Assistant Jobs in Temescal Valley, CA

Now Hiring: Payroll & Admin Assistant (Construction Office) Locatio n: Perris, CA | Full-Time | In-Office We're hiring a Payroll & Admin Assistant to support our construction operations. You don't need to have all the answers on day one - we'll train the right person - but you must be reliable, detail-oriented, and able to communicate well with both office and field staff. Key Responsibilities: Collect and review timesheets from field crews Assist with weekly payroll entry and reporting Help prepare certified payroll reports and track fringe benefits Communicate with supervisors to verify work orders, job codes, and project-specific details Support tracking of sick/vacation hours, training logs, and onboarding documents Help maintain organized records for labor compliance and project documentation What We're Looking For: Construction industry experience or familiarity is a plus Strong verbal and written communication skills Comfortable using Excel and learning new software (QuickBooks, ExakTime, etc.) Trainable, organized, and able to meet deadlines Benefits include: Medical Insurance Dental Insurance Vision Insurance 401(k) with Company Match Paid Time Off (PTO) We're a hands-on team that values teamwork, accountability, and growth. If you're ready to jump in and learn, this is a great opportunity to build your career.

The Litigation Legal Secretary provides legal and administrative support to multiple attorneys in a fast-paced environment. This highly responsible role requires independence, proactivity, confidentiality, and professionalism. The ideal candidate delivers high-quality work and outstanding service to the Firm and its clients, with strong organizational, time management, and communication skills, and the ability to adapt to changing priorities. REQUIRED duties and experience: Document production and file management Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements QUALIFICATIONS: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

BASIC FUNCTION: Provide supply chain support to Omya's Purchasing, Customer Service, and Sales Departments, as well as to External Customers, by following Omya's distribution business procedures. RESPONSIBILITIES: Receive goods and materials as outlined by Omya Specialty Materials distribution processes, as required into the SAP/inventory system. Monitor backorders and update Purchasing Orders on SAP, as needed. Assist with Purchasing related questions and input, when required; research SAP to provide ETAs/Updates & pertinent information regarding inbound orders. Review, recommend and implement inventory adjustments, as needed, to solve discrepancies and variances caused by incorrect receiving, picking, and/or invoicing (inventory discrepancy investigations). Provide support and direction for effective inventory management, to minimize duplication of work efforts, as well as, to optimize on time in full rates. Update and maintain local databases for Certificate of Analysis (COA)'s and Safety Data Sheet (SDS)'s use. Troubleshoot and resolve purchasing-related problems. Resolve supplier invoices discrepancies, as they occur. Establish general communication with a supplier to request documents, such as COA's or invoices. Maintain SAP changelog and prepare monthly updates for inventory review. File track and administer all freight claims through to resolution. Maintain communication with brokers and warehouses on inbound freight, creating inbounds along with submission to the warehouse promptly. Assist in physical inventories annually/as needed. Verify customer pricing, terms of sale and maintain customer quotations, summary billing setup in SAP. Input accurate customer order information into SAP following the procedure set forth by the Department Manager. Process returns, credits, and debits in SAP following existing procedures. Monitor the resolution of customer problems and/or complaints resulting from incorrect pricing, non-conforming products, and other related issues. Close complaints in the OPUS claims database, following the existing procedures. Process invoices. Assist in any area as called upon related to purchasing as needed. Other duties as assigned. QUALIFICATIONS: BS degree in a Supply Chain, Materials Management or equivalent and at least one year of experience in functional purchasing and/or customer service experience. SAP experience is a preferred. Ability to work successfully in team situations and to develop and implement visionary initiatives across departments. Attention to detail and accuracy is critical. Strong planning, interpersonal, verbal, and written communication skills. Ability to solve problems and to work effectively in a diverse workgroup. Must possess current US employment authorization; sponsorship not available for this position.E OE

About Us: Founded in 2011, IICOMBINED has launched the global fashion eyewear brand GENTLE MONSTER, followed by the perfume brand TAMBURINS and the dessert brand NUDAKE. Driven by continuous innovation and challenges, IICOMBINED continues its growth by developing brands that exemplify unparalleled beauty and unpredictable progressions. GENTLE MONSTER is a global fashion eyewear brand that sets eyewear trends worldwide through its unpredictable and innovative advancements. With each annual collection, GENTLE MONSTER unveils distinctive and creative products, delivering brand value through diverse initiatives, including unique spaces and campaigns that embody experimental and sophisticated aesthetics. TAMBURINS is a perfume brand that explores undefined territories of beauty. TAMBURINS merges storytelling inspired by scattered scenes of the world with sophisticated and delicate perfumery techniques to capture the essence of true fragrance. TAMBURINS is a brand dedicated to sensory communication beyond customary experience through content that reinterprets various artistic elements, including objects, paintings, and performances, within a narrative-driven, exhibition-style space. NUDAKE is an F&B brand that redefines dessert culture with its ‘Make New Fantasy' ethos. It creates novel desserts by integrating elements of fashion and art, transporting consumers to a new fantasy. By experimenting with and creating content that diverges from conventional processes and norms, NUDAKE delivers a message to consumers beyond the F&B experience. Job Summary: The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office or department. This role includes managing daily office functions, coordinating schedules, handling internal and external communications, and supporting various administrative and project-related tasks. The Administrative Coordinator acts as a key point of contact, taking initiative in problem-solving, process improvement, and ensuring deadlines and standards are consistently met. This role demands strong organizational skills, independent judgment, and the ability to manage multiple priorities in a dynamic environment. Key Responsibilities: Office & Operations Coordination Oversee daily office operations, including inventory, vendor management, and service scheduling. Coordinate daily lunch catering, managing orders, vendor communication, set-up and on-time delivery. Receive and direct in incoming calls and visitors to appropriate personnel. Manage the distribution of incoming and outgoing mail and packages, ensuring timely internal routing. Maintain organized, clean, and welcoming office environment. Serve as the primary point of contact for general office inquiries, ensuring prompt and professional communication. Technology & Asset Coordination Track and manage company-issued tech assets (laptops, monitors, phones, etc.). Coordinate setup, transfer, and return of equipment for new hires and exits. Maintain accurate records of hardware/software assignments and manage updates and replacements as needed. Budget & Expense Oversight Monitor departmental expenses to ensure adherence to budgetary guidelines and financial policies. Accurately process invoices and purchase orders, ensuring timely reconciliation and expense tracking. Project Coordination Support project execution by tracking timelines, deliverables, and key milestones. Draft, edit, and finalize professional correspondence, reports, and presentations with high attention to detail and accuracy. Monitor project progress, identify potential issues, and coordinate to ensure timely resolution. Licensing & Compliance Prepare, submit, and track licensing applications (state, city, county). Maintain current, accurate records of all licenses and renewal schedules. Skills & Qualifications: Education Associate's degree in Business Administration, Communications, or a related field (required); Bachelor's degree (preferred) Experience 2-4 years of experience in a coordination or administrative leadership role, preferably in a business or office setting. Proven experience in managing administrative workflows, scheduling, and documentation with minimal supervision. Familiarity with budgeting, procurement, or licensing processes (preferred). Key Skills Strong organizational and multitasking skills with the ability to manage competing priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn new systems and tools. Excellent communication and interpersonal skills, both written and verbal. High level of initiative, problem-solving ability, and critical thinking. Strong attention to detail and commitment to accuracy Proactive and self-motivated, able to handle competing priorities in a fast-paced environment. Job Type: Full-time Pay: $50,000.00 - $55,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance

Accounting and Administrative Support Specialist Salary Range: $55k-75k/year DOQ Background Hoch Consulting is currently seeking a motivated and detail-oriented full-time Accounting and Administrative Support Specialist to join our team. This position will provide support in both administrative and accounting capacities to various internal stakeholders. In the accounting support capacity, key duties include assisting with financial record keeping, supporting client and staff expense tracking and invoicing, preparing reports, supporting audits, and contributing to various accounting and recordkeeping tasks as assigned. In the administrative support capacity, the role involves coordinating meetings and appointments, handling routine correspondence, updating and maintaining documents and file systems, and providing general office support. The successful candidate must be self-motivated, possessing excellent analytical skills and the ability to work independently and as part of a team. Typical Duties and Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Accounting Support AR/AP Support Support the tracking and monitoring of subcontractor expenses and client invoices. Support Project Managers and other personnel in the collection and organization of data related to invoicing including timesheets, mileage logs, and expense receipts. Create client invoice drafts for manager review and disseminate invoices to clients where directed. Receive and process check and ACH payments. Assist with maintaining both front and back-end accounting software including, but not limited to, QuickBooks and budget reconciliation spreadsheets. Serve as the point of contact for accounting related inquires. Recordkeeping and Documentation Maintain organized and accurate records and documentation of financial activities. Ensure data integrity and accuracy in all financial records and transactions. Assist in the filing and retrieval of financial documents. Audit Support Provide support during internal and external audits. Assist in the collection and preparation of audit materials and documentation. Additional Accounting Support Prepare and generate monthly and quarterly financial reports for management review. Track employee expenses and assigned budgets. Assist in maintaining financial document organization in Teams and SharePoint. Assist in the ongoing maintenance in improvements of our accounting practices and standards. Administrative Support Coordinating Meetings and Appointments: Schedule and organize meetings, appointments, and conferences. Prepare meeting agendas and distribute relevant documents in advance. Maintain and manage the team's calendar to avoid scheduling conflicts. Handling Routine Correspondence: Draft and send emails, memos, and letters on behalf of management. Respond to general inquiries and direct them to the appropriate stakeholders. Organize and prioritize incoming mail and correspondence. Maintain a record of all correspondence for future reference. Updating and Maintaining Documents and File Systems: Create, update, and organize both digital and physical files. Ensure documents are easily accessible and properly categorized. Perform data entry and maintain databases. Maintain confidentiality and security of sensitive information. Providing General Office Support: Assist with office supply management and procurement. Handle administrative tasks such as photocopying, scanning, and printing. Coordinate with other departments to ensure smooth office operations. Assist with travel arrangements, including booking flights, accommodations, and transportation. Support event planning and organization, ensuring all logistics are effectively managed. Qualifications Currently pursuing or completed a bachelor's degree in Accounting, Finance or similar field. Experience with standard accounting systems and practices. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Previous experience in a professional office environment desirable but not required. Benefits Full Time Starting Benefits include: 14 paid vacation days, 13 paid sick days, up to 12 paid holidays, paid parental, bereavement, jury duty, and giveback (volunteer) leave, Health (medical, dental, and vision) Insurance, a wellness stipend, retirement plan with up to 4% salary match, life, accidental death and dismemberment, and long-term disability insurance, employee assistance program, climate change mitigation incentives, vehicle reimbursement, and company cell phone. Additional enhanced benefits are available based on role. Application Procedure Even at an engineering firm, communication is critical to our job. As part of your application, we request that you provide a cover letter discussing your unique skills and experiences that make you a strong candidate for Hoch Consulting. Include any relevant projects or roles you've undertaken and explain your interest in working with our team. Please ensure that any confidential information is redacted. Interested applicants should send a resume, cover letter, and references to ****************************. No agencies or calls please.

This role is responsible for delivering comprehensive front desk and administrative support to ensure smooth daily operations. Key duties include welcoming visitors, directing them to the appropriate departments or personnel, and managing incoming phone calls through the main switchboard. The position also involves scheduling meetings, tracking and ordering office supplies, and performing general administrative tasks such as data entry, document handling, filing, and maintaining organized records. The successful candidate will be expected to manage sensitive information with the highest level of discretion and confidentiality. Key Responsibilities: Manage the procurement of office materials and supplies across departments based on internal requests. Coordinate with vendors, submit onboarding requests for new suppliers, and support basic accounting functions in collaboration with the finance team. Ensure the proper use and upkeep of office equipment, including phones, printers, computers, and scanners. Welcome and assist visitors using a virtual front desk system, ensuring they are directed to the appropriate locations or staff members. Handle incoming calls using a cloud-based phone system, ensuring prompt and accurate call routing. Perform order-related data entry tasks using enterprise software tools. Support the Human Resources department through file management, document organization, and event coordination. Sort, distribute, and manage incoming and outgoing mail. Set up furniture and support logistics for in-office meetings or special events as needed. Take on additional administrative tasks as assigned to support daily operations. Required Skills & Qualifications: 1-2 years of experience in an administrative, front office, or operations support role. Proficiency in English, both spoken and written; Spanish language skills are a plus. Strong interpersonal skills with the ability to communicate across all levels of an organization. Must present a professional demeanor and maintain a customer-focused, approachable attitude. Excellent telephone etiquette and attentive listening skills. Ability to juggle multiple responsibilities, prioritize tasks effectively, and remain organized. Strong attention to detail and a proactive approach to solving problems

The Litigation Secretary will be assigned to work with 2-3 litigation attorneys. Therefore, the candidate will need effective time management and organizational skills and be extremely detail-oriented. This role will sit in a satellite office for the firm (Costa Mesa), requiring minor administrative duties, including gathering mail, managing supplies inventory and communicating facilities needs to the LA Office Manager. This role is the sole support role in this office. Required Qualifications Experience with e-filing in Appellate, District, and California Superior Courts. Experience calendaring litigation deadlines with input from Attorneys Familiarity with Compulaw, Best Authority, iManage Experience researching filing procedures for out-of-state filings Create TOC/TOAs, format and proofread documents Work in the office 4 days a week

The Company: VeSync is a market player for smart home appliances with a global presence. Our mission is to create connected lifestyles with smarter products, making life better at home and beyond. COSORI, Etekcity, and Levoit share the VeSync smart home platform and one common goal - supporting healthy and interconnected lives. While each brand enhances a different facet of living, the VeSync app brings them together to create a space in which the entire home is in harmony. With an entire household of smart products, we're empowering users to innovate their home in fresh exciting ways. VeSync does not stop with smart technology but also boasts award winning designs. Our fresh design has garnered international acclaim such as the German Innovation Award, iF Design Award, Red Dot Award and many more, all while earning top ratings from users around the globe - we also need driven and talented people to join our team. That brings us to you, and what you'd receive working here. Our employees are smart and hardworking individuals with great ownership over their projects - they're confident in their work yet know how to collaborate with open ears and a spirit of learning. If you're down-to-earth, approachable, and easy to strike up a conversation with, this might be a great fit for you since work culture is a point of extreme pride and importance to us. Check out our brands: levoit.com | cosori.com | etekcity.com The Opportunity: Are you the go-to person who keeps everything running smoothly? Do you love being at the center of the action and helping people feel welcome and taken care of? We're looking for a superstar Front Office Administrator to be the face of our office and the heartbeat of our daily operations. In this role, you'll wear many hats-from greeting guests to coordinating travel to keeping our office stocked and organized. If you're proactive, detail-oriented, and love a good to-do list, we'd love to meet you! What you will do at VeSync: Greet and assist guests, vendors, and delivery personnel professionally Maintain the visitor log and ensure NDAs are signed as required Manage and track the in-house purchase order system Coordinate guest parking and update parking records Support travel arrangements and coordinate ride bookings for staff and guests Assist with scheduling meetings and managing shared calendars Monitor and restock office supplies as needed Organize and set up weekly employee lunches Oversee office pantry, snacks, and water delivery vendor relationships Manage employee access badges and maintain access logs Create employee name tags and ID cards as needed Maintain and update the employee contact list regularly Sort and distribute incoming mail, FedEx, and other courier packages Assist with planning and coordination of office events Occasionally run local errands, including pickups and deliveries What you bring to the role: Minimum of 2 years of experience in a corporate office and administrative role High school diploma or equivalent required; associate's or bachelor's degree preferred Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Must be highly organized, detail-oriented, and able to manage multiple tasks Demonstrated ability to maintain confidentiality and handle sensitive information Excellent attendance and punctuality record Comfortable working overtime as needed Able to lift 20 pounds Bilingual in Mandarin a plus Location: This is an on-site, office-based role in Tustin, CA. Salary: S46,000 - $48,000 DOE

Headquartered in Irvine, California, EBizCharge specializes in developing integrated payment solutions that facilitate electronic payment processing within ERP, CRM, Mobile, and eCommerce applications. Our applications are PCI compliant and fully integrated with major ERP/accounting systems, including QuickBooks, Sage, SAP Business One, Microsoft Dynamics, NetSuite, Epicor, Acumatica, and major online shopping carts, including Magento and WooCommerce. EBizCharge offers its employees unlimited earning potential, career advancement opportunities, and a dynamic work environment. Our Administrative team plays a key role in the merchants' onboarding process, working closely with the sales team to ensure a smooth experience before, during, and after a merchant is onboarded. We assist with gathering and organizing the necessary documentation, setting up merchant accounts, and provide support if any concerns arise. Responsibilities Support in the onboarding process of new clients by taking virtual application calls and submitting documentation related to new accounts accurately and timely. Professionalism when handling phone calls, emails, and other correspondence. Prepare and send out agreements for signature. Enter and maintain all information correctly in Salesforce and various databases. Notify appropriate parties if impactful changes are requested by clients. Effectively multitask and manage their time efficiently. Follow up appropriately when needed to ensure accounts experience a high level of responsiveness, even if there is no substantive update or resolution to an outstanding item. Help clients dispute chargebacks by gathering all necessary documentation to prove it was a valid charge. Assist the Administration team with other duties as assigned. Collaborate with Senior Management and various departments such as Technical Support and Sales. Qualifications Bachelor's degree is highly preferred. Self-starter with the ability to learn fast and work independently as well as within a team. Good work ethic and flexible hours. Strong proficiency in Microsoft Excel, Word, and Outlook. Comfortable working with a wide variety of professionals. The duties and requirements listed above should not be interpreted as all-inclusive. Must have strong communication skills. Benefits 100% employer paid benefits (including Medical, Dental, Vision, & life insurance) for selected plans for the employee. Retirement 401(k) plan with company match. Gym access, dry cleaners, car wash conveniently located within building. Generous PTO plan with an additional 9 Days Company Paid Holidays per year. Job Type: Full-time The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations. The Company prohibits unlawful discrimination against any job applicant, employee, or unpaid intern by any employee of the Company, including supervisors and coworkers. Pay discrimination between employees of the opposite sex or between employees of another race or ethnicity performing substantially similar work, as defined by the California Fair Pay Act and federal law, is prohibited.

About the Role: We're looking for a professional and personable Bilingual Administrative Assistant to support our client's team and help keep daily office operations running smoothly. This role is perfect for someone who enjoys being the first point of contact in a busy office and takes pride in keeping things organized and on track. Fluency in both English and Spanish is required. What You'll Be Doing: Greet visitors and manage front desk activity in a warm and professional manner Answer phone calls and route them to the right department or team member Respond to emails and walk-in inquiries from clients, partners, and vendors Schedule appointments, meetings, and travel for senior staff Set up conference rooms, including coffee/snacks for meetings Receive and distribute incoming mail and packages Hand out employee applications and assist with onboarding materials Order, stock, and organize office supplies as needed Assist various departments with copying, filing, scanning, and other admin tasks Support Human Resources, Accounting, and Executive teams with special projects Troubleshoot basic office needs and escalate any issues when needed What We're Looking For: Must be fluent in English and Spanish (written and spoken) Strong organizational and time management skills Excellent written and verbal communication Comfortable managing multiple tasks with attention to detail Professional, friendly, and dependable Able to maintain confidentiality at all times Self-starter who works well independently and on a team Familiarity with basic office equipment and tools (copier, printer, etc.)

Global Medical Device company located in Orange County is looking to identify and hire a part-time Administrative Assistant for a 2-month contract assignment. This new position is responsible to provide the administrative support to employees and to independently lead the administrative function of the office located in Irvine CA. This position collaborates with the team to achieve quarterly, mid-term and annual management objectives. The Administrative Assistant will be responsible for, but not limited to: Independently taking charge of managing office operations. Independently organizing meetings as needed with internal and external stakeholders for the management staff based. Meetings may have additional requirements for video teleconferencing and/or internet-based meetings. Be aware of and work with international time zones covering the US, EU and Far East Asia. Preparing and/or revising presentations, reports, meeting materials, meeting minutes, and correspondences as needed, and maintaining presentations as well as action item log as assigned. Leading Irvine CA office facilities management including order of supplies and services, office equipment for business use and for common break areas. Office site management includes ensuring maintenance of office is upheld in a timely manner and ensuring a high-quality standard for the site. Ensuring timely travel and accommodation arrangements within allocated budget. Arrangements may be needed for internal and external visitors including Key Opinion Leaders (KOLs). Assisting leadership with Irvine office budget preparation and monitoring. Preparing and maintaining business expense reports as assigned. Submitting internal POs/RINGIs (an approval system within HOYA) as per internal procedures and as assigned. Supporting ongoing business needs including copying, faxing, mailing, and filing. Adhering to all company rules and requirements (e.g., protocols, Environmental Health & Safety rules). Participating in key initiatives or projects as assigned. Other activities requested by US colleagues. Requirements: Minimum Associate's degree or equivalent work experience. Bachelor's degree preferred. 3-5 years of experience working in an office environment. Demonstrated experience supporting work groups and teams (i.e., relationships with other departments, understanding of cross-functional priorities). Strong administrative and organization skills. Strong interpersonal, communication skills, and problem-solving skills. Has a proven drive for results, is highly tenacious and persistent in the face of obstacles to ensure strategies are implemented over the long term effectively. Strong written, verbal and presentation skills. Strong intercultural experience. Ability to manage multiple high priority tasks. Ability to work independently. Ability to work collaboratively with employees at all levels as well as external parties. Demonstrated proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams). Excellent self-leadership skills & role model of company values (i.e. Excellence, Passion, Innovative, Collaborative, Accountability).

Alpha Logistics is a 3PL logistics provider specializing in dry and refrigerated full truckload transportation across the 50 states. We pride ourselves on our core values of integrity, transparency, and diligence. Our team is dedicated to providing top-notch logistics solutions and ensuring our partners receive the highest quality service. Role Description This is a full-time on-site role as a Broker Assistant located in Placentia, CA. The Broker Assistant will be responsible for handling administrative tasks, assisting with logistic operation processing documentation, providing excellent customer service, and supporting brokerage operations. Daily tasks include data entry, communication with clients and partners, managing schedules, and ensuring all necessary paperwork is completed accurately and promptly. Qualifications Excellent Communication and Customer Service skills Experience in Administrative Assistance and Insurance documentation Knowledge of Brokerage operations and procedures Strong organizational skills and attention to detail Proficiency in Microsoft Office and logistics software is a plus Ability to work independently and as part of a team Previous experience in logistics or transportation is beneficial

Event Staffing & Office Coordinator About the Role As the Event Staffing & Office Coordinator, you'll serve as the go-to for organizing event staff, coordinating schedules, and ensuring smooth communication between our event staff and office management. From resolving last-minute staffing needs to managing payroll logistics and post-event documentation, you'll keep the behind-the-scenes running like clockwork. This role bridges the gap between admin duties and event execution before, during, and after each event. Who We Are Interactive Entertainment Group Inc. is a leader in creating one-of-a-kind, interactive experiences for corporate events, brand activations, conferences, and beyond. From jaw-dropping attractions to immersive digital games, we help brands stand out through unforgettable engagement. Compensation & Perks Base Salary: $50,000 - $55,000 annually Contribution Toward Health Benefits: Eligible after 60 days Paid Time Off: Includes company holidays, sick/personal days 401(k): With employer matching Training Program Provided Basic Admin Answer the phones during work hours, taking an occasional call after hours if necessary Qualify leads Field incoming sales leads or event specific calls Follow SOP to document call and follow appropriate next steps Prepare job kits and event paperwork Source new contacts from industry publications Check mail and incoming deliveries Staff Scheduling & Support Manage staff scheduling and assignments for events Address and resolve staff callouts or shortages Answer incoming phone calls related to staffing and event logistics Vendor & Payroll Management Approve and monitor vendor activities and invoicing for accuracy to send to bookkeeper Approve staffing agency payroll Add approved 1099 invoices to the payroll sheet Send all payroll data to the bookkeeper Categorize and compile receipt data from Receipt Lens for Michelle Event Documentation Collect and organize event photos from staff; upload to appropriate team folders Gather post-event reports from leads, including any complications, and file accordingly Must Haves Must be able to work in-person, Monday through Friday, 9 AM - 5 PM Must reside within 20 miles of Gardena, CA Bachelor's degree required

Serve as the first point of contact for our office and to support day-to-day administrative operations. This individual will play a key role in creating a welcoming environment for visitors and staff while ensuring the office runs smoothly and efficiently. Key Responsibilities: Greet and assist visitors and guests as they arrive at the office Answer and direct incoming phone calls in a professional and friendly manner Open, sort, and route incoming mail and deliveries Handle outgoing mail and shipping needs Manage inventory and restocking of office supplies and breakroom items including coffee, beverages, and snacks Coordinate job-site orders and ensure accurate processing and follow-up Assist with the ordering and distribution of employee birthdays and other staff appreciation efforts Coordinate scheduling of office vehicle maintenance, including car washes, and organize staff lunches as required Maintain organized filing systems, including contracts and administrative documents Provide general support to various departments with clerical and logistical tasks Coordinate with vendors and service providers for office maintenance and supply needs Ensure front desk and communal office areas, including the kitchen area, remain tidy and presentable Perform other administrative duties as assigned to support the overall needs of the office Qualifications: Prior experience in a receptionist or administrative support role preferred Some knowledge of the construction industry Excellent verbal and written communication skills Strong organizational skills and attention to detail Ability to multitask and manage competing priorities in a fast-paced environment Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and basic office equipment Friendly, professional demeanor with a can-do attitude Proven written and verbal communications abilities; proficiency with computer applications, including Microsoft Office suite, scheduling programs, etc. Ability to work independently and as part of a team. Demonstrated interpersonal skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools, or controls, sit, talk and hear (bells, whistles, etc.), stand, climb, balance, stoop, kneel, crouch, or crawl. Employee must occasionally lift and/or move up to 25 lbs.

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization. In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and being a self-starter/pro-active, as necessary. Responsibilities: Calendar Management: Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Communication: Serve as the primary point of contact between the executive and team members, ensuring effective communication and follow-up. Vendor & Client Accounts: Ensure accurate record-keeping and timely communication. Documentation and Record Keeping: Prepare and maintain documentation, reports, and records as needed. Project Support: Assist in the execution of special projects, initiatives, and events as required. Administrative Support: Handle administrative tasks such as screening calls, managing emails, and drafting correspondence. Qualifications: Minimum 2+ years experience as an Executive Assistant, Account Management, or similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficient in Google Suite, Slack, Monday, and/or other relevant software. Ability to handle sensitive information with confidentiality. High level of professionalism and attention to detail. Flexibility and adaptability to handle changing priorities. Benefits $20-$25/hour (pay varies based on experience and results) Collaborative and fast paced work environment Learn valuable skills for your own personal growth Learn how to invest in real estate properties Surrounded by like-minded entrepreneurs (great networking opportunity)

JOIN OUR TEAM TODAY! available. YOUR ROLE: As part of the Administrative and Client Services Function, you will assist with the operations associated to client care, relationship services, information services, and monetary transfers. HOW YOU WILL MAKE AN IMPACT: Partner with clients to provide detailed answers regarding client files, case updates, and applications Provide customer service for product or portfolio questions related to non-portfolio or non-performance related inquiries Manage monetary transfers and transactions Prioritize customer problems for the Advisor based on knowledge of products and services Document and update client records Handle all in-bound/out-bound client inquiries and complaints Develop and maintain a knowledge base of products offered by the firm Manage all Administrative Office duties WHY YOU ARE THE RIGHT PERSON: Bachelor's degree in Business, Marketing, Finance, Communications and/or 3+ years in a Administrative Assistant or Client Services role within a financial services practice.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Receptionist We are seeking a detail-oriented and customer-focused Receptionist /Admin Assistant to join our team. This role is essential in ensuring smooth front desk operations while supporting various departments with administrative and data entry tasks. The ideal candidate will have strong organizational skills, excellent communication, and a willingness to learn and grow within the company. Key Responsibilities: * Greet and assist visitors in a professional and friendly manner * Answer and direct phone calls, taking messages when necessary * Perform accurate and efficient data entry tasks * Sort, distribute, and manage incoming and outgoing mail and packages * Assist various departments with administrative support as needed * Maintain and organize office records and files * Ensure the reception area is clean and welcoming * Other duties as assigned Qualifications: * High school diploma or equivalent; additional education is a plus * Previous experience in a receptionist, administrative, or data entry role preferred * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite * Strong attention to detail and organizational skills * Excellent verbal and written communication skills * Ability to multitask and work independently * Professional demeanor and customer service skills All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.