Contract Manager (Legal & Licensing)
Contracts Specialist job 26 miles from Plainfield
Job Description
The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at ************** on X and Instagram @ASCAP and on Facebook.
Job Overview:
ASCAP is looking to hire a Contract Manager (Legal & Licensing) to support transactional attorneys in the Business and Legal Affairs Department (BALA). Ideal candidates will have licensing contract administrative experience with the ability to handle high volume contracts, interpretation, and extraction of information. This role requires exceptional organizational skills with a keen attention to detail. The Contract Manager will track the status of on-going contract negotiations, create and maintain reports, extract and summarize license details for executive and senior management, draft and review correspondence, agreements, and other legal documents, research, and handle general administrative duties.
Areas of Responsibility & Accountability:
Providing support to the team of licensing attorneys, including tracking the status of ongoing contract negotiations and license lifecycles, creating and maintaining multiple reports, preparing and revising correspondence, agreements, and other documentation, as well as performing research.
Coordinating and drafting the licensing agreement contract administrative process from intake to execution to renewal/expiration.
Drafting summaries for executive and senior management.
Extracting license details for license administrative, operations and accounting teams.
Organizing and maintaining license repositories, both digital and physical.
Analyzing and comparing license drafts and versions.
Creating and maintaining legal template contracts in legal department’s management database.
Researching, comparing, and contrasting internal/external Licensing contracts, terms and conditions, and substantive additions to ensure legal consistency, accuracy, and completeness.
Managing incoming requests for legal review or work from internal clients.
Working collectively with administrative support staff to provide coverage of cross functional support of answering phones, maintaining calendars, and booking travel.
Preparing and submitting expense reports for attorneys.
Processing legal and other invoices.
Assisting the department with other projects as assigned.
Qualifications and Requirements:
Bachelor’s degree or equivalent.
3+ years experience with contract/license administration tracking and reporting.
Prior contract management experience in a corporate legal department or license administrative department preferred.
Experience interacting with senior level management.
Proven proficiency with Excel, PowerPoint and Word and the ability to learn and utilize other software.
Familiarity with Salesforce preferred.
Ability to maintain the highest level of confidentiality.
Ability to work well with others in a collaborative, team environment.
Ability to think analytically, take direction well, take initiative, and work independently and proactively.
Strong organizational and administrative skills with excellent attention to detail and the ability to prioritize a high-volume workload.
Occasional travel for in-person meetings may be required.
Please be aware that ASCAP is not a nut-free or other allergen-free workplace.
Compensation/Benefits:
Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:
A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
Vision plan that offers both in and out-of-network provider options
401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.
An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan
Generous time-off policy
12 company holidays
Health care and dependent care flexible spending accounts
Short-term disability insurance/salary continuation and long-term disability insurance
Company provided basic life and accidental death and dismemberment insurance
Employee gym discounts at select gyms
Commuter benefits
Voluntary pet health insurance
Voluntary auto and homeowners insurance
Voluntary employee, spouse, and dependent life insurance options
Voluntary ID protection Coverage
ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.
The anticipated base salary range for this position is $65,000 to $80,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.
Meat Ops Specialist - NJ/PA
Contracts Specialist job 16 miles from Plainfield
The Mid-Atlantic Division has an opening for a Meat Ops Specialist in NJ/PA. This is a backstage salary position, eligible for a bonus. This position is a field role with up to 70% travel within and outside of the district. What you bring to the table: A Day in the Life: The retail operations team has an opening for an Operational Specialist. This position will be located in the Mid-Atlantic Division.
The Operations Specialist monitors, enforces, and supports execution of the division merchandising plan for their department in assigned stores. Train, coach, oversee and develop store teams within department.
Albertson's Companies Inc. has always been a people-oriented business, and thoughtful people practices remain a core element of our company's philosophy. As friendly, enthusiastic people who enjoy offering customers an exceptional shopping experience, we provide world-class customer service each and every day.
What you bring to the table:
A Day in the Life:
The retail operations team has an opening for an Operational Specialist. This position will be located in the Mid-Atlantic Division. The Operations Specialist monitors, enforces, and supports execution of the division merchandising plan for their department in assigned stores. Train, coach, oversee and develop store teams within department.
Travels to assigned stores working with the Department Manager and staff to share merchandising plans for departments to meet sales, gross and labor targets.
Works with and counsel's department Managers and Store Directors in all aspects of product merchandising and customer service.
Visits stores and evaluates on overall department presentation, cleanliness, compliance and program execution to company policy and procedures.
Measurers store level performance through department sales, gross profit and labor percent.
Executes plans measured through store visits, reviewing results of plans, and observing store department conditions.
Determines success of training programs by reviewing and assessing evaluations.
Provide work guidance to store associates in areas such as product knowledge, sales and marketing techniques, understanding of profit and loss and compliance with company policies.
Trains department managers basics of the business and managing their department.
Provides input to Store Director on Store Department Manager performance.
Qualifications:
College degree or equivalent work experience.
5+ years in grocery retail with a strong understanding across assigned department
Must possess previous Department Manager and Store Director experience.
Possess good written and verbal communication skills and deal effectively with a wide variety of people both in person and over the phone.
Possess a marketing orientation, good analytical and problem-solving abilities.
Possess math skills to complete straightforward analysis.
Possess strong leadership skills with the ability to lead and motivate others without directly supervising.
Travel Requirements: Division-wide travel, up to 70%.
What you bring to the table:
You are tech savvy -- complex systems do not intimidate you
You enjoy working collaboratively with cross-functional partners to drive actions & results
You take pride in the work you do, with every detail, whether big or small
Analyzing data, reports, and documents to develop solutions gives you energy
You are fluent in MS Office, especially Excel (V-Lookups, Pivot tables, and writing formulas)
Working on a fast-paced team is exciting to you
You can be depended on to meet deadlines
Making a huge impact on your customers and the company matters to you
Pay Transparency: The pay range is $80k to 95k per hour, but no less than the local minimum wage. Starting rates will vary based on things like location, experience, qualifications and the terms of any applicable collective bargaining agreement.”
DISCLAIMER: The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.
ALBERTSONS IS AN EQUAL OPPORTUNITY EMPLOYER
We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at **************.
Contracts Specialist
Contracts Specialist job 15 miles from Plainfield
Job Description: Responsible for developing, negotiating, drafting and interpreting contracts of varying scope and complexity. By corporate policies, execute various supplier contractual agreements. Provide advice and training for other contract functions
- Draft, review, negotiate and build consensus on commercial contracts.
- Advise clients and management of potential risks and opportunities related to contract negotiations.
Core Individual Contributor Competencies:
Personal and professional attributes that are critical to successful performance for an Individual
Contributors:
Customer Focus
Accountable
Communicate, Education/Experience:
- Requires a bachelor's degree in a relevant area (i.e., Business Administration, Law, etc).
- Juris Doctor or paralegal certification is a plus
- Prior paralegal experience or in-house legal experience is highly desirable.
- Minimum 5 - 7 years of direct experience in negotiating and drafting commercial contracts
Knowledge:
- Experience in the following areas, a plus: IT licensing, maintenance and support services, finance, insurance, treasury, and leasing transactions; Healthcare industry, insurance company regulation, M&A, corporate governance, and subsidiary maintenance
Operational Specialist
Contracts Specialist job 7 miles from Plainfield
Job Title: Operations Specialist, Scheduling and Cell Logistics
Duration: 12 Months
Work Schedule: 40 hours a week
Must Have List
Bachelor's Degree
Customer Service/Call Center Experience
Detail oriented
Exceptional communication skills both written and verbal
Experience following SOPs and WIs
Project Management and Biopharma experience (a plus)
This is a very structured environment that is very SOP driven. Reading comprehension is extremely important, and candidates must be able to follow strict, step-by-step directions.
Purpose and Scope of the Position
Overview:
The Site Account Specialist, Scheduling and Cell Logistics will be responsible for scheduling and monitoring patient treatment schedules for the manufacturing of Client's commercial autologous cellular immunotherapy products. They will serve as Client cell therapy treatment center's main point of contact for patient scheduling.
The primary duty of the Site Account Specialist, Scheduling and Cell Logistics is to execute day-to-day operations (≥ 95% of time). Participation in projects and working groups is a growth opportunity as operations permit, considering performance and alignment with development plan.
Position is office-based in Summit, NJ with in-office attendance requiring a minimum of 50% of the time.
Remote work must be performed at home with consistent office setup and internet access, as extensive work at computers and phones is essential to job function.
Position shift time is 8am - 5pm local.
Overtime may occasionally be required as assigned.
Holiday support is required as assigned.
Travel is possible and will not exceed 10%. International travel will not exceed once per year.
Responsibilities
Act as primary scheduling point of contact for assigned treatment sites
Create and maintain patient schedules in coordination with treatment sites and manufacturing sites
Troubleshoot and develop plans of action for issues throughout the patient journey
Interact with internal and external stakeholders over the phone and email
Ensure a positive end-to-end customer experience
Execute exception processes such as product returns, product replacements, and out of spec product
Input and maintain transactional data related to patient schedules within Client's scheduling system
Train treatment sites on patient scheduling processes as assigned
Document feedback from customers and partners as received
Create and maintain master data in account management system
Actively participate in tactical and other meetings as assigned
Facilitate daily operations activities and meetings including shift turnover on rotating basis
Provide real-time scheduling portal support to external users
Lead meetings with commercial matrix teams
Raise escalations and execute as assigned
Track assigned account health and provide insights into trends
Comply with applicable SOPs, work practices, and other documentation
Establish and maintain a trusted relationship with Client commercial matrix team and treatment sites as assigned
Accountable for individual performance
Execute project tasks as assigned
Execute working groups tasks as assigned
Education and Experience
Bachelor's degree or 3 years of work experience
Work experience in customer service, call center operations, patient services/navigator, account management, logistics, or supply chain preferred
Knowledge, Skills, and Abilities
Highly self-motivated, self-aware, and professional
Able to work independently and in groups
Flexible in responding to quickly changing business needs
Exceptional customer service orientation
Skilled at managing tense situations and de-escalation
Eager to work with teams from other regions and cultures
Able to share workspace for independent and collaborative work
Strong sense of ownership and accountability
Working Conditions:
Office environment
Physical Demands:
Sitting for periods of time
Additional Information
Personal Attributes:
Proactive and results-oriented mindset
Ability to work independently and as part of a team
Strong organizational and time management skills
Commitment to continuous improvement and professional development
Operations Specialist
Contracts Specialist job 26 miles from Plainfield
As an Operations Specialist, you will be performing:-
Operations & Workflow Coordination: Manage incoming requests, ensuring timely review, routing, and resolution. Maintain internal systems and reports for approvals, reviews, and escalations. Schedule and prepare materials for team meetings (agendas, notes, tasks). Document key decisions and follow-ups.
Process Execution & Compliance: Ensure adherence to policies, procedures, and service level agreements (SLAs). Track operational metrics and performance indicators.
Support escalation handling and issue resolution. Identify and report process inefficiencies.
Stakeholder Support & Communication: Act as a liaison between business users and operational leads. Respond professionally and efficiently to requests and inquiries. Escalate issues appropriately and provide timely updates to stakeholders.
Systems & Reporting: Utilize internal systems and tools, including the Microsoft suite (Teams, SharePoint, etc.), ChatGPT, and Copilot, to maintain accurate work queue statuses and project documentation. (Experience with Microsoft Power Platform is a plus). Prepare monthly and weekly updates, including Tableau dashboards and process-performance summaries. Develop a strong understanding of products, services, and systems to effectively perform duties.
MUST HAVE SKILLS (Most Important):
Bachelor's degree preferred.
1-4 years of relevant experience, preferably in operational support, project management, governance, or compliance-focused roles.
Proven ability to manage multiple high-priority tasks with precision, timeliness, and a strong sense of ownership.
Sound judgment and analytical thinking.
Excellent written and verbal communication skills.
Comfortable working with structured data and dashboards; familiarity with enterprise workflow or task management systems preferred.
Work Style and Culture:
Comfortable working on-site in a structured, team-based environment.
Ability to adapt to evolving processes and tools.
Teamwork, precision, and timely communication are valued.
This role offers the opportunity to contribute significantly to risk operations in a collaborative setting.
The ideal candidate will :- Have at least a bachelor's degree, experience (preferably in Operational Support, Project Management, Governance and/or Compliance focused roles), Ability to work with structured data and dashboards (Tableau), familiarity with enterprise workflow or task management systems preferred.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!
Nikita Awasthi
************
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PAY RANGE AND BENEFITS:
Pay Range*: <
Between $38 per hour > OR $40 per hour>
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.
Recent Recognitions:
Named One of America's Best Employers for New Grads by Forbes (2024
Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025)
One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
AWS Advanced Tier Services Partner with 100+ certifications
Website: ********************************
Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at ************************************************************** and earn $250-$1,000 per referral.
Environmental Permitting Specialist/Ecologist
Contracts Specialist job 10 miles from Plainfield
New Jersey HQ Opportunity; please apply accordingly.
Projects are primarily located in the New Jersey/New York metro region and will involve field work, as needed. This is a flexible hybrid position; however, occasional office time, in-person meetings, and field work are required. The selected candidate will be based out of our Madison, New Jersey office.
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BEM Systems, Inc. (BEM) provides comprehensive environmental consulting services for a diversity of projects and clients, who range from federal, state, and local government agencies to small businesses and single-family homeowners. We are a small to mid-sized firm, which means the selected candidate will have an opportunity to contribute meaningfully within a team-oriented environment while gaining invaluable exposure to the variety of services that make up the environmental consulting industry.
The Environmental Permitting Specialist/Ecologist will perform an interdisciplinary role focused on technical proficiency and task management. Some project management experience is a plus but not required for candidates with strong technical capabilities.
The successful candidate will be responsible for the preparation of work products, including land use permit applications, natural resource studies, wetland delineations, development planning studies, and environmental assessments. Experience with threatened and endangered species habitat assessments and species-specific studies is a plus.
We are seeking candidates with knowledge and understanding of the New Jersey Department of Environmental Protection (NJDEP) and United States Army Corps of Engineers (USACE) permitting processes and regulations, including the NJDEP Freshwater Wetlands Protection Act Rules, NJDEP Flood Hazard Area Control Act Rules, NJDEP Coastal Zone Management Rules, and the Nationwide and Individual Permit requirements under Section 404 of the Clean Water Act and Sections 9 and 10 of the Rivers and Harbors Appropriation Act. Experience with the New York State Department of Environmental Conservation (NYSDEC), United States Coast Guard (USCG), NJ Pinelands Commission (Pinelands), Delaware and Raritan Canal Commission (DRCC), and/or New Jersey Sports and Exposition Authority (NJSEA), etc., is a plus.
A significant portion of our work is in the transportation, facilities, and construction industry. The candidate will be assigned tasks related to preparation of technical reports and specifications, reviewing construction plans, conducting feasibility studies, preparing permit applications, and interpreting federal, state and local agency regulations.
The position requires an individual who can lead freshwater wetlands delineations using the
1989 Federal Manual
. Experience performing threatened and endangered species habitat assessments and species-specific studies, according to the applicable NJDEP and/or United States Fish & Wildlife Service (USFWS) methodologies, is a plus and may be substituted for experience performing freshwater wetlands delineations.
Preferred candidates may have experience performing environmental assessments according to the National Environmental Policy Act (NEPA), New Jersey Executive Order No. 215 (EO215), New York State Environmental Quality Review (NYSEQR), and/or New York City Environmental Quality Review (NYCEQR) processes.
The candidate must have strong written and oral communication skills, be self-motivated, and demonstrate proficiency with the technical and task management skills associated with the job description.
Principal Responsibilities and Essential Functions
Performs technical studies and analysis
Works with client and other disciplines to perform analysis and prepare deliverables, as dictated by the scope of work
Collects, organizes, and analyzes data
Responds to technical review comments
Assess impacts and mitigation measures
Prepares reports and permit applications
Provides input for proposals and pursuit of new projects
Organizes public and agency meetings
Requirements
Education and Experience:
Bachelor's or master's degree in environmental planning, Biology, Environmental Science, Engineering, Geology, Natural Resources Management, or related field.
Minimum of 4-8 years of relevant experience in preparation of environmental permits and environmental assessments regulated under NJDEP, USACE, NEPA, EO215, USGS, DRCC, Pinelands, NJSEA, NYSDEC, NYSEQR, NYCEQR, etc.
Ability to lead freshwater wetlands delineations and/or threatened and endangered species habitat assessments and species-specific studies.
Applicants who have some, but not all, of the requested experience are encouraged to apply.
Abilities and Skills:
Strong knowledge of jurisdictional regulatory requirements related to waters, flood hazard areas, wetlands, coastal areas, land use, threatened and endangered species, and permitting/approvals.
Experience with the NEPA, EO215, NYSEQR, and/or NYCEQR environmental review processes and associated rules and regulations for capital improvement projects.
Detail oriented, organized, and a team player with a strong focus on quality and client service.
Excellent written, oral, and analytical skills.
Proficiency reviewing and interpreting environmental regulations.
Flexible work schedule with ability to work remotely. Ability to attend in-person meetings and perform field work, as needed, in the NJ/NY metro area required.
Field experience with wetlands, riparian zones, T&E studies, construction oversight is preferred.
Compensation and Benefits:
WHAT YOU'LL GET
As a member of the BEM/Aventia Team, you are eligible to participate in our comprehensive compensation package including:
· A competitive annual salary based upon the experience and qualifications of the selected candidate.
· Participation in our matching 401(k) Savings Plan
· Medical, dental, and vision coverage
· Employer paid life and disability insurances.
· Nine paid holidays and Paid Time Off (PTO).
· Continuing education and professional development opportunities
SOUNDS LIKE YOU?
Please apply:
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Operations Specialist - Pharma (API Distribution)
Contracts Specialist job 27 miles from Plainfield
Suanfarma Inc is looking for a new member of the Operations team.
Mission:
Global management and follow-up of purchase and sales order operations. Logistics management of imports and distribution to domestic and international customers (where appropriate), seeking the optimization of transportation costs for each of the operations. Management of sea, air and/or land transport operations according to the INCOTERM in which each operation is closed. In which each operation is closed, as well as the document management corresponding to each purchase and sales order, follow-up of shipments, coordination of loads with warehouses and registration and matching of purchase invoices to suppliers, commissions and transport invoices. Resolution of incidents that may arise during the operation. To do this, you will work closely with different areas of the company, mainly with Commercial, Quality, Warehouse and Finance, to ensure the proper management of operations in a timely manner. Planning and adherence of the operations portfolio.
Responsibilities:
Ensure that the products served to the customer meet the customer's requirements (documentation and others) of the ongoing projects (approved offer).
Planning and fulfillment of the transaction backlog, as well as classification and risk management of sales orders.
Updating and maintaining this information, as well as reasons for non-compliance.
Ensuring compliance with the requirements necessary to deliver sales orders on the date agreed with the customer.
Preparation of sales documents to the customer: invoice, packing list, Certificate of Origin if applicable, among others.
Documentary management of each purchase/sale operation according to the established payment methods: documentary remittance, letter of credit, etc.
Negotiation of purchase and sale transportation prices with the different customs agents and brokers according to the agreed INCOTERMS in order to optimize cost and service Coordination of direct shipments to customers and warehouse receptions.
Coordination of shipments and receptions with the different warehouses with which the company operates.
Sending picking for preparation of orders to the warehouses. Authorize the shipment of goods by the supplier once the requested requirements have been met. Keeping the customer and the Area Manager informed about the status and foreseeable evolution of sales orders.
Continuously monitor and update the sales order backlog in the system.
Ensure compliance with the date, quantity and quality commitments made by the supplier.
Planning, control and follow-up of purchase orders to suppliers and shipments to customers.
Sending the purchase order to the supplier Digital and physical archiving of the corresponding documentation.
Approval of invoices in the Supplier Portal.
Control, tracking, review and provisioning and matching of purchase and sales freight charges and duties in ERP
Review, approval and matching of purchase invoices to supplier according to the corresponding due date as per INCOTERMS and shipment.
Registration of purchase orders in transit when the conditions established by internal procedure are met Entry in triangular warehouse in the ERP of the stock of purchase orders under these conditions
Management of claims and claims from customers, suppliers and carriers. Insurance claim if applicable. Withdrawal of product and management of returns if applicable.
Registration and maintenance of claims in the system
Creation in the ERP of credit notes/return orders of purchase/sale when applicable. Control, tracking, provisioning and recording of commissions Management and invoicing of intercompany transactions.
Ensure the application of available stock to sales orders in priority over purchases. Management of import customs documentation
Act as a communication link between manufacturer and customer for the administrative management of regulatory documentation.
Registration and maintenance of the supplier database in the ERP system.
Requirements:
At least 3 years of experience in similar positions.
Handling of management systems (ERP).
Location: Fair Lawn, New Jersey
Project Specialist
Contracts Specialist job 26 miles from Plainfield
.
We are seeking a motivated Process & Documentation Project Manager to assist in creating, updating, and organizing our internal procedures, workflows, and processes. This role will provide practical experience in technical writing, process improvement, and project coordination within a dynamic business environment.
Key Responsibilities
Documentation & Research
Work closely with team members to gather information on current workflows and procedures.
Conduct interviews and document review sessions with subject-matter experts to ensure accuracy.
Process Mapping & Flowcharting
Use Lucidchart or Microsoft Visio to create clear, visual process maps.
Ensure that each flowchart or diagram is accurate, accessible, and stored properly.
Standard Operating Procedures (SOP) Drafting
Draft SOPs and guidelines based on collected data, ensuring clarity and consistency.
Incorporate feedback from stakeholders to refine and finalize documentation.
Quality Control & Version Management
Maintain version control of all documents, ensuring that updates are tracked and accessible.
Review existing materials for consistency in branding, formatting, and terminology.
Team Collaboration
Coordinate with various departments (Operations, Marketing, Finance, etc.) to align processes with company objectives.
Participate in project meetings and contribute ideas for process improvement.
Qualifications & Skills
Education
Current enrollment in a Bachelor's or Master's program, ideally in Business, Engineering, Communications, or a related field.
Technical Skills
Familiarity with documentation software (e.g., Google Workspace, Microsoft Office).
Basic knowledge of process mapping tools (Visio, Lucidchart) is a plus.
Soft Skills
Strong written and verbal communication abilities.
Detail-oriented, with a keen eye for accuracy and consistency.
Ability to work independently and collaborate effectively within a team environment.
Additional Requirements
Availability for full-time or part-time hours during the summer internship period.
Eagerness to learn and adapt in a fast-paced setting.
Benefits & Learning Opportunities
Mentorship from experienced process and documentation professionals.
Exposure to cross-functional teams and real-world business challenges.
Potential for academic credit (if applicable).
Hands-on experience that builds a strong résumé and professional portfolio.
Contract Specialist/Compliance Technical Analyst-Jersey City, NJ
Contracts Specialist job 20 miles from Plainfield
Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves on being loyal and reliable to our customers, clients, and our greatest assets, our people. Laland Baptiste is dedicated to providing unparalleled services throughout the construction life cycle. These services include Construction Management, Program Management, Owners Representation, Resident Engineering, Inspection, Preconstruction Consulting, Change Order Review, Value Engineering, Administration Assistance, Document Control and Staff Augmentation.
Our clients include the NYS Office of General Services, Dormitory Authority of the State of New York, NYC Health + Hospitals, State University of New York, NYC Department of Design and Construction, NYC Parks & Recreation, NYC School Construction Authority, NYC Economic Development Corporation, Battery Park City Authority, and NYS Parks, Recreations and Historic Preservation.
Position: CONTRACT SPECIALIST/ COMPLIANCE TECHNICAL ANALYST, starting immediately on-site.
Location: Reporting to the Engineer of Construction (EOC) for Contract Administration, the position will be at our Client's main office in Jersey City, NJ.
Scope: Our Client is looking for an organized, highly motivated individual, capable of completing assignments with little to no supervision. Under the general supervision of the EOC for Contract Administration and the Manager for Contract Compliance, performs duties that are diverse in nature in support of project management operations and administration of the agency's MWSBE and SDOVB Programs. Assist in all special projects, outreach activities and development of reports as may be required. Support the unit's daily compliance activities, including providing information and data to allow management to make informed decisions.
Daily Compliance activities will include:
Represent and handle duties and responsibilities of the Manager for Contract Compliance in their absence.
Manage administration and operation tasks relating to various compliance systems.
Prepare MWDBE subcontracting participation goals analysis based on contract scope.
Assist with ongoing user training and support for PA staff and contractors performing on Port Authority contracts in the use of established web-based compliance software systems.
Using system data, prepare analysis, status, and ad hoc reports for internal and external use, including federal agency (FAA, FTA, FHWA, FEMA) compliance reviews as required.
Utilizing LCP tracker software platform, perform administrative oversite of contract prevailing wage issues working with vendors, local unions, and state or federal wage regulators.
Strong analytical and problem-solving skills with ability to identify issues and recommend solutions to allow management to make informed decisions.
Monitor contractor performance/progress and prepare contract status reports including early action recommendations related to MWSBE and SDVOB issues when required.
Participate in contract progress meetings, including pre-bids, low bids, and compliance goal meetings related to MWBE and SDVOB participation and performance.
Assist with tasks relating to the Port Authority's Mentor-Protégé Program (MPP), including outreach support, chairing meetings/ seminars, and working with protégé firms to mitigate issues encountered.
Requirements:
Strong analytical and problem-solving skills with ability to identify issues and recommend solutions to allow management to make informed decisions.
Independent analysis and exercise of judgement in task execution.
Demonstrated ability to successfully manage multiple tasks in conjunction with conflicting priorities and deadlines while navigating multiple database systems and other relevant applications.
Must possess exceptional data management, analytical, and computer skills, including Microsoft Office suite with advanced knowledge of Excel, PowerPoint, Power BI and ad hoc reporting. Selected individuals will be trained in inputting information into PA programs.
Desirable:
Experience working in the construction industry or related environment.
Knowledge and understanding of Port Authority and Federal guidelines related to MWSDBE programs and requirements.
Knowledge of federal Davis-Bacon and NY state wage rules.
Familiarity with SAP systems; knowledge of the Business 2 Government (B2G) platform and LCP tracker software systems is highly desirable.
Demonstrated ability in reconciling financial data.
Proficiency in understanding contract documents and PA specifications.
Ability to interact and work effectively with all levels of internal staff, contractors, and other external professionals.
Associate degree or higher in Business or Engineering related studies from accredited college or university.
Minimum Qualifications:
Exceptional verbal and written communication skills, including report writing and preparation.
You must possess a valid driver's license.
Periodic assignments may require travel within the Port District using public transportation, PA vehicle, or personal vehicle.
Ability to pass a SWAC badge background check at a High Level (mandatory).
Pay Rate: $35.00-$60.00/Hourly Salary. Actual compensation will depend on the individual's qualifications, education, skills, and experience.
Benefits of Working at Laland Baptiste:
Medical / Prescription Plan
Dental / Vision Plan
Life Insurance
Short / Long Term Disability Plan
Flexible Spending Accounts
401K
Vacation, Holiday, and Personal Days
Sick Leave
Baptiste University - Continuing Education
Laland Baptiste LLC, is an Equal Opportunity Employer
Contracts Specialist
Contracts Specialist job 17 miles from Plainfield
About Pacira Pacira BioSciences, Inc. is a leading provider of non-opioid pain management and regenerative health solutions dedicated to improving outcomes for health care practitioners and their patients. Our in-depth knowledge of non-opioid pain management, coupled with our passion for advancing patient care, drives our commitment to providing solutions that address unmet medical needs and improve clinical results.
Why work with us?
Rarely do you have an opportunity to do work that really matters. What drives us is our mission. What makes us successful are our people. At Pacira, you are part of an inclusive culture that fosters collaboration, growth, and innovative thinking - a place where you can make an impact and help change the standard of care in non-opioid pain management. Be part of our movement, let's pursue excellence together.
Summary:
This position provides daily and on-going contracting and procurement support within Pacira BioSciences, Inc., with specific focus on the procure-to-pay (P2P) process and contract administration. The position requires strong attention to detail and a high level of organization. The Contracts Specialist will play a critical role in ensuring efficient and effective purchasing, contract administration, and compliance within the organization. This person will work with Business stakeholders, Procurement team members, Legal and Finance to manage the preparation, negotiation, and execution of contracts across the organization. The ideal candidate will have strong research, negotiation, and contract management skills. The candidate will have a sense of urgency and a strong business acumen.
Responsibilities
Essential Duties & Responsibilities:
The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.
* Draft, review, and manage Statement of Work (SOWs) and contracts using approved templates, including CDAs, service agreements, vendor contracts, and other agreements.
* Negotiate contract terms and modification with vendors to ensure compliance with organizational standards, while managing amendments and changes throughout the contract lifecycle.
* Collaborate with Legal, procurement members, and business stakeholders to ensure contract terms align with business objectives while achieving the best pricing, terms and conditions.
* Track contract timelines, renewals, obligations, and deliverables to ensure compliance and take timely action.
* Create Contract Request in Ariba P2P and manage the process to ensure timely completion of contracts and SOWs.
* Maintain and update supplier databases, contracts, and documentation.
* Support cost-saving initiatives and process improvement projects.
* Ensure all contracts comply with applicable laws and internal policies.
* Coordinate with internal stakeholders and suppliers to resolve any contractual issues or disputes.
* Support contract negotiation and provide recommendations to reduce risk and enhance value.
* Assist in the P2P process, including requisition creation, purchase order tracking, and invoice reconciliation.
* Function as a superuser in Ariba, supporting end-users, troubleshooting system issues, and providing guidance on procurement best practices.
* Assist in onboarding and managing vendor relationships, ensuring proper documentation and system setup.
* Collaborate with finance, legal, and other relevant departments to streamline procurement and contracting processes.
Supervisory Responsibilities:
This position does not have supervisory responsibilities.
Interaction:
The incumbent works closely with employees in finance and legal as well as the department to which they are assigned to provide support and updates on contract processing issues.
Qualifications
Education and Experience:
* Bachelor's degree in Business, Supply Chain, Legal studies, or Paralegal certification
* 1-2 years of experience in procurement, purchasing, contract management, or related functions preferred including drafting contracts and SOWs using templates.
* Experience with Ariba or other procure-to-pay system is a plus.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, and Abilities:
* Strong organizational and multitasking skills with great attention to detail
* Basic understanding of business contracts, procurement processes and risk management
* Eager to learn and develop expertise in procurement and contract administration.
* Excellent communication and negotiation abilities.
* Responsible for being proactive in identifying needs, gaps, and accordingly making proposals for improvement.
* Excellent communication and interpersonal skills to work effectively with internal and external stakeholders.
* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
* Experience in Ariba or other P2P/contract management software preferred.
Physical Demands:
Ability to safely navigate and work in office environment consistent with pharmaceutical industry. Moderate noise level, work in cubicles. While performing the duties of this job, the employee is regularly required to sit, talk, move between spaces, reach with hands and arms, and stoop. Close vision and the need to focus on computer screen, use of hands, fingers, and wrist to type on keyboard and manipulate mouse.
Work Environment:
Typical office setting, staff in cubicles, noise level is moderate with consistent printer, telephone ringing and conversation. Employees are in a cubicle setting when in the office.
Benefits
* Medical, Prescription, Dental, Vision Coverage
* Flexible Spending Account & Health Savings Account with Company match
* Employee Assistance Program
* Mental Health Resources
* Disability Coverage
* Life insurance
* Critical Illness and Accident Insurance
* Legal and Identity Theft Protection
* Pet Insurance
* Fertility and Maternity Assistance
* 401(k) with company match
* Flexible Time Off (FTO) and 11 paid holidays
* Paid Parental Leave
Pay Transparency
The base pay range for this role is $72,000 annually to $100,000 annually.
The range is what we reasonably expect to pay for this role. The range considers a wide range of factors that are considered in making compensation decisions, including but not limited to: geographic markets, business or organizational needs, skill sets, experience, training, licensure, and certifications.
EEO Statement
EEO Statement: Pacira is proud to be an Equal Opportunity Employer and does not discriminate against applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), veteran status, disability or genetic information, or any other characteristic protected under applicable federal, state, or local law. At Pacira we are committed to intentionally cultivating a culture of inclusion where all feel welcomed and valued for their background, perspectives, and experiences. We hold one another accountable to promote trust and transparency in support of our communities and collective purpose.
Agency Disclaimer: Pacira Biosciences, Inc. (Hereafter, Pacira) does not accept unsolicited resumes from recruiters or employment agencies in response to the Pacira Careers page or a Pacira social media post. Pacira will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited resumes. Pacira explicitly reserves the right to hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Pacira.
Contract Specialist
Contracts Specialist job 26 miles from Plainfield
Come work with us: Metropolitan Commercial Bank (the "Bank") is a full-service commercial bank based in New York City. The Bank provides a broad range of business, commercial, and personal banking products and services to individuals, small businesses, private and public middle-market and corporate enterprises and institutions, municipalities, and local government entities.
Metropolitan Commercial Bank was named one of Newsweek's Best Regional Banks and Credit Unions 2024. The Bank was ranked by Independent Community Bankers of America among the top ten successful loan producers for 2023 by loan category and asset size for commercial banks with more than $1 billion in assets. Kroll affirmed a BBB+ (investment grade) deposit rating on January 25, 2024. For the fourth time, MCB has earned a place in the Piper Sandler Bank Sm-All Stars Class of 2024.
Metropolitan Commercial Bank operates banking centers and private client offices in Manhattan, Boro Park, Brooklyn and Great Neck on Long Island in New York State.
The Bank is a New York State chartered commercial bank, a member of the Federal Reserve System and the Federal Deposit Insurance Corporation, and an equal housing lender. The parent company of Metropolitan Commercial Bank is Metropolitan Bank Holding Corp. (NYSE: MCB).
Position Summary:
The Contract Specialist plays a crucial role in supporting and providing guidance to various lines of business/departments of the bank. As the Contract Specialist, you will be responsible for drafting, reviewing, and negotiating a large volume of contracts and related documentation; and providing guidance to applicable stakeholders and contributors. This position will report to and work closely with the bank's Legal Counsel.
We have a flexible work schedule where employees can work from home one day a week.
Essential duties and responsibilities:
* Draft, review and negotiate various types of agreements and related documentation, including commercial contracts, NDAs, and SOWs, for HR, IT, Finance, Compliance, etc.
* Work closely with the EB-5 business unit and assist in drafting, reviewing, and negotiating escrow agreements and reviewing related documentation (e.g., PPM)
* Assist with drafting and reviewing policies and procedures for the Legal Department and other departments of the bank
* Collaborate with management, stakeholders, etc. to mitigate risks to the bank and provide guidance to others (including the aforementioned) to ensure compliance with regulatory, policy, and procedure requirements
Required knowledge, skills and experience:
* At least 2 years' experience working at a financial institution
* At least 2 years' experience reviewing contracts and handling commercial transactions
* Excellent written and verbal communication skills
* Ability to manage a high volume of contracts and requests
* Strong organization skills and proven track record of managing competing priorities
* Ability to work independently and as a team
* Familiarity with various banking regulations, including guidance for third-party risk management
* Excellent problem solving/judgment skills and high level of attention to detail and accuracy
* Excellent multi-tasking skills
* Proficient with Microsoft Office Suite
* Willingness to acquire new knowledge and develop new skills
Potential Salary: $100,000 - $130,000 annually
This salary range only reflects base wages and does not include benefits, bonus, or incentive pay. Salary bands are purposefully wide ranging to encompass the different factors considered in determining where a candidate falls in the range, including but not limited to, seniority, performance, experience, education, and any other legitimate, non-discriminatory factor permitted by law.
Metropolitan Commercial Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Contract Specialist
Contracts Specialist job 26 miles from Plainfield
Come work with us:
Metropolitan Commercial Bank (the “Bank”) is a full-service commercial bank based in New York City. The Bank provides a broad range of business, commercial, and personal banking products and services to individuals, small businesses, private and public middle-market and corporate enterprises and institutions, municipalities, and local government entities.
Metropolitan Commercial Bank was named one of Newsweek's Best Regional Banks and Credit Unions 2024. The Bank was ranked by Independent Community Bankers of America among the top ten successful loan producers for 2023 by loan category and asset size for commercial banks with more than $1 billion in assets. Kroll affirmed a BBB+ (investment grade) deposit rating on January 25, 2024. For the fourth time, MCB has earned a place in the Piper Sandler Bank Sm-All Stars Class of 2024.
Metropolitan Commercial Bank operates banking centers and private client offices in Manhattan, Boro Park, Brooklyn and Great Neck on Long Island in New York State.
The Bank is a New York State chartered commercial bank, a member of the Federal Reserve System and the Federal Deposit Insurance Corporation, and an equal housing lender. The parent company of Metropolitan Commercial Bank is Metropolitan Bank Holding Corp. (NYSE: MCB).
Position Summary:
The Contract Specialist plays a crucial role in supporting and providing guidance to various lines of business/departments of the bank. As the Contract Specialist, you will be responsible for drafting, reviewing, and negotiating a large volume of contracts and related documentation; and providing guidance to applicable stakeholders and contributors. This position will report to and work closely with the bank's Legal Counsel.
We have a flexible work schedule where employees can work from home one day a week.
Essential duties and responsibilities:
Draft, review and negotiate various types of agreements and related documentation, including commercial contracts, NDAs, and SOWs, for HR, IT, Finance, Compliance, etc.
Work closely with the EB-5 business unit and assist in drafting, reviewing, and negotiating escrow agreements and reviewing related documentation (e.g., PPM)
Assist with drafting and reviewing policies and procedures for the Legal Department and other departments of the bank
Collaborate with management, stakeholders, etc. to mitigate risks to the bank and provide guidance to others (including the aforementioned) to ensure compliance with regulatory, policy, and procedure requirements
Required knowledge, skills and experience:
At least 2 years' experience working at a financial institution
At least 2 years' experience reviewing contracts and handling commercial transactions
Excellent written and verbal communication skills
Ability to manage a high volume of contracts and requests
Strong organization skills and proven track record of managing competing priorities
Ability to work independently and as a team
Familiarity with various banking regulations, including guidance for third-party risk management
Excellent problem solving/judgment skills and high level of attention to detail and accuracy
Excellent multi-tasking skills
Proficient with Microsoft Office Suite
Willingness to acquire new knowledge and develop new skills
Potential Salary: $100,000 - $130,000 annually
This salary range only reflects base wages and does not include benefits, bonus, or incentive pay. Salary bands are purposefully wide ranging to encompass the different factors considered in determining where a candidate falls in the range, including but not limited to, seniority, performance, experience, education, and any other legitimate, non-discriminatory factor permitted by law.
Metropolitan Commercial Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Contract Specialist
Contracts Specialist job 26 miles from Plainfield
Contract Specialist
Schedule: Full-time, Non-Exempt Salary: $35 - 45 per hour
About MedElite
Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.
Job Summary
The Contract Specialist plays a crucial role in supporting the Operations and Business Development and our Talent Acquisition Team. As the Contract Specialist for MedElite, you will be responsible for managing the full lifecycle of facility, client, vendor, and candidate contracts. You will be responsible for drafting, reviewing, and revising contract documents and ensuring all contracts are sent out in a timely manner.
Responsibilities
Draft, edit, and revise sales contracts to ensure accuracy with company standards
Manage the distribution and collection of sales contracts from existing and potential clients
Distribute and track candidate contracts, ensuring timely delivery, accuracy, and alignment with company standards and compliance requirements
Coordinate red-line negotiations between sales prospects/clients
Send and receive Business Associate Agreements (BAAs) for prospective and current clients, maintaining compliance with regulatory requirements
Support the coordination and processing of vendor contracts
Requirements
A bachelor's degree in pre-law or English, or equivalent work experience, is preferred
2+ years of experience with editing and revising sales contracts, legal documents, or employment agreements
Extremely high attention to detail is required
Excellent communication and customer service skills
Highly organized with attention to detail and ability to meet deadlines
Ability to handle confidential information with discretion
Proficiency in Microsoft Office Suite/Google
The ability to sit and work at a computer/desk for prolonged periods of time
Benefits
Health
Dental
Vision
Company-Sponsored Life Insurance
401K
Short and Long-term Disability
Paid Time Off
Commuter Benefits
Why Work With Us?
Make a meaningful impact in the nursing home community
Work in a collaborative, mission-driven environment
Enjoy work-life balance
Equal Opportunity Employer
MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.
Ready to Make a Difference?
Apply today and help us deliver compassionate, personalized care where it matters most.
Contract Specialist - Compliance Analyst
Contracts Specialist job 20 miles from Plainfield
Armand Corporation proudly partners with the Port Authority of New York & New Jersey (PANYNJ) to spearhead transparent, inclusive, and fiscally responsible construction programs that are vital to the region's transportation infrastructure. Our Contract Compliance team actively champions opportunities for Minority, Women-Owned, Small, and Service-Disabled Veteran-Owned Businesses (MWSBE/SDVOB), ensuring that every project not only meets but exceeds federal, state, and agency standards.
In the role of Contract Specialist/Compliance Technical Analyst, you will report directly to the Engineer of Construction (EOC) for Contract Administration, stepping in for the Manager of Contract Compliance as necessary. This pivotal position will drive data integrity, uphold prevailing wage standards, and achieve ambitious MWSBE/SDVOB goals across a dynamic and diverse construction portfolio, thereby making a meaningful impact in our community and industry.
Responsibilities
Act on behalf of the Manager of Contract Compliance during their absence, managing all compliance decisions and correspondence.
Maintain user access, troubleshoot issues, and ensure data quality in B2GNow (MWSBE/SDVOB tracking), LCPtracker (certified payroll), SAP, and other Port Authority databases.
Review contract scopes and develop project-specific MWSBE/SDVOB subcontracting goals; document methodologies for audit readiness.
Monitor certified payrolls for compliance with Davis-Bacon and NYS prevailing wage laws; resolve discrepancies with contractors, unions, and regulators.
Extract data from systems to create dashboards, status updates, and ad-hoc reports for PANYNJ leadership and oversight bodies (FAA, FTA, FHWA, FEMA).
Track contractor progress, identify early risks to compliance commitments, and recommend mitigation strategies.
Provide group and individual training on compliance software and reporting protocols; develop quick-reference guides and FAQs.
Represent compliance interests at pre-bid, low-bid, pre-construction, goal-setting, and progress meetings.
Mentor-Protégé Program -Coordinate outreach events, chair seminars, and assist protégé firms in overcoming participation barriers.
Lead data cleanup efforts, implement policy rollouts, and manage continuous improvement initiatives with minimal supervision
Qualifications
Associate's degree (or higher) in Business, Construction Management, Engineering, Public Administration, or a closely related field.
Experience in direct contract compliance, project controls, or construction administration, preferably with public-sector projects.
Proven ability to manage multiple assignments, meet conflicting deadlines, and handle large data sets with minimal supervision.
Demonstrated knowledge of the Davis-Bacon Act, New York State prevailing wage rules, and MWSBE/SDVOB program requirements.
Proficient in Microsoft Excel (including nested formulas, pivot tables, and Power Query) and strong in PowerPoint; knowledgeable in Power BI or similar business intelligence tools.
Proficient with-or quick to learn-B2GNow, LCPtracker, SAP, and other related enterprise systems.
Ability to reconcile financial data with contract documents and technical specifications.
Exceptional analytical and problem-solving skills; capable of translating complex regulations into actionable guidance.
Clear and concise verbal and written communication skills, including professional report writing.
Confident facilitator, comfortable engaging with executives, field inspectors, contractors, community stakeholders, and regulators.
Valid driver's license; willingness to travel within the Port District via personal vehicle, PA fleet vehicle, or public transit.
Eligibility to obtain and maintain a Secure Worker Access Consortium (SWAC) badge at High-Level clearance.
Preferred Qualifications
Experience with construction programs funded by PANYNJ, FAA, FTA, FHWA, or FEMA.
Previous participation in Mentor-Protégé or supplier diversity initiatives.
Knowledge of SAP financial modules or other ERP systems used for cost tracking.
Proven ability to reconcile complex pay applications, change orders, and subcontractor payment records.
CONTRACT SPECIALIST/COMPLIANCE TECHNICAL ANALYST @ PATC
Contracts Specialist job 26 miles from Plainfield
Job DescriptionBenefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
SCOPE: The Port Authority is looking for an organized, highly motivated individual, capable of
completing assignments with little to no supervision. Under the general supervision of the EOC
for Contract Administration and the Manager for Contract Compliance, performs duties that are
diverse in nature in support of project management operations and administration of the
agencys MWSBE and SDOVB Programs. Assist in all special projects, outreach activities and
development of reports as may be required. Support the units daily compliance activities,
including providing information and data to allow management to make informed decisions.
Daily Compliance activities will include:
- Represent and handle duties and responsibilities of the Manager for Contract Compliance in
their absence.
- Manage administration and operation tasks relating to various compliance systems.
- Prepare MWDBE subcontracting participation goals analysis based on contract scope.
- Assist with ongoing user training and support for PA staff and contractors performing on Port
Authority contracts in the use of established web-based compliance software systems.
- Using system data, prepare analysis, status, and ad hoc reports for internal and external use,
including federal agency (FAA, FTA, FHWA, FEMA) compliance reviews as required.
- Utilizing LCP tracker software platform, perform administrative oversite of contract prevailing
wage issues working with vendors, local unions, and state or federal wage regulators.
- Strong analytical and problem-solving skills with ability to identify issues and recommend
solutions to allow management to make informed decisions.
- Monitor contractor performance/progress and prepare contract status reports including
early action recommendations related to MWSBE and SDVOB issues when required.
- Participate in contract progress meetings, including pre-bids, low bids, and compliance goal
meetings related to MWBE and SDVOB participation and performance.
- Assist with tasks relating to the Port Authoritys Mentor-Protg Program (MPP), including
outreach support, chairing meetings/ seminars, and working with protg firms to mitigate
issues encountered.
REQUIREMENTS
- Strong analytical and problem-solving skills with ability to identify issues and recommend
solutions to allow management to make informed decisions.
- Independent analysis and exercise of judgement in task execution. Demonstrated ability to
successfully manage multiple tasks in conjunction with conflicting priorities and deadlines
while navigating multiple database systems and other relevant applications.
- Must possess exceptional data management, analytical, and computer skills, including
Microsoft Office suite with advanced knowledge of Excel, PowerPoint, Power BI and ad hoc
reporting. Selected individuals will be trained in inputting information into PA programs.
Desirable:
- Experience working in the construction industry or related environment.
- Knowledge and understanding of Port Authority and Federal guidelines related to MWSDBE
programs and requirements.
- Knowledge of federal Davis-Bacon and NY state wage rules.
- Familiarity with SAP systems; knowledge of the Business 2 Government (B2G) platform and
LCP tracker software systems is highly desirable.
- Demonstrated ability in reconciling financial data
- Proficiency in understanding contract documents and PA specifications
- Ability to interact and work effectively with all levels of internal staff, contractors, and other
external professionals.
- Associate degree or higher in Business or Engineering related studies from accredited college
or university
- Exceptional verbal and written communication skills, including report writing and
preparation.
- You must possess a valid drivers license. Periodic assignments may require travel within the
Port District using public transportation, PA vehicle, or personal vehicle.
- Ability to pass a SWAC badge background check at a High Level (mandatory).
B2B Contracts Specialist
Contracts Specialist job 26 miles from Plainfield
The B2B Contracts Specialist is responsible for acquiring, negotiating, and maintaining contracts for customers in the government, education and corporate business sectors, including purchasing cooperatives. This includes maintaining positive interpersonal business relationships with procurement offices, agencies, and individuals. They will work with businesses to review contracts and other related agreements, document the same, and coordinate with internal teams for smooth execution.
Essential Responsibilities:
* Builds relationships with B&H's business customers throughout the sale or procurement process
* Follows up on internal and external contract leads and advocates the benefits of setting up contracts and e-procurement systems to large customers
* In consultation with manager, decides on negotiation strategy, reviews contracts, and adjusts pricing, based on customer's past and potential spending habits, credit history and other factors
* Monitors & researches clients for potential needs; reaches out to clients frequently
* Ensures that existing client relationships are maintained through staffing changes
* Exercises strong interpersonal skills
Specific Knowledge, Skills and Abilities:
* Strong verbal and writing skills
* Strong interpersonal & negotiation skills
* Analytical thinker and quick problem solver
* General knowledge of B&H products
* Basic math skills
* MS Office
* Occasional travel required
* Experience with Salesforce
* Familiarity with procurement systems (Ariba & SciQuest)
Don't see what you're looking for in Contracts?
Contracts Specialist job 26 miles from Plainfield
Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. Don't see what you're looking for in our Contracts department? Read more about what the team does and see if it's the right match for you. If interested, simply take a few minutes to tell us more about yourself and you'll receive tailored communications from our recruiters about future employment opportunities.
Department Overview: The Contracts department provides oversight, guidance, and assistance in the procurement of goods and services for the furtherance of fulfilling NYCEDC's mission. The department operates under two annual contracts with the City of New York - (1) "The Master Contract," and (2) "The Maritime Contract." The functions of the Contracts Department are divided across Procurement, Contract Administration, and Registrations.
About Us: New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city's future economy.
NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:
* Generous employer subsidized health insurance
* Medical, dental, and pharmacy plans
* Vision and hearing benefits
* Flexible spending accounts for healthcare and dependent care
* Short term and long-term disability coverage
* 100% employer covered life insurance and supplemental life insurance coverage
* Up to 25 vacation days
* Floating Holidays and Summer Fridays
* Parental leave - up to 20 paid weeks
* Retirement savings programs
* Company-paid 401(a) defined contribution plan
* 457(b) tax-advantaged retirement savings plan
* Tuition Reimbursement program
* Continuing education and professional development
* Public Service Loan Forgiveness (PSLF) eligible employer
* College savings plan
* Backup childcare
* Gym membership discounts
* A Calm.com membership for mindfulness and mental health support
* Employee discounts through Plum Benefits and much more
Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.
The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.
For more information, visit our website at edc.nyc.
Contracts Specialist - Legal
Contracts Specialist job 8 miles from Plainfield
Role: Contract Specialist - Legal (IT Transactions) Location: TCS Office based in Edison, NJ (expectation is 3 days a week and this can increase due to business need) * The position requires review of Statements of Work, Work Orders, Change Orders, amendment to SOWs, etc.
* The reviewer will ensure that there are no "legal terms" slipped in, will ensure consistency with MSA as well as act as gatekeeper for any internal approvals that may be required for approving the document.
* Review of Non-Disclosure Agreements.
* Review of amendments to master services agreement
* Ideal candidates must have direct experience reviewing SOW, CRs, WOs etc. with a
Qualifications:
* Ideal candidates must have at least 3 years of experience reviewing SOW, CRs, WOs etc. with a technology company which is a service provider/vendor
* Experience in the technology procurement team of any other company (as a customer) is also acceptable.
* Must be comfortable with working in a fast-paced environment, with multiple clients and stakeholders
Salary Range: $75,500 - $111,200
#LI-AD1
Contracts Administrator
Contracts Specialist job 26 miles from Plainfield
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at *************************
Job Description:
Person should have experience drafting contracts with an emphasis on financial schedules; experience in administering the terms of the contract with internal departments as required for compliance; following up on outstanding requests from various people within the organization; generating contracts out of the Salesforce CLM database; scheduling and attending a variety of conference calls in regards to contract issues; be the center of the workflow to ensure all required information needed to complete the contract is obtained in a timely fashion in order to deliver the contract to the sales person.
Required Skills:
Excellent written and verbal skills; Microsoft Excel and Word skills; basic business analytics skills; basic Sales force skills; Ability to work in a team environment; Ability to interact with members if the sales organization, the product team and the executive team
Desired (not required) Skills:
Salesforce CLM database skills
Education/Certifications:
AS or BS in Liberal Arts or Math with a Paralegal Certificate / Degree or the equivalent 5 - 8 years' work experience.
Additional Information
If you are interested feel free to reach Ajay Kumar on #************ or email your resume on **********************
Head of Commercial Contracts and M&A
Contracts Specialist job 26 miles from Plainfield
GeneDx (Nasdaq: WGS) delivers personalized and actionable health insights to inform diagnosis, direct treatment, and improve drug discovery. The company is uniquely positioned to accelerate the use of genomic and large-scale clinical information to enable precision medicine as the standard of care. GeneDx is at the forefront of transforming healthcare through its industry-leading exome and genome testing and interpretation services, fueled by the world's largest, rare disease data sets. For more information, please visit ***************
JOB SUMMARY
The Head of Legal, Commercial Contracts and M&A is a senior role responsible for overseeing the legal strategy, risk management and execution of all commercial transactions and M&A activities. Specifically, you will draft, review, and negotiate a variety of contracts or transactions that are mission critical to the company's growth and operational objectives; work closely with cross-functional teams across the company; provide legal advice regarding matters pertinent to the company (including healthcare and regulatory laws) as they relate to the contracts or transactions; oversee GeneDx's AI-enhanced contract management system; streamline processes to enhance efficiency; and update or develop standard templates and playbooks. In addition, you will supervise and lead a team of legal professionals to execute on commercial contracts.
MAJOR RESPONSIBILITIES
Commercial Contracts
Lead, draft, review, negotiate, and advise on a variety contracts, including but not limited to:
Laboratory Services Agreements and related documentation such as Business Associate Agreements (BAAs) and Interface Agreements;
Master Services Agreements (MSAs) and Statements of Work (SOWs);
SaaS and other technology-related agreements;
Consulting and professional services agreements;
Equipment and software licensing agreements;
Non-Disclosure Agreements (NDAs);
Material Transfer Agreements (MTAs);
Provide legal advice on a variety of legal issues, including contract terms and conditions, new product or service offerings, healthcare laws, and data privacy.
Interpret laws, rulings, and regulations for the organization.
Act as the primary point of contact for legal review and approval of assigned contracts, offering strategic advice on contract terms and risk mitigation.
M&A
Advise and manage legal aspects related to M&A, including due diligence, contract negotiation and execution, potential regulatory clearances and integration.
Draft term sheets, letters of intent, purchase agreements, shareholder agreements, and ancillary transaction documents.
As needed, coordinate with external counsel and other advisors to ensure seamless deal execution.
Conduct risk assessments on M&A targets, including regulatory, compliance and litigation risks.
Risk Management and Compliance
Monitor and ensure compliance with applicable local, state, and federal laws and regulations (corporate, commercial, antitrust, anti-bribery, data privacy and industry-specific laws); adherence to ethical principles; and achievement of business requirements.
Identify potential legal risks in commercial agreements and other transactions, and develop strategies to mitigate them.
Strategic Leadership
Enhance contract lifecycle management tools, including AI, to drive efficiencies and reduce risk.
Enhance internal policies and procedures to manage legal risk across commercial and M&A.
Establish and maintain contract templates, playbooks and negotiation guidelines.
Provide training and guidance to business units on legal compliance and best practices relevant to contracts and transactions.
Analyze legal issues related to commercial contracts and transactions for recommendation to management.
People Leadership: Foster a high-performing, inclusive team culture by setting clear expectations, coaching for growth, and recognizing strong performance; ensure alignment with organizational goals and values. Drive accountability and results through strategic delegation, cross-functional collaboration, and proactive performance management to meet ambitious business objectives.
EDUCATION/TECHNICAL REQUIREMENTS
J.D.
Admission to practice law in appropriate state
EXPERIENCE
At least 15-20 years of experience post-J.D. as a commercial attorney with progressive levels of responsibility.
Experience in leading teams to drive efficient and effective results.
PHYSICAL DEMANDS
Office work
WORK ENVIRONMENT
Remote role
Ability to work effectively in a fast moving, high growth environment
Ability to collaborate effectively across functions
Familiarity with the lab Dx industry and ability to get up to speed quickly
#LI-REMOTE
Pay Transparency, Budgeted Range$260,000-$300,000 USD
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Science - Minded, Patient - Focused.
At GeneDx, we create, follow, and are informed by cutting-edge science. With over 20 years of expertise in diagnosing rare disorders and diseases, and pioneering work in the identification of new disease-causing genes, our commitment to genetic disease detection, discovery, and diagnosis is based on sound science and is focused on enhancing patient care.
Experts in what matters most.
With hundreds of genetic counselors, MD/PhD scientists, and clinical and molecular genomics specialists on staff, we are the industry's genetic testing experts and proud of it. We share the same goal as healthcare providers, patients, and families: to provide clear, accurate, and meaningful answers we all can trust.
SEQUENCING HAS THE POWER TO SOLVE DIAGNOSTIC CHALLENGES.
From sequencing to reporting and beyond, our technical and clinical experts are providing guidance every step of the way:
TECHNICAL EXPERTISE
High-quality testing
: Our laboratory is CLIA certified and CAP accredited and most of our tests are also New York State approved.
Advanced detection
: By interrogating genes for complex variants, we can identify the underlying causes of conditions that may otherwise be missed.
CLINICAL EXPERTISE
Thorough analysis
: We classify variants according to our custom adaptation of the most recent guidelines. We then leverage our rich internal database for additional interpretation evidence.
Customized care
: Our experts review all test results and write reports in a clear, concise, and personalized way. We also include information for research studies in specific clinical situations.
Impactful discovery
: Our researchers continue working to find answers even after testing is complete. Through both internal research efforts and global collaborations, we have identified and published hundreds of new disease-gene relationships and developed novel tools for genomic data analysis. These efforts ultimately deliver more diagnostic findings to individuals.
Learn more About Us here.
Our Culture
At GeneDx, we are dedicated to cultivating an environment where creativity and innovation thrive. We believe in the power of community and collaboration, where diverse perspectives are embraced, and every voice contributes to our shared success. Our team is a vibrant mix of professionals who challenge and support each other in equal measure, fostering growth both personally and professionally. When you join us, you're not just taking on a job-you're joining a movement. A movement that champions curiosity, embraces change, and believes in making an impact, one patient at a time. Cultural principles we live by:
Be bold in our vision & brave in our execution.
Communicate directly, with empathy.
Do what we say we're going to do.
Be adaptable to change.
Operate with a bias for action.
Benefits include:
Paid Time Off (PTO)
Health, Dental, Vision and Life insurance
401k Retirement Savings Plan
Employee Discounts
Voluntary benefits
GeneDx is an Equal Opportunity Employer.
All privacy policy information can be found here.