Office Administrator Jobs in Upper Saint Clair, PA

GENERAL FUNCTION: The Finance and Administrative Associate is responsible for providing essential support in financial management, office administration, and operational processes to ensure the organization's programs and initiatives continue at pace. MAJOR DUTIES AND RESPONSIBILITIES Assists in administering federal/state grant programs and forgivable loans currently underway including monthly, quarterly, and annual progress and finance report requirements Maintains project documentation and prepares records in preparation of the organization's annual financial audit Acts as liaison with external vendors, suppliers, and auditors as needed Serves as point of contact for general inquiries to the organization Reviews invoices to determine accuracy, work performed aligns with services agreed upon, and processes said invoices for payment Supports compliance and human resources processes Creates and generates ad hoc financial reports for Executive Director Maintains the confidentiality of BDC related activities. Performs duties in a professional manner, consistent with current government regulations. Each employee is responsible for maintaining a high degree of professionalism to all stakeholders including but not limited to clients, vendors, public officials, visitors, fellow employees, and telephone callers. Each employee has a fundamental responsibility to maintain an environment free of safety hazards in order to maintain a safe working environment for themselves and coworkers, as well as visitors. These responsibilities lie in attending all mandatory training and testing, utilizing safe working techniques, and taking responsibility for detecting and reporting all unsafe conditions. Additionally, employees are responsible to maintain an understanding consistent with training on all procedures related to overall safety, fire safety, and applicable state and federal regulations. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job‑related tasks other than those specifically presented in this description. COMMUNICATIONS WITH OTHERS INTERNAL - Frequent contact with Executive Director and BDC staff. EXTERNAL - Regular contact with vendors regarding invoices; with banks regarding checking accounts and balances, and with consulting agencies regarding benchmarking information and audit preparation. SPECIFICATIONS KNOWLEDGE AND ABILITY · Strong technical knowledge and experience in Microsoft Office Suite · Strong verbal and written communication skills · Strong critical thinking skills · Excellent time management and multi-tasking skills · Working knowledge of Intuit QuickBooks Online or similar accounting software EXPERIENCE · Bachelor's degree in accounting, Finance, Accounting, Business Management or similar. · A minimum of 2-3 years of accounting experience.

Functional Pathways is currently hiring at Vincentian Home in Pittsburgh, PA for a Full-time Rehabilitation Assistant. Why Choose Functional Pathways: At Functional Pathways, we offer a supportive family environment, ethical care, innovation, and a strong focus on values and customer service. Join us in making a positive impact on our residents' lives! Job Summary: Performs a wide range of administrative, tech and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects and assisting with tech related duties. Education: High school education with other applicable training and experience preferred. Clinical Experience: Prior experience as a clerical assistant or support tech in a medical related field is preferred. Computer knowledge and experience is required. #HP1

Basic Qualifications Bachelor's degree in Computer Science, a related field or equivalent experience is required plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience. CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position Put your systems administration skills and talent to the ultimate test. At General Dynamics Mission Systems, we create the technologies, products and services that help our service members, intelligence analysts and first responders keep our nation safe. The work we do is so advanced our teams often redefine what's possible for the world. If you want to be a leader with the company that delivers smart solutions for our nation's challenges, this is your opportunity. We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers' missions in cyber, RF, undersea, interstellar and everything in between. As a Systems Administration Specialist (Adv Sys Admin), you'll be involved with our client's decision-making process by serving as a front-line interface to users with technical issues and conducting systems analysis and development to keep systems current with changing technologies. Your duties may include installing new software, troubleshooting, granting permissions to applications and training users. You'll also be responsible for the day-to-day support of server services by performing server administration for physical and virtual server operating systems and configuring, maintaining and troubleshooting of physical and virtual hardware and network related interfaces on servers. We'll rely on you to perform, maintain, troubleshoot and conduct a complete analysis of alerts; create scripts to automate repetitive processes; and work with customers to identify, isolate, and resolve problems with servers that are affecting other services. What you'll experience: Technologies that aren't just top-notch, they're often top-secret A team of bold thinkers committed to exploring what's next Opportunities to gain new knowledge - as it's discovered What you bring to the table: Enhanced troubleshooting skills within the server OS as well as both networking and storage technologies Broad understanding of the interrelationships within the IT environment with focus on server and services Advanced understanding of Windows/Linux server based operating systems Enhanced troubleshooting skills within the Linux server OS as well as both networking and storage technologies Working knowledge to create and run scripts to automate repetitive process Experience with deploying and maintaining RedHat Linux/CentOS Client/Server environments Experience with implementing Windows and Linux security controls to maintain system compliance Experience with deploying and maintaining Windows and Linux Client/Server environments Familiarity with compliance controls: STIGs (Security Technical Implementation Guides), RMF (Risk Management Framework), DFARS (Defense Federal Acquisition Regulation Supplement), NIST SP 800-171, Cybersecurity Maturity Model Certification (CMMC) Experience installing, configuring, and writing ansible playbooks for automation supporting infrastructure production and development environments Experience managing virtual machine with VMware vSphere and related technologies Experience with Network Administration Expertise with CISCO/Juniper Routers, Switches, WAN Protocols (EIGRP), QOS, LAN and Data Center Protocols (Spanning -Tree, Fabric-enabled technologies, VoIP to support Data, Voice and Video) Expertise in routing protocols, TCP/IP protocols, security requirements and network communications. Basic Cisco switching CLI experience CentOS and/or Red Hat Enterprise Linux experience Working knowledge of physical and virtual server support Working knowledge of Linux Administation Working knowledge of access, permissions and security that gives the clients the access to the data they need to perform their daily activities Working knowledge of Network Administration Technologies include but not limited to: Microsoft Windows Server Microsoft Windows 10/11 Active Directory RedHat Enterprise Linux Cisco/Juniper networking VMWare ESXi STIG Checklists STIG Compliance Checker Tool What sets you apart: Team player who thrives in collaborative environments and revels in team success Broad understanding of the interrelationships within the IT environment with focus on server and services Senior level knowledge of physical and virtual server support Senior level knowledge of access, permissions and security that gives the clients the access to the data they need to perform their daily activities NOTE: This position is 100% on-site in Canonsburg, PA Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $103,917.00 - USD $112,442.00 /Yr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Full-time Description LIFE Pittsburgh, a growing nonprofit organization with approximately 400 employees, is a community-based alternative to nursing home care and assisted living. Through the LIFE Pittsburgh program, frail older adults can remain in their own home and receive a coordinated plan of care that enables them to maintain their independence and enjoy a safe and active life in the community. Our health teams of geriatric physicians and nurse practitioners, nurses, social workers, rehabilitation specialists and other health care professionals assess our Participants' needs and desires, plan and approve services with them and their family or caregiver, monitor for changes and provide timely interventions. Primary care and community services are provided through our Day Health Centers and through our in-home program according to an individual Participant's needs. What We Offer Rich Benefits Package including Medical, Dental, and Vision 401(k) with Company Match, vested immediately. Life Insurance Want to further your education? We offer Tuition Reimbursement! Paid Time Off - Grows every pay period and rolls over into new year! Job Summary The Center Administrator is responsible for the day to day operations, administration and coordination of care delivered as described in the individual Plan of Care for each LIFE Pittsburgh Participant. The Center Administrator will facilitate, coordinate and manage the IDT care process to ensure decisions are guided by the Participant's goals of care and are consistent with the PACE model concepts. The care provided per the PACE model of care is not confined to a location but extended to the Participant in whatever setting in which the Participant resides (i.e.: home, nursing facility, hospital or other location.) The PACE model calls for the program to not relinquish the care of the Participant while enrolled in LIFE Pittsburgh. Essential Functions Demonstrates and reflects a commitment to the mission and core values of LIFE Pittsburgh to support the elderly in maintaining their dignity and independence in the community. Ensures the coordination, implementation and evaluation of the plan of care through the interdisciplinary team. Provides direct leadership by facilitation and scheduling of the IDT and Plan of care meetings and ensure that the documentation of the team meetings and the POC are accurate and meeting professional and regulatory standards. Provides leadership for the IDT members for both their personal and professional development in the work provided by LIFE Pittsburgh. Provides continuous direction and development for the PACE team decision making process as well as the discipline specific approaches consistent with the philosophy of well inform participant self-determination and decision making. (via one on mentoring, utilization of the LP education department for supportive education, HR for appropriate mentoring, and seeks external support for discipline specific education when appropriate with support of organization). Requires the members of the IDT to provide the highest standard of care possible adhering to the professional quality standards set by LIFE Pittsburgh, regulatory agencies, and licensure. Ensures direct leadership and mentoring / training when deficits noted with regard to the above. (both for direct reports and otherwise). Ensures individual accountability toward follow through of assessment, implementation and evaluation of the Plan of care to ensure appropriate assessment-based resource allocation in collaboration with the administrative and management teams, participates in the development and maintenance of policies and procedures of operations. (ie, setting clear expectations with staff, monitoring work performed via care plan interventions and individual follow up, soliciting participant and caregiver feedback, soliciting feedback from staff and co- workers). Monitors center based budgetary spending throughout the fiscal year via departmental financial statements and reporting. Investigates and reports to the various noted trends and variances in the budget. (ie, stock and food supplies, participant allocated needs, inpatient utilization, nursing home costs). Provides analytical and insightful contributions to budgeting processes and demonstrates and acute awareness of the financial impact of team based allocations by always focusing on the need of the participant (and provides one on one and team education via the PACE model regarding allocations and noted trends to focus on participant need and appropriate allocation). Participates in the quality program collaboratively to measure operational quality, participant satisfaction and team performance on established protocols and policy in place. (IDT communication, satisfaction surveys). Responsible to fulfill the requirements of grievance and appeal program, services requests and other key performance initiatives. (ie, occurrence reports, caregiver and participant follow up and team discussions and facilitation). Works with Regional Director to consistently evaluate and propose new and innovative quality indicators to monitor performance. Responsible for hiring, mentoring, training and management of the PACE team members to ensure a team of competent, participant focused and high performing IDT members that promote the holistic and inclusive care delivery to PACE participants. Directs, facilitates and consistently evaluates job performance of staff ensuring the continuous provision of safe and quality care, including periodic and timely annual evaluations of employee performance. Provides interim feedback for performance of the team members on a consistent basis to promote relationship building, rapport, and competent discipline performance. Works with Human Resources directly when indicated for intervention when appropriate. Ensures collaboration with internal and external customers and contractors to assure that quality care is provided to Participants (ie, vendors, building management, and consultants). Communicates and interacts with outside official sources. (ie, APS, ombudsman, state and federal surveyors) in a way that promotes the mission of LIFE Pittsburgh as an organization that maintains the quality, dignity and autonomy of participant's lives. Assists with follow up and mentoring of homecare staff to ensure appropriate knowledge of participant care needs in collaboration with the Community Care Supervisor and Homecare departments. Remains knowledgeable on allocated homecare services and schedules to allow for care needs to be communicated and known and to ensure needs remains met and appropriate (to caregivers and the IDT). Demonstrates the ability to adjust communication style effectively in order to ensure clear and positive exchange of information that promotes and supports cohesiveness, information sharing, collaboration and consensus. Communicates with caregivers and participants on a regular and ongoing to build rapport and explain functional performance. Provides services promptly, exercises tact, patience and courtesy at all times and conducts themselves in a professional manner with Participants, families, co-workers and any externalcontacts. As a reprehensive of LIFE Pittsburgh, promotes goodwill and confidence in our Participants, staff, vendors, visitors and the general public. Proactively maintains requirements for the position (e.g., access of a vehicle, valid driver's license and auto insurance, annual TB, bi-annual physical, etc) and maintains compliance with educational requirements (e.g., Fire Safety, Infection Control, Annual Training, Safe Mobility). Knowledge /Skills / Abilities Ability to obtain and interpret information in terms of the specific needs of the Participant served. Ability to hire, orient and manage professional and entry level staff through mentoring and coaching. Ability to be analytical and critical in the evaluation of center and team operations. Frequently required to manage many details within a fast-paced environment. Thorough working knowledge of supporting cognitively impaired seniors and their families to deal with sensitive issues and facilitate problem solving. Possesses the knowledge of the human growth and development, in particular the aging process, of the Participants served. Understands the range of treatment needed to serve LIFE Participants. Ability to multi-task, problem solve complex situations, and navigate through conflicts that arise to achieve resolution. Good verbal and written communication skills. Ability to work independently when appropriate, and also work as a strong partner with a multidisciplinary team. Requirements Required Certification/License Valid Driver's license and automobile insurance (must have vehicle for travel) Education/Experience Bachelor's degree in a healthcare related field, Master's Degree strongly preferred, or 1-3 years of experience in an interdisciplinary or supervisory role in a PACE or related environment. Minimum of (1) year experience working with the elderly in a community setting and relating to the geriatric population and their family members. Prior management experience preferably in a multidisciplinary or care team environment strongly preferred.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) New hire set-up - assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time (10 month position) Hours: Varied Position Number: 002682/30-000 FLSA Status: Non-exempt POSITION SUMMARY: The primary purpose of this position is to plan and execute student programming, under the guidance of the director of the office, that will help to foster an understanding and lived expression of the Mission on campus among students. The Coordinator will focus on our undergraduate students in collaboration with other divisions. The Coordinator will also support existing initiatives out of the office of Mission Animation including but not limited to Heritage Week, Founders Week, and Spiritan Feast days. DUTIES AND RESPONSIBILITIES: To assist in creating and to execute mission-themed programming directed specifically toward our student community. To develop educational materials including but not limited to posters, social media graphics, and slides for campus TV screens that help to foster an understanding of our Catholic Spiritan identity. To run all social media for the @duqmission accounts, and update the Mission Animation website as needed. Support the Spirit of Community Scholarship program and Community Engagement Scholars through: Recruitment efforts including but not limited to Duq Days, admitted student days, and classroom visits. Collecting and tracking of necessary clearances for both programs. Check in with students (25) as needed to ensure all students are meeting their hour requirements. Support mission-driven community engagement and educational programming out of the office of Mission Animation through work with student leaders and the director on the revamping of existing programming, and development of new programming. Support the Mission Ambassadors program through coordinating attendance at training for student leaders, support of mission ambassador event details, and helping to recruit for the program. Completes other duties as assigned. REQUIREMENTS: Minimum qualifications: Bachelor's degree from an accredited institution and 1-3 years of work-related experience. Experience as a student leader as an undergraduate in programs such as first year orientation, alternative spring break/mission trips, campus volunteer/community engagement efforts, residence life, diversity equity and inclusion, and student government. Experience as a professional in higher education working in student affairs or mission and ministry. Current PA Driver's License in good standing. Preferred qualifications: Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Knowledge of student programming and ability to plan and execute events for undergraduates. Knowledge of various software packages to perform duties including Microsoft Office, Canva, and mainframe applications at the university. Ability to create and maintain effective working relationships with students and administrators across divisions. Ability to be adaptable and flexible with the nature of changing student needs and student-facing events. Ability and willingness to work evening and weekends as needed and required. Knowledge of the Catholic faith and its traditions. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Office Administrator – Order Entry & Vendor SupportStarting at $20.00/hr to $24.00/hr depending on experience.M to F – 8:30 am to 5:00 pm Temporary to HireBenefitsInclude health benefits, 401K plan, paid holidays, and vacations after the probationary period.Job Description: A fast-growing company focused on providing innovative industrial and environmental solutions. We are looking for a dependable and detail-oriented Office Administrator to join our team. This role is central to our day-to-day operations and involves order entry, vendor invoice processing, and professional communication management. Key Responsibilities: Order Processing: Accurately enter and maintain customer sales orders in SAP Business One Verify pricing, quantities, and delivery terms with internal teams Coordinate with logistics and production to ensure order fulfillment Vendor Invoice Entry: Input vendor invoices into SAP Business One, matching them with purchase orders and receipts Communicate with purchasing or vendors to resolve discrepancies Help maintain accurate records for accounts payable Phone and Front Office Management: Answer and route incoming calls in a courteous and professional manner Greet visitors and provide general support to office guests Maintain office supplies and assist with other administrative tasks as needed Qualifications & Experience: 2+ years of administrative or office experience preferred Experience with SAP Business One is highly preferred Strong computer skills including Microsoft Excel, Outlook, and Word Excellent organizational skills and high attention to detail Professional communication skills and positive phone etiquette Ability to multitask and prioritize tasks effectively Compensation & Benefits: Pay based on experience Career growth opportunities in a growing company We are an EOE

Office Administrator – Order Entry & Vendor SupportStarting at $20.00/hr to $24.00/hr depending on experience.M to F – 8:30 am to 5:00 pm Temporary to Hire BenefitsInclude health benefits, 401K plan, paid holidays, and vacations after the probationary period. Job Description: A fast-growing company focused on providing innovative industrial and environmental solutions. We are looking for a dependable and detail-oriented Office Administrator to join our team. This role is central to our day-to-day operations and involves order entry, vendor invoice processing, and professional communication management. Key Responsibilities: Order Processing: Accurately enter and maintain customer sales orders in SAP Business One Verify pricing, quantities, and delivery terms with internal teams Coordinate with logistics and production to ensure order fulfillment Vendor Invoice Entry: Input vendor invoices into SAP Business One, matching them with purchase orders and receipts Communicate with purchasing or vendors to resolve discrepancies Help maintain accurate records for accounts payable Phone and Front Office Management: Answer and route incoming calls in a courteous and professional manner Greet visitors and provide general support to office guests Maintain office supplies and assist with other administrative tasks as needed Qualifications & Experience: 2+ years of administrative or office experience preferred Experience with SAP Business One is highly preferred Strong computer skills including Microsoft Excel, Outlook, and Word Excellent organizational skills and high attention to detail Professional communication skills and positive phone etiquette Ability to multitask and prioritize tasks effectively Compensation & Benefits: Pay based on experience Career growth opportunities in a growing company We are an EOE

Job Description Techstra Solutions, a Technology Consulting & Resourcing firm, is looking for an Operations focused Office Manager to join our team in our Pittsburgh’s east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. They will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people. The individual will support staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are all equally important. Analysis and problem solving are integral parts of this position. Responsibilities: Oversee the daily office operations and ensure smooth functioning of all administrative tasks: Onboarding Resource time and billing Vendor management Immigration filings Office administration Infrastructure support Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders HR & Recruiting - assist HR and recruiting teams in arranging candidate interviews, client coordination, resumes, recruiting and onboarding activities Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible Project/Task Management - Prioritize and manage multiple projects/tasks simultaneously, and follow through on issues in a timely manner Facilitate executive-level operations - Arrange travel schedule and reservations for executive management Compliance and risk management – Ensure that the organization complies with all relevant laws and regulations by implementing policies and procedures to mitigate risks and compliance concerns. Be responsible for administrative and personal support to two company principals including: Correspondence Scheduling meetings Personal errands MUST HAVE: 3+ years’ experience supporting at the executive level Strong organizational, communication, and time-management skills Experience assisting busy executives with day-to-day activities Strong proficiency in Microsoft Office, SharePoint (especially MS Excel and PowerPoint) Experience with Microsoft PowerBI and other process automation and data integration tools Experience successfully creating and/or modifying processes Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Location: Must reside close to Pittsburgh East neighborhoods (Expected to be in Squirrel Hill office daily) At Techstra Solutions, we help top companies and brands achieve the business value of Digital and Talent Transformation. We believe there are three components in successful business transformation: Business Strategy, Technology and Talent. It is the coming together of these three disciplines that enable companies to take full advantage of opportunities. It differentiates us. Our approach is holistic and all encompassing. We consider the full picture as we guide our clients on this journey. We are experts in transformation, business strategy, technology, innovation, and human capital management. We deliver our expertise through client consulting, innovative staffing solutions and software development. From strategy through implementation, we are dedicated to bringing our clients world-class business and talent solutions that fit strategic requirements and most importantly, deliver results. Equal Employment Opportunity Statement Techstra Solutions is an equal opportunity employer. The Company makes its decisions on merit, and its policy of equal opportunity prohibits discrimination in all phases of the employment process, including, but not limited to, recruitment, hiring, promotion, selection, transfer, demotion, layoff, termination, compensation, benefits, and other terms and conditions of employment. The policy of equal opportunity applies without regard to race, color, creed, religion, gender,, sexual orientation, gender identification, pregnancy, marital status, national origin, ancestry, age, disability that can reasonably be accommodated without undue hardship, military status, veteran status, genetic predisposition or carrier status, alienage or citizenship, domestic partnership status, arrest or conviction record, status as a victim of domestic violence, or any other protected categories under federal, state, or local law. The Company also prohibits discrimination or harassment based upon the perception that a person has, or is associated with a person who has, any of these characteristics. Powered by JazzHR UrEe5oBjn1

Job Description WORK FOR AN INDUSTRY LEADER AND A COMPANY VOTED ONE OF THE "BEST PLACES TO WORK"! Trumbull Corporation has an immediate opening for a Field Office Administrator for the Greater Pittsburgh region. This is an exciting opportunity to join a company that is ranked among the Engineering News-Record Top 100 Contractors nationally, a "best in class" leader in bridge and highway construction and a one of Pittsburgh's "Best Places to Work." What's it like to work at PJ Dick-Trumbull-The Lindy Group? As an employee of the Family of Companies, you'll be part of a team whose core values are Safety, Quality, Integrity, Family, and Community. As a general contractor, our companies build for the communities in which we live and work. Every employee contributes to building projects that connect people and places. We invite you to learn more about working with us by applying today! We offer an outstanding compensation and benefits package that includes medical, dental and vision coverage, generous paid vacation and holidays, 401k with company match, annual bonus AND profit sharing! PRIMARY FUNCTION: Provide administrative support services to specific person or group (i.e. company executive, division, department, etc.). TYPICAL DUTIES: Provide clerical/secretarial support for assigned group. Answer, screen, and forward any incoming phone calls while providing basic information when needed. Notify employees that visitors have arrived. Organizing, processing and follow up of a variety of documents for numerous construction projects, working on multiple tasks and shifting priorities simultaneously while managing deadlines (e.g. subcontracts, agreements, purchase orders, change orders and insurance). Act as liaison between supervisor and others, such as other departments, external contacts, clients, etc. such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc. Oversee and/or process day-to-day administrative items (e.g. invoices, expense reports, supply requisitions, jobsite personnel transaction forms, etc.) per supervisor's authorization. Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction. Collect and review certified payroll from subcontractors for federal projects. Varied responsibilities encompassing projects from beginning to end. Compose and/or edit letters, memos, reports, etc., as required. Receive and ship packages, letters, etc., as required and sign for parcels when necessary. Perform additional assignments per supervisor's direction. SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: Educational and experience requirements include: 4 year business or technical degree plus minimum 2 years administrative experience or equivalent combinations training and related experience. working knowledge of general office procedures plus ability to organize and coordinate group work efforts required. Proficient research, supervisory and communicative skills essential. COMMENTS: Incumbent will engage with multiple disciplines (i.e. Business, Marketing/Business Development, Estimating, Accounting and Construction Operations). Flex work arrangements are not available for this position. Non-exempt under FLSA. Individuals with Disabilities: PJ Dick-Trumbull-The Lindy Group wants all interested and qualified candidates to be able to use the career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access this site, please contact us for assistance at ************ or email us at ******************. PJ Dick-Trumbull-The Lindy Group strives to create a diverse, safe, welcoming, and inclusive work environment in which all teams can excel. We are an Equal Opportunity and VEVRAA Federal Contracting Employer and welcome all applications from a wide range of candidates, including covered veterans, minorities, females, and people with disabilities. Our policy is clear: We do not discriminate based on any characteristic protected by law. To view our EEO policy, click here; to view our Section 503 and VEVRAA Affirmative Action Policy, click here.

Our Company Heartland Hospice is a member of the Gentiva family - an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for caregivers and clinicians means better care for everyone, so we offer ongoing professional training, lower nurse-to-patient ratios, and comprehensive benefits for eligible employees. Here, you'll join gifted colleagues who make a lasting difference in people's lives every day. Overview We are looking for a Office Coordinator to join our team. This position will directly report to the Executive Director and is responsible for supporting the branch's day-to-day operations and ensures compliance with non-clinical policies and practices. About You High School diploma Three years' experience working in healthcare industry, strong preference for medical records experience Excellent organization, record keeping, filing, typing, and time management skills; good oral and written communication skills; documentation management Must be able to demonstrate flexibility by performing a variety of tasks, often changing from one to another of a different nature without loss of efficiency or composure Responsible functioning in the work place, maturity, cooperation, flexibility, tact in dealing with co-workers and all members of the hospice team. Must be able to effectively operate computer, facsimile equipment, copier and cell phone/beeper Must have and maintain transportation to be used for work We Offer Comprehensive Benefits Package: Health Insurance, 401k Plan, Tuition Reimbursement, PTO Opportunity to participate in a Fleet Program Competitive Salaries Mileage Reimbursement Professional growth and development opportunities Legalese This is a safety-sensitive position Employee must meet minimum requirements to be eligible for benefits Where applicable, employee must meet stage specific requirements We are proud to be an EEO employer We maintain a drug-free workplace Location Heartland Hospice

Service Center Murrysville Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

SUMMARY- Involves representing the bank as the "Face of Somerset Trust Company" & managing a branch or office of Somerset Trust Company by having the ability to exercise a wide range of decision making control. Employee should understand the culture and philosophy of the bank to perform their duties. This position involves local relationship networks and community knowledge. He/She is responsible for branch profitability and must be creative in generating leads and contacting customers to promote goodwill and generate business. He/She will also resolve any customer complaints and account problems. This position involves supervising personnel by preparing work schedules and expediting workflow. He/She is responsible for displaying strong leadership in the team while encouraging a positive learning environment. Employee must demonstrate professional expertise in all aspects of his/her job duties. QUALIFICATIONS -To perform this job successfully, an individual must be able to perform each essential duty with accuracy and precision. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. * Manages overall branch office operations and is responsible for branch profitability. * Directs and coordinates activities to implement institution's policies, procedures, and practices concerning operational effectiveness. * Resolves customer complaints & works to resolve account problems. * Assists in handling of telephone inquiries. * Assists with the hiring, training, disciplining of staff within the branch. * Helps to establish descriptions and procedures for branch personnel. Determines work procedures, prepares work schedules, and expedites workflow. * Is responsible for branch overages and shortages. * Directs activities of workers engaged in implementing establishment services and performing such functions as opening deposit accounts, accepting loan payments, and customer service functions. * Supervises and coordinates activities of CSR engaged in handling the open accounts. Assists in the duties of the CSR in absence of personnel. * Assists in the compliance of the Bank Secrecy Act. * Must have adequate knowledge of branch audit procedures. * Knowledge of software systems to process mortgages & consumer lending within the established lending authority. * Contacts customers and business, community, and civic organizations to promote goodwill and generate new business. * Conducting creative ideas to generate leads & turn prospects into well satisfied customers. * Prepares daily and monthly reports of day-to-day operations as required. * Understands and supports all BSA/AML responsibilities as applicable to the position as well as consistently, accurately, and timely carry out these responsibilities in compliance with the Bank's internal policies. SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Customer Service and Teller capacity. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Responsible for effectively counseling and guiding employees. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, bonuses, etc. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. OTHER SKILLS Displays creative thinking, not governed by conventional thinking, ability to excel in using available technology, ability to exercise a wide range of decision making control. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to operate office equipment such as keyboards, telephones, etc. and to talk and hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close and peripheral vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Equal Opportunity Employer, including disability and protected veteran status.

Job Description: The Brothers that just do Gutters Pittsburgh/Tri-State, PA is looking for an experienced Office Administrator. We currently service multiple locations in PA, WV, & OH. Joining our organization would bring you into a culture of learning, support, encouragement and passion. The Office Administrator would work directly with our General manager to perform all accounting work for the company and provide analysis of company's financial health. The main functions of this position encompasses all aspects of financial management, including production and analysis of financial reporting, cash flow management, payroll, and reconciliation in QuickBooks. This position will also manage some of the Human Resource functions of the department. You are responsible for coordinating office activities and operations to secure efficiency and compliance of company policies and daily tasks. To ensure that all administrative tasks are completed and in place to provide adequate support to each staff member of various departments within the company. You will monitor and keep up with the company's profitability. Your position will play a vital role in the entire operational process of the company. REPORTING RELATIONSHIPS: | Manager: | General Manager | Owner CAPABILITIES Arrive on time and ready to work Working knowledge of office technology- computers, MS Office, QuickBooks, etc. Ability to learn and accept feedback, positive and corrective Pleasant and courteous on the phone Be extremely organized. Have good communication skills. Know how to analyze a financial spreadsheet. Insurance Policy renewal and pricing Human Resources, Onboarding & Payroll. General Overview of Responsibilities: Filing, copying, faxing, correspondence, order supplies, etc. Scheduling & customer coordination Social media marketing/post Post Payroll and perform some basic Human Resources function. Generate end of the month reports. File all Financial information into a Spreadsheet. Monthly Reconciliation. Recording Long Term Liabilities. File bank Statements, make deposits and make transfers when necessary. Work with Shop Manager to keep up to date on all DMV as well as D.O.T paperwork. Manage employees Policies Qualifications: Accounting or Finances Degree. At least 3 to 5 years of Accounting/Office Manager Experience. Formal QuickBooks Online Training and Experience. Compensation: $25,000.00 - $45,000.00 per year Join Our Team at The Brothers that just do Gutters The Brothers that just do Gutters is a full-service rain gutter and gutter guard franchise, specializing in the installation, repair, and maintenance of seamless gutters, gutter guards, specialty gutters, and more. With over 100 franchise locations across the United States, we are rapidly growing and continuously seeking driven individuals to join our team. We are a performance-based company dedicated to providing clear career paths for individuals with goals and aspirations. We fully invest in our team members, believing that creating a comfortable and supportive work environment is key to success. Don't settle for a fixer-upper career. Join us and build something great. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to Brothers That Just Do Gutters Corporate.

Discover a more connected Office Coordinator career At Lambert's Cable, as a Office Coordinator, you'll perform routine clerical and organizational tasks that support the operations of a construction field office. Connecting you to great benefits Weekly Paychecks Paid Time Off, Parental Leave, and Holidays Insurance (including medical, prescription drug, dental, vision, disability, life insurance) 401(k) w/ Company Match Stock Purchase Plan Education Reimbursement Legal Insurance Discounts on gym memberships, pet insurance, and much more! What you'll do as a office coordinator You will perform routine clerical and organizational tasks that support the operations of a construction field office. You will assist field operations with the completion of daily time sheets You will verify the accuracy and perform quality checks of various payroll, production, and billing information You will read, comprehend, and utilize network maps and plans (will train) You will gather and organize field documentation to produce customer facing documents and products You will communicate with corporate office, customer & subcontractors to resolve any issues with submitted paperwork You will perform data entry as needed You will perform other various clerical duties as assigned by Supervisor What you'll need You quickly adapt to new technologies You have strong customer Service skills You have strong Microsoft Office such as Word and Excel You have the ability to mulit task and strong attention to detail You are a self starter You have effective communication skills You are authorized to work in the United States for this company You are 18 years of age or older Why work with us Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. Building stronger solutions together Diversity and inclusion are an essential part of our culture and success. Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. What you'll do as a office coordinator You will perform routine clerical and organizational tasks that support the operations of a construction field office. You will assist field operations with the completion of daily time sheets You will verify the accuracy and perform quality checks of various payroll, production, and billing information You will read, comprehend, and utilize network maps and plans (will train) You will gather and organize field documentation to produce customer facing documents and products You will communicate with corporate office, customer & subcontractors to resolve any issues with submitted paperwork You will perform data entry as needed You will perform other various clerical duties as assigned by Supervisor Connecting you to great benefits Weekly Paychecks Paid Time Off, Parental Leave, and Holidays Insurance (including medical, prescription drug, dental, vision, disability, life insurance) 401(k) w/ Company Match Stock Purchase Plan Education Reimbursement Legal Insurance Discounts on gym memberships, pet insurance, and much more!

Discover a more connected Office Coordinator career At Lambert's Cable, as a Office Coordinator, you'll perform routine clerical and organizational tasks that support the operations of a construction field office. Connecting you to great benefits Weekly Paychecks Paid Time Off, Parental Leave, and Holidays Insurance (including medical, prescription drug, dental, vision, disability, life insurance) 401(k) w/ Company Match Stock Purchase Plan Education Reimbursement Legal Insurance Discounts on gym memberships, pet insurance, and much more! What you'll do as a office coordinator You will perform routine clerical and organizational tasks that support the operations of a construction field office. You will assist field operations with the completion of daily time sheets You will verify the accuracy and perform quality checks of various payroll, production, and billing information You will read, comprehend, and utilize network maps and plans (will train) You will gather and organize field documentation to produce customer facing documents and products You will communicate with corporate office, customer & subcontractors to resolve any issues with submitted paperwork You will perform data entry as needed You will perform other various clerical duties as assigned by Supervisor What you'll need You quickly adapt to new technologies You have strong customer Service skills You have strong Microsoft Office such as Word and Excel You have the ability to mulit task and strong attention to detail You are a self starter You have effective communication skills You are authorized to work in the United States for this company You are 18 years of age or older Why work with us Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. Building stronger solutions together Diversity and inclusion are an essential part of our culture and success. Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. What you'll do as a office coordinator You will perform routine clerical and organizational tasks that support the operations of a construction field office. You will assist field operations with the completion of daily time sheets You will verify the accuracy and perform quality checks of various payroll, production, and billing information You will read, comprehend, and utilize network maps and plans (will train) You will gather and organize field documentation to produce customer facing documents and products You will communicate with corporate office, customer & subcontractors to resolve any issues with submitted paperwork You will perform data entry as needed You will perform other various clerical duties as assigned by Supervisor Connecting you to great benefits Weekly Paychecks Paid Time Off, Parental Leave, and Holidays Insurance (including medical, prescription drug, dental, vision, disability, life insurance) 401(k) w/ Company Match Stock Purchase Plan Education Reimbursement Legal Insurance Discounts on gym memberships, pet insurance, and much more!

Job DescriptionBenefits: Dental insurance Paid time off Are you looking for a great opportunity in a dental home? Our practice is looking for an outstanding Dental Administrator to join our team. We are a private practice with a great reputation for quality care, and we would love for you to join us! The right person for our team will: Have strong administrative skills Have excellent communication skills with patients and the rest of our team Have the desire to learn and grow within their role Have a great attitude Our Core Values are behind everything we do, including hiring. We are committed to: Communication Professionalism Commitment Appreciation Innovation Job duties include, but are not limited to: Have the ability to work with the insurance carrier to solve any coverage or financial issues Verify insurance coverages Prepare and submit claim forms for dental insurance Arrange supporting documents for insurance claims Manage the treatment/office schedule Confirm all appointments Manage and track pending unscheduled treatment Assist in scheduling future visits Oversee patient scheduling, manage collections, getting supplies, and other operational expenses Present treatment plans and make financial arrangements Follow up on appointment requests Oversee financial matters Monitor production, collection, and receivables Communicate efficiently and effectively with team, patients, and doctor Skills Preferred: Prior dental experience is strongly preferred Understanding of dental terminology and CDT codes Experience with Eaglesoft is preferred. Understanding HIPAA guidelines. Excellent communication and people skills Ability to multitask and manage a busy schedule Attention to detail Willingness to grow in job responsibilities Dependable Well-organized and reliable High school diploma If you are interested in joining our team, please respond with your resume. Part time, Tuesday 9-5, Wednesday 8-2, Thursday 9-6 We are looking forward to hearing from you soon!

Job DescriptionLocation: Onsite in Pittsburgh, PA Classification: Non-Exempt Status: Full-Time Purpose: The Office Coordinator provides administrative oversight, event and travel coordination, general office support, and acts as the administrative assistant for the executives of company. The Office Coordinator will work with a diverse group of internal and external stakeholders to coordinate and deliver on assigned responsibilities. In addition, the Office Coordinator Manager / Administrator will also support the senior leadership team and will assist with special projects as needed. This role reports to the Vice President, Business Operations. Responsibilities: Greet all guests of the facility as the receptionist, serving as point of contact for on-site needs for colleagues in remote role, answering calls and processing voicemails, and directing them to the appropriate teams Provide excellent phone etiquette and customer service to callers and visitors Manage all general voicemails and distribute to the appropriate program / department Coordinate meetings, conferences, and special events, arranging for shipment of resources, catering/refreshments, and coordination of other vendors as needed Coordinate space planning and utilization of internal/common office resources amongst internal customers Oversee and coordinate daily office activities including greeting visitors, preparing refreshments, stocking printers, maintaining a clean and organized facility, tidying office spaces, cleaning dishes and beverage equipment, and emptying garbage receptacles if necessary between janitorial visits Prepare meeting spaces both on- and off-site to support meetings, conferences, and events, including preparation and distribution of catering/refreshments, flatware, etc.; provide after-event clean-up support Coordinate travel arrangements for staff, including flights, accommodations, and transportation; prepare itineraries and ensure all travel-related needs are met; support on-site travel arrangements for out-of-town executives visiting headquarters’ Provide administrative support to executive leadership and assist with various tasks as needed Maintain inventory of office supplies, pharmacy supplies, and refreshments, and process orders to replenish as necessary Perform or facilitate maintenance of office equipment (not maintained by the technology department) including cleaning, maintenance, and repairs Serve as building/facility point of contact for repairs, maintenance, and service, including providing periodic off-hours support to facilitate such interactions Ensure the building / facility permits are up to date and annual inspections are conducted Manage the relationship with external vendors for building / facility Schedule and attend department meetings, ensuring the capture of minutes Send, receive, sort, and forward mail from multiple locations; accept office deliveries as necessary; deliver packages to logistics vendors as necessary; manage PO boxes for clients Provide clerical support when needed to assist program staff with assigned administrative duties such as preparation of documents, ordering branded supplies and sorting and distribution of mail Assist HR with administering the safety program, ensuring the equipment is inspected regularly and assisting with planning fire drills and additional safety training Assist HR with supporting new hires during onboarding, orientation events, internal engagement planning, milestone/achievement recognition, and on-site company store pickups Assist with special projects as needed Required Qualifications: This position is located onsite and is not hybrid or remote High school diploma or equivalent; associate or bachelor's degree in business administration or related field is a plus 3+ years' experience as an office administrator, office manager, or similar role Experience coordinating corporate travel is required Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Proficiency in office software (Microsoft Office Suite, email, calendar management) Knowledge of how to use office equipment (multi-line telephones, fax machine, copier) Preferred Qualifications: Ability to handle multiple tasks and prioritize effectively in a fast-paced environment Problem-solving skills and a proactive approach to addressing challenges Work Environment: This job operates in a professional office environment and teleworking from the employee’s home address listed in their employment file. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. When telecommuting employees must have reliable internet access in order to access required systems and software associated with the position's responsibilities. The amount of time the employee is expected to work per day or pay period will not change as a result of participation in the teleworking program. Employees are responsible for the set-up of their home office environment, including physical set-up, internet connection, phone line, electricity, good lighting, comfortable temperature, furniture, etc. Employee’s teleworking space should be separate and distinct from their “home space” and allow for privacy. RareMed expects employees teleworking to be as efficient and professional as if they were in the office. The amount of time spent in office or teleworking is contingent upon the needs/priorities of RareMed and will vary based on those needs/priorities. Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers, handle or feel; and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the job.

UPMC Shadyside's Day of Admission Surgery Center is hiring a full-time Surgical Services Secretary to join their department! This position will require 4, 10 hours shifts. Shifts are 4:30am-3pm, 6am-4:30pm, or 7:30am-6pm. No on-call, weekends, or holidays required! Purpose: Provide primary secretarial assistance to physicians and key personnel as well as perform general office duties. Responsibilities: * Reconciles charges accordingly. * Cooperate with other members of the healthcare team. Inform supervisor regarding potential problems. Assume leadership responsibility and capable of maintaining activities in the absence of the office partner. Assist co-workers. Perform additional duties as required. Maintain ongoing channels of communication. * Maintain accurate and complete documentation. Provide information to supervisor and co-worker regarding problem situations and their resolution. Procedural documentation is collected and accessible at all times for reference. Compile statistical information as requested. * Prepares end of month statistics for distribution. * Maintains patient billing including but not limited to accurately entering all charges, completing and checking reports within specified times. Checking daily revenue charges for completion. * Comply with hospital and department policy. * Maintain surgical operative schedule. Communicates changes in OR schedule to appropriate those person in charge, departments and MD's office. Confirm OR times with all scheduled surgeons and confirms availability of other departments. * Available for duty as required. * Demonstrate high quality secretarial ability. Typing is completed in a neat and professional manner and appropriate format utilized. Make appointments based on priority requests. Maintain organized and accurate files. Demonstrate working knowledge of office equipment, i.e., transcriber, photocopier, etc. and of the computer system for scheduling cases, word processing and manuscript typing. Update and maintain secretarial guidelines regularly. * Achieve service excellence by providing quality customer service. Respect confidentiality. Interact with all departments in a respectful, courteous and caring manner. Utilize good listening skills and provide accurate information or answers to questions. Demonstrate good problem solving skills and follow department policies and procedures appropriately. Answer telephone in a friendly, polite and professional manner. Thoroughly and accurately document telephone messages and directs calls. * Maintain productivity as required. Maintain a work flow pattern performing duties according to guidelines. Demonstrate effective organizational and time management skills. Maintain an organized work environment. Assigned area is maintained in an orderly and neat manner. * High school diploma or equivalent. * 1-2 years secretarial experience preferably in a health care setting or completion of an accredited secretarial school and 6-12 months experience required. * Accurate typist and ability to use transcription machine. * Word processing and PC experience required. * Good command of the English language with specific knowledge of punctuation, spelling, etc. and ability to compose letters and memoranda of a routine nature required. * Knowledge of medical terminology preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran