Administrative Assistant - III
Office Administrator job 25 miles from Conway
Targeted Years of Experience: 5 to 7 years
Responsibilities:
Ability to juggle multiple high priority projects
Experience supporting a team for their administrative needs.
Google Workspace skills (GMail, Contacts, Calendar, Docs, Drive, etc.) & Microsoft Office Suite skills.
Demonstrated ability to stay organized and meet deadlines.
Strong networking & relationship building skills
Excellent verbal & written skills/Time Management/Problem-Solving
Must Have Skills (Most Important):
Experience with Google Sheets and Excel for reporting and tracking (1 to 3 years)
Experience with Contracts, Agreements & Amendments (1 to 3 years) and understanding basic language
Experience reviewing, drafting, redlining and legal interpretation (1 to 3 years)
Desired Skills:
OneConfluence experience
Legal administrative experience
Internal & external client support
Note:
2 days in the office/3 days remote until further notice.
Pay Range: $22hr - $22hr on w2
The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.
Travel Skilled Nursing Facility (SNF) Physical Therapy Assistant
Office Administrator job 25 miles from Conway
Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Little Rock, Arkansas.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date: 07/12/2025
Duration: 13 weeks
40 hours per week
Shift: 8 hours
Employment Type: Travel
Core Medical Group Job ID #1298636. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA
About Core Medical Group
CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort!
Benefits
Weekly pay
Holiday Pay
Guaranteed Hours
Continuing Education
401k retirement plan
Pet insurance
Company provided housing options
Sick pay
Wellness and fitness programs
Mileage reimbursement
Referral bonus
Employee assistance programs
Medical benefits
Dental benefits
Vision benefits
Benefits start day 1
License and certification reimbursement
Life insurance
Discount program
Administrative Specialist
Office Administrator job 25 miles from Conway
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
Executive Administrative Business Partner
Office Administrator job 25 miles from Conway
Southwest Power Pool (SPP) is about more than power. We're about the power of relationships. Our employees have the opportunity to work together to ensure electricity is delivered reliably and affordably to the millions of people living in our service territory. We have been voted one of Arkansas' Best Places to work by Arkansas Business and we are looking for a member of our team who is passionate about our mission to keep the lights on!. We have a core ideology here at SPP that we stand by: Do the right thing, for the right reason, in the right way.
We believe in supporting our employees through a fantastic benefits package:
Competitive and transparent pay with bonus opportunities
Excellent insurance package including three great medical plans to choose from, employer-paid short-term disability, long-term disability, and life insurance
Relocation bonus (if applicable)
Hybrid working environment for positions that are eligible
Fantastic contributions to your retirement through a 401(k) savings plan with employer-match benefits and a pension (defined benefit plan) fully funded by SPP
COMPENSATION INFORMATION
The salary range(s) represents our good faith estimate for the role at this time. While we strive to provide competitive and transparent compensation, there may be circumstances where an offer is above or outside of the listed range. We are open to discussing salary expectations with qualified candidates considering factors such as the candidate's qualifications, skills, competencies, experience and geographic location will all be considered during the hiring process.
Executive Administrative Business Partner - $76,000 - $96,900
Join our team as an Executive Administrative Business Partner!
The Executive Administrative Business Partner provides high-level administrative support to SPP's COO. This role is pivotal in ensuring efficient operations, facilitating seamless communication, and managing various administrative tasks in support of the COO.
Key Responsibilities:
Strategic Support and Partnership: Manage, educate and advocate on behalf of COO through strategic time management, streamlined communications, and action accountability to ensure the highest functioning executive team dynamics for securing company success.
Calendar Management: Provide extensive calendar support requiring prioritization of multiple calendars with effective communication across various internal and external stakeholders.
Communication Liaison: Independently write communications on behalf of COO while also reviewing and editing documents for grammar, style and formatting.
Meeting Coordination: Organize and prepare for meetings, including drafting agendas, and compiling materials; ensure timely follow-up on action items. ·
Travel Arrangements: Coordinate, schedule and manage travel, meetings, seminars series, speaking engagements and conferences for COO with follow up processing of detail-oriented expense reports. ·
Project Based and Administrative Support to COO: Provide non-routine project-based and administrative support to COO, managing high volume of competing requests that require professional discernment on appropriate urgency/prioritization to complete. ·
Cross Functional Coordination: Cross-functional project initiation and ownership to drive impact and value for broader organizational goals. ·
Confidentiality Maintenance: Handle sensitive information with the utmost discretion, ensuring all confidential matters are managed appropriately.
To be successful in the role we're looking for:
Bachelor's degree in Business Administration, Communications, or a related field is preferred.
Minimum of 3+ years in an administrative support role, preferably supporting senior executives.
Exceptional organizational and time-management abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
Ability to multitask and prioritize tasks in a fast-paced environment.
High level of discretion and professionalism.
Understanding of and compliance with SPP Policies and Procedures OR Understanding of, compliance with and enforcement of SPP Policies and Procedures
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Position Type and Expected Hours of Work:
This is a full-time, hybrid position based in Little Rock, Arkansas. Days and hours of workweek are Monday through Friday, 8:00 a.m. to 5:00 p.m. Working extended hours may be required.
Travel Requirement:
This position requires moderate travel (approximately 0-15%)
SPP is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us at ********** and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).
At SPP we believe in a culture of belonging. Learn more here: Culture of Belonging - Southwest Power Pool.
Full job descriptions will be made available to those selected for an interview.
ADMIN ASST - GEN OFFICE WORKER - Part time
Office Administrator job 23 miles from Conway
Administrative skills training is required: Minimum speed: Type 30+ wpm,
Experience in general office skills, nice phone voice, friendly smile
Training with Experience using Microsoft Office applications: Excel, WORD, PowerPoint, and Outlook
Job posted for the employer by: Workforce Connections, Arkansas Department of Commerce.
Administrative Coordinator - Periop Service Line
Office Administrator job 25 miles from Conway
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Closing Date:
07/17/2025
Type of Position:Professional Staff - Fiscal Affairs
Job Type:Regular
Work Shift:Day Shift (United States of America)
Sponsorship Available:
No
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at ***********************.
Department:ICE | PERIOP QUALITY & ADMINISTRATION
Department's Website:
Summary of Job Duties:The Administrative Coordinator reports to the Perioperative Care Services Director of Facilities and Operations. Administrative Coordinators (AC) will adhere to all UAMS policies, procedures, and employee expectations as outlined by Human Resources, including but not limited to the performance of the defined job description, professional code of conduct, and attendance requirements.
ACs provide critical support for Perioperative Services that include but are not limited to clinical operations, personnel management, data management, human resources processes, regulatory compliance, employee engagement, and quality.
Qualifications:
Minimum Qualifications:
Bachelor's Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years of experience in general administrative office support OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support.
Proficient in Microsoft Office applications: Word, Excel, Access, PowerPoint, Outlook
Excellent organizational and interpersonal skills with the ability to delegate and follow-up
Strong problem solving skills
Ability to work independently and interdependently
Excellent verbal and written communication skills
Ability to work under deadline pressure
Ability to work in a diverse environment with people from various cultures, backgrounds, socioeconomic status, etc.
Maintain confidentiality requirements and laws
Additional Information:
Responsbillities:
Performs administrative duties, including processing purchase requisitions and travel, managing calendars and schedules, coordinating meetings, answering the telephone, and maintaining files and documents
Assists in the procurement of supplies by obtaining quotes, placing orders, tracking supplies, and troubleshooting back orders
Collaborates with Human Resources to post positions, assist with employee evaluation paperwork and scheduling, and ensure compliance with annual requirements
Coordinates staffing schedules, maintains employee records, and serves as payroll timekeeper
Prepares a variety of documents, correspondence, materials, and presentations
Performs other duties as assigned
Salary Information:
commensurate with education and education
Required Documents to Apply:
List of three Professional References (name, email, business title), Resume
Optional Documents:
Proof of Veteran Status
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact *********************** for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site *****************************************
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Annual TB Screening, Criminal Background Check, Substance Abuse Testing
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Kneeling, Lifting, Manipulate items with fingers, including keyboarding
Frequent Physical Activity:Pulling, Pushing, Reaching
Occasional Physical Activity:Crouching, Stooping
Benefits Eligible:Yes
ADMINISTRATIVE SPECIALIST
Office Administrator job in Conway, AR
22099116 County: Faulkner Anticipated Starting Salary: $35,610.00 DDS Hiring Manager: Gale Sasser Conway Human Development Center The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.
Position Information
Job Series: Administrative Support
Classification: Administrative Specialist - Career Path
Class Code: PAS03P
Pay Grade: SGS02
Salary Range: $35,610 - $52,703
Job Summary
The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.
Primary Responsibilities
Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.
Knowledge and Skills
Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.
Minimum Qualifications
A high school diploma or equivalent is required.
Licensure/Certifications
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
Nearest Major Market: Little Rock
Office Administrator
Office Administrator job 25 miles from Conway
Job Description
Office Administrator - CPA Firm
We’re looking for a highly driven office administrator/client excellence coordinator to oversee client activities, including communication, information delivery, managing client relationships, etc.
You will be in charge of client communications, gathering information, data entry, office operations, including some clerical activities, streamlining systems, and ensuring our customer service support is excellent for those we serve.
The ideal candidate is an organized and efficient leader who loves motivating and encouraging others while working in a fast-paced environment. Strong research and written communication skills are needed for success. Accounting knowledge or experience is a plus. If this sounds like you, apply today!
Compensation:
$40,000 - $48,000 depending on experience
Responsibilities:
Maintain front-facing relationships with customers, contractors, service providers, and vendors
Work to create marketing opportunities and plan events for our customer base in the community to improve company reputation and visibility
Facilitate office policies and procedures, ensuring they meet our organization’s standards
Streamline office systems including organizing filing systems, ordering office supplies, maintaining office equipment, scheduling team member meetings, and optimizing the organizational budget
Create and implement data entry protocols to streamline processes and increase productivity
Act as a point of contact for complaints or questions from customers and respond in a timely manner
Process tax returns, scan documents, client intake of accounting information, etc
Qualifications:
High school graduate, G.E.D. recipient, or equivalent
Displays strong communication, problem-solving, and time management skills
General computer skills with Microsoft Office or similar systems
Proven track record of completing projects on time in an orderly manner
Shows great interpersonal skills and excellent written communication
Proficient in basic computer software and can quickly learn to use new programs
Prior experience in office management or our industry is a plus
The ability to work and perform in a fast and exciting work environment
About Company
Denman, Hamilton, & Associates, CPA, PLLC is an accounting firm committed to meeting the needs of those we serve. Our goals are to focus on projects that make everyone successful and walk in integrity and trust while celebrating our wins as we achieve them. We are looking for the right person to join our team as we continue to build on our success.
Receptionist/Admin Support
Office Administrator job in Conway, AR
Receptionist/Office Assistant The Receptionist / Office Assistant position requires a knowledge of company policies and procedures. Responsible for greeting customers and vendors,. . .
Administrative Specialist III
Office Administrator job in Conway, AR
The Administrative Specialist III is responsible for providing administrative support to the units located on the third floor of Torreyson West. These units include the following: the Center for Excellence in Teaching and Academic Leadership, the Graduate School, the Intensive English Program, the Office of Research and Sponsored Programs, and University Testing. Reporting to the dean of the Graduate School, the Administrative Specialist III will be located in the Graduate School and serve as the main point of contact for individuals seeking assistance from the Graduate School. This position will require both oral and written communication with prospective students, current students, and graduate program faculty and staff. In addition, the Administrative Specialist III will process purchasing requisitions, hiring paperwork, and travel paperwork for all units on the third floor of Torreyson West. This position is governed by state and federal laws and agency/institution policy.
Admin Support Specialist
Office Administrator job 25 miles from Conway
In the Admin Support department, you have the opportunity to serve our clients and fellow employees on a daily basis. You will be the first point of contact for all incoming, existing client calls. From day to day, you might be requesting medical records, processing incoming records or bills, and complete the payments of invoices.
Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with clients, insurance adjusters, medical providers, and fellow staff throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority and you can feel good about helping people through difficult times in their lives.
QUALIFICATIONS FOR AN ADMIN SUPPORT SPECIALIST
* At least 2 years of customer service experience
* Previous legal experience with personal injury, bankruptcy, social security, or workers' compensation claims *Preferred*
* Excellent computer and typing skills
* Ability to maintain knowledge of law firm policies and procedures
* The urgency to provide above-and-beyond customer service
Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills? Are you flexible and resilient in an ever-evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality?
If so, then you might just be perfect for this Admin Support position!
WORK SCHEDULE
This is an IN-OFFICE ONLY, full-time, Monday-Friday, 9:00 am - 6:00 pm position.
Administrative Specialist - PASRR
Office Administrator job 25 miles from Conway
Assist in the development, facilitation, coordination and administrative support of activities and deliverables, as assigned. Responsible for supporting the development, facilitation, coordination, implementation and evaluation of events and other focused meetings, conferences, and appointments for assigned area(s). Support the organization's mission, vision, and values by exhibiting the following behaviors: Honesty, Excellence Accountability, Respect and Teamwork.
ESSENTIAL JOB FUNCTIONS:
1. Provide administrative support services.
a. Maintain a working knowledge of department and contract deliverables.
b. Build knowledge of activities and functions across AFMC.
c. Coordinate and organize team internal and external business meetings, client, or third-party appointments, etc.
d. Coordinate and support team meetings, workshops, and seminars, as directed. Organize, coordinate, and support periodic outreach presentations and educational programs to facilitate the health care community's participation in AFMC activities and projects.
e. Assist in the development and achievement of schedules for projects taking into consideration contract deliverables, client needs, department workload, resource/capacity constraints and vendor capabilities.
f. Monitor timelines and to ensure deadlines are met.
g. Create and store electronic records and maintain quality record keeping, following internal protocols, and naming conventions.
h. Assist with software implementation used to document and archive records associated with all departmental operations, to include, but not limited to, continuing education activities, and tracking of new business opportunities.
i. Assist with developing forms and reports for assigned area(s) used for documentation and monitoring of activity performance, continuing education, deliverables, and timeframes. Present progress and updates of project activities to team and all appropriate project staff at designated time intervals and as requested.
j. Assist assigned area(s) in the coordination and development of tools in collaboration with the project team and communications team.
k. Assist with specialized research, create, and maintain resource library including updated log of all catalog numbers. This research includes, but is not limited to: journal reviews, face-to-face interviews, focus groups, internet searches, research for presentation development and sharing expected.
l. Communicate effectively with all internal and external customers. Developing partnerships with entities recognized as being integral in meeting project goals. Develop and/or maintain e-groups pertinent to each relevant group of contacts.
m. Collaborate with Admin Support to research team options for business travel. Support finalizing travel arrangements with corporate travel coordinators.
n. Perform data entry, organize, file, and maintain departmental records, manuals and correspondence.
o. Receive and distribute all incoming correspondence including fax, memos, reports and e-mail.
2. Assist with project management:
a. Use developed project management templates.
b. Coordinate and manage task information and evidence gathering, project participation, measurement, and evaluation.
c. Use project-tracking software for reporting purposes.
3. Provide excellence in Customer Service:
a. Facilitate clear communication across teams.
b. Communicate effectively with all internal and external customers.
c. Seek and facilitate problem resolution and general assistance or referral as needed.
4. Develop and maintain contact groups for each area(s) of responsibility and related activity, both internal and external.
5. Adhere to format, content, and style guidelines, giving consideration to usability and ensuring accuracy, consistency, and quality.
6. Assist in coordination of employee relations activities.
7. Active participation in Administration Team meetings to address continuing education, skillset advancement and corporate administrative needs.
8. Maintain knowledge in other areas to assist as needed with the overall operation of the department.
9. Follow AFMC, state and federal protocols regarding data confidentiality/security and HIPAA compliance.
10. Additional duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
• Intermediate skill level with MS Office (Word, Excel, Outlook, and PowerPoint).
• Type 50 wpm.
• Strong skills in business English and spelling are required.
• Ability to maintain confidentiality.
• Strong oral communication skills.
• Creativity.
• Customer service.
• Ability to meet deadlines.
• Attention to detail.
• Flexibility.
• Medical terminology.
• Ability to work collaboratively and independently to achieve stated goals.
• Initiative.
• Ability to relate professionally and positively with staff, business partners, customers, constituents, recipients and the public.
• Ability to multitask.
• Ability to prioritize.
• Strong organizational skills.
• Problem solving skills.
• Professionalism.
• Project management skills.
• Ability to read, interpret and apply laws, rules and regulations.
• Strong public speaking skills.
• Knowledge of quality improvement processes and techniques.
• Ability to travel, including overnight travel.
• Time management skills.
Requirements
Physical and Sensory Requirements (With or Without the Aid of Mechanical Devices):
Mobility, reaching, bending, lifting, grasping, ability to read and write, ability to communicate with personnel, ability to remain calm under stress and ability to lift up to 50 pounds. Must be capable of performing the essential functions of this job, with or without reasonable accommodations.
EDUCATION:
: High School Diploma
Desirable: Associate's Degree
EXPERIENCE:
: Three (3) years' experience in administrative support at a professional level.
Desirable: Experience in healthcare preferred, project coordination/management experience preferred.
INTERNET REQUIREMENTS:
Reliable, high-speed wireless internet service (Wi-Fi)
Administrative Specialist II
Office Administrator job 42 miles from Conway
Department: Public Safety Application Deadline: July 8, 2025 Salary: $28,600 About Arkansas Tech: Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community.
Position Summary:
The Administrative Specialist II reports directly to the Support Services Commander and is responsible for the researching and preparing specials reports, examining and verifying documents, and performing general office duties. This position is governed by State and Federal Laws and institution policy.
Essential Duties and Responsibilities:
Researches various data storage and/or computer records to obtain information and compiles data for reports.
Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor.
Processes lock and unlock requests, maintains evidence and property room intake, inventory, processing and destruction activities.
Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers.
Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures.
Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures.
Performs other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge of record keeping procedures.
Knowledge of the principles and practices of mathematics and statistics.
Knowledge of work-related subject area.
Knowledge of computers and software applications.
Ability to conduct research and compile data into report form.
Ability to establish and maintain filing systems.
Ability to operate standard office equipment.
Ability to analyze documents to determine compliance with rules, regulations, and procedures.
Ability to communicate both orally and in writing.
Minimum Requirements:
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.
Experience in Access, Excel, and Microsoft Word.
Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications:
Evidence management skills.
Case file preparation.
Experience working in a campus setting.
What to Submit:
Resume.
To be considered for the position of Administrative Specialist II, all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on July 8, 2025 before 6:00 pm central time.
Please go to ************************************************************ to apply now.
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Arkansas Tech University is an equal opportunity employer and prohibits discrimination on the basis of color, sex, sexual orientation, gender identity, race, age, national origin, religion, veteran status, genetic information, or disability.
Administrative Specialist III
Office Administrator job 36 miles from Conway
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Closing Date:
Type of Position:Clerical
Workstudy Position:
No
Job Type:Regular
Work Shift:
Sponsorship Available:
No
Institution Name: Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at *******************.
For general application assistance or if you have questions about a job posting, please contact Human Resources at ************ or ************.
Department:Crop Soil & Environmental Science * Newport Center Extension Weed Scientist
Department's Website:
uada.edu
Summary of Job Duties:The Administrative Specialist III is responsible for coordinating office activities, conducting timely invoice and bill payments, monitoring funding sources, researching & preparing special reports, & developing, revising, & recommending administrative policies & procedures as directed by supervisor.
Qualifications:
Minimum Qualifications
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.
Knowledge, Skills & Abilities
Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability to analyze financial records & prepare reports. Ability to plan, organize, & direct the work of others.
Additional Information:
Applicants for this position are required to upload a Resume, Cover letter, and a list of three (3) references including name, phone number and email address (if available) prior to submitting the application. Once an application is submitted, the applicant will not be able to edit the application or upload additional documents.
If you have technical issues uploading a document or if you have a need to provide additional documentation after submitting your application, email ***********************
Salary Information:
Commensurate with education and experience
Required Documents to Apply:
Cover Letter/Letter of Application, Curriculum Vitae, List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Tom Barber, ****************
All application materials must be uploaded to the University of Arkansas System Career Site *****************************************
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Criminal Background Check
The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:Talking
Frequent Physical Activity:Manipulate items with fingers, including keyboarding
Occasional Physical Activity:N/A
Benefits Eligible:Yes
Administrative Specialist Math
Office Administrator job 37 miles from Conway
NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.
NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.
Under the direction of the Dean of Science and Mathematics, the Administrative Specialist III assists with communication among faculty/staff and students of the various programs of the Mathematics, Physics and Engineering Departments and is responsible for providing frontline constituent support, coordinating office activities, researching and preparing special reports, and executing administrative and departmental policies as directed by supervisors.
Essential Duties
Prepares, distributes and collects a data collection spreadsheet for each CRN in the department.
Reviews the data for accuracy and transfers the data into a master spreadsheet corresponding to each course.
Assists the Math Chairs and School Dean with the course schedule build, course overrides, placement confirmations, and section transfers.
Coordinates and maintains school operational processes including assisting with time sheets, work orders, internal supplies orders, calculator inventory, purchase orders, and book orders.
Ensures math files are up to date which includes collecting and filing grade sheets, course syllabi and instructor information. Updates course outline information.
Assists with clerical tasks to support activities of the school, which include but is not limited to copying, filing, processing incoming and outgoing mail and faxes.
Serves as the liaison between an administrator and students, staff, faculty, community organizations, governmental agencies, contractors, vendors and others by providing information and assistance regarding various College programs, schedules, procedures and requirements and resolving administrative problems.
Organizes and maintains work files using a variety of systems, from Excel, Word, Workday, and other college software and database management systems.
Manages daily workflow to prioritize multiple projects at one time.
Posts and manages math office hours.
Performs other duties as assigned by the chairs, coordinators, or Senior Academic Division Admin Specialist.
Software Skills Required
Excel/Spreadsheet, Word Processing, Accounting, Database, Presentation/PowerPoint
Use data to send out mail, merge documents, create labels, run generic reports, cold call students and employers, and track student participation in college sponsored events and programs.
Completed application received by 07/06/2025 will be assured full consideration. Late applications will be reviewed as necessary to fill the position.
Rate of Pay $17.34 per hour *Higher compensation may be considered based on qualifications directly related to position.
Knowledge, Skills, and Abilities
Knowledge of the organization and administration of various higher education academic and social programs.
Knowledge of campus and community resources.
Knowledge of state, federal, and campus rules, regulations, and requirements related to campus academic and social programs.
Ability to coordinate the activities of campus academic and/or social programs.
Ability to evaluate collected information and formulate into recommendations.
Ability to compile information into report form.
Physical Demands/Work Environment
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is:
Frequently:
• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking
Constantly:
• Hearing
• Repetitive motion
• Talking
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.
Environmental Conditions
The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.
Education And Experience
The formal education equivalent of an Associate's degree; plus, one year of specialized training or experience in administrative assisting, business management, business education, or a related field.
Experience in Workday preferred.
OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
NWACC is an Equal Opportunity Employer, please see our EEO policy.
ADMIN ASST - GEN OFFICE WORKER - Part time
Office Administrator job 23 miles from Conway
Job Description
Administrative skills training is required: Minimum speed: Type 30+ wpm,
Experience in general office skills, nice phone voice, friendly smile
Training with Experience using Microsoft Office applications: Excel, WORD, PowerPoint, and Outlook
Job posted for the employer by: Workforce Connections, Arkansas Department of Commerce.
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Receptionist/Admin Support
Office Administrator job in Conway, AR
General Information Job ID ATR52277 Posting Job Title Receptionist/Admin Support Employment Type Full Time Date Posted 16-Jun-2025 No Description & Requirements Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
Receptionist/Office Assistant
The Receptionist / Office Assistant position requires a knowledge of company policies and procedures. Responsible for greeting customers and vendors, answering phones, mail and overnight shipments. Responsible for vendor payments and month end reports. Reconciliation of Company credit card transactions.
Duties and Responsibilities
* Answering calls
* Log incoming packages/process outgoing overnight shipments
* Vendor/Contractor safety guidelines
* Track/record all receiving/shipping documentation
* Processing all invoices for payment, research problems, check vendor statements
* Receiving/Creating Purchase Orders
* Allocating credit card purchases
* Distribute paychecks
* Maintain files for all accounts payable transactions
* Meeting deadlines for month end reporting
Requirements/ Job Skills
* Detailed Oriented
* Good oral and written communication skills
* Strong organizational skills - multi-tasking is a must.
* Strong Computer Skills (Excel, Word, Access)
* JDE experience a plus
* Knowledge of general accounting practices
* Flexibility
If this sounds great to you and you think you fit in, please submit your application. We want to hear from you!
Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.
Office Administrator
Office Administrator job 25 miles from Conway
Office Administrator - CPA Firm
We're looking for a highly driven office administrator/client excellence coordinator to oversee client activities, including communication, information delivery, managing client relationships, etc.
You will be in charge of client communications, gathering information, data entry, office operations, including some clerical activities, streamlining systems, and ensuring our customer service support is excellent for those we serve.
The ideal candidate is an organized and efficient leader who loves motivating and encouraging others while working in a fast-paced environment. Strong research and written communication skills are needed for success. Accounting knowledge or experience is a plus. If this sounds like you, apply today!
Process tax returns, scan documents, client intake of accounting information, etc
The ability to work and perform in a fast and exciting work environment
ADMINISTRATIVE SPECIALIST
Office Administrator job 35 miles from Conway
22084870 County: Pulaski Anticipated Starting Salary: $35,610.00 The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.
All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.
Position Information
Job Series: Administrative Support
Classification: Administrative Specialist - Career Path
Class Code: PAS03P
Pay Grade: SGS02
Salary Range: $35,610 - $52,703
Job Summary
The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.
Primary Responsibilities
Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.
Knowledge and Skills
Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.
Minimum Qualifications
A high school diploma or equivalent is required.
Licensure/Certifications
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
Nearest Major Market: Little Rock
Administrative Specialist III
Office Administrator job in Conway, AR
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.