Office Assistant Jobs in Home Gardens, CA

NO CUTS. NO COLOR. JUST BLOWOUTS! DO YOU HAVE WHAT IT TAKES TO JOIN THE DRYBAR FAMILY? Drybar started back in 2010 with its first shop in Brentwood, CA. 10 years later and over 150+ locations across the U.S., Drybar has exploded into a nationally recognized and highly sought-after brand. At Drybar, our philosophy is simple. Focus on one thing and be the best at it. For us, that's blowouts! With that purpose in mind, we are focused on giving each and every employee the premier blowout experience. We believe it's not just blowouts we are selling, its happiness and confidence! Our 10 Core Values: 1) It's the Experience 2) It's not just the Blowouts 3) Be Yourself 4) Embrace the Power of Random Acts of Kindness 5) Have Fun 6) Always be Growing 7) Nothing is sexier than Honesty and Humility 8) Make a Difference 9) Pretty is as Pretty Does 10) We are family! We strive for an inclusive & diverse culture by seizing every opportunity, by providing flexible work schedules for our staff, creating open community culture, streamlining our operations and implementing new strategies to drive your experience at Drybar to be the best ever! *Your success is our success. What are you WAITING for? * WHAT YOU'LL GET… Competitive Pay and Amazing Bonus Incentives (Additional $$$ given for all membership sales, product sales and ad-ons) Exceptional Health, Dental, Vision, Life Insurance & 401K options Accrued Paid Time off for Maternity and Paternity Leave Flexible Paid Time Off and Personal Days Given Complimentary access to Sassoon Education for cutting and coloring through an online membership for ALL stylists! 30% discount on all Sassoon advanced education classes for Drybar team members. Employee Discount of 30% off all Drybar Products & Tools $100 Anniversary Visa Gift Cards given after a year of working at Drybar Get $200 referral bonus for every stylist you refer to Drybar! Exceptional Co-workers & Management. Birthday & Anniversary Staff Appreciation Days. Free Blowouts for the Employees! *Get Amazing Drybar Benefits on US! What's there NOT to love? * WHAT YOU'LL DO… We value endless growth and learning, a team mentality, discipline and a positive attitude. The ideal candidate would possess: Lead all clients from check in to check out, ensuring Drybar standards are upheld, creating an amazing client experience! Engage with clients and serve complimentary beverages. Set the tone of a positive shop atmosphere by approaching the day as if hosting a party. Organize and execute shop flow between clients and team members in a positive manner. Serve as subject matter expert in reservation system. Ensure client information is recorded with accuracy and timeliness. Ability to sell memberships, rebook appointments during check out to increase client retention. Troubleshoot any reservation system issues, make necessary changes to client profiles, optimize appointments to fit business needs, and check notes to ensure clients' needs are met. Optimize and maximize appointments with reservation system and ensure timely communication with customer service team. Maintain highest degree of ethics when handling client payments and stylists' tips/commissions. Balance cash drawer at opening, close and at shift changes. Problem solve when faced with client concerns or operational issues, always ensuring the solution is focused on providing an excellent experience to the client. Maintain overall shop cleanliness by conducting walkthroughs behind the bar and keeping front desk area clean. Maintain clear communication with shop management about overall shop operations. Educate clients on Drybar products and tools, have the ability to sell and restock shelves. Uphold Drybar's 10 Core Values. WHAT YOU'LL NEED… We want you to succeed in this position and will help coach you in refining your skills. The ideal candidate would possess: Cosmetology license preferred, but not required. Strong conceptual thinking. We want our team to be able to start projects off from an incredibly strong position and come up with unforeseen, clever concepts to move forward with a deep level of care about the quality of your work and how it reflects on your character is the Drybar way. Strong self-management practices with meticulous attention to detail. Be able to deliver a solid approach to consistent, development ready work. Honesty, Integrity & Fairness. Respect for individual ability, creativity and diversity. A natural inclination to be pro-active and take the lead in solving problems as you find them. A hunger for personal and professional growth. Strong communication skills (both written and verbal), discretion, professional openness, and other leadership skills needed to coordinate and facilitate healthy, well-organized teamwork. Having a sense of humor and being witty isn't a bad thing either!Having enjoyment of work and life balance is key here at Drybar!

We're looking for a detail-oriented Office Clerk to support administrative functions in a polished, fast-paced office setting. This role is ideal for someone with strong technical skills, excellent communication, and the ability to manage tasks behind the scenes efficiently. Key Responsibilities: Perform accurate data entry, filing, and document management Handle email correspondence and assist with internal communications Update and maintain records, databases, and spreadsheets Assist with reporting and other administrative tasks as needed Coordinate supply orders and support operational workflows Qualifications: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong written and verbal communication skills High attention to detail and strong organizational abilities Prior office or clerical experience preferred Professional, dependable, and able to manage multiple priorities All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We have an immediate full-time opening for a Litigation Secretary for our Orange County office. This position is responsible for providing administrative and legal secretarial support to attorneys. Your work schedule will be 8 hours per day, with the opportunity of hybrid. Responsibilities and Duties Use word processing and document management software to prepare, revise, format, and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements, and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required. Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling Docket case deadlines using Clio for all incoming mail, motions, discovery, trial/post-trial, mediation, arbitration, and appellate deadlines Create mediation, arbitration, hearing, and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas Assist attorneys with opening new client/matters and send conflict checks email Case management, including database management and electronic file organization Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls Assist with trial preparation Answer, screen, and respond to phone calls Open and route mail and email, attaching files and documents Enter attorney time into time-keeping program Maintain and track CLE records for attorneys Prepare and submit expense/reimbursement reports Assist fellow secretaries and additional attorneys as needed Other administrative tasks as needed Qualifications and Skills Minimum 5 years of litigation experience working in a legal and/or professional services environment Excellent grammar, communication, and organizational skills Proficient using MS Office products (Word, PowerPoint, Excel, Outlook) Attention to detail and the ability to multi-task in a fast-paced, high-pressure environment Ability to prioritize to meet deadlines All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Headquartered in Irvine, California, EBizCharge specializes in developing integrated payment solutions that facilitate electronic payment processing within ERP, CRM, Mobile, and eCommerce applications. Our applications are PCI compliant and fully integrated with major ERP/accounting systems, including QuickBooks, Sage, SAP Business One, Microsoft Dynamics, NetSuite, Epicor, Acumatica, and major online shopping carts, including Magento and WooCommerce. EBizCharge offers its employees unlimited earning potential, career advancement opportunities, and a dynamic work environment. EBizCharge has a great opportunity for a Full-Time Front Desk Administrator to join our team. This position could be the start of your career with our company because we love to promote from within! We are looking for a Front Desk Administrator who will be the face and voice of the company and perform a variety of administrative duties for our corporate office in Irvine, CA. Responsibilities: Respond to telephone and in-person requests. Answer and direct all incoming calls to the appropriate department or person. Greet customers, vendors, or new hires and direct to appropriate department. Manage all areas (printers, kitchen, etc.) in a neat and organized fashion. Assist with new hire duties such as set up access, document back up, and desk setup/cleanup. Scan documents and send them to the appropriate parties. Manage and delivery (via email) of all employee Birthday and Anniversary cards. Manage all restocking in areas within the office (i.e., sanitizer stations, break room supplies, printers' inks). Create FedEx labels and certified mail. Report any maintenance or TV issues to the correct people by submitting requests. Update employee address book with all new hire information or changes to current employees. Complete other miscellaneous administrative duties that are assigned on a daily or weekly basis. Qualifications: Bachelor's Degree is preferred but not required. Outstanding oral and written communication. Excellent customer service skills. Strong organizational skills and attention to detail. Computer literate with experience using Word, Excel, and Outlook. Ability to multitask in a fast-paced environment. Strong organizational and time management skills. A positive attitude, willing to jump in and tackle new challenges. Knowledge of clerical and administrative procedures (preferred, not required). Benefits: 100% employer paid benefits (including Medical, Dental, Vision, & life insurance) for selected plans for the employee. Retirement 401(k) plan with company match. Gym access, dry cleaners, car wash conveniently located within building. Generous PTO plan with an additional 9 Days Company Paid Holidays per year. Job Type: Full-time The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations. The Company prohibits unlawful discrimination against any job applicant, employee, or unpaid intern by any employee of the Company, including supervisors and coworkers. Pay discrimination between employees of the opposite sex or between employees of another race or ethnicity performing substantially similar work, as defined by the California Fair Pay Act and federal law, is prohibited.

Larson is seeking a Legal Secretary to be an integral member of the firm's secretarial team and support our growing litigation practice. A successful candidate should be able to execute a variety of secretarial duties related to an active and fast-paced litigation practice. These tasks will include working with attorneys, paralegals, and other members of the firm. The litigation secretary will be assigned to work with 2-3 litigation attorneys. Therefore, the candidate will need effective time management and organizational skills and be extremely detail-oriented. Required Qualifications (Experience, Knowledge, Skills, and Abilities) Experience in e-filing in appellate, district, and California superior courts. Experience calendaring litigation deadlines with input from attorneys. Familiarity with Compulaw, Best Authority, iManage. Experience researching filing procedures for out-of-state filings. Create TOC/TOAs, format and proofread documents

Accounting and Administrative Support Specialist Salary Range: $55k-75k/year DOQ Background Hoch Consulting is currently seeking a motivated and detail-oriented full-time Accounting and Administrative Support Specialist to join our team. This position will provide support in both administrative and accounting capacities to various internal stakeholders. In the accounting support capacity, key duties include assisting with financial record keeping, supporting client and staff expense tracking and invoicing, preparing reports, supporting audits, and contributing to various accounting and recordkeeping tasks as assigned. In the administrative support capacity, the role involves coordinating meetings and appointments, handling routine correspondence, updating and maintaining documents and file systems, and providing general office support. The successful candidate must be self-motivated, possessing excellent analytical skills and the ability to work independently and as part of a team. Typical Duties and Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Accounting Support AR/AP Support Support the tracking and monitoring of subcontractor expenses and client invoices. Support Project Managers and other personnel in the collection and organization of data related to invoicing including timesheets, mileage logs, and expense receipts. Create client invoice drafts for manager review and disseminate invoices to clients where directed. Receive and process check and ACH payments. Assist with maintaining both front and back-end accounting software including, but not limited to, QuickBooks and budget reconciliation spreadsheets. Serve as the point of contact for accounting related inquires. Recordkeeping and Documentation Maintain organized and accurate records and documentation of financial activities. Ensure data integrity and accuracy in all financial records and transactions. Assist in the filing and retrieval of financial documents. Audit Support Provide support during internal and external audits. Assist in the collection and preparation of audit materials and documentation. Additional Accounting Support Prepare and generate monthly and quarterly financial reports for management review. Track employee expenses and assigned budgets. Assist in maintaining financial document organization in Teams and SharePoint. Assist in the ongoing maintenance in improvements of our accounting practices and standards. Administrative Support Coordinating Meetings and Appointments: Schedule and organize meetings, appointments, and conferences. Prepare meeting agendas and distribute relevant documents in advance. Maintain and manage the team's calendar to avoid scheduling conflicts. Handling Routine Correspondence: Draft and send emails, memos, and letters on behalf of management. Respond to general inquiries and direct them to the appropriate stakeholders. Organize and prioritize incoming mail and correspondence. Maintain a record of all correspondence for future reference. Updating and Maintaining Documents and File Systems: Create, update, and organize both digital and physical files. Ensure documents are easily accessible and properly categorized. Perform data entry and maintain databases. Maintain confidentiality and security of sensitive information. Providing General Office Support: Assist with office supply management and procurement. Handle administrative tasks such as photocopying, scanning, and printing. Coordinate with other departments to ensure smooth office operations. Assist with travel arrangements, including booking flights, accommodations, and transportation. Support event planning and organization, ensuring all logistics are effectively managed. Qualifications Currently pursuing or completed a bachelor's degree in Accounting, Finance or similar field. Experience with standard accounting systems and practices. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Previous experience in a professional office environment desirable but not required. Benefits Full Time Starting Benefits include: 14 paid vacation days, 13 paid sick days, up to 12 paid holidays, paid parental, bereavement, jury duty, and giveback (volunteer) leave, Health (medical, dental, and vision) Insurance, a wellness stipend, retirement plan with up to 4% salary match, life, accidental death and dismemberment, and long-term disability insurance, employee assistance program, climate change mitigation incentives, vehicle reimbursement, and company cell phone. Additional enhanced benefits are available based on role. Application Procedure Even at an engineering firm, communication is critical to our job. As part of your application, we request that you provide a cover letter discussing your unique skills and experiences that make you a strong candidate for Hoch Consulting. Include any relevant projects or roles you've undertaken and explain your interest in working with our team. Please ensure that any confidential information is redacted. Interested applicants should send a resume, cover letter, and references to ****************************. No agencies or calls please.

LHH Recruitment Solutions is seeking a Litigation Secretary in Cerritos, CA! Responsibilities: Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers Salary: $80,000 - $92,000 per year

About Us: Founded in 2011, IICOMBINED has launched the global fashion eyewear brand GENTLE MONSTER, followed by the perfume brand TAMBURINS and the dessert brand NUDAKE. Driven by continuous innovation and challenges, IICOMBINED continues its growth by developing brands that exemplify unparalleled beauty and unpredictable progressions. GENTLE MONSTER is a global fashion eyewear brand that sets eyewear trends worldwide through its unpredictable and innovative advancements. With each annual collection, GENTLE MONSTER unveils distinctive and creative products, delivering brand value through diverse initiatives, including unique spaces and campaigns that embody experimental and sophisticated aesthetics. TAMBURINS is a perfume brand that explores undefined territories of beauty. TAMBURINS merges storytelling inspired by scattered scenes of the world with sophisticated and delicate perfumery techniques to capture the essence of true fragrance. TAMBURINS is a brand dedicated to sensory communication beyond customary experience through content that reinterprets various artistic elements, including objects, paintings, and performances, within a narrative-driven, exhibition-style space. NUDAKE is an F&B brand that redefines dessert culture with its ‘Make New Fantasy' ethos. It creates novel desserts by integrating elements of fashion and art, transporting consumers to a new fantasy. By experimenting with and creating content that diverges from conventional processes and norms, NUDAKE delivers a message to consumers beyond the F&B experience. Job Summary: The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office or department. This role includes managing daily office functions, coordinating schedules, handling internal and external communications, and supporting various administrative and project-related tasks. The Administrative Coordinator acts as a key point of contact, taking initiative in problem-solving, process improvement, and ensuring deadlines and standards are consistently met. This role demands strong organizational skills, independent judgment, and the ability to manage multiple priorities in a dynamic environment. Key Responsibilities: Office & Operations Coordination Oversee daily office operations, including inventory, vendor management, and service scheduling. Coordinate daily lunch catering, managing orders, vendor communication, set-up and on-time delivery. Receive and direct in incoming calls and visitors to appropriate personnel. Manage the distribution of incoming and outgoing mail and packages, ensuring timely internal routing. Maintain organized, clean, and welcoming office environment. Serve as the primary point of contact for general office inquiries, ensuring prompt and professional communication. Technology & Asset Coordination Track and manage company-issued tech assets (laptops, monitors, phones, etc.). Coordinate setup, transfer, and return of equipment for new hires and exits. Maintain accurate records of hardware/software assignments and manage updates and replacements as needed. Budget & Expense Oversight Monitor departmental expenses to ensure adherence to budgetary guidelines and financial policies. Accurately process invoices and purchase orders, ensuring timely reconciliation and expense tracking. Project Coordination Support project execution by tracking timelines, deliverables, and key milestones. Draft, edit, and finalize professional correspondence, reports, and presentations with high attention to detail and accuracy. Monitor project progress, identify potential issues, and coordinate to ensure timely resolution. Licensing & Compliance Prepare, submit, and track licensing applications (state, city, county). Maintain current, accurate records of all licenses and renewal schedules. Skills & Qualifications: Education Associate's degree in Business Administration, Communications, or a related field (required); Bachelor's degree (preferred) Experience 2-4 years of experience in a coordination or administrative leadership role, preferably in a business or office setting. Proven experience in managing administrative workflows, scheduling, and documentation with minimal supervision. Familiarity with budgeting, procurement, or licensing processes (preferred). Key Skills Strong organizational and multitasking skills with the ability to manage competing priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn new systems and tools. Excellent communication and interpersonal skills, both written and verbal. High level of initiative, problem-solving ability, and critical thinking. Strong attention to detail and commitment to accuracy Proactive and self-motivated, able to handle competing priorities in a fast-paced environment. Job Type: Full-time Pay: $50,000.00 - $55,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a medical device manufacturer in the Irvine, CA area. This is a full-time, contract opportunity. Hours are 6:30am to 3:00pm, Monday to Friday. Starting compensation is $24.00 to $28.00/hour. Responsibilities: Handle inbound phone calls Respond to customer inquiries Process change orders and invoices Assist in resolving customer issues Filing, data entry and records management General administrative and customer service support Qualifications: At least one year of administrative experience in an office environment Strong English communication skills (spoken and written) Self-motivated and career oriented Positive, upbeat personality Associates degree of offsetting experience At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

BASIC FUNCTION: Provide supply chain support to Omya's Purchasing, Customer Service, and Sales Departments, as well as to External Customers, by following Omya's distribution business procedures. RESPONSIBILITIES: Receive goods and materials as outlined by Omya Specialty Materials distribution processes, as required into the SAP/inventory system. Monitor backorders and update Purchasing Orders on SAP, as needed. Assist with Purchasing related questions and input, when required; research SAP to provide ETAs/Updates & pertinent information regarding inbound orders. Review, recommend and implement inventory adjustments, as needed, to solve discrepancies and variances caused by incorrect receiving, picking, and/or invoicing (inventory discrepancy investigations). Provide support and direction for effective inventory management, to minimize duplication of work efforts, as well as, to optimize on time in full rates. Update and maintain local databases for Certificate of Analysis (COA)'s and Safety Data Sheet (SDS)'s use. Troubleshoot and resolve purchasing-related problems. Resolve supplier invoices discrepancies, as they occur. Establish general communication with a supplier to request documents, such as COA's or invoices. Maintain SAP changelog and prepare monthly updates for inventory review. File track and administer all freight claims through to resolution. Maintain communication with brokers and warehouses on inbound freight, creating inbounds along with submission to the warehouse promptly. Assist in physical inventories annually/as needed. Verify customer pricing, terms of sale and maintain customer quotations, summary billing setup in SAP. Input accurate customer order information into SAP following the procedure set forth by the Department Manager. Process returns, credits, and debits in SAP following existing procedures. Monitor the resolution of customer problems and/or complaints resulting from incorrect pricing, non-conforming products, and other related issues. Close complaints in the OPUS claims database, following the existing procedures. Process invoices. Assist in any area as called upon related to purchasing as needed. Other duties as assigned. QUALIFICATIONS: BS degree in a Supply Chain, Materials Management or equivalent and at least one year of experience in functional purchasing and/or customer service experience. SAP experience is a preferred. Ability to work successfully in team situations and to develop and implement visionary initiatives across departments. Attention to detail and accuracy is critical. Strong planning, interpersonal, verbal, and written communication skills. Ability to solve problems and to work effectively in a diverse workgroup. Must possess current US employment authorization; sponsorship not available for this position.E OE

We are a real estate investment and development company focused on the acquisition, management, and renovation of commercial and residential properties. Our team is actively involved in overseeing multiple real estate projects at different stages of planning, construction, and operations. Position Summary: We are seeking a bilingual (English/Chinese) Office Assistant to support our internal operations and assist different projects. This role will play a key part in keeping our office organized and helping ensure smooth communication and coordination across projects. Key Responsibilities: Provide administrative and logistical support to team members. Assist with internal and external coordination with property management, and renovation projects Help gather quotes, coordinate with vendors, and follow up on project-related tasks Manage calls, emails, schedules, and documents in an organized and professional manner Support day-to-day office operations and ensure effective documentation and filing Translate or assist with bilingual communication as needed (English/Chinese) Qualifications: Bilingual in English and Chinese (Mandarin), with strong communication skills Highly organized, reliable, and detail-oriented Able to multitask and prioritize in a fast-paced environment Proficient in Microsoft Office, Google Workspace, and general office software Prior experience in real estate, property management, or construction is a plus, but not required Strong interpersonal skills and a willingness to learn What We Offer: Opportunities to gain hands-on experience in real estate and project management A collaborative and supportive team environment Room for professional growth in a dynamic company

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization. In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and being a self-starter/pro-active, as necessary. Responsibilities: Calendar Management: Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Communication: Serve as the primary point of contact between the executive and team members, ensuring effective communication and follow-up. Vendor & Client Accounts: Ensure accurate record-keeping and timely communication. Documentation and Record Keeping: Prepare and maintain documentation, reports, and records as needed. Project Support: Assist in the execution of special projects, initiatives, and events as required. Administrative Support: Handle administrative tasks such as screening calls, managing emails, and drafting correspondence. Qualifications: Minimum 2+ years experience as an Executive Assistant, Account Management, or similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficient in Google Suite, Slack, Monday, and/or other relevant software. Ability to handle sensitive information with confidentiality. High level of professionalism and attention to detail. Flexibility and adaptability to handle changing priorities. Benefits $20-$25/hour (pay varies based on experience and results) Collaborative and fast paced work environment Learn valuable skills for your own personal growth Learn how to invest in real estate properties Surrounded by like-minded entrepreneurs (great networking opportunity)

JOIN OUR TEAM TODAY! available. YOUR ROLE: As part of the Administrative and Client Services Function, you will assist with the operations associated to client care, relationship services, information services, and monetary transfers. HOW YOU WILL MAKE AN IMPACT: Partner with clients to provide detailed answers regarding client files, case updates, and applications Provide customer service for product or portfolio questions related to non-portfolio or non-performance related inquiries Manage monetary transfers and transactions Prioritize customer problems for the Advisor based on knowledge of products and services Document and update client records Handle all in-bound/out-bound client inquiries and complaints Develop and maintain a knowledge base of products offered by the firm Manage all Administrative Office duties WHY YOU ARE THE RIGHT PERSON: Bachelor's degree in Business, Marketing, Finance, Communications and/or 3+ years in a Administrative Assistant or Client Services role within a financial services practice.

Our Client, a global service organization engaged in the distribution of automotive and industrial replacement parts, is looking for a proactive, detail-oriented Warehouse Administrative Assistant in Anaheim, CA for a contract opportunity. **This is an onsite 6-month contract role, with long term potential that takes place in Anaheim, CA** Responsibilities Assist with all clerical functions regarding branch billing, warehouse, and customer returns. Manage pick ticket process: Includes allocating product to orders and printing pick tickets Must Ship Today orders Review routine reports to identify invoice and pick ticket issues. Handle customer billing (freight and inventory) Assist with generating RMA for repairs and processing customer credits. Assist warehouse with receiving and picking product as needed. Open and distribute incoming mail Maintain filing for Branch, year-end project Order office lunches Qualifications Excellent communication and customer service skills are a must. Experience in distribution or manufacturing preferred. Ability to multitask, prioritize and work under pressure while ensuring that departmental metrics and industrial standards are maintained. Sound understanding of Microsoft Office applications, including Word, Excel, and Outlook. Ability to multitask within Microsoft Windows. HS Diploma or GED You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

We're seeking a dependable, proactive Office Administrator to support both our business operations and select personal projects. This role is a hybrid of administrative, assistant, and errand-running duties-perfect for someone organized, communicative, and hands-on. You'll help keep things running smoothly across various day-to-day needs. Key Responsibilities: Support bookkeeping tasks, data entry, and invoice processing (in coordination with accounting staff) Draft, send, and organize emails for business and personal correspondence Run errands such as picking up supplies, dropping off/picking up documents, or coordinating deliveries Help manage calendars, appointments, and reminders for work and personal commitments Assist with organizing files, receipts, and documentation (physical and digital) Support ongoing business projects with basic research, follow-ups, or task tracking Help with scheduling vendors, service providers, or contractors as needed Occasionally assist with household or personal logistics (e.g., booking reservations, coordinating travel) Maintain clear communication and ensure follow-through on tasks and priorities Oversee general office operations, including supply inventory and workspace organization Answer phones, greet visitors (if in-person), and handle inquiries Maintain digital and physical filing systems and ensure confidentiality of records Assist with onboarding new employees, maintaining personnel records, and ensuring office policies are followed Provide administrative support to various departments, including document preparation and project coordination Ensure compliance with company procedures and administrative best practices Qualifications: Prior administrative or assistant experience preferred but not required Excellent written, verbal communication and organizational skills Comfortable using email, calendar tools, and Microsoft Office / Google Workspace Ability to manage multiple tasks and prioritize independently Discretion and trustworthiness are essential Attention to detail Valid driver's license and reliable transportation

Schedule management across multiple teams and disciplines Document management (develop, store, and update documentation) Track attendance and training; report related statistics Support the onboarding and offboarding process Participate in special projects as assigned by Advisors, Sr. Advisors, and Sr. Project Managers Develop and distribute internal and external communications Validate program documentation to ensure alignment with quality standards Develop and maintain operational processes and procedures Collaborate with a cross-functional team of technical experts Coordinate with senior-level management Provide logistical support: set up meetings, order food, equipment, and supplies Maintain inventory of facility issues, report them to the appropriate parties, and track resolution Required Skills / Attributes Strong schedule and project management across varied disciplines Proficiency in document management systems and version control Experience tracking training, attendance, and compiling statistical reports Familiarity with onboarding and offboarding workflows Ability to support and manage special projects under direction of senior staff Excellent written and verbal communication skills Detail-oriented with strong documentation quality assurance Proven ability to develop and refine processes and procedures Team player with a collaborative mindset Comfortable interfacing with senior management Operational support experience (e.g., meetings, catering, equipment procurement) Organized with facility management awareness and issue tracking Desired Skills / Attributes (Same as required - reinforces importance) All required skills are also considered desirable, emphasizing the need for a well-rounded and proactive individual. Pay Range $25.73/hr. to $31.80hr

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Responsibilities ASSET MANAGEMENT · Coordinate and organize data from property management teams · Review and analyze financial and operational reports · Interface with clients, onsite personnel, and vendors · Produce executive summary reports · Produce and distribute invoices for asset management fees CONSULTING · Organize/ gather data · Read, interpret, and abstract tenant leases · Produce comprehensive due diligence reports · Coordinate distribution of deliverables to clients MARKETING/ADMINISTRATIVE · Prepare/update marketing content for Website, LinkedIn, etc. · Create content for Investment memorandums, consulting, and asset management reports. Organize files, office supplies, and manage vendor accounts. Qualifications REQUIRED KNOWLEDGE, SKILLS & ABILITIES Position requires an enthusiastic individual with the ability to handle multiple tasks simultaneously and a desire to become more involved in the commercial real estate industry. Specific requirements include: · Four-year degree in finance, real estate, or accounting. · Proven experience in PowerPoint, Canva, MS Excel · Orientation toward detail and organization · Knowledge of commercial lease structures and terminology · Outgoing, confident, and likable personality with ability to work and communicate well with fellow staff members, clients, vendors and internal/external stakeholders. · Excellent verbal and written communication skills. · Light travel may be required. · Proficiency with MS Office 365. Relationships in Orange County Real Estate Community a plus.

Admin Assistant (Korean) - Orange County, CA The ideal candidate will exhibit high standards, excellent communication skills in English and Korean, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Communicate effectively and compassionately with clients Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Fluency in Korean Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite