Temp Administrative Coordinator- up to 28/hour!
Office Assistant job in Philadelphia, PA
Our client, a mission-driven organization, in seeking a contract Program & Administrative Coordinator to jump in for three weeks and provide operational, administrative, and program-related support. This role will play a key part in ensuring the smooth day-to-day coordination of activities across departments including finance, donor support, communications, and event logistics.
About you:
2+ years of administrative support or coordination experience
Prior experience in nonprofit organization highly preferred
Strong attention to detail, organizational skills, and follow-through
Comfort working with data and spreadsheets (Excel proficiency a plus)
Ability to communicate professionally with a variety of internal and external stakeholders
Capable of managing multiple tasks and shifting priorities in a fast-paced environment
Can commit to this assignment, without any time off needed, for the next three weeks
About the job:
Provide general administrative support to the program lead and team, including scheduling, data entry, and document preparation
Assist with donation and payment processing and help maintain accurate donor and partner records
Support communication with external stakeholders, including schools, donors, and community partners
Help prepare materials and coordinate logistics for meetings, trainings, and virtual/in-person events
Maintain and update spreadsheets and internal tracking systems to support reporting and compliance
This is a temporary position expected to last until mid-June and will work onsite at the organization's Philadelphia headquarters 5 days a week. This position is paying up to $28/hour depending on experience. This is a great opportunity for someone looking to support a collaborative, community-focused organization. If you're not working and can jump in quickly, please apply with a MS Word version of your resume today!
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: *****************************************
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting *************
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Office Coordinator
Office Assistant job in West Deptford, NJ
The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities
* Answer and direct phone calls
* Process paperwork
* Responsible for scheduling meetings
* Run reports and data analyzation
* Act as first point of contact for visitors
Qualifications
* 0-5 years of reception/administrative experience
* Bachelor's Degree is required.
* Finance degree is a plus as this role will evolve
* Ability to maintain a positive attitude
* Excellent communication skills
_Please note- The annual base salary range is $50k to $70k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer._
_#INDEEDOS_
Job Type: Full-time
Pay: $50,000.00 - $70,000.00 per year
Benefits:
* Flexible schedule
* Health insurance
* Paid time off
Schedule:
* Monday to Friday
* Weekends as needed
Ability to Relocate:
* West Deptford, NJ 08063: Relocate before starting work (Required)
Work Location: In person
Administrative Assistant
Office Assistant job in West Chester, PA
We are hiring an Administrative Assistant to work on-site at our client's location in West Chester, PA. This role would pay between $27-$29/hour and would start immediately!
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
Handle and coordinate active calendars
Schedule and confirm meetings
Ensure file organization based on office protocol
Provide ad hoc support around office as needed
Qualifications
Bachelor's degree or equivalent experience
Strong interpersonal, customer service and communication skills
Ability to multitask
Proficient in Microsoft Office suite
Administrative Assistant (CPA Firm)
Office Assistant job in Riverton, NJ
A well-established CPA firm specializing in ultra-high net worth clients is seeking a professional and detail-oriented Administrative Assistant to join their small, collaborative team. This 100% onsite role is ideal for someone who thrives in a fast-paced office environment and excels at managing the tax process from an administrative perspective. If you're organized, Excel-savvy, and a strong communicator who can juggle multiple priorities with ease, we'd love to hear from you!
Duties:
Prepare, proofread, and format correspondence and other documents.
Maintain databases, spreadsheets, project trackers, etc.
Ensure completeness, accuracy, and timeliness of workflows.
Provide overflow and backup support for other team members.
Order and maintain all office inventory including supplies and equipment.
Maintain calendars and schedules.
Maintain client contact via phone and email.
Requirements:
Intermediate to advanced proficiency with all Microsoft applications - especially Microsoft Word & Excel.
Basic knowledge of tax forms is desirable.
Associates or Bachelor's degree in business, accounting, or related field a plus.
Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.
44893
#PHILLYAFT
School Secretary
Office Assistant job in Bryn Mawr, PA
Job Title: School Secretary
Salary: $60,000 annually
The School Secretary provides administrative and clerical support to ensure the smooth operation of the school office. This role is the first point of contact for students, parents, and staff and requires strong organizational skills, attention to detail, and clear communication.
Key Responsibilities
Greet and direct visitors, students, families, and vendors professionally.
Answer and manage multi-line phone calls, take messages, and handle inquiries.
Sort, distribute, and process incoming mail, email, and faxes.
Maintain and update student records, including registrations, withdrawals, and transfers.
Track daily attendance, tardies, absences, and generate reports.
Input and maintain confidential records, including health and enrollment information.
Draft, proofread, and distribute correspondence, newsletters, and daily bulletins.
Schedule and coordinate meetings, school events, and field trips.
Process and reconcile fees, handle deposits, and maintain petty cash.
Order and track office and classroom supplies and maintain inventory records.
Provide basic first aid and contact parents as necessary for student health needs.
Operate standard office equipment such as copiers, scanners, and phone systems.
Assist the principal and teachers with clerical tasks and event preparations.
Maintain confidentiality and adhere to school safety protocols.
Qualifications and Skills
High school diploma or GED required; associate's degree in office administration or education preferred.
Two or more years of clerical or secretarial experience, preferably in a school setting.
Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and student information systems.
Typing speed of 50-70 wpm with strong attention to detail.
Excellent organizational and multitasking skills.
Strong written and verbal communication skills.
Professional, approachable, and courteous demeanor.
Ability to prioritize and meet deadlines in a fast-paced environment.
Ability to sit, stand, walk, and lift up to 25 pounds.
Willingness to occasionally work after hours for school events.
Receptionist
Office Assistant job in Philadelphia, PA
The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities
Answer and direct phone calls
Distribute mail
Act as first point of contact for visitors
Qualifications
High school diploma or relevant work experience
Ability to maintain a positive attitude
Excellent communication skills
Administrative Assistant
Office Assistant job in Exton, PA
Why Choose RKL?
RKL offers a comprehensive benefits package as well as an ability to work with your day-to-day life. This includes:
Full medical, dental, and vision coverage
Commitment to work life balance
Investment and complete buy-in to your career progress, through trainings, mentorships, and advancement
Paid time off, sick time and floating holidays
401(k) match
Who We Are and What We Do
We are RKL, a leading advisory firm that helps organizations and their leaders take on everyday challenges and opportunities while preparing them for whatever comes next in their business.
RKL aspires to be a collaborative organization working for the collective success and benefit of one another, our clients and our communities.
About the Position
RKL is looking for an Administrative Assistant to offer comprehensive support to the administrative team. This role involves executing a variety of administrative and office support tasks aimed at enhancing the efficiency and effectiveness of the team.
Responsibilities:
Prepare and bind various documents, including reports, statements, and correspondence.
Maintain confidentiality and manage access to sensitive information.
Support monthly billing processes, including statement preparation, payment posting, and generating billing reports.
Assist staff with office tasks such as typing, faxing, scanning, and copying.
Answer phone calls, provide backup support for the front desk, and professionally greet clients.
Manage the ordering of office supplies.
Sort and distribute mail, handle certified mail, prepare UPS packages for shipping, and conduct post office runs.
Aid in organizing office events and coordinating food orders.
Deliver exceptional customer service to both internal and external stakeholders.
Prioritize tasks effectively by setting appropriate deadlines.
Collaborate with team members to provide comprehensive support across the firm.
Perform additional duties as assigned.
Qualifications:
Minimum of two years' experience in an administrative role.
High School Diploma or equivalent education is required.
Proficient understanding of general office practices, including filing, telephone support, scanning, and operation of office equipment.
Extensive experience with Microsoft Excel, Word, and PowerPoint, along with the ability to effectively utilize internal systems.
Strong attention to detail and deadline management, with the capability to handle multiple projects simultaneously.
If you are passionate about the work, you do and want to join an amazing team that will invest in your future, we want you here! For more information regarding our open position and the services we provide, visit our website at ********************************
RKL is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Mailroom Clerk
Office Assistant job in Camden, NJ
Our client in Camden, New Jersey is seeking a Mailroom Clerk. This is a long-term temporary position, offering $20.00 per hour. The schedule is Monday, Tuesday, Thursday, 8:30am to 5:30pm, Wednesday and Friday, 8:30am to 2:30pm.
Your responsibilities would include, but are not limited to:
Operate postage equipment and UPS system.
Handling incoming mail; receiving, opening, sorting, and distributing.
Delivering mail and internal correspondence within the organization (internal/external locations).
Collecting outgoing mail or packages and uses scales and postage meters to weigh and affix postage.
Stocking copy rooms with paper.
Performing office moves; placing and removing furniture in the conference rooms.
Operating a motor vehicle to conduct messenger tasks regularly.
Delivering documents, bank deposits, mail/parcels, parts, furniture, equipment, and vehicles to designated locations.
Operating material handling equipment (i.e., hand cart, flatbed).
Skills and Experience:
MUST have a good driving record
Must have a valid Driver's License
Previous Shipping and Receiving / Warehouse Associate experience is required.
Proficiency in Microsoft Office tools including Word, PowerPoint and Excel.
Must be comfortable/able to routinely lifting cartons and boxes weighing 50 pounds or more
Must be organized, accurate, thorough, and able to monitor work for quality.
Must be dependable, able to follow instructions and respond to management direction.
Excellent verbal and written communication skills and the ability to work with others outside the team, department and company.
Travel Skilled Nursing Facility (SNF) Physical Therapy Assistant
Office Assistant job in Mount Laurel, NJ
Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Mount Laurel, New Jersey.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date: 07/12/2025
Duration: 13 weeks
40 hours per week
Shift: 8 hours
Employment Type: Travel
Core Medical Group Job ID #1298684. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA
About Core Medical Group
CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort!
Benefits
Weekly pay
Holiday Pay
Guaranteed Hours
Continuing Education
401k retirement plan
Pet insurance
Company provided housing options
Sick pay
Wellness and fitness programs
Mileage reimbursement
Referral bonus
Employee assistance programs
Medical benefits
Dental benefits
Vision benefits
Benefits start day 1
License and certification reimbursement
Life insurance
Discount program
PT Assistant
Office Assistant job in Pottstown, PA
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members.
Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members.
Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Physical Therapist Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process:
1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association.
2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $28.00 - USD $38.00 /Hr.
Student - Teaching Assistant Film Studies
Office Assistant job in Collegeville, PA
Responsibilities:
Setting up Film, taking attendance and wrapping it all up at the end.
Requirements:
Current full-time student at Ursinus College
Must be available weeknights from 7pm to 9pm.
Other Duties:
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job.
Ursinus EEO Statement
Ursinus is an EEO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.
Accounting / Data Entry Jobs
Office Assistant job in Philadelphia, PA
We are looking for a Admin assist/accounting, Payroll, Data entry, Medical Biller,..Position: Full time and part-time (30-40 hours per week Monday through Friday daytime) Interested Applicant Should Forward Their Resume to *****************************
Our company is seeking an data entry clerks and administrative assistant to grow with the team.
If you meet the qualifications, please send your resume for immediate consideration (please attach your resume AND copy/paste your resume into the body of the email). Interview this week and start next week!
Responsibilities of the role: - General Accounting, AR, AP, Payroll and general support to executive team - Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices - Compile and analyze financial information to prepare financial statements including monthly and annual accounts - Ensure all financial reporting deadlines are met - Assist with other projects and departments as needed Interested Applicant Should Forward Their Resume to *****************************
Data Entry
Office Assistant job in Philadelphia, PA
Job details
Salary
$22 - $30 an hour
Job Type
Part-time
**Only for American region**
We are looking for a team player with good office skills. We are a residential property services company that services all kinds of interior and exterior repairs. The work flow is steady and the ability to multitask will be helpful. We enter work orders and estimates into Quick Books and other on line applications. We work in drop box with photos and we have contact with residents, clients, and vendors. It's never Boring! We're always busy! Customer service is something we pride ourselves on.
The office is small and we dress casual. We wear jeans to work. We are a small family run business so we really need someone dependable. When someone is not in the office it really affects our ability to service our customers. So dependability and team work is our first concern. We can teach the right person every task that is necessary. It's not hard work. It is all very basic skills.
Our hours are 9:00 to 5:00 Monday through Friday. No Smokers Please.
The position is available now and you can start as soon as you like!
Front Desk Medical Receptionist
Office Assistant job in Lansdale, PA
This position is eligible for Mid Atlantic Retina's $1,000 Hiring Incentive! The hired candidate will receive $500 after successful completion of 90 days of employment and $500 after successful completion of 1 year of employment! Available to new hires only- not available to agency hires, internal transfers, or re-hires.
Schedule
Monday through Friday 40-hour work week with overtime, working hours range between 7 am and 5 pm.
Job Type: Full Time
Qualifications
High school diploma or GED
1 year front desk experience in a medical office or equivalent (desired)
Knowledge of ICD-10, CPT, Microsoft Office Suite
Nextgen knowledge preferred but not required
Full Job Description
Mid Atlantic Retina is one of the largest retina practices in the area, offering bonuses and growth opportunities for employees to not just work a job, but build a career. As a Front Desk employee, you will check patients in and out, copy patient insurance cards and ensure referrals are presented. You will complete information in the EMR system, enter and verify insurance, schedule patients and assist with other office related tasks.
Benefits
401(k) & Profit Sharing
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Short & Long Term Disability
Paid Time Off
Bonuses
Physical & Cognitive Demands
The employee is regularly required to talk, communicate verbally in front of groups, one to one and over the telephone and in email.
Lift or move objects weighing over 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Working environment in exam rooms is often in moderate light.
Using hands to operate equipment, show manual or finger dexterity, handle things with precision or speed, use muscular coordination and physical stamina. Ability to raise dominant arm above shoulder height to assist patients with credit card payments, stylus and insurance cards at check in / check out.
Works with data and numbers, calculating and manipulating numbers, processing data on a computer, attending to details, classifying and recording, storing and retrieving information.
Using words to communicate ideas, reading with comprehension, writing reports or other documentation, teaching or training patients.
Job Posted by ApplicantPro
Clerical Support Level 2
Office Assistant job in Media, PA
Job Opening: Clerical Support Level 2 Department: Consumer Affairs Salary: $26,299.00 Annually / $14.45 Hourly Maintains files and records. Sorts and distributes mail. Answers telephone & takes messages or directs calls to appropriate person.
Uses and maintains office equipment.
Monitors stock of office supplies, when necessary.
Performs other related duties as required.
Qualifications
High school graduate or equivalent
Strong computer skills
Physical Requirementss
Normal good health.
Work Conditions
Monday - Friday, 8:30 AM - 4:30 PM
Contact
To apply, please go to Neo.gov.
Accounting - clerical
Office Assistant job in Conshohocken, PA
Conicelli Autoplex is seeking an accounting clerk. Experience in Automotive accounting experience is beneficial. However, we will train the right candidate. AP, AR and payroll experience a plus!
This is a full time position with excellent benefits which include, Medical, Vision, Dental, Prescriptions, Life, 401K, Disability.
Compensation will depend on experience.
Front Desk Receptionist - Quakertown Office
Office Assistant job in Langhorne, PA
Job Description
JOB TITLE: Front Desk Receptionist - Quakertown Office
DEPARTMENT: Outpatient
REPORTS TO: Outpatient Manager
SUMMARY: The Receptionist provides front desk support for the office to which they are assigned.
RESPONSIBILITIES:
Receptionist:
Attends clients by greeting them in a friendly and respectful manner. Serves as the first point of contact for clients who are engaging in services.
Checks clients’ insurance eligibility through EVS system.
Keeps appointments on schedule by informing counselors/Psychiatrist(s) when clients have arrived through HER system.
Documents client contacts by answering the telephone, notifying professional staff of cancellations, logging client arrivals, and attending to people who arrive without an appointment. Conducts reminder calls for clients on the week’s schedule.
Provides and documents limited information and referral services to callers (phone/in-person) according to procedures taught within support staff orientation and on-going training.
Helps keep the office organized through support services including taking messages, copying, record filing, straightening offices, closets, etc.
Maintains workplace security by following the written evening Closing Procedures. Reports unusual events or incidents according to procedures outlined in written Plans for Emergencies in the Agency Manual.
Performs administrative and other duties as assigned.
Help ensure quality agency services by active participation in quality improvement activities as assigned, e.g. QI Teams.
Attend other meetings as required, e.g. training sessions, staff meetings.
Maintains/upgrades skills by pursuing continuing education as necessary and as personal and/or agency resources permit. Uses supervision to identify and address job-related learning needs. Specifically attends to on-going development of sensitivity to members of diverse cultural groups, particularly those served by this position.
Performs other related duties as assigned by management.
QUALIFICATIONS:
High school diploma or general education degree (GED)
Computer skills required: Microsoft Office Suite; Payroll Systems; Electronic Health Record Systems
At least one year of office experience required.
COMPETENCIES:
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Frequently required to stand
Frequently required to walk
Frequently required to sit
Continually required to utilize hand and finger dexterity
Occasionally required to climb, balance, bend, stoop, kneel or crawl
Continually required to talk or hear
Occasionally exposure to outside weather conditions
While performing the duties of this job, the noise level in the work environment is usually moderate
The employee must occasionally lift and/or move more than 5 pounds
Specific vision abilities required by this job include: Close vision, depth perception, and ability to adjust focus
Camp Office Administrative Specialist at Friends Select
Office Assistant job in Philadelphia, PA
Join our Friends Select team in Philadelphia, PA as an Administrative Specialist and inspire young minds at summer camp!
Are you ready for an unforgettable summer adventure? At ESF Camps, we are on a mission to create an extraordinary summer experience for campers from preschool to 8th grade, and we are looking for energetic, passionate people to join us and make a positive impact while having a blast!
The Administrative Specialist is responsible for camp-related customer service and administrative needs in the camp office and throughout the camp.
Why ESF?
Inspire Young Minds: Make a meaningful difference in the lives of children while receiving comprehensive training and support.
Unleash Your Potential: We offer opportunities for internships, fieldwork, and continuing education credits.
Become a Leader: Gain valuable leadership experience as you supervise and mentor children.
Positive Environment: Experience being part of a team guided by ESF Core Values.
Extra Perks:
Convenient Summer Schedule: Enjoy nights and weekends off.
Employee Referral Bonus Program: Increase your earnings through referrals from your network.
Free Certifications: Reimbursements available for qualified roles.
Camp Tuition: Enjoy a significantly discounted tuition rate exclusively for Team members’ children.
Requirements:
Education: Bachelor’s degree required
Experience:
Minimum 1-2 years of experience working in an administrative and/or customer service role.
Previous experience working in a camp, school (or similar field) preferred.
Experience teaching and working with children.
Technology Skills: Proficient in Microsoft Office, especially Excel, and ability to use CRM database.
Schedule Commitment: Any schedule changes must be pre-approved by the site director.
Required Training: Complete all required ESF and state-mandated training and onboarding.
Dress Code: Maintain the "ESF Look" (camp uniform) and embody the spirit of the camp.
Essential Job Responsibilities:
Customer Service:
Serve as a point person for ESF families; respond to inquiries in person as well as over the phone.
Greet campers and their guardians in the camp office; collect lunches and transition campers.
Answer telephones and transfer calls to appropriate team members
Call camp families to confirm enrollment or discuss camper needs.
Support summer sales initiatives; inform new and existing families of enrollment opportunities.
Camp Office:
Perform general clerical duties such as copying, mailing, and filing.
Ensure that the camp office is clean, organized, and well-maintained.
Open, sort, and distribute or respond to incoming correspondence including mail and email.
Maintain inventory and complete assigned paperwork.
Camp Registration:
Assist families in enrolling their campers using the CRM database.
Support summer sales initiatives; inform new and existing families of enrollment opportunities.
Update camper records and input pertinent information into the database.
Teamwork: Work effectively and collaborate with co-workers including other on-site Administrative Specialists, Nurses, Admissions and Customer Engagement Coordinators located at ESF’s Headquarters office, Site Director, and leadership team
Safety & Positive Group Management: Ensure the safety and well-being of campers with emphasis on positive behavior and effective group management. Promptly report any concerns to the Site Director.
Be the Ultimate Role Model: Supervise campers, while fostering a positive and safe environment.
Demonstrate ESF Core Values & Code daily, from “Gratitude” to “Bring It” daily.
Model the ESF Virtues of Character (Gratitude, Respect, Trustworthiness, Effort, Kindness, Positivity, Resilience, Community) in camp daily.
Adhere to all company policies.
Communication: Maintain clear, concise, and engaging communication with campers, families, peers, and our leadership team.
Reporting Relationships:
Directly report to and take guidance from the Camp Director, with additional accountability to the Site Director.
Additional Responsibilities:
Push/pull, lift, and carry a minimum of thirty-five (35) pounds across campus. Work outside, upright, and mobile for six (6) to eight (8) hours per day
Respond to emergencies, including running (up to 1 mile in some cases) and ascending stairs without undue exertion.
This job description is subject to change at any time.
Student Services Secretary
Office Assistant job in Delran, NJ
Student Services Secretary JobID: 2018 Secretarial/Clerical/Child Study Team Additional Information: Show/Hide The Delran Township School District, a K-12 district committed to excellence and innovation, is accepting applications for an anticipated opening for an existing position as a Child Study Team secretary. This central office secretary works closely with case managers, teachers, educational support personnel, administration, parents and other staff ensuring the efficient operations and success of the Child Study Team office. This position requires proficient secretarial skills, compassionate and sensitive interpersonal skills with the ability to maintain strict confidentiality. The ideal candidate should have proven experience as a secretary or administrative assistant, preferably in an educational setting and possess the following qualitifications:
* High School Diploma or equivalent.
* Excellent verbal and written communication skills.
* Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
* Proficiency in Google Workspace, Microsoft Office, Frontline IEP and other relevant software.
* Special consideration given to applicants with knowledge of Special Education laws and regulations and familiarity with student services and educational programs.
* The ability to work collaboratively with students, staff, parents and community and a commitment to promoting an inclusive and supportive environment for all students.
* The ability to pass a required criminal history background check, proof of U.S. citizenship or legal resident alien status.
SALARY AND BENEFITS:
* Salary will be commensurate with experience and the support staff salary guide can be found by clicking the link to the: Delran Education Association Negotiated Agreement.
* Health Benefits are competitive and information can be found by clicking here: Benefits.
* Enrollment in the State of NJ (PERS) Retirement System.
* Vacation, accumulating sick time and personal days.
* Summer hours from July-August (4-day work week).
Interested candidates must apply via Applitrack. Please provide a resume and a letter of interest with your application.
Please note the compensation and benefits information provided above reflects a good faith estimate for the position. Final decisions on compensation may be influenced by factors including, but not limited to, the candidate's experience, education and alignment with the needs of the district.
Administrative Support Specialist
Office Assistant job in West Chester, PA
$18-$20/hr. | On-Site West Chester, PA We're seeking a professional and detail-oriented Administrative Support Specialist to join a busy tax office. This position plays a key role in supporting front-line services, processing payments, and helping the public with inquiries. It's ideal for someone who enjoys working with people and learning new systems in a fast-paced, public-facing environment.
The length of this temporary assignment will be approximately 2 months
A day in the life of an Administrative Support Specialist
· Learning and using the Tax Claim system (PeopleSoft Financials)
· Answering incoming phone calls and providing accurate information
· Processing in-person payments at the public counter
· Assisting with daily mail processing and document distribution
· Supporting clerical preparation for annual Upset Tax Sales
· Handling a small cash box and preparing deposits
· Providing general administrative and office support
· Cross-training in functions like payment processing, certifications, refund handling, and system testing
Requirements for the Administrative Support Specialist position
Proficiency in MS Office a plus.
Comfortable with handling confidential information
Strong attention to detail
Prior Customer Service Experience
Familiarity with accounting or financial processes preferred
College Degree preferred. HS Diploma or GED plus relative experience
EOE employer.