Office Assistant Jobs in Pennsylvania

Sacks & Sons, Inc. is a dedicated family founded, operated, and owned hauling, excavating, and paving company located in Zieglerville, PA. We are committed to providing precise and efficient paving and earthwork solutions while maintaining the highest level of quality. Our goal is to deliver cost-efficient results and establish lasting relationships with our customers through exceptional performance. Role Description This is a full-time on-site role for an Office Administrator/ Office Assistant at Sacks & Sons, Inc. The Office Administrator/ Assistant will be responsible for various day-to-day tasks, including administrative assistance, data entry, operating office equipment, communication, and providing exceptional customer service. This role will include assisting various members of management in collecting shop/job/truck slips, organizing and entering data, tracking various aspects of sales, and assisting with other aspects of the business. Plenty of room for growth and opportunity. The role will require the candidate to work in our Zieglerville, PA office. Qualifications Administrative Assistance and Office Administration skills Proficiency in operating office equipment Strong communication skills Strong organizational Skills Exceptional customer service skills Attention to detail Ability to prioritize tasks and meet deadlines Self motivated Experience in office administration or a related field Knowledge of hauling, excavating, and/or paving industry is a plus Experience with Quickbooks/Excel

New Medical Office - state of the art operations - great opportunity for growth. This medical organization is in constant growth mode! Greet, schedule, verify patient information Ensure patients are in the best of facilities. The role also includes supporting clerical tasks and interfacing with supervisors regarding concerns. Paid Training allowing you to become an asset to the organization. Key Responsibilities: Help patients get procedures completed the same day. Manage the scheduling queue and answer phone calls in a timely manner. Ensure accuracy of patient demographics and insurance information. Effectively explain exam preparations to patients, using clear language. Accurately schedule exams for proper needs. Provide backup for clerical tasks like fax management and batching scripts. Interface with supervisors regarding departmental concerns. Experience Needed: Some medical experience is a huge plus Tech Savvy Patient, Approachable, Proper Front Desk Etiquette On Time, Dependable Reliable Transportation Schedules Open: M-TH 8:30-5 F 9:50 and Saturday rotation M-Th: 8:00 - 4:30 and Saturday rotation M-Th: 11:00 - 7:30; Friday 9:00 - 5:30 - Saturday rotations (Med Tech - entry-level recent grads welcome)

Performs administrative and office support activities for multiple supervisors. Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing. Skills in word processing, spreadsheet and presentation software required. Internet research abilities are also important. Staff in this category may also have the title of dept. asst, coordinator or associate. Previous experience within HR department is helpful but not required. Experience scheduling meetings/interviews/attention to detail is critical. Must have exceptional communication skills (written and verbal) as well as excellent organization skills. Key Responsibilities: Administrative support: Provide administrative support to key leaders as needed Ordering lunches for in-office trainings and meetings as requested, handle the expensing for these to the appropriate cost-center Office support Manage third party office vendors for completion of work. Sorting and delivering mail, packages Greeting visitors Keep common break areas stocked with supplies. Order office supplies as needed Communication and Activities Ensure any requested events are planned and execute on time and on budget. Requirements: Previous experience in an administrative support role recommended Excellent attention to detail and communication Demonstrated proactive mindset and ability to manage competing priorities seamlessly Proficient at work, PowerPoint, excel Other important responsibilities to note: Willing and able to be present on the shop floor for certain tasks For example, they may be asked to find an employee at their workstation for follow up questions about HR initiatives. Our location spans across a street so they must be willing to walk across campus if needed for meetings or to pick up paper paychecks for new hires or deliveries Visible and approachable Carries out responsibilities relying on own initiative and independent action You understand the importance and interdependence of internal customer relationships. Able to easily reprioritize tasks when business needs change and proactively communicate anticipated challenges or outcomes related to that transition Professional and can handle confidential information appropriately Skills, Knowledge and Abilities Associate degree or equivalent experience required; bachelor's preferred (must have bachelor's degree to be considered for direct hire post-contract) Must have strong PC knowledge including the Microsoft Office suite of products Must have experience in writing Word documents and creating Excel spreadsheets as well as PowerPoint presentations Must be self-motivated, detail oriented, and have excellent communication skills Must be able to follow instructions with limited supervision An aptitude for creativity is a plus Mental Requirements: Uses computers frequently; interfaces with the other employees and outside visitors by telephone, mail, electronic mail, and/or in person. Physical Requirements: Normally assigned to an office environment; may occasionally be required to be in the factory environment. May be required to occasionally lift 25 to 50 pounds. Is required to wear safety glasses, hearing protection, and safety shoes within the factory environment. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shravan Email: ****************************** Internal Id: 25-33588

BerkOne's mission is to provide clients with customized and efficient back-office services enabling them to not only focus on their core competencies but reduce costs as well. Whatever the client needs, we can deploy the right mix of services, tools, people and technology to meet it! To support this mission, BerkOne is currently seeking a highly motived Facilities Service Assistant to join our team in Bethlehem, PA. WHAT YOU'LL DO: The Facilities Services Assistant will support our Warehouse team and help ensure our facilities are well maintained and fully operational. In this dynamic role, you'll assist with building maintenance, work alongside contractors and vendors, and serve as the backup to our Facility Director. The successful candidate will represent BerkOne professionally at all times while conducting work at both internal and external client locations. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, and is ready to jump in wherever needed. Key Responsibilities: Support scheduled maintenance and repairs of facility equipment Oversee upkeep for company vehicles, lighting systems, fire extinguishers, and other key equipment Travel between Berkheimer locations to perform general building maintenance and vendor oversight Assist with additional Warehouse functions including Document Destruction, Courier Runs, Client Pulls, and more LOCATION + SCHEDULE: On-Site in our Bethlehem, PA office Full-time, Regular position! Monday - Friday, 8 AM - 4 PM PAY + BENEFITS: Pay: $17.00 - $20.00/hour Medical, dental, & vision insurance Generous PTO - Vacation, Sick, Personal, Holidays! 401(k) Profit Sharing Basic Life Insurance Tuition Reimbursement Travel Assistance Employee Assistance Program Long Term Disability Preparation of Wills Optional pet insurance Associate's degree (A. A.) or equivalent from two-year College or technical school. Minimum 1-3 years related experience and/or training; or equivalent combination of education and experience. Must have a valid driver's license & clean driving record Comfortable with occasional travel between locations Basic understanding of Microsoft Excel, Outlook, Word Ability to lift or move up to 50 lbs - 100 lbs regularly Perform basic mathematical calculations ABOUT BERKONE At BerkOne, open and honest communication is the mobilizing force that maintains the integrity of our company. We interact with each other and our clients with respect and trust. Our employees drive the success of our organization, and we are committed to providing the environment for them to succeed! We encourage the use of information, imagination, and initiative to develop innovative solutions. Check out our real-world results at berkone.com. BerkOne is an Equal Opportunity Employer. All positions require a successful reference check, criminal background check and drug screen. All candidates for a driving related position will be subject to a license validity review, motor vehicle record (MVR) review, and MVR evaluation during the consideration period. Compensation details: 17-20 Hourly Wage PIfdff64b32f44-26***********3

Our client, a biopharmaceutical organization, is seeking a contract to hire Front Desk Administrator to serve as the welcoming face and organizational anchor of their workplace. This role is ideal for someone who enjoys being at the center of a fast-paced, people-oriented environment. About you: 2+ years of experience in a receptionist, front desk, or administrative support role Strong written and verbal communication skills Exceptional organizational skills and attention to detail Proficiency with Microsoft Office (Outlook, Word, Excel) A calm, professional demeanor and a proactive, people-first mindset Comfortable handling confidential information with discretion Proven ability to work resourcefully and creatively solve problems About the job: Greet and assist visitors, vendors, and employees with professionalism and warmth Manage guest access and visitor logs in accordance with office security protocols Monitor and reorder office supplies in coordination with vendors Help plan and communicate internal events and office-wide initiatives Answer and route incoming calls and emails promptly and efficiently Coordinate incoming/outgoing mail, deliveries, and packages Maintain a clean, welcoming, and organized reception area Reserve and prepare meeting rooms, including set up, catering, or supplies Provide general administrative support including data entry, filing, and calendar scheduling Assist with new hire onboarding tasks such as preparing badges and coordinating workspace setup This contract-to-hire opportunity is paying up to 24/hour while temporary and up to 55,000 annually if permanent, depending on experience. This position will work onsite at the organization's Conshohocken headquarters five days a week. This is an excellent opportunity to join a supportive and professional work environment with long-term potential. If you're interested, please respond with a MS Word version of your resume today! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Renewed Vitality specializes in the care of perimenopausal and menopausal females, offering hormone replacement therapy (HRT), including pellets and other forms of HRT. We practice integrative medicine with a focus on natural treatment options alongside traditional therapies. Our commitment is to provide personal and individualized care at the highest level. Leading our practice, Rebecca (Becky) McClure, CRNP, has 30+ years of experience treating women and a passion for helping them regain their vitality and improve their quality of life. Role Description This is a full-time or part-time on-site role for a Front Desk Receptionist located in Wyomissing, PA. The Front Desk Receptionist will be responsible for greeting patients, scheduling appointments, managing phone calls, handling patient inquiries, and maintaining patient records. Additional duties include assisting with administrative tasks, coordinating office supplies, and supporting the team to ensure smooth office operations. Qualifications Strong communication and interpersonal skills for greeting patients and managing inquiries Organizational skills and attention to detail for managing appointments and patient records Proficiency with computer systems and office equipment Ability to multitask and prioritize in a busy environment Experience in a medical office setting is a plus High school diploma or equivalent required; additional education or certifications in office administration or related fields are beneficial

Our Large Pharmaceutical Client is looking for Administrative Assistant Role. Please let me know if you are interested or anyone who might be interested. Job Details: Client: Large Pharmaceutical Client Title: Administrative Assistant Duration: 12+ Months Location: Exton PA 9341 Hourly Rate: $25.00 - 27.00 Hour on W2 ONLY ________________________________________________________________________________________________________________________ Description: Primarily on-site In addition to basic admin tasks, the position also requires some receptionist/front desk work and must start at 6:30 AM. The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime. Job Description The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site. Essential Functions The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager. • Calendar management and coordination of meetings • Coordinate domestic as well as international travel arrangements for the department • Process Invoices and prepare expense reports • Assist with ad hoc projects under general guidance from the manager • Provide support to other members of the department as needed • Interact with staff at all levels in a fast-paced environment • Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions. • Issues control badges as required, records visitors' arrivals and departures. • Ensure the vendors complete the safety and GMP training when needed and maintain the records. • Answer incoming calls and route accordingly. Maintain updated phone list with changes. • Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned. Requirements • 3+ years of experience of administrative skills • Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook • Must be a self-starter with the ability to multi-task • Flexibility to accommodate rapidly changing priorities and deadlines. • High level of accuracy and attention to detail • Strong verbal and written communication skills • Strong customer service skills Best regards, Vishnu Das Natesan (Vish) | Email ID: ******************** |

This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations. Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%) Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%) May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%) Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%) Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%) Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%) Perform any additional responsibilities as requested or assigned. (0 - 5%) Performance Expectations Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. Establish and maintain positive and productive work relationships with all staff, customers and business partners. Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: Bachelor's degree in business administration or related field; or equivalent work experience and knowledge preferred. Experience: Three to five plus years of related administrative experience. Knowledge and Skills: Knowledge of real estate, title and /or mortgage business strongly preferred. Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access. Excellent oral and written communication skills. Effective interpersonal skills and leadership abilities. A strong customer-service focus. Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player. Project management skills; ability to prioritize and handle multiple tasks and projects concurrently. Ability to handle stress and work under pressure. We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

About Thrive: Thrive Wealth Management, LLC is an independent comprehensive financial planning firm. We are a rapidly growing firm looking for our next “Director of First Impressions” for our Blue Bell, Pa office who will also support the firm's team of fifteen employees. We are looking for someone who has an “It's my pleasure” attitude, excellent communication skills, innovative organizational skills, high energy, and a passion to serve others. If you are a well-organized individual with a cheerful, professional demeanor who is able to handle multiple priorities in a fast-paced environment, we want to speak with you! Experience in the financial industry is a plus, but not required. Position Responsibilities: · Answer phone calls · Schedule client meetings · Preparing, scanning and filing client investment account paperwork · CRM data entry · Maintain and order office supplies as needed · Greet visitors and prepare meeting rooms for client meetings · Process all incoming mail · Perform other administrative duties as needed · Special projects as assigned Candidate Qualifications & Attributes: · Customer Service: 3-5 years · Bachelor or Associate degree in Business Administration preferred · Strong attention to detail and follow up · Willingness to learn and grow with our Firm · Ability to multitask in a fast-paced environment Skills: Proficient computer skills, familiar with Microsoft Office, and excellent phone demeanor Compensation: Compensation will be based on experience. Thrive offers an excellent benefits package, including medical, dental, vision, 401K, profit sharing, company paid life insurance and paid time off.

The Part-Time Administrative Assistant will play a crucial role in supporting our day-to-day operations. You will assist with client communication, carrier follow-ups, and maintaining accurate records, ensuring smooth workflows and excellent service delivery. Key Responsibilities: - Call clients to schedule review appointments. - Contact companies and carriers to check the status of paperwork or accounts. - Update and maintain client and task lists, primarily using Excel. - Support the team with additional administrative tasks as needed. Qualifications: - Strong communication and interpersonal skills. - Proficiency in Excel and other Microsoft Office applications. - Highly organized, detail-oriented, and able to manage time effectively. - Ability to work independently in a remote environment while meeting deadlines. - Prior administrative or customer service experience preferred; experience in financial services is a plus. - Must be available for in-office onboarding and occasional visits, if necessary. Benefits: - Flexible working hours with a hybrid/remote setup. - Opportunity to work with a supportive and professional team. Previous experience in financial services industry is a plus. 10 to 25 hours per week.

PECA Labs, a Pittsburgh-based medical device company founded in 2012 as a spin-off from Carnegie Mellon University and the University of Pittsburgh; specializing in developing innovative polymeric cardiovascular devices aimed at improving outcomes for pediatric patients with congenital heart defects . PECA Labs aims to set new standards in pediatric cardiovascular care. Role Description This is a full-time on-site role for an Office Administrator located in Pittsburgh, PA. The Office Administrator will be responsible for managing day-to-day office activities, overseeing office equipment, and providing administrative assistance. Specific tasks include handling communications, delivering excellent customer service, and ensuring smooth office operations. The role also involves coordinating office events and maintaining office supplies inventory. Qualifications Administrative Assistance and Office Administration skills Proficiency with Office Equipment Strong Communication and Customer Service skills Excellent organizational and multitasking abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Previous experience in an administrative role is a plus

Sofidel America, a leading manufacturer of tissue products, is committed to sustainability, innovation, and operational excellence. We are currently seeking a Product Office Assistant to lead packaging initiatives from concept to launch, ensuring successful execution and cross-functional collaboration. In this role, you will manage multiple cross-functional projects, drive on-time and accurate product launches, and work closely with internal teams, such as Sales, Marketing, and Operations, as well as external partners to support customer relationships and develop packaging solutions that align with both business and technical requirements. Key Responsibilities: • Manage the packaging development process from concept through execution • Oversee multiple cross-functional projects to ensure timely and accurate product launches • Collaborate with Sales and Marketing teams to provide technical guidance and maintain strong customer relationships • Partner with Operations, the Product Office, and Facility Managers to assess feasibility of new product development • Develop pallet diagrams and dielines for new packaging • Conduct technical reviews of customer artwork to ensure accuracy and compliance • Maintain and update customer specification databases • Open and manage item and material codes in internal systems • Analyze production and product data to support business decisions • Develop and maintain technical specifications for products and raw materials, including Bills of Materials (BOMs) • Support supplier relationships to ensure consistent quality and efficiency • Assist the Product Office team and managers with various projects as needed Requirements: • Bachelor's degree in Business or a related field preferred • 1-2 years of experience in manufacturing, product-related functions, or raw material management • Strong project management skills with the ability to handle multiple priorities • Excellent communication and interpersonal skills for cross-functional collaboration • Highly analytical with strong problem-solving abilities and attention to detail • Strong organizational skills and the ability to meet deadlines in a fast-paced environment • Familiarity with both Metric and Imperial measurement systems • Proficiency in Microsoft Excel, Outlook, and databases • SAP experience is preferred • Experience with TOPS or similar packaging software is preferred Why Join Sofidel America? • Competitive compensation with an annual performance-based bonus • Comprehensive benefits package including health, dental, vision, 401(k) match, and paid time off • Opportunities for professional training and development • A dynamic work environment within a global industry leader Sofidel America is an Equal Opportunity Employer.

Insight Global is seeking an experienced Office Administrator with a background in insurance verification to join one of our local ENT practices in Willow Grove, Pennsylvania. The ideal candidate will be responsible for verifying patient insurance coverage, obtaining pre-authorizations, and ensuring that all necessary pre-certifications are completed. Additionally, this role includes front desk duties and may require working longer hours due to patient volume, typically around 30-40 patients daily. Key Responsibilities: Verify patient insurance coverage and benefits eligibility Obtain pre-authorizations and pre-certifications for procedures and treatments Utilize NaviNet and PEAR portals for insurance verification and authorization processes Coordinate with medical staff to ensure all necessary documentation is available and accurate Prepare and submit insurance claims, and follow up on any issues related to insurance verification and claim submission Resolve patient billing and insurance inquiries and disputes Maintain accurate and up-to-date patient insurance information in the practice management system Perform front desk duties, including greeting patients, scheduling appointments, and managing patient flow Must Haves: GED/Diploma Insurance Verification experience Pre-authorization experience Pre-cert experience Knowledge of NaviNet and PEAR portal Experience in a medical surgical practice Knowledge of insurance policies and procedures

Metro Community Health Center extends great benefits to our eligible employees. MCHC current benefits are: MCHC pays 100% of the employee premium for UPMC Medical, United Concordia dental, STD, LTD Life insurance ($100,000) VBA vision coverage is offered as voluntary coverage that paid for by the employee Medical and Dependent Care FSA and HRA 2 weeks of paid parental leave 20 days (4 weeks) of PTO for your 1st two years 12 paid holidays 401k with a 4% match Competitive Wages JOB SUMMARY: Must have excellent communication and organizational skills, ability to interface professionally and competently with clientele, staff members and community partners. Ability to prioritize, manage time and multi-task workload. Own transportation and flexibility with work schedule required. Requires critical thinking skills. Desire to work closely with homeless and underserved population. Experience in data entry, Access, MS Word, Excel. Knowledge of community resources helpful. Must have excellent organizational skills and attention to detail, and excellent time management skills with proven ability to meet deadlines. ESSENTIAL FUNCTIONS: Administrative support to the CEO, CMO, COO, CFO when needed, as well as other staff. Work effectively with external vendors Compliance with HIPAA Regular attendance Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Reads, research, and routes executive correspondences Drafts letters and documents for internal and external audiences Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel POSITION REQUIREMENTS 1. Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of meetings, reports, etc. 2. Responsible for assembling and distribution of materials for Board meetings each month. 3. Calls Board of Directors and committee members as needed to determine attendance for meetings. 4. Assists in the revision of policies, records, and forms, types up revisions, and assembles manual when necessary. 5. Types with speed and accuracy from dictation, rough draft, or general instructions. 6. Makes and collates copies of reports, minutes, etc., prepares materials for outside printing when appropriate. 7. Maintains administrative files. 8. Excellent oral and written communication skills 9. Greets clients, patients and visitors who call in to or visit the site and provides solutions to customer problems in a timely manner, achieving a high level of customer satisfaction through polite and professional communication 10. Provides visitors and callers with information on Metro Community Health Center, such as address, directions, fax numbers, website and other related information and directs phone calls and inquiries requesting information to the appropriate staff member 11. Handles sensitive information in a confidential manner 12. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies 13. Prepares invoices and reports to funding agencies as needed under the direction of the senior team. 14. This position abides by the policies and procedures of Metro Community Health Center. 15. Performs any other duties as assigned. EDUCATION/KNOWLEWDGE/ABILITIES: Types with speed and accuracy from dictation, rough draft, or general instructions Ability to function well in a high-paced and at times stressful environment Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Ability to use office equipment including but not limited to computers, fax machines, telephones and copiers High School Diploma or GED and one year of administrative assistant experience, or any equivalent combination of experience and training Ability to handle multiple projects Ability to prioritize and manage time PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit; use hands to manipulate objects, tools or controls; reach with hands and arms; and talk and hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Noise level in the work environment is usually quiet. #LP PI793a680610e4-26***********7

Our esteemed client in Chester County, PA is seeking a reliable and detail-oriented Administrative Assistant to support their office with essential administrative and clerical tasks. The ideal candidate will be organized, efficient, and capable of handling a variety of office responsibilities including document sorting, physical filing, and digital organization. Responsibilities: Perform general administrative duties including data entry, correspondence, and recordkeeping Sort and organize physical documentation and files File paperwork that has been accumulating over time Transfer documents from physical paper boxes into organized file systems Assist with boxing, labeling, and archiving older files Maintain and update filing systems (physical and electronic) Support other office staff with clerical tasks as needed Requirements: Proven experience as an administrative assistant, office assistant, or similar role Comfortable handling a large volume of physical paperwork and file organization Mid-level proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong attention to detail and organizational skills Ability to lift and move boxes (up to ~25 lbs) as part of document management tasks Dependable, punctual, and able to work independently or in a small team setting Experience working in a paper-based records environment Familiarity with basic office equipment (copiers, scanners, label makers, etc.) Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability

Department: Pricing Reports To: Pricing Manager Job Type: Full-Time We are seeking a highly organized and detail-oriented Pricing Assistant to support our pricing operations. This role is essential in maintaining accurate pricing data, managing supplier cost information, supporting internal coordination, and monitoring competitor pricing. The ideal candidate is analytical, dependable, and comfortable working with spreadsheets and cross-functional teams. Key Responsibilities Cost Processing: - Collect and organize supplier price files and product cost lists. - Prepare cost data for review and integration into pricing systems. - Ensure timely updates and accuracy of supplier cost changes. Competitor Research: - Monitor and document competitor pricing strategies. - Maintain up-to-date records of market pricing benchmarks. Operational Support: - Maintain internal pricing databases and tools. - Coordinate pricing updates, changes, and promotions across departments (e.g., sales, marketing, finance). Customer Sales & Interaction: - Support the sales team with pricing-related queries. - Assist in the processing of pricing exception requests and approvals. - Respond to ad hoc pricing inquiries from internal teams. Required Skills & Qualifications - High proficiency in Microsoft Excel. - Strong attention to detail and accuracy. - Excellent organizational and time-management skills. - Clear and professional written and verbal communication. - Ability to manage and prioritize multiple tasks. - Familiarity with ERP and CRM systems (e.g., Infor, Salesforce) is a plus. - Experience with BI tools (Power BI) is a bonus, but not required. - Bachelor's degree (4-year) in Business, Economics, Finance, or a related field. Preferred Experience - 1-2 years in a pricing, supply chain, or data entry role. - Exposure to pricing, procurement, or product costing in a business environment. Key Success Metrics - Accuracy and timeliness of pricing and cost updates. - Responsiveness to pricing inquiries and sales support needs. - Reduction in errors in supplier or product cost data. - Efficiency in updating internal systems and documentation. Work Environment - On-site

The primary responsibility of the Customer Service Receptionist role is answering phones calls to assist individuals and provide solutions to those who are contacting Judge. The role serves as a professional representative for The Judge Group. The Customer Service Receptionist reports to the Administrative Supervisor. Primary Responsibilities: Corporate Phone Systems Answers internal and external phone calls in a clear, concise, professional manner and assisting callers to find their resolution. Transfers calls to their proper location Analyzes calls to help find the callers proper solutions Lobby Maintenance Greets guests in a positive and welcoming manner Tracks incoming packages & notifies recipients Maintains contact logs (Judge India, Judge employees, etc.) Builds maintenance calls when necessary USPS Mail Sorts and organizes of USPS mail (including subtenants) Delivers USPS mail to department/cubicles Stamps of outgoing mail Delivers outgoing mail to proper delivery service Stocking of supplies Stocks printer station supplies (paper, folders, office stationery) Distributes needed ink Advises when supplies are needed Development and Additional Responsibilities Stays current with industry trends and best practices through regular research and professional development Develops and maintains relevant skills Performs any other duties and tasks as assigned by management Required Competencies: Collaborative Partner Customer Service Detail Oriented Interpersonal Communication Time Management Experience Requirements: High School education required Retail or Customer Service experience is preferred

The Company: IGE Performance Chemicals (IGE) is a chemical manufacturing and processing company located in Mountain Top, Pennsylvania. IGE has a chemical product R&D development team, which develops manufacturing processes in a lab for different specialty chemical products, starting with a pilot-scale manufacturing process and finishing with a medium-large scale production setup. Additionally, IGE has a production team consisting of 15 people, which performs synthesis and physical processing (grinding, blending, sieving, etc.) of specialty chemicals. The Position: IGE is seeking a detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be responsible for overseeing the daily operations of our office ensuring efficiency and professionalism in all tasks. The Assistant will work full-time in the front office of IGE's manufacturing facility in Mountain Top, Pennsylvania. The Assistant will provide support to the Plant Manager in corresponding with customers, vendors and IGE's headquarters located in Long Island, NY. Responsibilities: Regularly communicate with customers and vendor to provide updates on production orders and gather proposals for facility services. Regularly communicate and coordinate with IGE's headquarters facility in NY with order scheduling and setting job priorities. Provide logistical support to the shipping and receiving team. Manage office operations and procedures to ensure organizational effectiveness. Data entry of production paperwork. Write and edit documents and reports as requested. Provide daily support to Plant Manager. Maintain office and inventory records of raw materials and regularly perform inventory counts. Maintain and organize electronic files. Provide ad hoc support around the office as needed. Qualifications: Bachelors or Associates degree is required; Minimum 3-5 years experience in an administrative role is required. Experience at a manufacturing firm is preferred. Prior experience in communicating customers and vendors is required. Prior experience in organizing shipping and receiving is preferred. Excellent verbal and written communication, including the ability to effectively communicate with vendors. Strong organizational skills with the ability to prioritize tasks. Proficient with Microsoft Office and Google Suite.

Independent Wealth Management Firm King of Prussia, PA Boutique financial services firm seeks an Administrative Assistant and Client Experience Specialist to support its growing team and help create a seamless, high-touch client experience. Highlights Be a key player in delivering exceptional client experience at a firm deeply committed to its clients Gain exposure to financial services while supporting advisors and building meaningful client relationships Take ownership of scheduling, event coordination, and communications in a fast-paced office setting Join a supportive, team-oriented environment with opportunities for growth Competitive compensation and benefits in a collaborative, mission-driven workplace Requirements 2+ years of relevant experience in administrative support, client service, or office management Strong multitasking, communication, and organizational skills Proficiency with CRM systems (Redtail preferred), Microsoft Office Suite, and scheduling software Positive, proactive attitude with exceptional attention to detail