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Project Assistant Jobs in Alabama
- 514 JobsJunior Project Manager
Capgemini Engineering
Project Assistant Job In Mobile, AL
Job Title: Junior Project Manager We are seeking a dynamic and experienced Project Manager to lead and coordinate our community engagement initiatives in Mobile, Alabama. The Project Manager will support the execution and coordination of a Mobile Community Engagement Plan for our partner in Aerospace. This is strategic cross-functional initiative aimed at strengthening our aerospace partner's presence and positive impact in Mobile. The role involves coordinating a multi-functional team, driving local execution, and tracking progress against strategic objectives such as increasing community visibility, strengthening local partnerships, and improving accessibility to our partner. YOU WILL Coordinate and Execute the Mobile Community Engagement Plan • Lead the day-to-day implementation of the Mobile Community Engagement Plan. • Ensure alignment across key functions through the Mobile-based multi-functional team (MFT) to deliver a consistent and unified approach to community engagement. • Plan and deliver community-facing activities and events that support our partner's visibility and presence in the local ecosystem. • Participate in the problem solving and recovery plans when required to maintain key deliverables' timeline • Ensure effective delivery, review and approval of all deliverables in each program phase • Manage the integration of the work package schedule and ensure that it is harmonized with the overall program schedule and across other work packages • Lead integrated team weekly meetings for your respective work package • Develop, harmonize, maintain and update Schedules for each phase of the Program Foster Stronger Community Relationships • Implement clear points of contact and internal processes for external inquiries related to partnerships, sponsorships, site visits, and other community requests. • Strengthen our partner's connection with local stakeholders by promoting open, clear, and consistent community interactions. • Work closely with teams such as Flight Works Alabama, Procurement, and Government Relations to ensure alignment, and transparency across community channels. Measure impact and report progress • Track progress against key objectives including visibility, engagement, and accessibility. • Gather community feedback and support internal reporting to leadership. • Provide recommendations based on data and input from stakeholders to continuously improve the plan. • Prepare project gate reviews for the various project • Identify and report Issues and Risks with mitigation plans Requirements: • Bachelor's Degree • 2-5 years in Project Management • 2-5 years extensive experience with Project Management Tools and Methods • Ability to work with cross-functional teams and juggle communication with various stakeholders Life at Capgemini Capgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer: Flexible work Healthcare including dental, vision, mental health, and well-being programs Financial well-being programs such as 401(k) and Employee Share Ownership Plan Paid time off and paid holidays Paid parental leave Family building benefits like adoption assistance, surrogacy, and cryopreservation Social well-being benefits like subsidized back-up child/elder care and tutoring Mentoring, coaching and learning programs Employee Resource Groups Disaster Relief About Capgemini Engineering World leader in engineering and R&D services, Capgemini Engineering combines its broad industry knowledge and cutting-edge technologies in digital and software to support the convergence of the physical and digital worlds. Coupled with the capabilities of the rest of the Group, it helps clients to accelerate their journey towards Intelligent Industry. Capgemini Engineering has 65,000 engineer and scientist team members in over 30 countries across sectors including Aeronautics, Space, Defense, Naval, Automotive, Rail, Infrastructure & Transportation, Energy, Utilities & Chemicals, Life Sciences, Communications, Semiconductor & Electronics, Industrial & Consumer, Software & Internet. Capgemini Engineering is an integral part of the Capgemini Group, a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2024 global revenues of €22.1 billion. Get the future you want | ***************** Disclaimer Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law. This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship. Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact. Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process. Click the following link for more information on your rights as an Applicant http://*****************/resources/equal-employment-opportunity-is-the-law Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.$90k-120k yearly est. 8d agoProject Administrator
QISG
Project Assistant Job In Birmingham, AL
Job Description – Project Administrator General Description The Project Administrator will assist the department with all functions of daily operations, including scheduling meetings, managing schedules, preparing reports, and processing expense reports. Duties Provides Operations management with administrative support Reviews and approves expense reports Processes invoices for payment Coordinates with various departments and assists with the drafting of presentations, ensuring materials are completed, organized, and reviewed Coordinates meetings for Operations management with customers Coordinates travel for Operations management Assists in managing projects Drafts reports, memos, letters, and other documents using relevant computer applications (MS Office, Visio, etc.) Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution Performs general office duties such as ordering supplies and maintaining records management database systems Files and retrieves documents, records, and reports Opens, sorts, and distributes incoming correspondence, including faxes and email Adheres to internal standards, policies, and procedures Performs special projects and completes other duties as assigned or requested General office support including office operations, materials and equipment needs Required Experience and Education Associate’s degree Preferred Experience and Education Bachelor’s degree in Business Administration or relevant field 1-3 years of experience performing in an administrative role Skills Self-starter who can work independently while supporting the needs of the team Excellent communication skills (both written and verbal) Ability to communicate effectively to all levels of the organization Customer service and effective time management skills Travel Requirements Travel: Yes Percent of Time: Up to 10% Powered by JazzHR j9ijr1hpC3$37k-59k yearly est. 35d agoPROJECT ADMINISTRATOR
Morrow Realty Co Inc.
Project Assistant Job In Tuscaloosa, AL
Job Description The Construction Project Administrator is responsible for overseeing and managing the administrative aspects of construction projects, including contract oversight, permit acquisition, and document control. Essentially acts as the organizational backbone or bridge between the project manager and construction site by coordinating paperwork communication, and administrative tasks to facilitate smooth construction progress. Must have strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. Responsibilities Coordinates Construction Plans and Drawings. Help set up bid projects through ProCore Prepare job-site manuals for the project manager and superintendent Prepare, Distribute and Track Subcontracts and exhibits Prepare/Distribute purchase orders and vendor agreements to vendors as provided by Project Manager for their project Obtain current license/insurance documentation for each subcontractor per project Procure, distribute/maintain jobsite postings such as Federal, State, OSHA, Davis Bacon, permits and licenses Assist in compiling, distributing, and organizing submittals to all Parties Compile, Organize, and Distribute Project Closeout Documentation$36k-58k yearly est. 36d agoAerospace Project Coordinator
R2C Incorporated
Project Assistant Job In Huntsville, AL
Job Description R2C, Inc. is a rapidly growing, SDVOSB headquartered in Huntsville, AL with operations across the United States. We support America's warfighters by providing the highest quality of products. R2C offers an impressive benefits package and has been voted one of Inc Magazine's Best Places to Work for the past four years. If you like a challenge and are interested in working with a diverse and dynamic team, we invite you to apply! R2C is looking for a Projects Coordinator that supports the Project Manager in gathering equipment, resources and information to implement upcoming projects. Main duties include maintaining budgets and work schedules, organizing, and participating in project meetings and ensuring all deadlines for certain projects are met. Responsibilities: Facilitates activities associated with the development of plans under the program contract to ensure fulfillment of contractual obligations, including cost, schedule, and quality. Communicates new requirements, concerns, and issues to PMO for resolution. Provides for the welfare of the personnel and the enhancement of the contract, to include optimizing the balance between resources of labor resources, equipment, time, materials, and money. Responsible for keeping the Company, Corporate Management, and interested US Government personnel apprised on current status of operations and maintenance and any other special interest items. Participate in project design meetings and propose improvements, if necessary. Evaluate potential problems and technical hitches and develop solutions. Plan and manage team goals, project schedules, and incorporate updated or new information, as provided. Supervise current projects and coordinate all team members to keep workflow on track with planned deadlines. Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored as per security requirements. Direct project correspondence by preparing and reviewing project proposals, memos, meeting minutes and emails. Communicate with the Aerospace team members and Program Managers to identify and define project requirements, scope, and objectives. Adhere to budget by monitoring expenses and implementing cost-saving measures. Other duties as needs arise. Qualifications: Possess a Bachelor's Degree in Management or other Business field. Equivalent work experience may be used in lieu of degree requirement. 1-4 years' experience in a government contracting environment, particularly in the Aerospace manufacturing industry. Must possess strong organizational and coordination skills with a high level of attention to detail. Have an excellent understanding of MS Office. Ability to multi-task projects and meet timelines as applicable. Active DoD Clearance (or ability to obtain). PMP Certification is desired. Military experience is a plus. What we have to offer: Competitive benefits and compensation package. Competitive retirement. Paid holiday leave. Paid time off. Teamwork environment. R2C provides equal employment opportunities to all employees and applicants for employment based on merit, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Posted by ApplicantPro$49k-69k yearly est. 38d agoProject Coordinator
Summit 7 Systems
Project Assistant Job In Huntsville, AL
Job Description Salary*: $50,000-$60,000 *Dependent upon qualifications This position requires U. S. citizenship and the ability to successfully pass an in-depth background check screening. Summit 7 is here to rise above the ordinary. The work we do here goes far beyond day-to-day projects - it further protects the US defense industrial base from cyber threats, fosters thought leadership, and creates growth opportunities. Our support staff, sales team and technicians are all coming together to make a difference. We also recognize that you're a person with life beyond work, that's why we invest in these meaningful health and welfare benefits: Excellent health/dental benefits from BCBS/Ameritas See into the future with our luxurious VSP vision benefits Prepare for the long-haul courtesy of our 401k with company matching 10 days' vacation, 7 days sick time Bonuses and salary increase potential via our certifications plan We do cool work here, defying expectations by simply being who we are - each of us makes an impact. Job Summary: The Project Coordinator manages key administrative tasks along with client projects. Administrative responsibilities include client communication, pre-execution project documentation, and project-based milestone tracking. Project management responsibilities include the coordination and completion of projects on time within budget and scope. Project Coordinator will be responsible for performing duties under minimal supervision and will be required to provide reports to Director of Program Management and VP of Professional Services. Project Coordinators have the opportunity to be promoted to a Project Manager based on successful completion of the PMP designation and satisfactory work performance. Essential Functions: Coordinates project/program schedules for the Professional Services team and understands the impacts to each project based on resource availability Oversee all aspects of projects. Set deadlines, assign responsibilities while monitoring and summarizing progress of project. Responsibilities include, but are not limited to: Provides regular updates to the Director of Program Management, VP of Professional Services and to the Managing Consultants on key tasks and issues Attends and documents weekly project management meetings and ensures all documents and presentations are ready for review in a timely manner Understands the various organizations involved in the project and their interests Develops and maintains effective relationships with project team members, senior leadership, and stakeholders Independently tracks and completes tasks and follows up on open items Responds proactively to requests for information from within the organization, clients, and other key stakeholders Documents and maintains records of current project plans, schedules, travel, and other administrative functions Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports Coordinates conference calls and meetings; records meeting minutes as needed or follows up on and reviews meeting minutes recorded by another team member. Other duties as assigned Job Specifications Required Ability to assess priorities and operate in a flexible manner in order to meet the dynamic needs of the team Strong analytic and communication (oral and written) skills necessary to interact with all levels of management Attention to and precision with detail, comfort with financial data Ability to work independently and process quickly while prioritizing work activities based on management's needs Demonstrated experience in using computer-based tools including Trello, Visio, Project Professional, SharePoint, Office 2013 Suite, Web Conferencing software All candidates MUST BE a U.S. citizen with the ability to pass an extensive background check. Proof of citizenship and eligibility to work must be provided immediately upon hire. Failure to provide required documents will be cause for termination of employment until such time that the documents are provided. Optional / Desired Intentions of acquiring a PMP Individual with energetic, can-do approach to work, seeks out additional work and recommends ways to improve upon current activities Background in an IT or Consulting organization Prioritize client communication and respond quickly Basic understanding of information technology design and development Work Conditions Work is typically performed in an office environment. Must be able to remain in a stationary position for extended periods of time. The person in this position may need to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. May occasionally need to position self to maintain computers, including under the desks and in the server closet. The person in this position frequently communicates with employees and clients. Must be able to exchange accurate information in these solutions. Summit 7 Systems, Inc. is an equal opportunity/ affirmative action employer and an alcohol and drug free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.$50k-60k yearly 21d agoProject Coordinator
Floworks International LLC
Project Assistant Job In Trussville, AL
Job Description Severe Service Specialists (Triple S) is a manufacturer’s representative and factory authorized automation facility for valves that are engineered to withstand severe applications. We pride ourselves on knowing our customers’ processes and being able to provide flow control solutions. Triple S is also an authorized automation facility for Mogas, Clarke, L&T and other valve lines we represent. Severe Service Specialists is a subsidiary of FloWorks International LLC, which is a privately held company located in Pasadena, Texas. The Project Coordinator is responsible for providing sales and operational support for projects including quotation entry, order entry, execution, planning, tracking, and reporting. Some of the exciting things you will do in this role... Responsible for finalizing quotations, entering and maintaining project orders along with issuing necessary purchases orders to fulfill project order. Maintains, organizes, and submits project documentation. Solicits and analyzes project information from project manager on scope; schedule; cost; and resources. Develops status reports and presentations for project manager as requested. Coordinates and executes the completion of milestones for documentation required by customer. Responds in a timely fashion to customer requests. Performs follow-up with manufacturers as well as our shops to ensure timely shipment of materials, documentation, and tagging to customer’s satisfaction. Maintains strong working relationships with internal & external customers. Help resolve customer service issues. Project expediting A must… 1+ years in project execution and project management environment. HS Diploma or GED required. Project Management training experience. The perks of working here.... Tuition Reimbursement Competitive Pay + Bonus Medical, Dental, Life, and Supplemental Benefits 401(K) retirement plan + up to 4% company matching Employee Referral Program Volunteer Time Off This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources. FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. FloWorks is committed to fostering a culture where every individual is valued and empowered to contribute to a shared success. FloWorks participates in the US Government’s E-Verify program.$36k-54k yearly est. 33d agoProjects Coordinator
Owl Services
Project Assistant Job In Montgomery, AL
Job Description Who We Are OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit OWLServices.com and follow us on LinkedIn. The Role We are seeking a highly organized and proactive Project Coordinator to join our team. The Project Coordinator is responsible for managing, coordinating, and overseeing of different activities related to planning, implementing, and evaluating projects. This is a hybrid role, two days in office and three days remote, out of either Montgomery or Dallas. Responsibilities Coordinate activities, resources, equipment, and information for a defined project Liaise with clients to identify and define project requirements, scope and objectives Ensure that customers’ needs are met as the project evolves Help prepare project proposals, timeframes, schedules, and budgets Manage, control and coordinate project schedule & implementation to ensure project completion in defined time frame Monitor and track project’s progress and handle any issues that arise Monitor and report on the progress of a project to all stakeholders Prepare/update project status reports, process invoices, update tracking reports, and maintain files for due diligence and financials Create and maintain comprehensive project documentation, plans, and reports Other duties as assigned Requirements and Skills Ability to prioritize functions and administer projects with multiple deadlines. Strong verbal and written communication skills Intermediate computer skills to include MS Windows, Word, Excel, and Outlook with the ability to effectively learn and navigate proprietary call management systems Attention to detail is paramount Compensation and Benefits 10 Paid Holidays Flexible Time Off 401(k) Company Match Health, Dental, and Vision Insurance HSA and FSA Disability & Occupational Accident Insurance Company-Paid Life Insurance Policy Employee Assistance Program (EAP) World-class paid training program for you to learn the skills for long term career success. requisition # 3065$35k-52k yearly est. 31d agoConstruction Project Coordinator
People People
Project Assistant Job In Bay Minette, AL
Job Description We're Schust, and we're on a mission to find an experienced Construction Project Coordinator to join our Team in managing a long term project (12-18 months) in Bay Minette, Alabama. We are looking to fill this position as soon as possible. But first, let us tell you a little about us and what we do. Something About Us Schust, located in Auburn, Indiana, is part of the Scheuch Group family of companies. Scheuch is a family-owned business with headquarters in Austria. We've been engineering innovative air and environmental technology for industrial applications for more than 50 years across the globe. Whether the solutions involve the extraction, dedusting, conveying, flue gas purification or plant manufacturing, Scheuch is a leading expert in a variety of industries offering its customers application-specific, high-quality solutions to their air and environmental technology issues. Something About the Position Schust delivers innovative and efficient air pollution control solutions that help North American industrial manufacturers achieve compliance and improve the quality of air its workforces and communities breathe. We are on a mission to find a Construction Project Coordinator who will be tasked with the overall on-site management of projects, installations and/or third-party vendors. What you'll be doing Constructability review of the engineering drawings Participate in project definition reviews Conduct meetings with project engineers and fabrication to set priorities and schedule definition Identify basic project risk associated with project costs and safety Prepare working permits Enforcing safety requirements during construction phase Manage field activities, scheduling and resources to meet strategic plan and milestones Close contact with project engineers and foremen Identify, track and capture actual project progress for use in further scheduling Define and evaluate factors which may result in cost change Ensure that all projects are delivered with the appropriate documentation (O&M Manuals) Monitor and report actual expenditures against budget Project evaluation for continuous improvement Maintain continuous focus on providing exceptional service to internal and external customers Engage and coordinate with 3rd party vendors Prioritize time and projects, working independently Skills You Need to Bring With You Demonstrated commitment to exceptional customer service Ability to handle stressful and/or difficult personal interactions appropriately Ability to understand business impact and prioritize issues and projects accordingly Thorough understanding of contracts, plans, specifications, and regulations Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences or delays Thorough understanding of engineering, architectural, and other construction drawings Strong work ethic, excellent attendance and flexibility to work overtime Self-motivated, detail-oriented and organized Flexibility to work various shifts (8 to 12 hours), overtime, stand-by, on-call, holidays, etc., when required Requires a valid US Driver's license. Degree preferred however professional experience will be considered in lieu of a degree Over 4 years field service experience Strong written and verbal communication and other relationship-building skills is required Detail oriented with strong analytical and problem-solving skills Something About our Team We're a collaborative group, getting things done together, enjoying our collegial environment and working with each other. Fit is really important to us. We're a group of down to earth people who are willing to roll up our sleeves to get the job done; whoever comes to join us should have that same mindset, a sense of humor, a strong business mind, total accountability for deadlines and a ton of self-motivation and energy. Your Care Package We offer a really competitive compensation package, great benefits, casual work environment and the opportunity to grow your skills and progress with us. If you're interested in learning more, we'd like to hear from you. Hit the apply button, send along your resume, and let us know why you think you're the one for us with an artfully crafted cover letter. We're looking forward to hearing from you. Job Posted by ApplicantPro$41k-51k yearly est. 27d agoConstruction Project Administrator
JLM Strategic Talent Partners
Project Assistant Job In Alabama
Benefits: 401(k) Competitive salary Paid time off WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of working in construction and/or transportation They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. KEY RESPONSIBILITIES/SKILLS Prepares and submits customer invoices. Code, post invoices in accounting system. Research and solve payment discrepancies. Documents financial transactions by entering account information. Maintains financial security by following internal control. Process weekly accounts payable payments in accounting system. Check, verify and enter invoices for payment. Sort, code and enter accounts payable data. Analyze discrepancies and unpaid invoices. Collect, confirm, and process timesheets. Provide administrative support for the Accounting Supervisor. Find and use accounting data to resolve accounting problems and discrepancies. Perform filing and general administrative tasks. Other duties as assigned PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $25.00 - $35.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.$25-35 hourly 60d+ agoParalegal Project Assistant
Maynard Nexsen
Project Assistant Job In Birmingham, AL
Job Details Birmingham, AL Full Time High SchoolDescription A Real Estate Project Assistant works with our core Real Estate Shareholders and their associates to (i) perform administrative and logistical support functions, (ii) assist with project planning, organization and execution, and (iii) ensure our clients have a positive experience with our team. A Real Estate Project Assistant will play an internal and external role and often act as a liaison between our clients and our team, providing administrative support, assisting with client projects, managing client interactions and communications, and planning meetings and business development trips and opportunities. Essential Job Functions: Provide variety of administrative and logistical support. Schedule and coordinate appointments/meetings (including on-site and video-conference/web-based participation). Coordinate travel for lawyers (including airline reservations/online check-ins, hotel reservations, ground transportation, etc.). When appropriate, screen and answer incoming internal and external questions/calls. Assist with overall planning of meetings, projects & events as needed (including organizing meeting details, scheduling, preparing and distributing agendas and related materials). Assist with the preparation of legal documents (editing, proofing, printing). Preparing closing binders and following up with outside parties post-closing. Assist with document production for real estate closings. Coordinating, calendaring, and tracking due diligence items and critical dates for transactions. Drive efficiencies and process improvements and introduce innovative approaches to improve the overall operation of the Real Estate practice group, driving improved service to the group's clients; implement process improvements that will improve service levels to clients. Independently oversee special projects as assigned. Necessary Knowledge, Skills, and Abilities: Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees and clients at all levels of the organization. Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and quickly adapt to meet changing deadlines and priorities. Proficiency with Microsoft Office Suite applications, including Word, Excel, Outlook, PDF software, and DocuSign. Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision. Retain a high level of flexibility and resourceful problem-solving. Exceptional verbal and written communication skills. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Educational and Experience Requirements: Bachelor's degree or equivalent education and work experience. Work Environment and Physical Demands: Ability to work extended hours when necessary. Normal office environment; no unusual physical demands. Expected to work in the office.$26k-40k yearly est. 15d agoProject Administrator
Kronospan Holdings Ltd.
Project Assistant Job In Anniston, AL
Job title Project Administrator Contract type Full-time About us Kronospan is the world's leading producer of wood panel products including MDF, OSB, Particleboard, and Laminate Flooring. We are state of the art, automated, and visionary. We are sustainable and eco-friendly. We are Worldwide AND we are American Made. We are Kronospan. Main duties and responsibilities Responsible for all project administrative work associated with capital projects. The Project Administrator oversees and performs administrative functions concerned with a project managing budgets and expenditures, updating project calendars, preparing presentations and reports. * Oversee / carry out all administrative functions of capital projects. * Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports. * Develop budgets for capital projects. * Monitor timelines and project plans, with the goal of tracking tasks to completion. * Collaborate with project personnel and other departments, as needed, in the collection of project accounting data in order to generate accurate and timely purchase orders * Provide supporting documentation for payments * Ability to handle large volume from multiple contractors and sub-contractors. * Verify, and reconcile invoices. * Ensure all lien wavier documents are properly completed before invoices are submitted for payment. * Research and prepare management reports as directed * Provide financial information and assistance to project management and company directors * Thoroughly review contracts and invoices before entering/filing to insure all elements have been returned and signed in the appropriate locations and if there are any modifications, that the Project Manager has initialed his acceptance. * Maintain confidences and protect operations by keeping financial information confidential. Requirements * Strong written and verbal communication skills * Ability to work without direct supervision * Strong customer service skills and sense of urgency * Ability to work in a team environment * Strong attention to detail * Near perfect attendance record * Advanced skills in the use of Microsoft Word and Excel WHAT WILL PUT YOU AHEAD * Bachelor's degree in Supply chain or Accounting or the equivalent experience * 3+ years in a fast paced supply chain or accounting department, preferably in a construction/project setting What we offer As a company dedicated to its associates, we offer numerous benefits and advantages: * Growth opportunities, domestic and international, with the world's leading producer of wood panel products * Work in a diverse, inclusive environment with colleagues from around the world * A highly competitive benefits program including affordable medical, dental and vision plans * Company paid life and short & long term disability plans * Supplemental life, critical illness and accident plans for you and your family * 401 (k) retirement plan with company match * Paid time off including a generous paid vacation plan and holidays after 90 days * "Life of Career" training opportunities through our global or local KronoAcademy * Uniform & reimbursement for safety boots & prescription safety glasses and company provided tools WHAT TO SEND OUR WAY * A cover letter along with your Resume, highlighting your education, experience and skills.$37k-59k yearly est. 43d agoProject Administrator
Healtheon
Project Assistant Job In Fort Rucker, AL
The essential function of the project administrator is providing general administrative support for the project or the office. They assist the project management and ensures the project's daily functions run smoothly. Essential functions · General administrative support · Data entry and reporting · Processing invoices, check requests or other paperwork · Maintain project efficiency by organizing meetings and correspondence such as calls, emails, mail and other deliverables · Opens and screens incoming mail and deliveries to distribute to the appropriate team members · May act as first point of contact with internal and external sources · Assist with badging · Uploading invoices, submittals, RFIs, and DWs to SharePoint (or Box or the government entity communication platform) · Coordinates meeting spaces, assist with meeting set up, food and drink services for meetings · May coordinate the schedule for conference rooms · Order office supplies · Perform basic internet research, compile lists and gather information · Meeting administration such as note taking Skills & Qualifications · Ability to work in a fast paced environment · Ability to take direction and prioritize responsibilities · Solid written and verbally communication skills · Ability to maintain discretion at all times · Proven understanding of Microsoft Office Suite and internal operational systems with a strong skills for embracing new technology. Supervisory responsibilities: None Physical demands: · Occasionally lift and/or move up to 50 pounds. Required / preferred education or experience · High School Diploma or GED Required · 1 year experience in an office setting preferred You can also apply here: *************************************************************************$37k-59k yearly est. 60d+ agoOrder Coordinator - Project Coordinator
Mindlance
Project Assistant Job In Arab, AL
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Its a simple route driver job and company will be providing the car. Job Description An Order Coordinator is responsible for managing Direct/Partner/Agent Service Requests and is the main point of contact for our customer to insure a smooth/accurate installation of services. Skills: Demonstrated ability to successfully deliver and manage multiple service request orders/projects Takes ownership of issues and deliverables of projects. Effectively and proactively works cross-functionally to identify and resolve issues Ability to proficiently manage demanding customer requirements given time constraints, deadlines, and multi-tasking other tasks/projects. Ability to work in a fast-paced environment that requirements a team based approach with the ability to maintain enough discipline to ensure customer satisfaction and order quality Knowledge of a variety of access types, telephony technologies, and data services: DS0, DS1, TLS, DSL, MPLS Strong ability to learn internal data, customer management systems and comply with all record keeping requirements. Additional Information Thanks & Regards Praveen K. Paila ************$37k-52k yearly est. 60d+ agoProject Administrator - Construction Management Division
Lexicon, Inc.
Project Assistant Job In Calvert, AL
Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services. Position Summary The Project Administrator assists and supports the Project Management team by providing administrative and logistical support throughout the construction process. The nature of the job requires knowledge of computer software programs and strong communication skills to interface with users and management. Essential Duties and Responsibilities * Responsible for providing advice on the most effective and efficient use of resources to obtain measurable process improvements. * Direct subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents. * Identify and assess opportunities for software use; develop appropriate approaches and training. * Assist in managing the invoice and billing processes, specifically invoice verification. * Create, format, and edit communications and correspondence with an eye for accuracy and tone. * Oversee construction contract administration processes to ensure that the contract document requirements are met and assist in the document control process. * Communicate effectively and maintain proactive working relationships with clients and contractors. * Ensure company procedures and standards are maintained. * Will attend project meetings to evaluate and present feedback information related to necessary changes. * Performs other duties as assigned. Qualifications Associate or bachelor's degree preferred. Minimum of 2 years' proven experience as a project administrator or similar role. Must understand construction project management processes. Ability to work independently remaining focused and motivated-superior interpersonal, organizational and time management skills. Strong team player with a people-centered leadership style. Strong knowledge and skill in the use of Microsoft Office applications, Adobe, or Bluebeam. The ability to travel occasionally and attend meetings as needed. Physical Demands Overtime is required as needed. Must be able to lift at least 50 pounds on occasion. All the physical demands listed are essential functions. Benefits * Medical Insurance * HSA with Employer contributions * Dental Insurance * Vision Insurance * Group and Voluntary Life Insurance * Short Term/Long Term Disability * Critical Illness Plan * Employee Assistance Program * Paid Vacation * 401(k) with Employer Match Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Email: ******************* Drug Free Workplace Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese English - Spanish - Chinese To see other positions, click here.$42k-61k yearly est. Easy Apply 58d agoDetailing Project Coordinator
Nucor
Project Assistant Job In Alabama
Job Details Division: Vulcraft Alabama Other Available Locations: Alabama Posting Expires: July 11, 2025 Basic Job Functions: Vulcraft Alabama has an immediate opening for a Detailing Project Coordinator. This position will be responsible for coordinating project information with Detailing, Engineering, Sales, Sales Service, Customers, EOR's, etc. The successful candidate must be able to work on multiple projects at once, while keeping all information organized. Candidate must have a strong commitment to safety, quality, productivity, and cost effectiveness. Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times. Minimum Qualifications: 2 years minimum joist and/or structural steel experience Preferred Qualifications: AutoCAD, Tekla and/or 3D BIM modeling experience Desire to pursue future advancements within Vulcraft Alabama and/or at other Nucor locations. Nucor is an Equal Opportunity/Affirmative Action Employer - M/F/Disabled/Vets - and a drug - free workplace$36k-46k yearly est. 2d agoProject Coordinator
ASM Research, An Accenture Federal Services Company
Project Assistant Job In Montgomery, AL
The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMG team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information. **Key Responsibilities:** + Develop familiarity of Project Management methodologies and of contract stipulations and requirements. + Become knowledgeable of the ER&R/1095-A project and CMS policies and standards. + Ensure all project-identified processes and methodologies are executed and followed as applicable + Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans. + Prepare meeting agendas; capture and send meeting minutes for client meetings + Coordinate data collection for reporting and data analysis + Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported. + Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMG Manager. + Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log. + Monitor and escalate issues as appropriate. + Excellent verbal and written communication and organizational skills. + Attention to details and multi-tasking abilities. + Problem solving skills. + Support the program in the role of CMS Access Administrator + Assist with SharePoint management tasks **Required minimum qualifications:** + Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree. + 1 additional year of relevant experience + Experience working in a fast paced and deadline driven environment. + Must be a US Citizen or Authorized to work in the US (if not a citizen) and a resident of the US for at least 3 years within the last 5 years. Candidates that do not meet the required qualifications will not be considered. **Compensation Ranges** Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. **EEO Requirements** It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. **Disclaimer** The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 60,200 - 72,000 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.$33k-52k yearly est. 3d agoProject Coordinator
Alabama Credit Union
Project Assistant Job In Tuscaloosa, AL
At Alabama Credit Union, we have been earning your smile since 1956. Voted Alabama's Best Credit Union, we want you to feel good about your career. As a Project Coordinator, you will spearhead the implementation of Project Management methodologies and practices to drive organizational initiatives, strategies, and processes. Your primary responsibilities will include coordinating with cross-functional teams, collaborating with stakeholders, and managing vendor partnerships to ensure the successful delivery of projects aligning with the business unit's objectives and member service needs. The Project Coordinator will create and regularly update project plans, track project progress and budget, maintain and communicate detailed risk logs, and create and present management reports on project outcome and status. Responsibilities: Lead organizational projects throughout their lifecycle, ensuring project management standards and best practices are achieved. Develop detailed project plans, scope, schedule, budget and to effectively monitor progress Resolve high-level conflicts and provide guidance to project teams to ensure appropriate resource allocation and subject matter expertise. Communicate project status updates and feedback to team members, stakeholders, and senior management through effective written and verbal communication. Establish and direct project scope and objectives, involving all relevant partners and ensuring technical feasibility Ensure that all projects are delivered on-time, within scope and within budget Own the project risk identification and mitigation process Develop templates and documentation to support consistency in EPMO protocols Ensure that budgets are adhered to and deadlines are met Act as an internal consultant, advocate, mentor and change agent Demonstrate a service-oriented mindset, prioritizing member service and experience. Participate in change management process Support performance management by developing, training, and coaching team members in project responsibilities and project management discipline. Performs other duties as needed upon request by immediate supervisor Candidate Requirements: Minimum of three to five years of progressive experience in project management, business analysis, or continual service improvement. Financial institution experience preferred. Understanding of API and cloud-based system integrations, experience with cloud, desktop, and business process flows, including system experience with Power Automate or similar system. Experience with software implementations and support; system conversions experience is advantageous. Proficiency in problem analysis and resolution at both strategic and functional levels. Banking, Lending and Operations experience preferred. Project Management Professional (PMP) certification required or ability to obtain within 12 months. Bachelor's degree in project management, business, or a related field, or equivalent work experience. To apply for the Project Coordinator position: Interested candidates may apply online no later than June 28, 2024 at the Alabama Credit Union Careers page: **************************$35k-43k yearly est. 60d+ agoParalegal Project Assistant
Maynard Nexsen
Project Assistant Job In Birmingham, AL
Job Details Birmingham, AL Full Time High SchoolDescription The candidate will be responsible for administrative case management and support of the Credit and Restructuring Practice Group. Essential Job Functions: Drafting, filing and managing various business entity documents for corporations, LLCs and partnerships with State agencies. Drafting legal contracts, correspondence and other documents. Corresponding with clients. Conducting due diligence (lien searches, governmental certificates, document review) in a high-volume capacity and analyzing the same Perform administrative duties (calendaring deadlines, organize case files, manage logistics, etc.). Aid attorneys case management and client requests. Gather relevant information from a variety of sources. Successfully complete special projects and other assignments as requested. Coordinate client matter management, to include across multiple software platforms Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects. Necessary Knowledge, Skills and Abilities: Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization. Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities. Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook. Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision. Prompt responsiveness to clients and other professionals Retain a high level of flexibility and resourceful problem solving. Exceptional verbal and written communication skills. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Educational and Experience Requirements: High School diploma Paralegal associates degree or other relevant certification preferred Two to Four years of prior transactional legal experience required. Work Environment and Physical Demands: In office position Ability to work extended hours when necessary. Normal office environment; no unusual physical demands.$26k-40k yearly est. 48d agoProject Administrator
Morrow Realty Co
Project Assistant Job In Tuscaloosa, AL
The Construction Project Administrator is responsible for overseeing and managing the administrative aspects of construction projects, including contract oversight, permit acquisition, and document control. Essentially acts as the organizational backbone or bridge between the project manager and construction site by coordinating paperwork communication, and administrative tasks to facilitate smooth construction progress. Must have strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. Responsibilities Coordinates Construction Plans and Drawings. Help set up bid projects through ProCore Prepare job-site manuals for the project manager and superintendent Prepare, Distribute and Track Subcontracts and exhibits Prepare/Distribute purchase orders and vendor agreements to vendors as provided by Project Manager for their project Obtain current license/insurance documentation for each subcontractor per project Procure, distribute/maintain jobsite postings such as Federal, State, OSHA, Davis Bacon, permits and licenses Assist in compiling, distributing, and organizing submittals to all Parties Compile, Organize, and Distribute Project Closeout Documentation$36k-58k yearly est. 60d+ agoOrder Coordinator - Project Coordinator
Mindlance
Project Assistant Job In Arab, AL
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Its a simple route driver job and company will be providing the car. Job Description An Order Coordinator is responsible for managing Direct/Partner/Agent Service Requests and is the main point of contact for our customer to insure a smooth/accurate installation of services. Skills: Demonstrated ability to successfully deliver and manage multiple service request orders/projects Takes ownership of issues and deliverables of projects. Effectively and proactively works cross-functionally to identify and resolve issues Ability to proficiently manage demanding customer requirements given time constraints, deadlines, and multi-tasking other tasks/projects. Ability to work in a fast-paced environment that requirements a team based approach with the ability to maintain enough discipline to ensure customer satisfaction and order quality Knowledge of a variety of access types, telephony technologies, and data services: DS0, DS1, TLS, DSL, MPLS Strong ability to learn internal data, customer management systems and comply with all record keeping requirements. Additional Information Thanks & Regards Praveen K. Paila ************$37k-52k yearly est. 22d ago
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