preparing quotes, completing applications, and discussing coverages with applicants as needed. Our sales department is fast-paced and automated.The ideal candidate will be able to work independently and as part of the team, have excellent customer service skills, a positive outlook, patience and excellent listening and communication skills. This position offers base pay plus commissions and bonus with earnings potential of $60,000+ and growth opportunities. Requirements / Preferences Candidate must have knowledge of and experience with basic automated systems. Basic Microsoft Excel proficiency is also preferred. An active Personal Lines or Property/Casualty Insurance License is preferred. We help with obtaining one if hired without a license. Bilingual English/Spanish or English/Mandarin is preferred. However, please let us know if you speak any additional language(s) fluently. We offer a competitive base salary plus commissions. We also provide a full benefits package -including medical, dental, life insurance, 401k Plan, Profit Sharing Plan, sick, vacation and holiday pay. Please submit your resume for consideration. NON-SMOKING OFFICE Please see our Privacy Notice For Job Applicants here:*******************************************************************

We are seeking a Temporary Office Services Assistant to support a fast-paced and collaborative law firm for a 3-month assignment. The ideal candidate will be organized, dependable, and detail-oriented, with prior experience in office or facilities support-ideally in a legal or professional services environment. Responsibilities: Assist with mailroom duties, including sorting and distributing incoming/outgoing mail and courier packages Handle scanning, copying, and printing requests for legal teams Stock and maintain office and kitchen supplies Set up conference rooms for meetings and depositions Deliver documents between departments and/or court filings as needed Assist with office moves, furniture setup, and general facilities upkeep Provide backup support to the reception desk when needed Qualifications: 1+ year of administrative, facilities, or office services experience; law firm or professional services environment preferred Comfortable with physical tasks (lifting, moving boxes, standing/walking frequently) Strong organizational and time management skills Reliable and punctual with a proactive, team-player attitude Proficiency with office equipment (copiers, scanners, postage machines) and MS Office Compensation: $20 - $26/hr. depending on relevant experience. Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.

About Us: Founded in 2011, IICOMBINED has launched the global fashion eyewear brand GENTLE MONSTER, followed by the perfume brand TAMBURINS and the dessert brand NUDAKE. Driven by continuous innovation and challenges, IICOMBINED continues its growth by developing brands that exemplify unparalleled beauty and unpredictable progressions. GENTLE MONSTER is a global fashion eyewear brand that sets eyewear trends worldwide through its unpredictable and innovative advancements. With each annual collection, GENTLE MONSTER unveils distinctive and creative products, delivering brand value through diverse initiatives, including unique spaces and campaigns that embody experimental and sophisticated aesthetics. TAMBURINS is a perfume brand that explores undefined territories of beauty. TAMBURINS merges storytelling inspired by scattered scenes of the world with sophisticated and delicate perfumery techniques to capture the essence of true fragrance. TAMBURINS is a brand dedicated to sensory communication beyond customary experience through content that reinterprets various artistic elements, including objects, paintings, and performances, within a narrative-driven, exhibition-style space. NUDAKE is an F&B brand that redefines dessert culture with its ‘Make New Fantasy' ethos. It creates novel desserts by integrating elements of fashion and art, transporting consumers to a new fantasy. By experimenting with and creating content that diverges from conventional processes and norms, NUDAKE delivers a message to consumers beyond the F&B experience. Job Summary: The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office or department. This role includes managing daily office functions, coordinating schedules, handling internal and external communications, and supporting various administrative and project-related tasks. The Administrative Coordinator acts as a key point of contact, taking initiative in problem-solving, process improvement, and ensuring deadlines and standards are consistently met. This role demands strong organizational skills, independent judgment, and the ability to manage multiple priorities in a dynamic environment. Key Responsibilities: Office & Operations Coordination Oversee daily office operations, including inventory, vendor management, and service scheduling. Coordinate daily lunch catering, managing orders, vendor communication, set-up and on-time delivery. Receive and direct in incoming calls and visitors to appropriate personnel. Manage the distribution of incoming and outgoing mail and packages, ensuring timely internal routing. Maintain organized, clean, and welcoming office environment. Serve as the primary point of contact for general office inquiries, ensuring prompt and professional communication. Technology & Asset Coordination Track and manage company-issued tech assets (laptops, monitors, phones, etc.). Coordinate setup, transfer, and return of equipment for new hires and exits. Maintain accurate records of hardware/software assignments and manage updates and replacements as needed. Budget & Expense Oversight Monitor departmental expenses to ensure adherence to budgetary guidelines and financial policies. Accurately process invoices and purchase orders, ensuring timely reconciliation and expense tracking. Project Coordination Support project execution by tracking timelines, deliverables, and key milestones. Draft, edit, and finalize professional correspondence, reports, and presentations with high attention to detail and accuracy. Monitor project progress, identify potential issues, and coordinate to ensure timely resolution. Licensing & Compliance Prepare, submit, and track licensing applications (state, city, county). Maintain current, accurate records of all licenses and renewal schedules. Skills & Qualifications: Education Associate's degree in Business Administration, Communications, or a related field (required); Bachelor's degree (preferred) Experience 2-4 years of experience in a coordination or administrative leadership role, preferably in a business or office setting. Proven experience in managing administrative workflows, scheduling, and documentation with minimal supervision. Familiarity with budgeting, procurement, or licensing processes (preferred). Key Skills Strong organizational and multitasking skills with the ability to manage competing priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn new systems and tools. Excellent communication and interpersonal skills, both written and verbal. High level of initiative, problem-solving ability, and critical thinking. Strong attention to detail and commitment to accuracy Proactive and self-motivated, able to handle competing priorities in a fast-paced environment. Job Type: Full-time Pay: $50,000.00 - $55,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a medical device manufacturer in the Irvine, CA area. This is a full-time, contract opportunity. Hours are 6:30am to 3:00pm, Monday to Friday. Starting compensation is $24.00 to $28.00/hour. Responsibilities: Handle inbound phone calls Respond to customer inquiries Process change orders and invoices Assist in resolving customer issues Filing, data entry and records management General administrative and customer service support Qualifications: At least one year of administrative experience in an office environment Strong English communication skills (spoken and written) Self-motivated and career oriented Positive, upbeat personality Associates degree of offsetting experience At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

We're searching for a highly motivated and detail-oriented Administrative and Care Coordinator to join our small, close-knit team at Donor Nexus! If you're passionate about helping others grow their families and want to make a real difference in a supportive environment, this role is perfect for you. Since 2012, Donor Nexus has been dedicated to making high-quality egg and embryo donor treatments affordable and accessible to all loving families, including traditional, unmarried, same-sex couples, and individuals. You'll be an integral part of our mission, assisting in all aspects of cycle coordination and ensuring exceptional care for our clients and egg donor participants. What You'll Do As a Administrative and Care Coordinator, you'll be on the front lines, managing a high volume of donor interest, donor communications and client relationships Your responsibilities will include: Answering and screening phone calls with professionalism and empathy. Collecting essential medical records for our donor intake process. Intake and onboarding of donor applications, including profile review, donor education, and precise database management. Providing continuous donor oversight and proactively addressing donor and client needs throughout their cycle. Facilitating seamless inter-party communication with outside clinics. Overseeing all logistics, administrative duties, and relationship management throughout the complete donor cycle. Creating engaging social media content for our egg donor pages. What You'll Bring We're looking for someone who thrives in a fast-paced environment and can work independently while maintaining exceptional attention to detail. A highly motivated and self-driven work ethic. The ability to work in a fast-paced environment and manage multiple assignments effectively. Excellent communication, organization, prioritization, and writing skills. Proficiency using Outlook, Word, and and Excel on Mac. A Bachelor's Degree is required. While not required, a background in third-party reproduction is a plus! If you're ready to make a significant impact and grow with a team that values dedication and compassion, we encourage you to apply!

Accounting and Administrative Support Specialist Salary Range: $55k-75k/year DOQ Background Hoch Consulting is currently seeking a motivated and detail-oriented full-time Accounting and Administrative Support Specialist to join our team. This position will provide support in both administrative and accounting capacities to various internal stakeholders. In the accounting support capacity, key duties include assisting with financial record keeping, supporting client and staff expense tracking and invoicing, preparing reports, supporting audits, and contributing to various accounting and recordkeeping tasks as assigned. In the administrative support capacity, the role involves coordinating meetings and appointments, handling routine correspondence, updating and maintaining documents and file systems, and providing general office support. The successful candidate must be self-motivated, possessing excellent analytical skills and the ability to work independently and as part of a team. Typical Duties and Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Accounting Support AR/AP Support Support the tracking and monitoring of subcontractor expenses and client invoices. Support Project Managers and other personnel in the collection and organization of data related to invoicing including timesheets, mileage logs, and expense receipts. Create client invoice drafts for manager review and disseminate invoices to clients where directed. Receive and process check and ACH payments. Assist with maintaining both front and back-end accounting software including, but not limited to, QuickBooks and budget reconciliation spreadsheets. Serve as the point of contact for accounting related inquires. Recordkeeping and Documentation Maintain organized and accurate records and documentation of financial activities. Ensure data integrity and accuracy in all financial records and transactions. Assist in the filing and retrieval of financial documents. Audit Support Provide support during internal and external audits. Assist in the collection and preparation of audit materials and documentation. Additional Accounting Support Prepare and generate monthly and quarterly financial reports for management review. Track employee expenses and assigned budgets. Assist in maintaining financial document organization in Teams and SharePoint. Assist in the ongoing maintenance in improvements of our accounting practices and standards. Administrative Support Coordinating Meetings and Appointments: Schedule and organize meetings, appointments, and conferences. Prepare meeting agendas and distribute relevant documents in advance. Maintain and manage the team's calendar to avoid scheduling conflicts. Handling Routine Correspondence: Draft and send emails, memos, and letters on behalf of management. Respond to general inquiries and direct them to the appropriate stakeholders. Organize and prioritize incoming mail and correspondence. Maintain a record of all correspondence for future reference. Updating and Maintaining Documents and File Systems: Create, update, and organize both digital and physical files. Ensure documents are easily accessible and properly categorized. Perform data entry and maintain databases. Maintain confidentiality and security of sensitive information. Providing General Office Support: Assist with office supply management and procurement. Handle administrative tasks such as photocopying, scanning, and printing. Coordinate with other departments to ensure smooth office operations. Assist with travel arrangements, including booking flights, accommodations, and transportation. Support event planning and organization, ensuring all logistics are effectively managed. Qualifications Currently pursuing or completed a bachelor's degree in Accounting, Finance or similar field. Experience with standard accounting systems and practices. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Previous experience in a professional office environment desirable but not required. Benefits Full Time Starting Benefits include: 14 paid vacation days, 13 paid sick days, up to 12 paid holidays, paid parental, bereavement, jury duty, and giveback (volunteer) leave, Health (medical, dental, and vision) Insurance, a wellness stipend, retirement plan with up to 4% salary match, life, accidental death and dismemberment, and long-term disability insurance, employee assistance program, climate change mitigation incentives, vehicle reimbursement, and company cell phone. Additional enhanced benefits are available based on role. Application Procedure Even at an engineering firm, communication is critical to our job. As part of your application, we request that you provide a cover letter discussing your unique skills and experiences that make you a strong candidate for Hoch Consulting. Include any relevant projects or roles you've undertaken and explain your interest in working with our team. Please ensure that any confidential information is redacted. Interested applicants should send a resume, cover letter, and references to ****************************. No agencies or calls please.

Wholesale Assistant: Citizens of Humanity Group Citizens of Humanity is seeking a Full Time Sales Assistant for our Los Angeles showroom (in-office position). This position will work with all brands under the Citizens of Humanity Group, which includes Citizens of Humanity, AGOLDE. As the wholesale assistant, you will provide functional and administrative support to the Vice President of Citizens of Humanity based on the West Coast, alongside all West Coast Sales Team members. You will manage or assist in special projects and work cross-functionally with sales, production, marketing, and design teams. This is a unique opportunity to be a part of one of the leading companies in the apparel industry, as well as be a part of a collaborative and creative environment. Job Description: Support sales team to drive to sales; work closely with the wholesale team to ensure their account needs are being met consistently. Order management for key accounts. Key account reporting Management of orders in-season including Special Orders, requesting extensions, updates of style information, and pricing updates. Closely working with the leads for key accounts on the customer service team on order management and communications for order flows. Responsible for the organization of the showroom, including sample management and organization, market set up and calendar upkeep. Coordinate and manage the distribution of samples for marketing, advertising, and sales needs. Support with market and events for West Coast sales. Support with ATS management. Pre-season reporting for merchandising meetings. Contact and Store list management. Expense management Special projects QUALIFICATIONS: We are looking for a dynamic individual who can work independently and, in a team setting This candidate must be able to work cross-functionally to interact with lead team members in sales, production, merchandising and design departments. Strong attention to detail and proficiency in Excel is a must. Bachelor's Degree is appreciated, but a combination of college education and work experience is accepted. Must have strong written and verbal communication and analytical, organizational, and presentation skills. Strong time management skills and ability to manage multiple projects and prioritize workload to meet all deadlines. Must be computer proficient in Microsoft Word, Excel, and PowerPoint. You should be energetic and positive and work well in a collaborative setting. Compensation: Salary range: $20-$23/hour Quarterly Clothing allowance Competitive Medical benefits and Paid time off

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization. In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and being a self-starter/pro-active, as necessary. Responsibilities: Calendar Management: Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Communication: Serve as the primary point of contact between the executive and team members, ensuring effective communication and follow-up. Vendor & Client Accounts: Ensure accurate record-keeping and timely communication. Documentation and Record Keeping: Prepare and maintain documentation, reports, and records as needed. Project Support: Assist in the execution of special projects, initiatives, and events as required. Administrative Support: Handle administrative tasks such as screening calls, managing emails, and drafting correspondence. Qualifications: Minimum 2+ years experience as an Executive Assistant, Account Management, or similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficient in Google Suite, Slack, Monday, and/or other relevant software. Ability to handle sensitive information with confidentiality. High level of professionalism and attention to detail. Flexibility and adaptability to handle changing priorities. Benefits $20-$25/hour (pay varies based on experience and results) Collaborative and fast paced work environment Learn valuable skills for your own personal growth Learn how to invest in real estate properties Surrounded by like-minded entrepreneurs (great networking opportunity)

Prestigious entertainment law firm in Beverly Hills is seeking a skilled Office Coordinator to join their company. This is an excellent opportunity for a growing administrative professional looking for the next step in their career. The Office Coordinator will manage all filing, printing and scanning, send packages and mail, maintain office supplies and office organization, support meeting setup, arrange catering, handle email correspondence, and provide backup support to the Receptionist and ad hoc team members. Hours for this role will be approximately 10am - 7pm, M-F, fully onsite. The chosen candidate will receive a base salary up to $65k, paid OT, bonus eligibility, and an excellent benefits package. Qualified candidates MUST possess 1+ years of corporate file room experience, as well as strong attention to detail and a proactive and hardworking mindset. Please apply today if interested.

Are you looking for a career opportunity in the aviation industry? Here's your opportunity to have a great career with a world-class airline company Why Join Us? One of the leading airlines in the Philippines Get a chance to enjoy travel perks for you and your family A collaborative work culture and environment Who Are We Looking For? Experience in airport handling and office administration What's The Role All About? The duties of a Secretary include but not limited to encoding, filing, maintenance of records as required by the particular department Handling reservation requests in coordination with proper offices, preparation of travel orders, handling of confidential information, opening and sorting of incoming mail, assembling and sending outgoing mail, receiving callers and taking telephone messages, receiving and transmitting messages, writing routine business letters, making appointments and recording minutes of meetings as assigned, maintaining and collating. Company manuals and regulatory materials, maintaining files of department personnel when required, control of office supplies and equipment, performing routine office and secretarial work, and such other related duties as maybe directed. Duties may also include compilation of statistics and other traffic or market data, preparation of reports, servicing of various requests from travel agencies, commercial accounts, interline carriers, etc., providing assistance in any Sales* events/functions, and participation in promotional activities. May also include preparation of petty cash disbursement reports, handling local hotel reservations and compilation and preparation of relevant statistics and reports. May also include processing of airport employee requests and other personnel matters, handling of invoices directed to the station and preparation of disbursement/replenishment reports for funds in the possession of the station.

24/7 Travel Executive Assistant to UHNW Entrepreneur Compensation: $150K+ DOE, bonus, benefits (incl. 401K, equity), phone stipend Travel: Up to 6-8 months/year, often in 4-6 week stretches Start Date: ASAP A high-powered, UHNW entrepreneur-Founder/CEO of a billion-dollar company-is seeking a seasoned, polished Travel EA to accompany him around the world. This is a 24/7, travel-intensive role supporting him across LA, NYC, Florida, the Hamptons, and abroad. MUST be LA based Key Responsibilities: Travel full-time with the principal (6-8 months/year) Coordinate all logistics: flights, hotels, meals, schedules, wardrobe, and daily needs Liaise with LA and East Coast teams to ensure seamless execution Handle both business and personal matters on the road Provide white-glove service in high-pressure, ever-changing environments Requirements: LA-based and able to leave town with little notice No personal commitments that limit travel (e.g., pets, dependents) Prior EA/PA experience for a CEO or entrepreneur Highly organized, calm under pressure, tech-savvy (Outlook, GSuite, Calendly, etc.) Willing to work holidays and remain on-call at all times Perks: All travel costs covered (first-class everything) Strong benefits, equity, and long-term growth with a principal who rewards loyalty and trust Only candidates with full travel flexibility and C-suite EA/PA experience will be considered.

The Company: VeSync is a market player for smart home appliances with a global presence. Our mission is to create connected lifestyles with smarter products, making life better at home and beyond. COSORI, Etekcity, and Levoit share the VeSync smart home platform and one common goal - supporting healthy and interconnected lives. While each brand enhances a different facet of living, the VeSync app brings them together to create a space in which the entire home is in harmony. With an entire household of smart products, we're empowering users to innovate their home in fresh exciting ways. VeSync does not stop with smart technology but also boasts award winning designs. Our fresh design has garnered international acclaim such as the German Innovation Award, iF Design Award, Red Dot Award and many more, all while earning top ratings from users around the globe - we also need driven and talented people to join our team. That brings us to you, and what you'd receive working here. Our employees are smart and hardworking individuals with great ownership over their projects - they're confident in their work yet know how to collaborate with open ears and a spirit of learning. If you're down-to-earth, approachable, and easy to strike up a conversation with, this might be a great fit for you since work culture is a point of extreme pride and importance to us. Check out our brands: levoit.com | cosori.com | etekcity.com The Opportunity: Are you the go-to person who keeps everything running smoothly? Do you love being at the center of the action and helping people feel welcome and taken care of? We're looking for a superstar Front Office Administrator to be the face of our office and the heartbeat of our daily operations. In this role, you'll wear many hats-from greeting guests to coordinating travel to keeping our office stocked and organized. If you're proactive, detail-oriented, and love a good to-do list, we'd love to meet you! What you will do at VeSync: Greet and assist guests, vendors, and delivery personnel professionally Maintain the visitor log and ensure NDAs are signed as required Manage and track the in-house purchase order system Coordinate guest parking and update parking records Support travel arrangements and coordinate ride bookings for staff and guests Assist with scheduling meetings and managing shared calendars Monitor and restock office supplies as needed Organize and set up weekly employee lunches Oversee office pantry, snacks, and water delivery vendor relationships Manage employee access badges and maintain access logs Create employee name tags and ID cards as needed Maintain and update the employee contact list regularly Sort and distribute incoming mail, FedEx, and other courier packages Assist with planning and coordination of office events Occasionally run local errands, including pickups and deliveries What you bring to the role: Minimum of 2 years of experience in a corporate office and administrative role High school diploma or equivalent required; associate's or bachelor's degree preferred Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Must be highly organized, detail-oriented, and able to manage multiple tasks Demonstrated ability to maintain confidentiality and handle sensitive information Excellent attendance and punctuality record Comfortable working overtime as needed Able to lift 20 pounds Bilingual in Mandarin a plus Location: This is an on-site, office-based role in Tustin, CA. Salary: S46,000 - $48,000 DOE

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.