Project Scientist with the California Institute for Water Resources (Assistant/Associate/Full Rank-Represented 50% Variable FTE)
Davis, CA
University of California Agriculture and Natural Resources Application Window Applications received after this date will be reviewed by the search committee if the position has not yet been filled.
Final date: Friday, Jun 6, 2025 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.
Position description
Position Overview
University of California Agriculture and Natural Resources (UC ANR) offers a unique recruitment opportunity for a
Project Scientist (
Assistant/Associate/Full Rank) with the California Institute for Water Resources with a 0.5 variable FTE appointment.
Location Headquarters: UC ANR, Davis, CA
Introduction:
The California Institute for Water Resources (CIWR) is a statewide program located within UC ANR. CIWR is based in Davis, CA, and has researchers and educators throughout the state of California. CIWR conducts research on sustainable water resources management for urban, environmental, and agricultural systems. CIWR is a member of the National Institutes for Water Resources and serves as a hub of water research in California. CIWR supports water research
projects throughout the state, conducts research on urban and water resources management, and runs extension programs for improved irrigation and Climate-Smart Agricultural practices.
Purpose and Clientele:
The
Project Scientist will support
projects in CIWR related to water and wastewater management. The
Project Scientist will:
Use knowledge of urban water and wastewater systems to estimate future trends in water demand and wastewater generation and evaluate impacts of those changes on current and future systems.
Participant in multidisciplinary collaborations to estimate effects of water conservation that will inform statewide policy.
Collaborate with academic colleagues to develop economic modeling and assessments of water and wastewater operations in California.
Support or lead outreach to industry organizations to understand challenges associated with climate change adaptation, water and wastewater service affordability.
Collect and analyze knowledge from peer-reviewed studies, industry studies, and field work from extension specialists regarding the costs and benefits of water conservation and wastewater management services.
Major Duties and Responsibilities:
Identify, Compile and Analyze Literature on Economics of Water and Wastewater Management in California (40%):
Lead outreach to academic researchers and agencies throughout the state to collect and analyze reports and data on water and sanitation services in underserved areas.
Lead planning, problem resolution, and administration of CIWR
projects commensurate with the level of appointment
Initiate communications and data collection with
project colleagues and external collaborators
Initiate discussions with agencies and communities related to
projects.
Participate or lead outreach and extension efforts to address research needs.
Participate in conferences and workshops.
Support development of summary products and annual reports.
Data Collection, Management and Analysis (40%):
Lead data collection and entry and ensure quality and accuracy of data.
Direct analysis of datasets and prepare summary statistics, tables, and graphs.
Independently write and present reports.
Assist in preparing and reviewing drafts of papers and posters to ensure accuracy.
Writing and Publications (20%):
Prepare high quality written and attractive materials including reports, program and
project impact statements, blog posts, briefings, executive summaries, and presentations.
Conduct literature reviews and summarize existing research relevant to
projects.
Support and contribute to authoring peer-reviewed journal articles.
Prepare extension publications to disseminate research results.
Prepare and give presentations.
Reporting Relationship: The
project scientist serves under the administrative guidance of the Director of the California Institute of Water Resources within UC ANR.
Qualifications and Skills Required
Required Qualifications:
Education: A minimum of a Ph.D. degree in resource economics, environmental policy, public policy, engineering, or regional planning/development or a closely related field is required at the time of appointment.
Additional Requirements
Demonstrated research experience through a combination of publications, professional experience in one or more previous positions, utilizing the techniques or methods required by the position and demonstrating technical knowledge.
Knowledge of scientific and economic challenges for water and wastewater management
Expertise in principles and methods for resource economics, environmental science, environmental studies, water management and/or environmental engineering.
Experience with programming GIS and geodatabases.
Knowledge and experience with economic modeling approaches for public policy making
Demonstrated experience developing applied research studies used directly in local and statewide policymaking.
Ability to work independently and seek guidance when needed, demonstrated through academic research, professional experience, or a combination.
Excellent verbal, written, and interpersonal communication skills and presentation skills.
Prior professional experience in applied water research.
Applicants need to meet appointment criteria for the respective University of California academic title series and evidence for success in meeting required academic advancement criteria as per UC Academic Personnel Manual
This is not a remote position. The candidate must be available to work onsite. In accordance with UC ANR Flexible Work Guidelines flexible work agreements are available upon approval by supervisors and periodic re-evaluation.
Desired Experience
Proficiency in software such as ArcGIS Pro, R, or Python.
Demonstrated ability to independently utilize scientific literature, online databases, and other relevant resources to apply to research
projects and design of experiments.
Knowledge/experience in procedures for collecting and synthesizing data from various sources, including publications, reports, surveys, and community outreach.
Skills Required: To be successful, a
Project Scientist requires skills in the following:
Technical Competence and Impact
Interact with collaborating scientists to achieve
project objectives.
Collect and analyze data for agency reporting and journal publications. Participate in extension education and outreach activities.
Communication
Demonstrated excellence in written, oral, interpersonal and information technology communication skills.
Skills to communicate and extend technical information to diverse audiences are required.
Participation in professional societies and conferences and ability to give presentations at seminars and continuing education functions.
Collaboration, Teamwork and Flexibility
Demonstrated ability to work collaboratively as a team member with others.
Able to adapt as circumstances warranted.
Promote diversity, equity and inclusion.
Lifelong Learning
Demonstrated commitment to ongoing self-improvement - both professionally and as a person.
About UC ANR
UC ANR is a division of the University of California (UC) system that bridges the gap between local issues and the expertise of the UC system by providing research-based information, educational programs, and technical expertise to the public in areas such as agriculture, natural resources, nutrition, and youth development. UC ANR is part of a nationwide Cooperative Extension network, which began in the early 20th century to connect research from land-grant universities with the everyday needs of people in communities across the United States. Today, we collaborate with farmers, ranchers, diverse communities, youth and adult educators, and policymakers to address local and statewide issues related to food systems, water, climate change, and sustainable agriculture through a statewide network of campus-based researchers, county-based Advisors, and community educators. Our mission is to cultivate thriving communities, sustainable agriculture, resilient ecosystems, and economic prosperity in California and globally through equitable generation and sharing of collaborative, science-based solutions. Over 250 UC ANR academics conduct research, extension, and education serving all 58 counties from 70+ locations, including county-based UCCE offices, 13 statewide programs and institutes, and 9 research and extension centers. By working and living among those we serve, UC ANR expands the University of California's reach to engage all people and communities in California, ensuring equal access to the resources UC has to offer. Our vision is that UC ANR will be valued in every California community for meaningful engagement and making a positive difference in people's lives.
Learn More
UC ANR and UC ANR Mission Statement.
California Institute for Water Resources: https://ciwr.ucanr.edu/
UC ANR administers Statewide Programs and Institutes that focus research and extension on solving priority problems that engage ANR academics and UC faculty in integrated teams
UC ANR Strategic Initiatives help unify, communicate, and advocate for the work we do.
UC ANR UC ANR uses seven Public Value statements to communicate how our work makes a difference to the public.
UC ANR academics are expected to share and exhibit UC ANR's commitment to UC ANR's Affirmative Action policy
UC ANR is committed to supporting inclusive excellence and is guided by UC ANR's Principles of Community. We strive to create an environment where all individuals, regardless of their background, feel valued and respected and have equal opportunities for growth and success.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy for Employees, Students and Third Parties
APM - 035: Affirmative Action and Nondiscrimination in Employment
Salary & Benefits
SALARY: The salary will be in the
Project Scientist Series (0.5 variable FTE) from
Assistant Rank Step 1 - $35.49/hour to Full Title Rank Step 6 - $73.19/hour. Step placement in this series is based on experience. For information regarding the
Project Scientist represented series salary scales, please refer to: https://www.ucop.edu/academic-personnel-programs/_files/2024-25/july-2024-scales/t37-b-n.pdf This is a represented position.
The
Project Scientist position is a definite term appointment. The position is a one-year renewable term appointment with a merit cycle every two years. The performance in the position will be evaluated annually. The position will be extended based on the continued need for the position, performance and availability of funding.
Benefits: The University of California offers comprehensive benefits including health insurance, retirement plans, two days per month paid vacation, one day per month paid sick leave, and holidays. For more information, refer to the UC Benefits website at: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html.
How to Apply
If interested in this position, please visit: https://recruit.ucanr.edu/ and choose "applicants" (refer to position #25-06).
Closing Date: To assure full consideration, application packets must be received by May 8, 2025 (open until filled).
Questions?
Contact Tatiana Avoce (
[email protected]) or recruitment questions; for other questions, contact Evelia Joye (
[email protected]).
Please note that successful applicants are responsible for ensuring work authorization without need of employer sponsorship for the duration of the appointment period.
University of California Cooperative Extension
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC nondiscrimination policy.
As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited
Application Requirements
Document requirements
Curriculum Vitae - Your most recently updated C.V.
Cover Letter
Statement of Research and Extension - Please submit a 2-page Statement of Research and Extension Interests including how your current and/or past research and extension experience could contribute to, or be applicable to, the needs of the local community. Provide examples of potential goals and outcomes from your research and extension activities.
References - Please submit a page of 3-5 references with contact information (include phone # and email address)
College Level Transcripts - Electronic transcripts or legible scanned copies (PDF) of original transcripts will be accepted. Transcripts must identify course work completed, grades earned, degrees conferred and confer dates. Please DO NOT send transcripts that are password protected.
Reference requirements
3-6 required (contact information only)
About UC Agriculture and Natural Resources
The University of California, Division of Agriculture and Natural Resources is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Job location
Davis, CA
To apply, please visit: https://recruit.ucanr.edu/JPF00314
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Administrative Assistant
Melville, NY
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The Administrative Assistant will support the Sales team by managing incoming calls and communications, addressing customers' reporting needs, responding to inquiries regarding contracts, providing exceptional customer service to ensure client satisfaction, and coordinating and distributing surveys to gather valuable feedback.
Key Competencies
Strong leadership, decision-making, and problem-solving skills.
Excellent communication, listening, and interpersonal abilities.
Exceptional organization and attention to detail.
Effective multi-tasking and troubleshooting skills.
Resilience, strong work ethic, and a high level of energy and drive.
Dynamic influencing skills with the ability to manage relationships effectively.
Benefits
Dental insurance
Disability insurance
Health insurance
Life insurance
Vision insurance
401K
Schedule
Monday to Thursday: 9 am to 6 pm
Friday: 9 am to 5 pm
For immediate consideration, please email your resume to our recruiter Kristi at **************************.
Administrative Assistant
El Segundo, CA
We are hiring for a great client in El Segundo, CA, seeking a Temporary Administrative Assistant to support their team. This part-time role offers a Monday - Thursday schedule, from 9:00 AM to 3:00 PM.
Key Responsibilities:
Perform general administrative tasks, including tracking refund and extension requests.
Review consultant invoices to ensure accuracy and alignment with the permit system.
Assist in tracking major or important projects.
Take messages from applicants at the counter or via phone and direct inquiries as needed.
Maintain and update records, files, and databases.
Prepare and distribute correspondence, reports, and other documents.
Provide general office support, including scheduling meetings and handling incoming mail.
Assist with special projects and other administrative duties as assigned.
Qualifications:
Previous administrative experience preferred.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks efficiently in a fast-paced environment.
Excellent communication and customer service skills.
Proficiency in Microsoft Office (Word, Excel, Outlook) and general office software.
This is a great opportunity to gain valuable experience in a professional setting. If you are interested, apply today!
Administrative Assistant
Cohoes, NY
Job Title: Administrative Assistant - Hiring FAST!
Pay Rate: $29/HR on W2 Only - NO C2C
Setting: Onsite Required
(Hybrid/Remote is NOT an Option)
Duration: 6+ months.
Required Qualifications:
Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
Extreme attention to detail and organizational skills, with ability to prioritize tasks.
Quick learner and self-starter with excellent anticipation skills.
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
Highest degree of integrity, professionalism, and diplomacy is required.
Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
Familiar with expense platforms such as SAP Concur
Supportive team player with a positive attitude.
Responsibilities:
Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
Arrange internal and client meetings on and off the Goldman Sachs campus working with conference services to book conference rooms and catering, register guests, ensure materials organized
Administrative Assistant
Cohoes, NY
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Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary.
Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner.
Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
Arrange internal and client meetings on and off the campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized.
Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested.
Handles highly confidential and sensitive client information with utmost discretion.
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
Adhere to Compliance regulations and gain the relevant approvals.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!
Ayan Bera
*****************************
************
PAY RANGE AND BENEFITS:
Pay Range*: $27.00 - $29.00 per hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.
Recent Recognitions:
Named One of America's Best Employers for New Grads by Forbes (2024)
Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025)
One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
AWS Advanced Tier Services Partner with 100+ certifications
Website: ********************************
Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. Β§ 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
Administrative Assistant
Miami, FL
We are seeking a high-level Administrator to serve as a Senior Administrative Liaison, supporting the Manager and potentially growing into a direct liaison role. This dynamic position requires wearing multiple hats in a fast-paced environment, working closely with Jon to ensure all entities, staff, and issues are managed efficiently while adhering to protocols.
Key Responsibilities:
Act as a key support to the Manager, addressing staff needs, managing tenant and building-related tasks, and ensuring smooth operations across all entities.
Handle diverse administrative duties, including setting up new hires with IT, adding staff to the payroll portal, ordering supplies, making vendor service calls, and managing the postage app.
Utilize QuickBooks Online to match and code American Express charges, pay costs with credit cards, and assist with financial tracking.
Oversee office operations by becoming proficient in all equipment, training the receptionist/assistants on devices, managing mail processing, greeting visitors, and assisting staff as needed.
Requirements:
Proven administrative experience with a desire to grow into a liaison role for the Manager.
Comfortable in a fast-paced environment, adept at multitasking and wearing multiple hats.
Familiarity with QuickBooks Online, payroll portals, and general office equipment.
Strong organizational and communication skills to manage staff, vendors, and tenants effectively.
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Key Responsibilities:
β’ Human Subject Payments:
o Processing payments to human subjects participating in research studies, ensuring compliance with institutional and departmental policies and ethical guidelines.
o Maintain accurate and confidential records of participant payments and related documentation.
β’ Order Processing:
o Process and track orders for research supplies and materials, ensuring timely procurement and adherence to budgetary constraints.
o Collaborate with vendors and internal departments to resolve any issues related to orders.
β’ Invoice Management:
o Review, process, and track invoices related to research activities, ensuring accuracy and timely payment.
o Work closely with the finance administrative lead to reconcile discrepancies and maintain organized financial records.
β’ Follow-Up and Tracking:
o Monitor the status of orders and payments, providing regular updates to the finance admin lead and addressing any delays or issues.
o Adhere to current tracking systems to ensure timely follow-up on outstanding payments and orders.
β’ Travel Arrangements:
o Coordinate travel logistics for research team members, including booking flights, accommodations, and transportation in accordance with university policies.
Administrative Assistant
Miami, FL
Job Title: Administrative Assistant
Employment Type: Full-Time (30-40 hours/week)
Reports To: Owner/Chief Operating Officer
About Us
Misha's Cupcakes is a beloved South Florida bakery brand known for our delicious cupcakes and warm, inviting customer experience. We are a small, passionate team focused on delivering sweetness and joy in every bite. We're looking for a reliable and organized Administrative Assistant to help us run efficiently and grow smartly.
Position Summary
The Administrative Assistant will support the Owner and COO with day-to-day operations, scheduling, vendor coordination, and administrative tasks. This person must be highly organized, proactive, and capable of handling a variety of responsibilities with minimal supervision. This is not a remote position and requires on-site presence at our main office or store.
Key Responsibilities
Schedule Management
Manage and coordinate the Owner's calendar, appointments, and meetings
Schedule internal team meetings and vendor calls as needed
Administrative Duties
Maintain accurate records of bills, invoices, and payments
Ensure all utility bills and recurring payments are paid on time
Assist with filing, data entry, and document organization
Vendor & Inventory Support
Research and compare pricing for ingredients, packaging, and service providers
Maintain relationships with vendors and request quotes for services or supplies
Support ordering processes and inventory monitoring
Operational Support
Assist in preparing weekly reports or summaries for the COO
Support HR tasks like posting job listings or scheduling interviews, as needed
Communicate effectively with staff across locations
Qualifications
Proven experience as an administrative assistant or similar role
Strong organizational skills with excellent attention to detail
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Office, Google Workspace, and basic spreadsheets
Comfortable making calls and following up with vendors and utility providers
Must be a self-starter and capable of working independently
High level of professionalism and discretion
Fluent in English and Spanish
Schedule & Compensation
30-40 hours/week, Monday through Friday
Must be available to work on-site
Competitive hourly wage based on experience
Administrative Assistant
Islandia, NY
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Responsibilities:
Greet clients and other visitors to the office.
Handle client inquiries and provide information as required in a professional & friendly manner.
Provide support and assistance to all departments within the firm.
Prepare and edit documents, reports, and correspondence with accuracy.
Track client communication to ensure tasks are completed and communicated with the team.
Send tax returns and other client deliverables to clients using proper firm security protocols.
Maintain and update online filing systems ensuring timely access to information.
Perform data entry tasks to support accounting processes and ensure accuracy in records and status within systems.
Help other departments as needed with various tasks and projects
Requirements:
Proven experience as an administrative assistant or similar role in an accounting environment.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and accounting software (CCH Wolter Kluwer preferred).
Excellent organizational and time-management skills to handle multiple priorities effectively.
Strong verbal and written communication skills for clear interaction with clients, team members and numerous supervisors assigning work.
Technical skills to manage paperless work environment and communicate with remote team members utilizing Teams to chat, meet via video and screen share to collaborate regularly.
High attention to detail and accuracy in completing tasks and managing records.
Ability to maintain confidentiality and handle sensitive information responsibly.
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PURCHASING/ PROJECT COORDINATOR
The Coordinator will support the Project Director and/or Manager with project related activities.
GENERAL SCOPE RESPONSIBILITIES
Entering design specifications into purchasing system
Obtain quotations from vendors and assist with updating budgets
Issuing purchase orders, monitoring status of orders and resolving issues with suppliers
REQUIRED EXPERIENCE AND SKILLS
Strong multi-tasking and organizational skills
Proficient in Microsoft Excel and Word
Excellent communication skills, both verbal and written
Strong command of English language, bi-lingual (Spanish) a plus
Purchasing experience required
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Anaheim, CA
Serve as the first point of contact for our office and to support day-to-day administrative operations. This individual will play a key role in creating a welcoming environment for visitors and staff while ensuring the office runs smoothly and efficiently.
Key Responsibilities:
Greet and assist visitors and guests as they arrive at the office
Answer and direct incoming phone calls in a professional and friendly manner
Open, sort, and route incoming mail and deliveries
Handle outgoing mail and shipping needs
Manage inventory and restocking of office supplies and breakroom items including coffee, beverages, and snacks
Coordinate job-site orders and ensure accurate processing and follow-up
Assist with the ordering and distribution of employee birthdays and other staff appreciation efforts
Coordinate scheduling of office vehicle maintenance, including car washes, and organize staff lunches as required
Maintain organized filing systems, including contracts and administrative documents
Provide general support to various departments with clerical and logistical tasks
Coordinate with vendors and service providers for office maintenance and supply needs
Ensure front desk and communal office areas, including the kitchen area, remain tidy and presentable
Perform other administrative duties as assigned to support the overall needs of the office
Qualifications:
Prior experience in a receptionist or administrative support role preferred
Some knowledge of the construction industry
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Ability to multitask and manage competing priorities in a fast-paced environment
Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and basic office equipment
Friendly, professional demeanor with a can-do attitude
Proven written and verbal communications abilities; proficiency with computer applications, including Microsoft Office suite, scheduling programs, etc. Ability to work independently and as part of a team. Demonstrated interpersonal skills.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools, or controls, sit, talk and hear (bells, whistles, etc.), stand, climb, balance, stoop, kneel, crouch, or crawl. Employee must occasionally lift and/or move up to 25 lbs.
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Irvine, CA
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What You'll Be Doing:
Greet visitors and manage front desk activity in a warm and professional manner
Answer phone calls and route them to the right department or team member
Respond to emails and walk-in inquiries from clients, partners, and vendors
Schedule appointments, meetings, and travel for senior staff
Set up conference rooms, including coffee/snacks for meetings
Receive and distribute incoming mail and packages
Hand out employee applications and assist with onboarding materials
Order, stock, and organize office supplies as needed
Assist various departments with copying, filing, scanning, and other admin tasks
Support Human Resources, Accounting, and Executive teams with special projects
Troubleshoot basic office needs and escalate any issues when needed
What We're Looking For:
Must be fluent in English and Spanish (written and spoken)
Strong organizational and time management skills
Excellent written and verbal communication
Comfortable managing multiple tasks with attention to detail
Professional, friendly, and dependable
Able to maintain confidentiality at all times
Self-starter who works well independently and on a team
Familiarity with basic office equipment and tools (copier, printer, etc.)
Administrative Assistant
Irvine, CA
Headquartered in Irvine, California, EBizCharge specializes in developing integrated payment solutions that facilitate electronic payment processing within ERP, CRM, Mobile, and eCommerce applications. Our applications are PCI compliant and fully integrated with major ERP/accounting systems, including QuickBooks, Sage, SAP Business One, Microsoft Dynamics, NetSuite, Epicor, Acumatica, and major online shopping carts, including Magento and WooCommerce. EBizCharge offers its employees unlimited earning potential, career advancement opportunities, and a dynamic work environment.
Our Administrative team plays a key role in the merchants' onboarding process, working closely with the sales team to ensure a smooth experience before, during, and after a merchant is onboarded. We assist with gathering and organizing the necessary documentation, setting up merchant accounts, and provide support if any concerns arise.
Responsibilities
Support in the onboarding process of new clients by taking virtual application calls and submitting documentation related to new accounts accurately and timely.
Professionalism when handling phone calls, emails, and other correspondence.
Prepare and send out agreements for signature.
Enter and maintain all information correctly in Salesforce and various databases.
Notify appropriate parties if impactful changes are requested by clients.
Effectively multitask and manage their time efficiently.
Follow up appropriately when needed to ensure accounts experience a high level of responsiveness, even if there is no substantive update or resolution to an outstanding item.
Help clients dispute chargebacks by gathering all necessary documentation to prove it was a valid charge.
Assist the Administration team with other duties as assigned.
Collaborate with Senior Management and various departments such as Technical Support and Sales.
Qualifications
Bachelor's degree is highly preferred.
Self-starter with the ability to learn fast and work independently as well as within a team.
Good work ethic and flexible hours.
Strong proficiency in Microsoft Excel, Word, and Outlook.
Comfortable working with a wide variety of professionals.
The duties and requirements listed above should not be interpreted as all-inclusive.
Must have strong communication skills.
Benefits
100% employer paid benefits (including Medical, Dental, Vision, & life insurance) for selected plans for the employee.
Retirement 401(k) plan with company match.
Gym access, dry cleaners, car wash conveniently located within building.
Generous PTO plan with an additional 9 Days Company Paid Holidays per year.
Job Type: Full-time
The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations. The Company prohibits unlawful discrimination against any job applicant, employee, or unpaid intern by any employee of the Company, including supervisors and coworkers. Pay discrimination between employees of the opposite sex or between employees of another race or ethnicity performing substantially similar work, as defined by the California Fair Pay Act and federal law, is prohibited.
Administrative Assistant
Daytona Beach, FL
ICI Homes is currently seeking to hire an Administrative Assistant who will assist our legal department in the preparation of documents, contract summaries concerning our communities, property sales, land acquisition and real estate transactions. A self-directed professional with strong Adobe, DocuSign and Excel skills. The position will work on-site from ICI Homes headquarter office in Daytona Beach, Florida. Duties will include but are not limited to the following:
ESSENTIAL FUNCTIONS:
Assist in streamlining processes within the legal department to enhance efficiency in Company operations, including oversight of document management systems
Coordinate with other departments to track, manage, and organize contracts from proposal stage through execution
Responsible for support related to litigation, mediation, arbitration, and responses to complaints
Assist with formatting, redlining, compiling, and managing complex contract documents and other deliverables for internal and external use
Renewing and maintaining company licensing
Assist with drafting, filing, and managing various business entity documents for corporations, LLCs and partnerships
Perform wide variety of legal research and data compilation
Perform other duties as may be assigned from time to time
POSITION REQUIREMENTS (Experience, Licenses or Certifications required)
Proficient working knowledge of Microsoft Office applications.
Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines
Effective written and verbal communication skills, with the ability to interact professionally with clients and colleagues
Strong analytical and problem-solving abilities
Ability to work independently as well as collaboratively in a team-oriented environment
A commitment to maintaining the highest ethical standards and client confidentiality
ICI Homes offers competitive salary and a comprehensive benefits package. Please send resume in word or pdf format to ********************
EOE / DFWP
Note to Job Seekers: No telephone calls please. Your resume will be reviewed and qualified candidates will be contacted in the event that there is a potential match. Thank you.
Amazon Marketplace Assistant
Los Angeles, CA
Key Responsibilities:
Strategic Planning & Execution
Develop and implement strategies to maximize sales and profitability on Amazon 1P and FBA channels.
Identify growth opportunities and create actionable plans to capture market share.
Work with internal teams to ensure seamless execution of marketplace strategies.
Amazon Operations Management
Manage day-to-day operations for Amazon 1P and FBA, including inventory, pricing, promotions, and fulfillment.
Optimize product listings, content, and keywords to improve visibility and conversion rates.
Analyze performance metrics and leverage data to drive continuous improvement.
Vendor & Seller Central Management
Oversee relationships with Amazon Vendor Central and Seller Central, ensuring compliance with Amazon's policies.
Negotiate terms and agreements with Amazon to secure favorable outcomes.
Collaborate with brands and clients to ensure accurate forecasting and timely product replenishment.
Team Collaboration & Leadership
Collaborate with cross-functional teams (analytics, marketing, and product teams) to meet business goals.
Set performance goals, conduct regular reviews, and support professional development.
Qualifications:
Education: Bachelor's degree strongly preferred.
Experience: Proven experience managing Amazon 1P and FBA operations with a track record of driving sales and profitability.
Amazon Expertise: In-depth knowledge of Amazon Vendor Central and Seller Central, including listing optimization, inventory management, and performance analytics.
Analytical Skills: Strong proficiency in Excel (data uploads/management) and data-driven decision-making.
Communication: Excellent communication and negotiation skills, with the ability to build and maintain relationships with key stakeholders.
Team Collaboration: Demonstrated ability to work effectively with cross-functional teams.
Location: Los Angeles, CA
Compensation: $60,000-$65,000 (based on experience)
Administrative Assistant
Jacksonville, FL
This position provides front desk reception for a local construction company in their Jacksonville office. Responsibilities include greeting clients, job applicants and vendors and directing guests to the appropriate contacts. Responsible for providing secretarial and administrative support to other departments with ordering of office supplies, mail, express packages, certified mail and weekly payroll checks. Maintains common work areas in the front office area including the kitchen and supply cabinets. This position requires professionalism, discretion and confidentiality.
ESSENTIAL DUTIES AND RESPONSIBILITIES
includes the following, additional duties may be assigned:
Provides exceptional and professional customer service to all guests and ensures they are greeted and ushered to the appropriate party.
Answers the phones and services all callers appropriately to their contacts.
Receives daily incoming mail, sorts, and distributes to appropriate individuals. Maintains confidentiality on all incoming information.
Sends and receives faxes and distributes to the appropriate party, maintaining confidentiality on all information.
Assists with meeting room coordination and set up.
Handles all courier and express deliveries for the office and ensures paperwork, delivery methods and tracking meets the internal customer needs.
Orders all office supplies and maintains office supply inventories and records. Ensures office supply cabinets are maintained.
Oversees and maintains relationship with office maintenance/cleaning vendor.
Ensures office kitchen and greeting area is maintained professionally and kept clean and organized as the "first impression" for all visitors. Maintains coffee service in kitchen during the day for employees and visitors.
Assists Manager with hiring and onboarding, as needed.
Performs routine typing, data entry, filing, and other general clerical duties.
Ensures compliance with the Code of Ethics and Standards of Business Conduct.
Responsible for practicing safe work standards and promoting an Incident and Injury Free (IIF) work environment as a condition of employment.
Jr. Project Manager
Miami, FL
Our advertising agency client is looking for a detail-oriented and proactive Jr. Project Manager to support dynamic, cross-functional teams in delivering impactful creative work. This Jr. Project Manager will serve as the central point of coordination across multiple disciplines and agency partners, ensuring seamless workflow management, on-time delivery, and financial oversight. The ideal candidate brings a balance of strategic thinking, strong communication skills, and an unwavering commitment to quality-all while navigating complex projects in a fast-paced creative environment. This is a hybrid position with three flexible in-office days per week. Bilingual fluency in English and Spanish is strongly preferred.
Responsibilities:
Act as the central point of coordination across internal teams and external agency partners
Build strong cross-functional relationships to ensure alignment and seamless execution
Champion clear, proactive communication throughout the project lifecycle
Define and manage project scopes, timelines, and deliverables across multiple workstreams
Monitor progress, adjust schedules as needed, and flag potential delays or changes
Maintain accurate documentation of project assets, feedback, and approvals
Ensure deliverables meet quality standards and client expectations
Lead post-project reviews to capture learnings and improve future processes
Escalate critical issues and provide clear, solution-focused updates
Manage resource needs across projects, ensuring proper allocation and support
Requirements
1+ years of project management experience in an advertising agency or multi-agency team environment
Bilingual in English and Spanish
Proven ability to manage multiple workstreams and stakeholders simultaneously
Strong organizational and problem-solving skills with acute attention to detail
Excellent written and verbal communication skills
Proficiency in project planning, resourcing, budgeting,
Experience working with cross-functional teams, including creative, production, finance, and external vendors
Comfort navigating large-scale integrated campaigns across various media formats
Familiarity with time-tracking systems and project management platforms (e.g., Asana, Wrike, Smartsheet, etc.)
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.
Opportunity Awaits.
Jr. Project Manager/ Designer
Jacksonville, FL
Jr. Project Manager/Designer
Quick Tie Products, Inc. (QuickTie) is a manufacturing organization headquartered in Jacksonville, FL. We are dedicated to developing, producing and marketing the best solutions for tying down wood frame and masonry structures exposed to wind and seismic forces. We do so by maintaining a friendly, fair and creative work environment respecting diversity, new ideas and hard work.
Summary
This role is a Truss and Structural CAD Designer in our Design Division. The position is responsible for the management of multi-family designs of uplift and hold down systems for wood framed structures. From initiation of each project, through design and finally field installation, the Truss and Structural CAD Designer is fully involved.
Primary Responsibilities:
Use AutoCAD and Revit to create shop drawings for wood frame multi-family construction project submittals.
Demonstrate knowledge and understanding of shear wall and roof truss design.
Complete structural material takeoffs.
Work with structural engineers and their staff on getting approval of shop drawings for construction.
Serve as a point of contact for customers relating to inquiries about our products, designs and field installations.
Organize, coordinate and manage each assigned project through completion.
Qualifications:
Degree or in the process of obtaining a Construction/CAD design related degree
Intermediate to expert skill in AutoCAD and Revit
Understanding of roof truss design components
Experience with wood frame, multi-family design/drafting
Knowledge of construction fasteners and installation methods
Estimating experience preferred
Must be able to read and comprehend Structural, Architectural and Truss layout plans
Proficient with Microsoft Programs (Outlook, Excel, Word)
Experienced with AutoCAD and Revit
Salary:
Pay Rate for this position is $25.00/hr. to $30.00/hr. depending upon experience.
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
Day shift
Monday to Friday
Work Location: In person
To apply, send a resume with cover letter to Angelina Brown, HR Manager, at: *************************** for immediate consideration.
Note: All job offers are contingent upon successful completion of drug screen(s) and background verification(s).
EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Project Controls Engineering Intern
Martinez, CA
π§ Project Controls Engineering Intern (Fall 2025)
π
π²
Pay: $30-$45/hour | No Per Diem
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Schedule: 4x10 (Mon-Thu), 6:00 AM - 4:30 PM
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Duration: 3-6 months | Start: August / Early September
π What You'll Do:
Support development of project tracking tools and dashboards
Help monitor construction progress, schedule health, and cost performance
Work with tools like Primavera P6 to analyze timelines and manpower planning
Assist in organizing work breakdown structures and master project plans
Collaborate with cross-functional engineering and project teams
Learn the full cycle of project controls in a large-scale industrial setting
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You Might Be a Good Fit If:
You're pursuing or recently completed a degree in Engineering, Construction Management, Accounting, Business, or a related field
You're a fast learner with strong Excel skills and attention to detail
You communicate well and enjoy working in a team-based environment
You're curious about large-scale energy projects and how things get built
π‘ Bonus Points For:
Exposure to Primavera P6, Microsoft Project, or similar tools
Prior internship or coursework in construction, energy, or project management
Interest in renewable fuels, industrial infrastructure, or sustainability
Construction Project Coordinator
San Francisco, CA
GCI is a premier commercial general contracting firm based in the San Francisco Bay Area. From innovative start-up offices to polished law firms to state-of-the-art labs, our mission is to build environments where people thrive.
We are seeking a Project Coordinator to work closely with the Project Management and Superintendent staff to assist with day-to-day activities. This position will be based out of our San Francisco office - 100% onsite (no hybrid option).
Minimum Qualifications
High school diploma / College degree preferred.
Project coordination experience in construction field preferred.
Computer proficiency in MS Office (Outlook, Word, Excel) a must
Experience with Autodesk Construction Cloud, BuildingConnected, Bluebeam, and/or Vista a plus.
Motivated
Team player
Excellent customer service skills
Effective oral and written communication skills
Reflect GCI Core Values - Fair, Grateful, Nimble and a Passion to Deliver
Responsibilities
Help coordinate the bidding process, including invitations to bid, document management, communication between internal and external team members, and sub proposal collection / organization.
Coordinate basic project information, subcontracts, sub change orders, compliance, etc. throughout project.
Prepare and distribute all job start documentation including project directory, subcontracts, and purchase orders.
Submittal coordination, ensuring all submittals are collected and processed timely.
RFI Coordination, ensuring all RFIs are processed timely.
Prepare and distribute drawings to subcontractors, including updates through the course of construction.
Prepare and distribute subcontract change orders through the course of construction.
Run compliance reports and ensure all subcontracts, change orders and POs are fully executed.
Request, maintain and track GCI and subcontractors' insurance throughout project.
Manage project closeout process including requesting / collection documentation, collection of finaled permits, and turnover of assembled package to clients for approval.
Maintain updated client, vendor, subcontractor contacts via database and project directory.
General Requirements
Ability to take directions from project executive, project manager, and superintendent as needed throughout from the bidding process through until complete acceptance and close-out by client.
Ability to work with office staff, field staff, accounting department, architects, engineers & clients, among others.
Attend internal and OAC meetings as needed.
Help maintain an organized, functional and clutter free office space (i.e., shared workspace, conference room, kitchen area, bathroom).
Provide project coordination coverage for the team as needed.
Any additional duties and responsibilities per office as needed.
Compensation
$70,000 for candidates without previous construction experience;
Salary range goes up based on previous construction experience
Medical, dental, vision, and 401k available
Language
English (Required)
About GCI
GCI is a premier commercial general contracting firm that specializes in tenant improvements, laboratories, base building renovations, and infrastructure.
From dynamic start-up offices to cutting-edge labs, our mission is to build environments where people thrive. We believe that small, nimble teams, close collaboration, and open communication are the keys to any successful construction project. And most of all, we believe in delivering our clients exceptional quality workmanship and unparalleled service, every time.
Our team lives and breathes our core values every day, which are: Be fair; Be nimble; Be grateful; Have a passion to deliver.
Founded in 1992, GCI has three offices in the Bay Area and serves industry leaders in Biotechnology, Environmental Services, Finance, Health & Wellness, Law, Media, Real Estate, Retail, Manufacturing and Technology.
Equal Opportunity Employer
GCI, Inc. is an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.