Project Assistant Jobs in Mesa, AZ

As a Project Coordinator with Graycor Construction Company, you will closely assist the Project Management and other operations personnel in driving successful project results, from preconstruction through final closeout. At Graycor, you will have the opportunity to: Review, approve and process submittals and shop drawings Execute new project setup in Procore Create submittal and procurement logs Draft subcontract scopes of work Update project schedules Work on project closeout Make shop visits for material fabrication/procurement status updates Update meeting minutes Assist in the RFI process Create and distribute punchlists Issue bulletins Follow up on subcontractor Construction Change Notices and bulletin pricing Review and assemble Construction Change Notices pricing To Be Successful in This Role You Will Need: Undergraduate degree in Construction Management, Engineering, or other Technical Degree Between 2 - 10 Years of commercial construction experience Experience using Microsoft Office Products (Teams, Excel, Word, PowerPoint) Experience using Primavera Products (P3, P6, Contract Manager) Experience using project management software (Procore, Sage, CMC, Contract Manager, Plans and Specs, SharePoint and Viewpoint) Experience using estimating software (Timberline, Win Est., Quote Express, On-Screen Quantity Takeoff) not required, but advantageous Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives. Strong attention to detail, organization skills and the ability to manage multiple, competing priorities. The ability to interact professionally and effectively with managers and co-workers. WHY JOIN OUR GROWING, DYNAMIC TEAM? Building Your Future is How We Build Ours. At Graycor, we seek out those with the highest potential, and we spare no effort at helping them be their best. We provide a supportive and empowering environment in which employees can realize their full potential and take ownership in their career development. We are passionate about how we achieve great outcomes together for our customers and each other. Stability Means Staying Ahead of the Curve. Construction is rooted in an ever-changing landscape. We offer a place where you can be a part of affecting that change. You'll surround yourself with extremely talented professionals who are driven to improve the world around them. Graycor fosters a culture of collaboration and continuous improvement, and is committed to reinvesting in evolving technologies. To ensure our long-term stability, we diversify our project portfolio and have expertise in a broad range of niche markets nationwide. We Are Family. This is why we have an intense commitment to Safety. We want to make sure that every member of our Graycor family goes home each day to theirs. As a family-owned company, we also believe there's no substitute for having fun. Our Company sponsored events include wellness and charitable events, casual employee get-togethers, lunch and learns, and other social events which allow Graycor professionals at all levels to get to know one another and share valuable experiences. Our Greatest Asset? Our Name. Reputation is grown over time. We believe that the more trust we build at Graycor, the better our organization will function. Our value in trust has enabled us to cultivate long-term relationships with our people and our clients, and has been a crucial ingredient in establishing the good name Graycor has today. Join the Graycor Family of Companies. We're Building Something More. ABOUT THE GRAYCOR FAMILY OF COMPANIES The Graycor companies provide a wide variety of industrial and commercial construction services, as well as industrial maintenance technologies, across North America. As a top ranking industry leader, Graycor commits to safe working environments, demands excellence and rewards passion. Established in 1921, Graycor employs more than 1,500 construction specialists at the Chicago headquarters, regional offices and project locations across the United States, Canada and Mexico.

Administrative Support III - Global Logistics Leader (Hybrid in Tempe, AZ) Duration: 4 Months (with potential for extension or conversion) Schedule: Monday-Friday | 8:00 AM-4:30 PM (flexible) Pay Rate: $22-24/hour Overtime: Approx. 5 hrs/week About the Role: Join a globally recognized logistics and tech innovator, supporting the flow of goods across international supply chains. This hybrid administrative support role offers a fast-paced environment where you'll track container data, support high-impact projects, and contribute to cross-border execution strategies. Key Responsibilities: Monitor and track container movements across global supply chains Analyze logistics data using Excel (VLOOKUPs, PivotTables) Communicate updates via Slack, Chime, email, and bridge calls Present updates to stakeholders and internal teams Maintain detailed records and manage your assigned book of business Write briefs, track project timelines, and support launches Basic Qualifications: 1+ year of administrative or operations experience Proficient with Microsoft Outlook, Word, and Excel High school diploma or equivalent Available for 40 hours/week and occasional overtime Excellent writing and communication skills Preferred Qualifications: Bachelor's Degree (or equivalent work experience) Background in supply chain, logistics, manufacturing, or data management Familiarity with MS Access and SQL Strong attention to detail and analytical thinking Able to work independently and manage tasks with minimal supervision Benefits Info Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Sales Team Assistants are responsible for building relationships with advisors through all steps of the onboarding/client engagement process. Responsibilities: Cultivate new advisors/agent relationships Manage and utilize database for contact tracking Gain understanding of Quantum products/services and competitive landscape Act as Liaison between advisor and all departments within Quantum Coordinate conference calls and webinars and all advisor/team travel Assist as an admin for sales leader Desired Skills and Experience: Industry experience not required Must be available to work in the office (not remote) 1-3 year Admin experience preferred, must have good attention to details All applicants are required to take a PI Survey and are subject to a background check prior to hire. The Quantum Group is an Equal Opportunity Employer.

An aerospace client is looking for an Administrative Assistant who will serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization. Location: Mesa, AZ 85215 (Onsite) Position: Administrative Assistant Pay Rate: $25/hr. on W2 (DOE) Duration: 6 months or longer Schedule: 1st Shift (9/80 or 4/10) TRAVEL: Yes, 10% of the Time RESPONSIBILITIES: Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization. Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meals if necessary. Maintains business rhythm and infrastructure support: helps manage weekly/monthly rhythm meetings, reviews/purges invite lists and email distros, housekeep network share/SharePoint/TEAMS permissions and folder structure, provide examples/templates and help build org charts/bios/program announcements as requested. Makes domestic and international travel arrangements and prepares expense reports. Assists in event planning, site visits, tours, and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization. Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments. Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks. Collecting, organizing, and distributing mail for support team. Purchasing necessary supplies and maintaining inventory within allotted budget. Gathering, compiling and reporting on information relevant to supervisor's assignment in a timely and accurate manner. BASIC QUALIFICATIONS: US Citizenship is required. High school diploma or GED and 2 years of experience working in a customer support or administrative assistant role. Experience coordinating meetings, and other events/activities with (ex. Outlook, Microsoft Teams). Experience in MS Office tools PowerPoint, Excel, Word, SharePoint, and Teams (ability to open and operate). Experience working with travel agencies to coordinate itineraries for domestic and international travel. PREFERRED QUALIFICATIONS: • Bachelors/Associates Degree • Experience in planning, coordinating and overseeing catering for significant program meetings • Experience in reviewing and editing written material for correct spelling and grammar • Familiarity with Northrop Grumman's specific systems (Costpoint, Concur, TIPQA, DSEA, Facilities requests, IBUY, iTRIP, etc.). • Knowledge of NGC resources, policies, and procedures • Concur Software experience (Travel/Expense Software Program) • Strong ability to multi-task with competing priorities in a positive manner. About our client: Our client is a world leader and premier innovator in aerospace, with over 100,000 top talent employees providing the most advanced products and technologies in the industry. With numerous awards and recognitions, they offer continuous growth, learning, and development for their employees. About APR: Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Don't miss out on this amazing opportunity! If you feel your experience is the match for this position please apply today and join our team. We look forward to working with you!

Title: Sales Administration Assistant Stimulating. Motivating. Challenging. The Kudelski Group is the world leader in the creation and delivery of state-of-the-art technologies to secure the revenues of content owners and service providers for digital television and interactive applications across all network types. The Group capitalizes on its intellectual property patent portfolio through cross access to cutting-edge technology patents and license agreements. Leveraging on its long-standing expertise in securing digital content and fighting piracy, the Group is a global provider of cybersecurity solutions and services focused on protecting companies' and organizations' data and systems. The Group also designs and delivers technology and services to support companies across all industries in securing their Internet of Things innovations. It also creates and commercializes its own products such as asset tracking solutions for the automotive industry. Position Summary: The Sales Administration Assistant supports the IoT sales and operations team through various administrative tasks related to contract and agreement management, pricing, billing, invoice management, commission tracking, customer support, order processing, and revenue recognition. This role requires strong organizational skills, and the ability to collaborate effectively with internal departments, including legal, finance, IT, and Sales and operations. He/she reports to the IoT Sales Execution Team Leader and doesn't supervise any people. Responsibilities: Operational Maintain accurate customer records, including contact information, account details, and contract signature dates within the CRM or database systems Support Contract and agreement management, new contract setup as well as termination process Ensure sales orders execution according to contracts, customers purchase orders and presales information by assuming a key user position from Customer Relationship Management (CRM) to Dynamics 365 (ERP) Ensure billings and invoice management through different tools Support outbound shipping process for US and Canadian customers Assume billings support to customers providing necessary information to ensure payment of relation invoices Assume revenue recognition depending on line of business and internal requirements Proactively communicate and provide support with sales team, operations and internal units to align ongoing commercial activities and sales process Others Support internal transversal processes and reporting working with GL Accounting, Procurement, Accounts Payables, Project Management and Operations Update various files & database Suggest improvements and simplifications in his/her own work as well as for order processing and execution Implement process changes upon request from his/her management Other duties may be assigned Your Key Qualities and Skills Minimum 3 years' experience with Sales Administration in an international environment Mastering Excel Knowledge of an ERP (Microsoft 0365 ideally, AX2012 or NAV ) is an asset Strong resistance to pressure Evidence & capacity for a teamwork Able to deal with priorities and multitasking Key skills: Analytical - Proficiency in software tools - Attention to detail and accuracy - Problem solver - Coordination star You don't have to match all the listed qualities and skills exactly to be considered for this role. In fact, we expect you to master some of these on the job. So please apply! Why you'll love it here If you are seeking a culture that supports growth, fosters success, and moves the industry forward, then Kudelski is where you need to be! Our rich and successful history is based on innovation and trust, serving clients of varying sizes and industries, including commercial, government and education. With Kudelski, you can expect Immersion in an incredible culture and the vibe of a fast moving and growing organization full of opportunity. Opportunity to work with innovative, talented peers. Creative problem-solving and the ability to tackle unique, complex projects. Competitive compensation with a benefits package that protects you and your loved ones and allows you to pursue career growth with tuition reimbursement. Generous time off for rest, relaxation, and hobbies. Colleagues from across the globe and a company committed to diversity, equity and inclusion. Nagra-Kudelski is an equal opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, status as an individual with a disability, veteran status, or any other basis protected by federal, state, or local law. EEO M / F / D / V Agencies shall only submit candidates for specific openings as requested by Nagra Kudelski. Nagra Kudelski will not accept unsolicited resumes from agencies or any representatives of agencies in response to Nagra Kudelski job postings, and no fees will be paid for unsolicited candidates to Nagra Kudelski's representatives or personnel. All candidates must be submitted to ********************* and must be selected by Nagra Kudelski.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

TILE: Administrative Assistant DEPARTMENT: Operations REPORTS TO: Branch Manager SUPERVISES: N/A The Administrative assistant reports to the Branch Manager and is the liaison between the Sales and Operations team. The admin role regularly checks and enters data to track data and any driver errors are corrected, and to address any customer concerns. The admin conveys customer questions, concerns, and requests to the customer service team as required. The admin assistant must be able to work in a fast-paced environment with high work order volume, pay close attention to detail, be extremely organized, and be able to recognize changes in demand to prioritize workflow. ESSENTIAL DUTIES & RESPONSIBILITIES: Fuel inventory monitoring monthly and does the checks and balances utilizing Excel and Word documents on all the Lube and Fuel delivery paperwork. Become knowledgeable in product portfolio. Properly send inspections, reports and documents via email. Identify customer needs/concerns and address them with the proper department. Follow up with customers/sales representatives/operations department concerning all customer needs/concerns. Assist the operations team with calls and proposals as required. Maintain open communication with sales and operations staff. Attend sales and operations training as required. Assist in creation and utilization of customized ordering tools. Comply with all appropriate safety related policies and procedures. Complete daily tasks in a timely and efficient manner. QUALIFICATIONS: High school diploma or equivalent; undergraduate degree preferred Experience in petroleum/lubricant industry distribution strongly preferred Minimum three years demonstrated customer service experience Able to work various scheduled hours and overtime Must have a valid driver's license. Must have a high level of accuracy and attention to detail Possess excellent skill in Outlook, Word, and Excel PHYSICAL DEMANDS: Ability to lift boxes weighing up to 75 pounds Ability to work outdoors and be exposed to weather conditions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

A global leader in industrial filtration systems is seeking an entry-level Sales Representative in the Phoenix, AZ area. Japanese-English Bilingual candidates are preferred but not required. Responsibilities: Identify potential customers and generate new sales leads. Present and demonstrate company products in both Japanese and English. Travel to client locations to ensure customer satisfaction and address product needs. Develop and maintain relationships with new clients. Requirements: Associate degree or higher in a business-related discipline or extensive sales experience. Minimum of 1 years of experience in a sales role. Willingness to travel occasionally, including potential international travel. Preferred Qualifications: Sales experience in the semiconductor, aerospace, or high-tech industry. Bilingual fluency in Japanese and English. Strong Understanding of Japanese Culture. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. All offers of employment may be contingent upon successful completion of a background check in compliance with applicable laws. We prioritize direct applicants; third-party resumes may not be reviewed.

PROformance OM is an industry leader in providing innovative fresh food Open Market and vending solutions, delivering exceptional service and high-quality products. With our state-of-the-art warehouse, fresh food commissary, and dedicated delivery team, we aim to transform the breakroom experience for businesses across various industries. We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting day-to-day administrative operations and ensuring the accuracy and efficiency of our processes. Key Responsibilities: Data Entry: Input, maintain, and update accurate data in spreadsheets, databases, and internal systems. Spreadsheet Management: Create and manage spreadsheets to track inventory, sales, and operational metrics. Cash Balancing: Reconcile daily cash collections from vending machines and Open Markets, ensuring accuracy and resolving discrepancies promptly. General Administrative Support: Handle correspondence, filing, recordkeeping, and other clerical tasks as needed to support the team. Scheduling & Coordination: Assist in scheduling meetings, coordinating appointments, and maintaining calendars for management. Reporting: Prepare detailed reports on cash reconciliation, inventory, and other key metrics for internal review. Team Collaboration: Work closely with operations, sales, and finance teams to ensure administrative tasks align with company goals and initiatives. Problem Solving: Address and resolve minor issues independently while escalating more complex problems to the appropriate team members. Qualifications: Education: Recent college graduates are encouraged to apply Experience: 2 years of Administrative Assistant experience is preferred. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel (knowledge of formulas and pivot tables is a plus). Familiarity with data entry and reporting tools. Skills and Attributes: Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to work independently and as part of a team in a fast-paced environment. Exceptional communication skills, both verbal and written. Ability to handle sensitive and confidential information with integrity. Compensation & Benefits: Pay: $24.00/hour Schedule: Monday-Friday; 8:00am-5:00pm (hours may slightly very depending on business needs) Comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) with company match Paid time off and holidays Opportunities for career growth and advancement Job Type: Full-time Pay: From $24.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

A growing Company located in Tempe seeks an Administrative Coordinator/Scheduler to act as the company's first point of contact for scheduling of work orders, creating new work orders and working directly with vendors to ensure the work is completed on time. This growing and well-known organization offers a great company culture, convenient location and competitive pay of up to $21/hour for a professional individual with strong communication skills, attention to detail and the ability to manage multiple time sensitive priorities. Exceptional career path and compensation. Apply for this great position as Administrative Coordinator/Scheduler today! Location: Tempe Pay: $20-21 per hour All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Project Analyst (PA) provides specific project delivery support on various tasks of varying scope, size, and complexity. The PA is the frontline liaison between the project manager (PM) and other departments including finance, legal, marketing and health and safety, and is considered a key team member and project delivery resource to the PM and team. PAs have a common goal of accurate project setup and facilitation and dissemination of information to and from the PM during all phases of the project lifecycle: procurement, negotiation, execution, and closeout/follow-up. The PA works closely with the following workgroups, which will be explained further in this manual: * Sales and Marketing: assist client service managers (CSMs), sales leaders, marketing managers, and marketing coordinators in the procurement process * Finance and Administration: assist regional controllers, financial business partners (FBPs), accounts payable (A/P) and accounts receivable (A/R) support staff, and billers with any financial aspect during the project execution and closeout process. * Project Delivery and Risk Management: assist project delivery leaders (PDL), business unit and area leaders, accountable approvers (AAs), risk managers, and subject matter experts (SME) in project delivery and compliance of company processes throughout the entire project lifecycle. * Health & Safety and Legal: assist health & safety managers, administrators and coordinators, and legal administrators in the coordination and documentation of health & safety plans and legal contracts and subcontracts throughout the entire project lifecycle. The role of the PA can be specific to a PM's needs for particular projects, clients, and/or contracts. It is incumbent upon the PA to build strong relationships with PMs and assess where his/her service could help the PM manage and/or communicate project issues. The goal of the PA is to partner with the PM on the projects, providing service and adding value, some of which cannot be delineated in a listing or quantified on a matrix. The PA's responsibilities include, but are not limited to, the following: * Participate in project planning efforts beginning with negotiation and continuing through closeout/follow-up. * Assist with setup of individual pursuit profiles when requested using WorkSmart+. Assist with risk register setup for PM completion. * Understand and communicate the risk management review process (Ops review team, risk committee review) by working closely with the business unit (BU) PA manager. * Assist BC's business development process with proposal needs such as facilitating rate table development, and project budgeting estimates (utilizing MSP+). * Assist PMs to develop and maintain the work breakdown structure (WBS) using MSP+ and BST tools and interact with PM to ensure contractual terms are reflected and/or communicated to accounting. * Assist PMs with the preparation of contracts and subcontracts, including proofing and editing where warranted. Direct interaction with legal review during contract preparation (BC client and subconsultant contracts), including setting up purchase orders (POs) for subconsultants, communicating PO information to subconsultants for inclusion on invoicing, and filing of executed documents. * Assist PMs, as needed, in the development and dissemination of various project plans (e.g., project management plans, health and safety plans, communication plans). * Oversee tasks to accomplish specific project requirements established by the PM for routine processes such as filing and archiving project documents, internal communications, and reports. * Assist PMs in engaging individual project team members to effectively complete assignments and deliverables. * Assist PMs with monitoring the financial progress and physical completion throughout the life of the project by using the tools for weekly budget tracking, earned value calculations, and/or specific spreadsheets/status reports. * Prepare financial reports as requested by the PM or senior management. * Review, identify, facilitate, and proactively engage the PM in addressing variance issues, effective labor multipliers (ELMs), budget revenue accrual discrepancies, A/R, change orders, and project resource issues affecting the project's health/performance * Prepare client special reporting as outlined in a contract, including status reports, minority business enterprise reports, and workforce reporting. * Assist PMs with the preliminary review of client prebill/draft invoice to ensure accuracy, identify invoicing discrepancies, and communicate corrections to the biller and PM to incorporate into final invoice. * Assist PMs with preparing draft progress reports or cover letters (if required) for invoices. * Assist PMs in coordinating and tracking subconsultant activities including contracting, invoicing, deliverable issues, and invoices/payments (monitor A/P). * Update project profiles in WorkSmart+ and/or accounting systems and support teams on project completion dates, pending agreements/change orders, A/R status, work in progress (WIP) status, and variance status. * Assist PMs to initiate project reviews as outlined in WorkSmart+ protocols. * Run WorkSmart+ reports to check activity of active projects. Implement periodic checks of WorkSmart+ to make sure projects are up-to-date. * Implement project closeout and, where appropriate, assist the PM with project follow-up activities with the client. Salary Range: The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future. Location A: $25.20 - 34.50 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter. Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits. About Brown and Caldwell Headquartered in Walnut Creek, Calif., Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100+ professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit ************************* This position is subject to a pre-employment background check and a pre-employment drug test. Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled/Protected Veterans are encouraged to apply.

Responsibilities include, but not limited to: Consistently review projects from start to finish for compliant project documentation Work in CMiC to review quality of project documentation Submittals, RFIs, Change Orders, Meeting Minutes, Daily Reports, etc. Work in PlanGrid to review the quality of project documentation Submittals, Verify RFIs are linked, verify Workspaces have been created Develop an Overview report to identify potential problem projects early on Work with our Accounting department to identify areas of deficiencies Work with training department to aid in identifying key areas of training needs Team player to aid in developing successful project guidelines, standards, and document management structure Will be responsible for day-to-day Document Management inspections across a multitude of projects Will help project teams set up a successful project based on created metrics from document management oversight Qualities in document control specialists necessary to perform the position. You must be self-directed, can work independently, and be motivated. Stay focused and carry out tasks in a timely and accurate manner. Be detail-oriented, dependable, and trustworthy since you will encounter complex and sensitive documents. Must have the ability to prioritize, manage time well, multitask and troubleshoot. Strong interpersonal, communication and customer service skills are also essential as you will communicate with internal and external team members and sometimes business partners. Must be well-versed in Microsoft Office products. Experience in CMiC and PlanGrid a plus. Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program. EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

A Few Things About Us Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing! Job Summary At Diverzify, we believe our associates are at the heart of our organization. Our Project Coordinators are at the center of our client projects and are responsible for working closely with our Project Managers to coordinate and prepare comprehensive contract flooring project plans from their inception to completion which includes creating action plans, coordinating/scheduling resources, managing timeframes, managing budgets, coordinating tasks, risk management, administrative duties, like maintaining project documentation and handling financial queries. You will perform various duties and have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results and ensure that the project meets Diverzify's quality standards, that the project maintains the projected profit levels, and that the customer is completely satisfied. Requirements Job Responsibilities * Manage the flow of paperwork for the Account Manager's Projects * Identifying Contracts/PO's/Change Order on projects and verifying for accuracy before scanning and routing on * Build customer relations by returning documents in a timely manner * Create routing sheets to track the flow of paperwork in the office * Communicate with mills and other distributors to determine the availability of products * Responsible for placing material purchase orders and tracking them until delivery. * Respond with urgency and flexibility to meet frequently changing project schedules. * Perform consistent, timely follow-ups with suppliers, tracking as many as thirty separate shipments of items depending on the complexity of the job * Make freight arrangements for products shipments in the most expeditious and cost-effective manner * Distribute Sales Persons billing summary sheets bi-monthly for necessary billing to customers for work completed. * Maintain required documentation in job folders and on the computer system to support the projects. Assemble all information related to the projects. * Prepare AIA-type billing monthly and maintain job folders for payment verifications and final invoicing. * Review for extras and change orders needed, determine necessary documents for billing, and verify for accuracy. * Submit to Credit Manager for signatures and forward to the client prior to draw date per contracts. * Complete accurate billing in the system to match payment applications sent. * Follow up with the client to verify all documentation received meets approval for payment. * Prepare necessary project close-outs at the end of projects * Create and maintain comprehensive schedules for personnel, equipment, and projects based on operational requirements and priorities. * Allocate resources effectively to meet project deadlines and organizational goals, considering factors such as workload, skill sets, and availability. * Collaborate with various departments, teams, and stakeholders to gather scheduling requirements, resolve conflicts, and ensure alignment with overall business objectives. * Regularly monitor schedule performance, identify potential bottlenecks or conflicts, and adjust as necessary to optimize efficiency and productivity. * Facilitate clear and timely communication regarding schedule changes, updates, and priorities to relevant stakeholders, ensuring transparency and alignment across the organization. * Ensure compliance with relevant regulations, policies, and procedures governing scheduling activities, such as labor laws and industry standards. * Identify opportunities for process improvement in scheduling methodologies, tools, and systems to enhance overall efficiency and effectiveness. Qualifications * An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans * Experience in project management, from conception to delivery * Solid organizational skills, including multitasking and time-management * Strong client-facing and teamwork skills * Familiarity with risk management and quality assurance control * Strong working knowledge of Microsoft Project and Microsoft Planner * Hands-on experience with project management tools (e.g. Basecamp or Trello) Preferred Qualifications * PMP / PRINCE2 certification * BSc in Business Administration or related field * Work experience in a Construction Administration role as a Project Coordinator or similar role with general contractors' group We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

**Posting Title:** Summer Internship - Entry Level Project Engineer Track (Multiple Locations) **Salary Range:** $25.77/hour to $35.23/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE COMMERCIAL TEAM** Our strong project management teams, dedicated in-house engineering resources and skilled union field staff work together seamlessly to deliver commercial projects that are as innovative and unique as the clients who build them. **ABOUT THE ROLE** The Internship Program at Cupertino Electric, Inc. is a 10-to-12-week program designed to expose undergraduate and post-graduate students to various aspects of CEI's core markets: Commercial, Data Center, and Energy & Renewables. The program offers students unique opportunities to contribute to real-world projects and make meaningful industry connections. Although we are headquartered in California, we have major projects and offices in many other states including Ohio, Iowa, Wisconsin, New Mexico, and Utah. _Below is a detailed example of responsibilities an intern may participate in or contribute to during their time with CEI:_ + **Estimate Phase** : Creating a bid strategy, getting quotations, and writing proposal letters. + **Pre-Construction:** Negotiating contract terms, creating an original budget and schedule. Creating a plan with the production team to address; efficiency, logistics, and materials. Organizing all documents and drawings, selecting subcontractors and holding a job start meeting. + **Construction:** Managing materials, submittals, and change orders. Maintaining activity logs, managing materials, vendors, and subcontractors. Writing documents including RFI's and notice letters. Monitoring project progress, including cost and safety. + **Closeout:** Managing closeout documents, commissioning equipment, and returning excess material. **ABOUT YOU** We seek the most curious, confident, and resourceful candidates in the US that are interested in the electrical construction industry. Our most successful new hires flourish because they do not accept the status quo. They work hard, learn and grow from their inevitable mistakes, and enjoy working with a team. **WHAT YOU WILL GAIN** At Cupertino Electric, Inc. (CEI), we celebrate the challenge. Complex electrical construction projects requiring creative solutions, and this is what we thrive on. As part of the Internship Program at Cupertino Electric, you'll be on a career development path to project management. You will gain the unique opportunity to start your career in the Construction Management industry. You will be exposed to a wide variety of experiences and tasked with solving a comprehensive set of challenges. You'll work directly for a project manager or project executive on a team that partners with field, engineering, and design teams. It's ok if you don't have a deep understanding of electrical construction, just be ready to learn and get fired up. You'll have the opportunity to soak up knowledge from everyone you work with - from the journeyman and general foreman to the project team assigning daily tasks. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. Current student studying Construction Management, Business, Engineering, or similar preferred. **Licensure/Certifications:** None required. **Experience:** 0 years of experience required. *Applicants must be authorized to _work_ in the United States. This position is not _eligible_ for sponsorship. \#LI-MG1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Essential Functions: The Project Engineering Intern assists the Project team with various activities for onsite construction projects. Responsibilities: * Assist in the development and monitoring of project budgets. Collect and code project cost documents and continually monitor and update the budget to reflect changes in work * Monitor of project schedules and review work schedules for improving work methods * Oversee the timely submittal and completion of documentation required by the owner and agencies * Prepare subcontractor and supplier agreements to be executed and prepare correspondence to document changes in work or costs * Work with foreman and superintendents to monitor all activities to insure a safe and efficient working environment for crew, subcontractors and the public * Promote good public relations with owners, subcontractors and the public * Other duties and responsibilities as assigned by the Project Manager or his/her designee Qualifications: * Must be a current student in an engineering or construction related degree program * Previous experience in construction industry a plus; * Desire to work in Water/Wastewater industry upon graduation * Working knowledge in Microsoft Office suite (such as Outlook, Word, Excel, PowerPoint, etc.) as well as the use of the internet * Advanced AutoCAD, AutoCAD MEP and Revit software use required * Must have good communications and analytical skills * Must have excellent customer service and interpersonal skills * Strong attention to detail * Ability to manage multiple projects and work independently * Ability to assess and quickly solve problems Working Conditions: 100% of the time is spent on the project. Project Engineers must be able to work flexible hours and locations throughout the area and/or other cities/states. J.R. Filanc Construction Company, Inc. is proud to be a drug free workplace. J.R. Filanc Construction Company, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status or any other characteristic protected by applicable federal, state or local law. This job description lists the primary or "essential functions" of the job. It is not intended to be all inclusive. Other duties may be assigned by management. Salary: $20-$28/hour depending on experience Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

Do you want to make a difference? Do you want to start your career at one of the industry's leading construction firms? **Austin Commercial** is currently seeking **Project Interns** for projects across Texas. We set the standard for commercial construction and we are looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a stake in our success. As a result, we consistently meet and exceed our customers' expectations with our commitment to safety, service, and integrity. Join us today. We Own It! As an employee-owner hired for an internship, you will be given the title of " **Project Intern** " and your duties could consist of: + Processing submittals by reviewing, stamping, filing and distributing submittals + Sending RFI's to architects and engineers + Keeping concrete, rebar, RFI, and plan logs up to date + Resolving problems generated from the plans and specifications + Establishing control points and lines using field instruments (level, theodolite, total station) + Locating embeds in the slab and verifying embed locations per approved shops + Assist in locating openings in the structure and assist in establishing vertical control for the structure + Locating other miscellaneous items in the field (curbs, inlets, etc.) + Documentation- updating and distributing construction drawings, specification, shop drawings and samples + Aiding with Quality control inspections utilizing BIM 360 field onsite + Verifying pre-pour check list and checking proper formwork framing/shoring installation per approved shops + Participating in and aiding with weekly safety meetings as requested, including writing meeting minutes + Leading project orientation and maintenance of logs + Assisting with maintaining project look ahead schedules + Assisting with trade contractor coordination and scheduling + Verifying proper construction techniques per plans and specs (raise concerns and follow through with trade until corrected) + Maintaining city inspection records and walking with Superintendent during inspections + Other miscellaneous duties as defined by the Project Manager or Superintendent Project Interns can expect a preliminary meeting with their supervisor to discuss the goals, expectations, and desired outcomes of the internship. Employee-owners participating in an internship will be reviewed upon the completion of their internship. This review should be used as a tool to communicate the successes and learning outcomes of the internship. The supervisor will also complete any necessary paperwork that must be provided to the Project Intern's school or university. Individuals hired as interns will be classified as **Temporary employee-owners** as defined in Policy A-5. Temporary employee-owners are not eligible for vacation pay, holiday pay or any of the other benefits listed in Policy A-5. Temporary employee-owners are expected to adhere to the same policies and procedures as regular, full-time employee-owners. These policies and procedures can be found on the AustinNet under _People Services, Austin Commercial._ Employee-owners that are performing an internship are expected to work a regularly-scheduled workweek of 40 hours or more (overtime will be paid for any hours in excess of 40 at a rate one and one-half times the employee-owner's regular rate). **An Equal Employment Opportunity Employer** Austin ("The Company") is an equal employment opportunity employer. The Company's policy prohibits discrimination against any applicant or employee based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all federal, state and local laws respecting consideration of unemployment status in making hiring decisions. **About Austin Commercial** Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial's employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin's industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial. We Own It! Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Performance Contracting Group is a national employee-owned specialty contractor that offers quality services and products to the commercial, industrial, and non-residential construction markets. We are committed to recruiting, developing, and advancing employees from a diversity of backgrounds and experiences, as well as supporting a culture of safety and inclusiveness that allows you to contribute to your fullest potential. We place high value on training and professional development, encouraging you to broaden and strengthen your unique skill sets so you can fully realize your potential. Performance Contracting is seeking motivated college students with a strong work ethic to join our summer internship program. This internship opportunity is designed to equip interns with the essential tools and resources needed to gain comprehensive insight into the specialty construction industry. Throughout the summer program, interns will benefit from close mentorship and engaging hands-on activities, enabling them to obtain real-world experience and develop a solid foundation in construction management. Each intern will be paired with a dedicated mentor within their assigned branch, who will guide them through the Performance Contracting Intern Activities Checklist. This checklist serves as a structured framework, offering interns exposure to various disciplines within the branch's business. As interns complete tasks, they will be expected to submit Weekly Project Recaps, providing detailed descriptions of their activities, the individuals they collaborated with, and the key takeaways from each task. Examples of tasks to be completed on the Intern Activities Checklist include: * Learn how to write detailed proposals * Prepare bid analysis and review * Understand and demonstrate project scheduling * Attend pre-bid walk-throughs * Learn the management process of project labor control, material handling and job-cost analysis * Learn how to effectively manage subcontractors, materials and equipment * Work directly with owners, construction managers, architects, engineers and contractors * Assist in preparation of quantity take-offs * Maintain accurate and timely project documentation and correspondence * Understand preparation a financial job cost analysis * Learn the administration of the corporate safety program to ensure job site safety * Understand specialized equipment utilization * Track and cost value material handling Performance Contacting provides hourly wage, relocation reimbursement and corporate housing option for all interns. Upon completion of the internship, each intern will receive an evaluation which will be considered for future employment opportunities with the company. Requirements Minimum Requirements: * Must be currently enrolled as an undergraduate student seeking a Construction Management, Construction Engineering or comparable degree * Must have reliable source of transportation * Must be willing to relocate for the assignment * Working knowledge of Microsoft Office Suite including Microsoft Excel and Microsoft Word * A clear understanding of how to read and understand specifications and drawings * Strong oral and written communication skills * Ability to work in team environment * Ability to learn new job skills by engaging in the technical aspects of the job and applying new skills as they are taught * Customer service skills * Critical thinking and problem-solving skills * Ability to multitask Preferred Requirements: * Demonstrated baseline construction knowledge acquired through relevant work experience or completion of a second-year construction management/engineering curriculum * Basic knowledge of BlueBeam, AutoCAD and/or OnScreen Takeoff is a plus Benefits At Performance Contracting our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life. In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer: * Competitive hourly pay * Paid Holidays * $2,000 Scholarship * Medical and prescription drug insurance plans with flexible spending account option * Employee assistance program (EAP) PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. PCG is a background screening, drug-free workplace. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. NOTICE TO STAFFING FIRMS, AGENCIES AND EMPLOYMENT VENDORS: Performance Contracting Group and its affiliates will not accept unsolicited resumes from third party recruiters without a signed Fee Agreement in place AND before the resume is inputted into our applicant tracking system (iCIMS). Vendor solicitation should be directed to the Corporate Recruitment Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed fee agreement AND proper resume submission, PCG does not recognize any claim on a candidate by a third party, will consider unsolicited resumes the property of the company and reserves the right to engage and hire those candidates without any financial responsibility to the third party vendor. #PCI

Our client, a Global Tech Company, is looking to hire an Administrative Support Professional in Tempe, AZ for a 6 MONTH, W2 CONTRACT. **CANDIDATE MUST BE LOCAL TO TEMPE, AZ, AS THIS IS AN ONSITE ROLE** Pay Rate Range: $23-26/hr. Duration: 6 months About the Role: We're seeking a highly skilled and proactive Administrative Assistant to support a dynamic and fast-paced team at a Global Tech Company. This role goes beyond basic administrative support, you'll be a key player in ensuring day-to-day operations run smoothly by managing schedules, coordinating communications, and helping to drive projects forward. Key Responsibilities: Schedule appointments and manage calendars for leadership and department staff Handle high-volume communications, including giving information to callers and transcribing notes Draft memos, prepare presentations, and compile reports as needed Assist with invoicing, expense tracking, and monitoring of department budgets Conduct research and contribute to the development of internal presentations and documentation Manage multiple administrative projects simultaneously, ensuring timely and accurate completion Support team planning efforts, and potentially help compile annual budget documentation Collaborate with internal stakeholders to streamline administrative processes May lead or guide the work of other administrative staff What We're Looking For: 5+ years of experience in an administrative or related support role High school diploma or equivalent required; additional education or certifications are a plus Strong organizational skills and attention to detail Excellent communication and interpersonal skills Proficiency in Microsoft Office Suite and other relevant software tools Ability to exercise judgment and operate with a high level of independence A proactive mindset with the flexibility to juggle multiple tasks and priorities Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.