Assistant jobs in Sayreville, NJ

*Must have basic accounting knowledge. Data entry skills High attention to detail Produce work with a high level of accuracy Professionalism and organization skills Associates degree or at least one year of experience Knowledge of Microsoft excel, QuickBooks, Fresh Books, and other applications Job Duties and Responsibilities Maintain an accurate record of financial transactions Update and maintain the general ledger Reconciliation of entries into the accounting system Maintain the trial balance, by a reconciliation of general ledgers Account reconciliation to assert the accuracy of transactions Use knowledge of local laws to comply with reporting requirements Monitor any variances from the projected budget Communication: Answering phones and emails, taking and delivering messages, and communicating with coworkers and customers Scheduling: Setting up meetings, appointments, and office worker schedules Organization: Maintaining files, keeping records, and managing databases Supplies: Ordering office supplies and managing inventory Support: Assisting other staff members and managers, and welcoming visitors Other: Preparing documents, making travel arrangements, and handling office equipment

At SUMMIT One Vanderbilt, we believe in creating an environment that takes our guests on a journey of emotional and physical connections. It is our promise that we will deliver this experience everyday by making sure that we are unified in our values of Attitude, Creativity, Safety, and Professionalism. Key Responsibilities: Reporting & Communication Prepare and deliver regular reports on facility operations, project status, and maintenance activities to management and key stakeholders, ensuring transparency and informed decision-making. Meeting & Calendar Management Coordinate internal and external meetings, site visits, and inspections. Maintain calendars for the facilities team and assist with scheduling recurring maintenance or contractor work. Operational Reporting Develop and maintain detailed reports covering maintenance activities, repairs, elevator status, and project outcomes to support strategic planning and operational efficiency. Certificate of Insurance (COI) Management Support the COI process by verifying that all vendors provide current insurance documentation and comply with safety and liability requirements. Work Order Review & Monitoring Track and review all work orders to ensure timely completion, adherence to quality standards, and proper documentation of services rendered. Liaison with Base Building Operations Serve as a point of contact between Summit One Vanderbilt and base building management. Coordinate meetings and assist in resolving operational issues collaboratively. Invoice & Cost Center Management Process vendor invoices accurately and ensure proper cost center coding in line with budgetary controls and financial reporting requirements. General Office Support Provide general administrative support such as answering phones, ordering office/facility supplies, preparing memos, and supporting other departments when needed. Incident Documentation: Assist with logging, and escalating incident reports as needed. Ensure accurate. documentation, timely communication with relevant teams, and proper follow-up on open items to support safety, and operational awareness. Incident Report Logging (Building Engines): Enter and maintain incident reports in the Building Engines platform to ensure accurate. documentation of on-site issues or events. This includes inputting key details, categorizing. incidents appropriately, and updating reports as needed for follow-up or resolution tracking. Skills and Qualifications Education and Experience Bachelor's degree preferred, but not required. Prior experience in a hospitality or venue environment is a plus. Must have demonstrated leadership and guidance of people and programs Knowledge, Skills, and Abilities Computer skills (Excel, Word, Teams, etc.). Strong skills in compiling, writing, and presenting reports clearly and effectively. Proven ability to prioritize workloads and manage multiple projects simultaneously. Is a proven team player with the ability to drive teams to work efficiently and precisely. Physical Demands Work tasks are performed both indoors and outdoors. Temperature will vary with changing weather conditions. Walking and standing are required for the majority of the workday. This includes traveling to and from meetings and walking the entire attraction several times per day. The length of time spent on these tasks may vary from day to day and task to task. Must be able to exert well-paced ability to maneuver between functions occurring simultaneously. Must be able to lift up to 15 lbs. occasionally. Requires manual dexterity to use and operate all necessary equipment. Must be available to work nights, weekends, and holidays.

Job Title: Office Assistant (Temp-to-Hire) Schedule: Monday - Friday, 8:00 AM - 5:00 PM Pay Rate: $22/hour Job Type: Temp-to-Hire About the Company: Our client, a reputable IT service provider located in Somerset, NJ, is seeking a dependable and organized Office Assistant to support daily administrative operations. This is a great opportunity for someone who thrives in a fast-paced environment and is looking to grow within a professional setting. Job Description: The Office Assistant will be responsible for a variety of administrative and customer service tasks to ensure smooth office operations. The ideal candidate will be tech-savvy, detail-oriented, and comfortable handling multiple responsibilities. Key Responsibilities: Answer and direct phone calls in a professional manner Respond to emails and return client calls promptly Open and manage service tickets for IT support requests Perform data entry and maintain accurate records Assist with scheduling and general office coordination Utilize Microsoft Office Suite, especially Word and Excel, for documentation and reporting Requirements: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong communication and organizational skills Ability to multitask and prioritize effectively Previous experience in an administrative or office support role preferred Comfortable working fully onsite in a team-oriented environment Why You'll Love This Role: Opportunity to transition into a permanent position Work with a supportive and professional team Gain valuable experience in the IT services industry Please forward resume for immediate consideration at https://www.jjstaff.com/apply-now/ Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands of candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

Our client, a men's fashion brand, is seeking a B2B Wholesale Assistant to support their team in New York on a temp to perm basis. Responsibilities: Focus on growing the Specialty Store wholesale channel End to end processing of specialty store relationships inclusive of current relationships, inbound retailer enquiries, new account management, managing assortments, orders, and shipments Proactively share available inventory with clients, with an understanding of assortments that may be appropriate by channel Manage the life cycle of wholesale samples - placing orders seasonally, coordinating requests for major accounts, and preparing for internal meetings Data entry for retailer and item input sheets Assist the sales team as needed in seasonal market week deck and sample needs Monitor drop ship inventory and sales reporting Establish new drop ship partners, once the new platform is ready for new partners Pull weekly open order reports to monitor shipment timing and work to improve fulfillment and turnaround times Maintain the line sheets, inventory and assortments on NuOrder Provide online digital support including: copy info, image requests, ensuring all live products are captured accurately Work with the sales and planning teams for by-size break outs for production needs Assist with retailer portals, as needed to help monitor and minimize chargebacks Partner with cross-functional teams to manage timely inbound and outbound deliveries, samples, production orders, pricing, and ticketing Order maintenance within NetSuite, to maintain the integrity of bulks and open orders Cross function with DTC & planning to identify inventory as needed Required Experience & Qualifications 1-2 years of B2B corporate wholesale experience required. NetSuite and NuOrder experience preferred Must be able to speak to current retailer and CRM systems use Advance Excel skills A college degree is preferred Positivity and eagerness in problem-solving Detail oriented Professional and customer-oriented Value self-awareness, intellectual honesty, judgment, empathy and positive energy Please submit your resume for consideration! You can use ****************** to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The NYC Office of an international law fiirm is looking for a Practice Assistant to provide support to the Legal Support Team. You will play an integral part in providing the practical support the firm's lawyers need so they can deliver the best possible service to clients. The role of the Legal Support team is critical in assisting people perform at the highest level. The team provides high-quality support to partners and throughout our practice areas. This ranges from providing administrative support and diary management to producing a wide range of complex documents. JOB DESCRIPTION: Deliver high quality, accurate work whilE managing deadlines, responding to change and the competing priorities of all work. Coordinate and produce accurate compliant documents and correspondence (including draft engagement and billing letters). Meet required deadlines and negotiate alternate timeframes when necessary. Utilize other services as appropriate. Establish effective work practices with partners and fee- earners to manage the matter life cycle from file opening to closure/archival. This includes adhering to the firm's conflicts process, managing information barriers, contributing to the effective management of electronic and hard copy content and active legal project management. Manage partner and fee-earner internal and external appointments with appropriate meeting lead and travel times, assisting with meeting preparation and the coordination of post meeting actions (this includes coordinating/printing documentation and organizing meeting room logistics as required). Coordinate detailed travel arrangements for the assigned partners and fee-earners including appropriate visa documentation and domestic and international itineraries. Arrange lunches and dinners and other events as required, including reviewing venues and menu planning and ensuring costs are maintained against budget. Ensure filing is up to date and undertaken regularly. This includes printing documents as required and filing them in the relevant files promptly. Assist fee-earners with expense claims in a timely manner. Assist with narrative edits of bills and with managing alternative pricing arrangements and cross-border invoicing. Completing invoice approval forms and expense reports as requested. Assist partners and fee-earners with their BD responsibilities. This includes producing pitches, updating CVs and credentials, producing International BD visit reports and updating the necessary client information databases in consultation with the relevant BD representative. Proactively collect client information and update relevant databases, including client specific requirements, in a timely manner (eg, InterAction) to ensure all data is accurate at all times. Prepare files for archiving and manage return and retrieval of files following firm guidelines. Treat your key relationships as 'internal clients' and demonstrate diligence, professionalism and a commitment to providing them with an exceptional experience including being a key point of contact for the team. Take an interest in your own practice area, key matters, issues and 'hot topics; so that appropriate priority is given to queries and requests and issues are escalated where necessary. Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal. Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes. Demonstrate this in your interactions with others. Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to secretarial and practice group meetings, firm initiatives, welcoming and settling in new starters, projects, focus groups, pilot groups, team building activities, learning and development sessions and other relevant activities. Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working. Provide language assistance and use your local knowledge to assist visiting and overseas partners and fee-earners to 'settle in' to their new country/city. Be available and prepared to contribute towards working out of office hours to a reasonable extent. Qualifications, Skills & Experience: Minimum of 3 years' experience in a Legal Practice Assistant role Intermediate to advanced skill level with the Microsoft suite (Outlook, Word, Excel and PowerPoint). Experience using Expert and Time Sheet writer preferred. Excellent written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm. Proven high level organizational and time management skills with the ability to think ahead, prioritize workload, respond to and manage changing circumstances and work under pressure to meet deadlines. Strong attention to detail. Good judgement and problem-solving ability. Demonstrated high level experience as a Secretary/PA working in a professional services environment (legal experience is desired) If you are qualified, interested and looking to learn more, please send an MS Word version or PDF version to ******************. Applicants without resumes in the format listed above may not be considered! Desired Skills and Experience - 3+ years providing admin support in law firm - Proficient in MS Office - Willing to work 4 days a week in midtown NYC Office Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are looking for a highly organized and reliable part-time Personal Assistant & Financial Administrator to help with various administrative and personal tasks. The ideal candidate should be proactive, detail-oriented, and comfortable managing multiple responsibilities. This role requires someone who can assist with a variety of tasks, including financial tracking & reconciliation, technology-related questions, managing purchases, and helping with general day-to-day operations. Key Responsibilities: Financial Tracking: Track and reconcile expenses (credit card bills, bank statements, investments) to ensure accurate recordkeeping of transactions. You will also be responsible for keeping the individual informed about their financial status, providing updates, and flagging any irregularities or incorrect charges (no advising or analysis required-just maintaining up-to-date records). Weekly In-Person Days: Meet in person once a week in NYC to go over tasks, check in on financials, and ensure everything is running smoothly. General Administrative Support: Help with any ad-hoc tasks that may arise, from scheduling to errand running. Technology Support: Assist with basic tech issues, setup, and troubleshooting as needed. Purchasing & Ordering: Help source, order, and coordinate delivery of various items (e.g., office supplies, personal items, gifts, etc.). Qualifications: Strong organizational skills and attention to detail. Ability to multitask and manage time efficiently. Comfortable using basic tech tools, online banking systems, and financial tracking software. Previous experience in an administrative or personal assistant role preferred. Must be located in or near NYC and able to meet in person at least once a week. A high level of confidentiality and trustworthiness. Hours: This is a part-time, hourly position with flexible hours. The role requires a weekly in-person check-in, with additional hours for ongoing tasks. Compensation: $23 - $32 / hour, depending on experience.

A New York City health services organization is seeking an Office Assistant to join their growing Orthopedic Department in Brooklyn. About the Opportunity: Schedule: Monday to Friday Hours: 9am to 5pm (1-hour unpaid lunch) Department: Orthopedic Responsibilities: Answers multi-line telephones, routes callers, takes messages and provides routine information to caller Prepares purchase orders and check requests to purchase merchandise and office supplies as needed Types routine correspondence for department, including sending and receiving r-mail Assist the Administrator and Assistant Administrator with special projects Schedule patient appointments for Physicians, making efficient use of department's computerized appointment scheduling program and other patient responsibilities Completes all forms and forwards them to insurance companies, Medicare and/or other appropriate parties Prepares patient bills using computerized billing system; maintains accounts payable Receives and answers inquiries from patients, insurance companies, Medicare and other parties regarding charges and/or billing discrepancies; evaluates insurance EOBs as required Performs other related duties, as directed Qualifications: At least 1 year of Secretarial / Billing experience in a Medical office High School Diploma / GED Knowledge of Medical terminology Computer savvy (40 wpm) Microsoft Office Suite proficient Exceptional phone etiquette Great interpersonal skills Excellent communication skills (written and verbal) Strong attention to detail Highly organized Desired Skills: Associate's and/or Bachelor's Degree Familiarity with WordPerfect, computerized billing, etc. Familiarity with third party billing policies and procedures, including No-Fault and Workers Compensation Familiarity with CPT-4 and ICD-9 coding

Company Founded in 1758 in Grasse in the South of France, Maison Sozio is one of the pioneers in fine French perfumery. The history of the Maison Sozio goes back to one of the very first families of perfumers in Grasse, having been at the origin of the community of glove-makers and perfumers. With the integration of Synarome in 2021, Sozio ties back to its legacy by returning to its initial activity : raw materials. This acquisition enhances Sozio perfumers' palette of premium ingredients - both synthetic and natural - and iconic specialties such as Ambrarome and Animalis. With these generations of learning and knowledge, an expertise in natural fragrances and an international presence, Sozio has become a key player in the perfumery landscape. We recruit a Perfurmer Assistant. Summary: This role requires compounding research fragrance compounds and fulfilling customer briefs under the direction of a perfumer. Being computer literate, with an eye for details, and being able to maintain a clean and safe working environment is needed. Accuracy with numbers and math is a necessity to ensure the correctness of compounding. Roles & Responsibilities: Under the direction of the perfumer, the assistant will: Compound fragrances for a senior perfumer, including all the research trials required Be familiar with odor and physical appearance of raw materials Prepare dilutions of raw materials as required for the formulas. Accurately weigh out raw materials in the proper sequence which requires utilizing an electronic balance and disposable pipettes Identify and melt solids with appropriate melting chemicals, using a hot plate or a water bath Labels all beakers, bottles, jars, and other items legibly to maintain the integrity of the raw materials and finished products Create and process or file the fragrance profile with the flashpoint, color, and odor as described by the perfumer Perform packing duties, which require proper labeling and packing of samples. Put fragrances in various applications and bases Conduct stability testing Develop a working knowledge of various extraction techniques Utilize GCMS (injections under different methods) Organize/maintain own laboratory as necessary to maintain a clean working environment Take basic analytical data on fragrances (density, color, Flash Point..) and log the data in the system Properly package samples to be shipped and include appropriate paperwork as/if requested Maintain a safe environment for other personnel and property Assist the sampling lab as needed Education, Experience, and Competencies Required: Education BS or BA in Chemistry or related scientific subject Professional Experience 2 years of work experience, preferably in fragrance compounding. Skills & Competencies Organizational Skills Computer Literacy Basic Safety Knowledge Basic Olfactory Lab Practices Oral Communication Written Communication Strong basic mathematics skills (especially percentage and ratios). Understand manufacturing instructions and potentially complex fragrances formulas. Wear appropriate PPE (Personal Protective Equipment) for protection from harmful chemicals. Must work well within a team environment

Administrative Assistant (Temporary Assignment - 3 to 6 Months) Schedule: Monday-Friday, 8:00 AM - 5:00 PM Pay Rate: $29/hour Assignment Type: Temporary (3 to 6 months) About the Role: Ultimate Staffing is seeking a proactive and detail-oriented Administrative Assistant to support a team of technology executives at a leading global company. This is a temporary position based in New York City, offering a hybrid schedule with four days onsite. The ideal candidate will be comfortable working in a fast-paced, professional environment and will play a key role in ensuring the smooth day-to-day operations of a high-volume office. Key Responsibilities: Provide high-level administrative support to multiple executives Answer and route incoming calls Coordinate domestic and international travel arrangements Manage executive calendars, schedule meetings, and handle logistics Process and reconcile expense reports Greet and assist visitors Maintain team vacation/sick calendar and department contact lists Ensure timely and accurate delivery of work products Support vendor management and tracking for the department Draft internal communications and prepare departmental documents Handle additional administrative duties as needed Qualifications: Minimum of 2 years of general office or administrative experience (reception experience a plus) Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint Professional demeanor with strong communication and interpersonal skills Excellent attention to detail and organizational skills Ability to manage sensitive and confidential information discreetly Resourceful, proactive, and able to thrive in a team-oriented environment Experience in copywriting and document editing is a plus Bachelor's Degree preferred All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Onward Search is seeking an experienced Administrative Assistant to support a Vice President in Paris and additional senior leaders in the U.S for a high-end jewelry company. This role includes calendar and travel coordination, meeting planning, expense reporting, office management, and presentation support. This is hybrid in Parsippany-Troy Hills, New Jersey for a 6 mos contract. Key Responsibilities: Manage calendars, travel, invoices, and expenses Coordinate meetings, events, interviews, and team activities Maintain office supplies and handle deliveries Prepare and edit PowerPoint presentations Track timesheets and vacation schedules Assist with financial tasks (e.g., PO creation) Take meeting minutes and support department operations Qualifications: 2-5 years of experience supporting senior leaders Strong skills in MS Office (especially PowerPoint & Excel) Excellent communication, organization, and problem-solving abilities Flexible schedule and ability to adapt to shifting priorities

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members. Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members. Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $30.00 - USD $38.00 /Hr.

Our client is a law firm in Manhattan and they are looking for a Receptionist/Administrative Assistant to sit on site in their office Monday-Friday from 10:00am-7:00pm. Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person Maintain reception area cleanliness and monitor potential security risks Order supplies and stock pantries Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies Distribute and oversee incoming and outgoing mail Requirements 1+ years of corporate reception/admin experience, including stocking pantries and setting up conference rooms Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude Must be open to working 10:00am-7:00pm, M-F. The annual base salary range is $50,000 to $60,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Position Type: Full-Time, In-Person Saint Vincent Academy is a Catholic, college-preparatory high school for young women, rooted in the legacy of the Sisters of Charity of Saint Elizabeth. Located in Newark, NJ, SVA is committed to empowering young women to become compassionate leaders, critical thinkers, and agents of positive change in their communities. Position Overview Saint Vincent Academy is seeking a detail-oriented and proactive Development Administrative Assistant to join our Development team in a full-time capacity. This position plays a vital role in supporting the operational and administrative functions of the development office, with a focus on data management, donor stewardship, and event coordination. The Development Administrative Assistant will manage the donor database (Raiser's Edge), oversee gift processing and acknowledgments, support financial reconciliation, and assist with fundraising campaigns and events. This role is ideal for someone who is highly organized, tech-savvy, and passionate about advancing the mission of SVA. Key Responsibilities Database & Gift Management · Manage and maintain the Raiser's Edge donor database, ensuring accuracy and integrity of donor records. · Process all gift entries and generate timely gift acknowledgments. · Perform regular finance reconciliation in collaboration with the business office (tuition updates, bank deposits, etc.) · Assist with database troubleshooting and support data-related projects. Fundraising Support · Lead the coordination and execution of the Annual Appeal, including mailings, tracking, and reporting. · Support the development team in donor stewardship and cultivation efforts. · Assist in preparing donor reports and mailing lists. · Conduct prospective donor research on existing or potential major donors, corporate partners, and foundation supporters. Event & Logistics Support · Provide logistical and administrative support for fundraising events, including planning, vendor coordination, and on-site execution. · Assist with event communications, RSVPs, and follow-up. General Development Support · Maintain organized development files. · Assist in the creation and distribution of marketing and collateral materials. · Schedule meetings and maintain calendars. · Work closely with the President. · Assist with other development projects and duties as assigned by the Director of Development. Qualifications Education & Experience · Bachelor's degree or equivalent combination of education and experience preferred. · 1-3 years of experience in nonprofit development, fundraising, administrative support, or similar. · Experience with Raiser's Edge or similar donor database preferred. · Experience with QuickBooks or similar database preferred. Essential Skills · Strong attention to detail and organizational skills. · Excellent written and verbal communication abilities. · Proficiency in Microsoft Office Suite, especially Word and Excel. · Ability to manage multiple tasks and meet deadlines. · Discretion and ability to handle confidential information. · Team-oriented with a collaborative spirit and a commitment to SVA's mission. How to Apply To apply, please submit a combined PDF of your resume and cover letter describing your interest in the position to *********************. Applications will be reviewed on a rolling basis, with priority given to submissions received by June 30, 2025.

Job Title: Administrative Assistant (Part-Time) Job Type: Contract (W2) Work Schedule: Monday-Friday, 25 hours per week (NOTE: daily start & end times are TBD as of now) Pay Range: $26 to $32 per hour Position Summary: We are seeking a friendly, professional, and highly organized Administrative Assistant to support daily office operations and ensure seamless execution of in-office meetings and events. The ideal candidate will be personable and proactive, with strong communication skills and a customer service mindset. This role has the potential to transition to full-time hours based on business needs and performance. Key Responsibilities: Provide general administrative and office support, including managing supplies, coordinating catering, and maintaining a clean and welcoming office environment. Greet clients and visitors, escort them to meeting rooms, and ensure all meeting spaces are properly set up. Serve as a point of contact for daily office operations and customer support, including handling housekeeping issues, pantry/kitchen needs, and basic A/V troubleshooting. Support the execution of meetings and internal events, including coordination with internal teams and external vendors, and addressing last-minute logistics. Manage space utilization by coordinating meeting room reservations and resolving any scheduling conflicts. Develop and maintain strong relationships with internal and external stakeholders, ensuring a professional and “best-in-class” experience for all visitors and team members. Qualifications: High school diploma/GED required 1-2+ years of administrative or customer service experience in a professional services environment Strong interpersonal and communication skills Highly organized with excellent attention to detail Comfortable multitasking and managing shifting priorities Professional demeanor with a team-oriented attitude Basic proficiency in Microsoft Office Suite and familiarity with office technology

Job Title: Administrative Assistant Long term contract Responsibilities Coordinate the schedule, appointments, reservations, and travel arrangements. Organize meetings involving multiple senior executives. Greet clients and visitors to the executive office. Assist with the preparation of business presentations including text, overheads, and electronic presentations. Prepare and or edit internal and external letters memos and mass emails.

About Us Perform Properties is a best-in-class, diversified real estate operating platform with expertise in high-quality, grocery anchored shopping centers and premier office assets. Perform is positioned to create more engaging experiences for customers, deliver long-term value for tenants, and drive stronger performance across its portfolio. Perform has expertise in transactions, development, leasing, and management, and benefits from a multi-sector focus, data driven strategy, and national reach. The company focuses on properties with People-Appeal-dynamic spaces where people and businesses actively choose to work, shop, and gather, enhancing the communities around them. Formed through the combination of ShopCore, ROIC, and EQ Office, Perform Properties leverages the shared experience, scale, and operational strengths of three leading organizations. Primary Roles and Responsibilities The Office Coordinator will play a critical role in providing excellent service and ensuring the smooth operation of Perform Properties New York Office. This position requires a combination of exceptional interpersonal skills, organizational abilities, and a customer-focused mindset. The Office Coordinator serves as the primary point of contact for visitors, clients, and is responsible for delivering a positive experience while efficiently managing various office tasks. Essential Job Functions Office Coordination · Managing guest access using property management visitor portal, including sending and tracking guest invitations, providing instructions, and providing support to guests with access issues · Welcoming any guests and visitors, providing clear direction of where to go and creating atmosphere of hospitality · Overseeing the workspace reservation system, including scheduling conference room reservations, confirming bookings, and notifying employees of any changes · Light a/v support and troubleshooting in conference room · Coordinating daily lunch orders for employees · Ordering and managing inventory of office supplies and kitchen inventory · Assist in implementing office policies and procedures · Assist with property facilities management requests · Assist with space planning including managing the seating chart · Oversee office calendar with birthdays,holidays, and execute office celebrations · Support printing for employees, as needed · Primary point of contact for mail and Fedex and any other deliveries, both incoming and outgoing Provide logistical support for offsite and regional events, including: · Planning and organizing offsites, team-building activities and other recognition events Attending offsites and assisting with coordinating events, materials, and other logistical needs Qualifications · Two or more years of office management and support experience in real estate, consulting and/or financial services industries · Excellent communication skills in written and oral communications; able to communicate effectively with individuals at all levels of the organization · Strategic thinker who can frequently assess the “why” and tailor work product and communication as needed; escalate issues with potential solutions and pivot with changes · Meticulous planner who is detailed in planning, execution and follow-up · Excellent technical, interpersonal, and analytical skills required; utilization of previous file sharing and collaboration software to understand capabilities and leverage to get things done · Works well as part of a team, takes ownership in projects, and works quickly and effectively under strict deadlines · Proficiency with Teams, Zoom, Adobe Acrobat · Advanced skills with Microsoft Excel, Word, PowerPoint required · Ability to multitask in a fast-paced growth-oriented company · Be available to travel as needed Benefits & Compensation Benefits: The Company provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays and paid time off (PTO). Closing EEO Statement Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics.

Are you looking to join a team that is passionate about what they do? A team that hold themselves accountable not only to their work, but to the world beyond? We are NFC. We are comprised of top talent at every level on our bi-coastal employment law team, where our members are guided by integrity and are committed to finding the best possible solutions, utilizing collaboration across all layers. We stress the importance of balance while supporting one's whole self and it's our ambition to truly make a difference. We are not your typical law firm, and we'd love to hear how your extraordinary story may fit ours! This person will be responsible for providing support to our Billing & Finance Department. The ideal candidate must be detail oriented, have good working knowledge of Excel and billing software, and the ability to communicate effectively with both external clients and internal firm leadership. Law firm billing/ finance experience preferred. Location: Hybrid - work in NFC's Chatham, NJ office a minimum of two (2) days per week. Under NFC's current hybrid model (which is subject to change), in-office days are every Wednesday, with a second day on either Tuesday or Thursday. Must be flexible and willing to work in person for additional days as needed for coverage and/or other business needs. Essential Functions: Billing: Assist with pre-bill prep Enter expenses to be charged to clients into billing software (Coyote) Move temporary time entries when new matters are opened Assist with finalizing bills Assist with e-billing processes Prepare expense disbursement receipts for upload to e-bill systems Input budgets Upload client bills Entry of billing data into Coyote for new matters Enter insurance coverage data, retainer agreement data, client special instructions, training fee data, etc. Prepare monthly Accrual reports; send to clients Track new client retainers Maintain clients' billing contacts, change of address in Coyote. Assist with setting NFC up as a vendor for new clients, per client requirements Respond to clients', attorneys' and Partners' general inquiries for data regarding client accounts Skills Required: Two (2) + years' experience in billing/ finance administrative position Law firm or professional services experience preferred Bachelor's degree preferred, but not required Strong attention to detail Ability to multi-task Highly organized Intermediate to advanced skills in MS Word, Outlook, and Excel Creative problem solver, good judgment and analytical skills Superior written and oral communication skills Salary Range: $65k - $70k The Firm is providing this good faith salary range to comply with applicable law. The applicant's final salary will depend on a number of factors including the applicant's skills, and years of experience.

Schedule: Monday - Friday, 8:30 AM - 12:30 PM Insight Global is seeking a proactive and detail-oriented Workplace Coordinator to support daily office operations for our client in Midtown Manhattan. This part-time role is ideal for someone who thrives in a fast-paced environment and enjoys creating a welcoming, well-organized workplace experience. Key Responsibilities: Office Operations & Maintenance Coordinate janitorial services and ensure cleanliness standards are maintained. Manage pantry upkeep, including snack purchasing, stocking, and organization. Workplace Support Respond to and resolve Jira tickets related to: Office access requests Seating chart updates Parking validations Administrative Tasks Submit invoices and expense reports through Workday. Liaise with vendors and internal teams to ensure smooth day-to-day operations. Qualifications: Previous experience in office coordination, facilities, or administrative support preferred. Strong organizational and multitasking skills. Familiarity with Jira and Workday is a plus. Excellent communication and interpersonal skills. Ability to work independently and take initiative. Pay starting at $22/hr depending on relevant skills & experience.

At C2 Education, we believe in our students and their potential for greatness. We work hard every day to help students achieve their academic goals so they may attend the college of their dreams. We assist with multiple educational needs such as College Test Prep, AP Exam, College Essay, and College Admissions. In addition, we offer tutoring for K-12 and AP/Summer Boot Camps. Job Purpose: To coordinate and facilitate scheduling, events, and activities working full-time. This role involves supporting the smooth operation of educational services, ensuring a positive learning environment, and acting as a liaison between students, instructors, and the organization. Key Responsibilities: Coordinate logistics for classes, workshops, and other educational events, including scheduling, room bookings, and material preparation. Communicate effectively with students, instructors, and other stakeholders regarding program details, schedules, and any changes, or other relevant information. Provide support to students, addressing their inquiries, concerns, and academic needs. Maintain accurate records of student enrollment, attendance, progress and other relevant data. Monitor and evaluate program effectiveness and make recommendations for improvement. Collaborate with other team members to ensure the successful delivery of educational programs. Maintain a positive and supportive learning environment for all students. Build and maintain positive relationships with students, instructors, parents, and other stakeholders. Provide administrative support to instructors, such as preparing materials, managing correspondence, and assisting with technology setup. Assist with student inquiries and provide general information about C2 Educational Systems Inc.'s programs and services. Perform other related duties as assigned. Schedule: Sessions are conducted after school hours to accommodate students and are typically Monday - Thursday 1:00 p.m. - 9:00 p.m. and Saturdays 9:00 a.m. - 5:00 p.m. Each location may vary. This full-time role offers excellent benefits, including: Competitive medical, vision, and dental plans. All benefits are subject to applicable plan documents and policies. 401(k) plus a dollar for dollar match up to 4% contribution after three months of employment. Flexible Time Off (FTO) without a wait period. Free Short-term disability, Long-term disability, Basic Life and AD&D coverage. Employee discounts through PerkSpot. Employer referral program. Discounted tutoring hours. Qualifications Preferred Experience, Skills, and Abilities: Minimum of 2 years' experience in educational program coordination. Experience working in a classroom or educational setting. Experience with administrative duties. Excellent communication and interpersonal skills. Strong organizational and time management skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite or similar software. Ability to manage multiple projects simultaneously and meet deadlines. Ability to work effectively with diverse populations. Strong problem-solving and decision-making skills. Passion for education and commitment to student success. Ability to adapt to changing circumstances and needs. Required Qualifications: Eligible to work in the United States without sponsorship.