How to hire a Medication Coordinator

How to hire a medication coordinator, step by step

Here's a step-by-step medication coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a medication coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new medication coordinator
• Step 8: Go through the hiring process checklist

What does a Medication Coordinator do?

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1. Identify your hiring needs

   The medication coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine Employee vs Contractor Status

   Is the person you're thinking of hiring a US citizen or green card holder?

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   You should also consider the ideal background you'd like them a medication coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a medication coordinator that fits the bill.

   This list presents medication coordinator salaries for various positions.

   Type Of Medication Coordinator	Description	Hourly Rate
   Medication Coordinator	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$13-29
   Patient Liaison	Patient Liaisons are intermediaries addressing concerns on behalf of patients and families working in tandem with the hospital administrator. They are responsible for gathering data regarding patient care issues and inquiries, assessing patient well-being, suggesting improvements, and interpreting hospital service, policies, and procedures to patients and families... Show More	$11-20
   Medical Scheduler	A medical scheduler typically works with patients to coordinate appointment dates and times with health care professionals. Medical schedulers often work in hospitals, outpatient care centers, and other medical practices... Show More	$12-18

   Show more

2. Create an ideal candidate profile

   Common Skills:

   • Patients
   • Triage
   • HIPAA
   • Customer Service
   • Test Results
   • Vital Signs
   • Standing Orders
   • Medical Services
   • Allergies
   • Patient Care
   • Medical Appointments
   • Related Training
   • Tuberculosis
   • EMR

   Check All Skills

   Responsibilities:

   • Manage patient's accounts collecting and billing financial statements, budgets and expertise with CPT and ICD-9 coding.
   • Manage inpatient transfers to rehabilitation and medical facilities, along with preparing and monitoring outpatient billings insurance verification and referrals.
   • Complete records after patients complete all medical appointments, typing intake forms and additional entries/forms, and obtain physician signatures.
   • Navigate effectively through an electronic medical records (EMR) system.
   • Develop plan for confidentiality of client and agency information through HIPAA guidelines.
   • Perform Medicare and Medicaid audits on members using company medical policy and establish criteria for H.C.F.A.

   More Medication Coordinator duties

3. Make a budget

   Including a salary range in the medication coordinator job description is a good way to get more applicants. A medication coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a medication coordinator in New Mexico may be lower than in California, and an entry-level engineer typically earns less than a senior-level medication coordinator. Additionally, a medication coordinator with lots of experience in the field may command a higher salary as a result.

   Average medication coordinator salary

   $41,887yearly

   $20.14 hourly rate

   ---

   Entry-level medication coordinator salary

   $28,000 yearly salary

   Updated June 14, 2025

   Average medication coordinator salary by state

   Rank	State	Avg. Salary	Hourly Rate
   1	California	$66,178	$32
   2	Connecticut	$61,691	$30
   3	Minnesota	$61,178	$29
   4	Kansas	$54,311	$26
   5	Massachusetts	$52,596	$25
   6	Texas	$52,362	$25
   7	New York	$52,033	$25
   8	Oregon	$50,884	$24
   9	Illinois	$48,147	$23
   10	Arizona	$47,750	$23
   11	Colorado	$47,515	$23
   12	Pennsylvania	$47,361	$23
   13	Virginia	$47,023	$23
   14	Missouri	$47,006	$23
   15	Georgia	$46,672	$22
   16	Utah	$46,520	$22
   17	Iowa	$46,030	$22
   18	Ohio	$45,247	$22

   Average medication coordinator salary by company

   Company

   Rank	Company	Average Salary	Hourly Rate	Job Openings
   1	Catholic Health Care System	$68,197	$32.79	2
   2	Peachtree Orthopedics	$59,808	$28.75	8
   3	Favorite Healthcare Staffing	$53,263	$25.61
   4	Prime Healthcare	$51,044	$24.54	59
   5	RxAdvance	$50,471	$24.26
   6	St. Jude Children's Research Hospital	$50,107	$24.09	1
   7	Amedisys	$48,325	$23.23	10
   8	Mission Regional Medical Center	$45,336	$21.80	52
   9	The University of Chicago	$45,307	$21.78	12
   10	LA State University Continuing	$45,270	$21.76	11
   11	Fresenius Medical Care North America Holdings Limited Partnership	$44,969	$21.62	31
   12	Lincare Holdings	$44,557	$21.42
   13	Tufts Medical Center	$43,985	$21.15
   14	University of Colorado Boulder	$43,538	$20.93
   15	Univ Of Colorado-Colorado Spgs	$43,156	$20.75
   16	HELP USA	$41,510	$19.96
   17	Kaiser Permanente	$41,132	$19.77	28
   18	The Children's Village	$40,826	$19.63
   19	Aledade	$40,805	$19.62
   20	Rosedale Nurseries	$40,754	$19.59

4. Writing a Medication Coordinator Job Description

   A job description for a medication coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a medication coordinator job description:

   Medication Coordinator job description example

   Responsible for the intake and logistics of facilitating outside hospital requests for patient transfer into the University of Virginia Medical Center. Tasks include: identification and triage of calls to appropriate service lines communication with accepting physicians coordination with UVA's Medical Transport dispatch coordination with the UVA Bed Center and serving as the primary liaison between referring facilities and UVA physicians nursing and ancillary staff in order to facilitate and safe and efficient patient transfer.
   Serves as front-line liaison between outside referring facility customers and the.UVA Medical Center Understands and properly uses all communication equipment and programs Maintains a positive and professional work environment. Identifies potential areas for improved operations and care In addition to the above job responsibilities, other duties may be assigned.
   
   Position Compensation Range: $19.49 - $30.21 Hourly
   
   MINIMUM REQUIREMENTS
   
   Education: High School Graduate or Equivalent is required. Graduation from a.certified.Paramedic or EMT-Intermediate education program is required. Associate's degree in EMT- Paramedic or a Bachelor's degree in Communications Emergency Services or Health Sciences is preferred.
   
   Experience: 3 years of experience at the Intermediate or Paramedic level with a high-volume career or volunteer EMS system or.3 years of experience within the hospital setting.
   
   Licensure: Must maintain current Virginia EMT-P Virginia EMT-I National. Registry NRP or National Registry NREMT-I certification(s). Must maintain current AHA Health. Care Provider BLS certification and certifications.in ACLS and PALS. Certifications in PHTLS ATLS and/or AMLS preferred.
   
   PHYSICAL DEMANDS
   
   Sitting for prolonged periods, frequently utilizing a computer and phone system, typing, and multi-tasking; Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull < 20lbs. The job setting is a high-stress environment that is prone to high-capacity sensory stimulation.
   
   COVID Vaccination Requirement and Guidelines
   
   Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.
   
   The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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5. Post your job

   There are a few common ways to find medication coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your medication coordinator job on Zippia to find and recruit medication coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit medication coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new medication coordinator

   Once you have selected a candidate for the medication coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new medication coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a medication coordinator?